FIEM INDUSTRIES LIMITED — Proxy Solicitation & Information Statement 2023

Nov 23, 2023

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November 23, 2023

Listing Department, National Stock Exchange of India Ltd. Exchange Plaza, Bandra Kurla Complex Bandra (East), Mumbai -400051

Dear Sir,

Sub: Copy of Notice of Postal Ballot, published in Newspapers. Ref: SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (referred herein as Listing Regulations).

Pursuant to Regulation 47 and 30(6) of Listing Regulations read with Para A of Part A of Schedule III, please find enclosed the copy of Postal Ballot Notice to shareholders published in Newspapers [Financial Express (English) and Jansatta (Hindi)] on 23/11/2023, informing about the completion of dispatch of Postal Ballot Notice to the shareholders.

Newspaper Notice copy is also unloaded on Company’s website www.fiemindustries.com

This is for your information and records please.

Yours faithfully

For Fiem Industries Limited

ARVIND Digitally signed by ARVIND KUMAR KUMAR CHAUHAN CHAUHAN Date: 2023.11.23 09:55:27 +05'30'

Arvind K. Chauhan Company Secretary

Encls: A/a

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NOTICE OF POSTAL BALLOT

PUBLISHED IN FINANCIAL EXPRESS (ENGLISH) ALL EDITION on 23.11.2023 AT PAGE NO. 12

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FIEM INDUSTRIES LIMITED

Regd. Office: D-5, Mansarover Garden, New Delhi-110015 (INDIA) Tel: +91-11-25101002/03/04/05 E-Mail: investor@fiemindustries.com Website: www.fiemindustries.com CIN: L36999DL1989PLC034928

NOTICE OF POSTAL BALLOT AND E-VOTING INFORMATION

Members are hereby informed that pursuant to Sections 108, 110 and other applicable provisions, if any, of the Companies Act, 2013 read with Rule 20 and 22 of the Companies (Management and Administration) Rules, 2014 (including any statutory modification(s) and/or re-enactment(s) thereof for the time being in force), General Circular No. 09/2023 dated 25th September, 2023 issued by the Ministry of Corporate Affairs (the "MCA") and other relevant circulars issued by the MCA from time to time, Regulation 44 of the Securities and Exchange Board of India (Listing dispatch of the Postal Ballot Notice on Obligations and Disclosure Requirements) Regulations, 2015 and any other applicable laws and regulations, the Company has completed Wednesday, 22nd November, 2023 through electronic mode only, to those members whose e-mail of Beneficial Owners maintained by the Depositories as onaddresses are registered with the Company/Depositories and whose names are recorded in the Register of Members of the Company or Register Friday, 17th November, 2023, seeking approval of the shareholders of the Company by Postal Ballot through electronic means, for the following matters:

1. Appointment of Mr. Pawan Kumar Jain (DIN: 10385208) by the shareholders as an Independent Director of the Company for a consecutive term of 5 years.

2. Approval of re-designation of Mr. Rahul Jain (DIN: 00013566), as Joint Managing Director of the Company in the category of Whole-time Director.

3. Approval of re-designation of Mr. Rajesh Sharma (DIN: 08650703), as Joint Managing Director of the Company in the category of Wholetime Director.

The Company has engaged National Securities Depository Limited (NSDL) for providing remote electronic voting facility (e-voting) to its members. The detailed procedure for e-voting is provided as part of the Postal Ballot Notice. Members are requested to provide their assent or dissent through e-voting process only.

A person who is not a member as on the ‘cut-off date’ should treat the Notice of Postal Ballot for information purpose only. Once the vote on a resolution is cast, members shall not be allowed to change in subsequently.

All the members hereby informed that:

• A. Members holding shares either in physical form or in dematerialized form, as on the cut-off date i.e. November 17, 2023 may cast their votes on the Special Business as set out in the Postal Ballot Notice, only through e-voting;

• B. Day, date and time of commencement of e-voting: Thursday, November 23, 2023 (1000 Hours IST);

• C. Day, date and time of end of e-voting: Friday, December 22, 2023 (1700 Hours IST).

• D. The e-voting shall not be allowed beyond the said date and time and the e-voting platform would be disabled by NSDL thereafter.

• E. Mrs. Ranjana Gupta, Practicing Company Secretary has been appointed as Scrutinizer to scrutinize the e-voting in a fair and transparent manner.

• F. The Scrutinizer will submit her report to the Chairman, or any person authorized by the Chairman after the completion of the scrutiny of the e-voting. The results of e-voting shall be declared on Saturday, December 23, 2023 by placing it on the website of the Company at www.fiemindustries.com along with the scrutinizer’s report.

• G. The copy of the results of the e-voting shall be submitted to BSE Ltd. and National Stock Exchange of India Ltd. on Saturday, December 23, 2023 and will also be displayed on the website of BSE at www.bseindia.com and NSE at www.nseindia.com and National Securities Depository Limited (NSDL) www.evoting.nsdl.com.

• H. The documents referred to in the Postal Ballot Notice are available for inspection electronically and members seeking to inspect such documents can send an email to investor@fiemindustries.com

The Notice of the Postal Ballot is available on the website of the Company at www.fiemindustries.com on the website of BSE at www.bseindia.com and NSE at www.nseindia.com and also on the website of National Securities Depository Limited (NSDL): www.evoting.nsdl.com

• The shareholders, who have not registered their email address, mobile and KYC details with the RTA/Depositories are again requested to register / update the above details immediately, in the following manner:

• (I) Registering / updating the details with DP: In case the Shares held in demat mode, shareholder should register / update the email address, mobile no., bank account and KYC details in his / her demat account as per process advised by the DP.

• (ii) Registering / updating the details with RTA: In case the shares held in physical mode, the shareholders should immediately register / update the email ID, mobile and other KYC details by submitting prescribed ISR-1 at e-mail investor@fiemindustries.com or sending at registered office of the Company. Shareholders may download the prescribed Forms from the Company’s website at https://fiemindustries.com/investor-services-forms / under Investor section, or from website of RTA https://web.linkintime.co.in/KYC-downloads.html

In case of any query or grievances in relation to e-voting, members may send the same at below mentioned addresses / officer of the Company / NSDL:

NSDL:
Particulars	Fiem Industries Limited	National Securities Depository Limited
Address	D-5, Mansarover Garden,	Trade World, A Wing, 4th Floor, Kamala Mills Compound,
	New Delhi-110015	Lower Parel, Mumbai-400013
Name & Designation	Mr. Arvind K. Chauhan,	Pallavi Mhatre
	Company Secretary	Senior Manager
Tel:	+91-130- 2367905 to 10	022 - 4886 7000, 022 - 2499 70000
E-mail ID	investor@femindustries.com	evoting@nsdl.co.in

• Ÿ Shareholders are encouraged to exercise their voting rights, e-Voting makes it simpler.

• Ÿ Shareholders are advised to convert their physical shares in dematerialized form for ease of holding, transferability and other

• Ÿ Shareholders are advised to claim their Unpaid Dividend(s) well before transfer to IEPF. Once the Dividend / Shares transferred to IEPF, any claimant of Dividend / shares shall be entitled to claim back the same from IEPF in accordance with prescribed procedure and on submission of necessary documents only. For Fiem Industries Ltd.

For Fiem Industries Ltd. Sd/Arvind K. Chauhan Company Secretary

Date : 23.11.2023 Place : Rai, Haryana

NOTICE OF POSTAL BALLOT PUBLISHED IN JANSATTA (HINDI) DELHI EDITION on 23.11.2023 AT PAGE NO. 09

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