AGM Information • May 8, 2019
AGM Information
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N O T I C E O F A N N U A L G E N E R A L M E E T I N G
If you are in any doubt as to the action you should take, you are recommended to seek advice from your stockbroker, bank manager, solicitor, accountant, fund manager or other professional adviser authorised under the Financial Services and Markets Act 2000 if you are in the United Kingdom, or from another appropriately authorised independent financial adviser if you are in a territory outside the United Kingdom.
If you have sold or transferred all of your shares in Ferrexpo plc, please send this document and accompanying Form of Proxy at once either to the purchaser or transferee, or to the person who arranged the sale or transfer, so that they can pass these documents to the person who now holds the shares.
Ferrexpo plc Registered in England and Wales Company number: 5432915
Registered office: 55 St James's Street London SW1A 1LA 8 May 2019
Dear Shareholder,
On behalf of the Board of Directors (the 'Board') of Ferrexpo plc (the 'Company') I am delighted to invite you to the twelfth annual general meeting of the Company (the 'Annual General Meeting'). The Annual General Meeting will be held at 11.00am on Friday 7 June 2019 at The Great Hall, J.P. Morgan, 60 Victoria Embankment, London EC4Y 0JP.
The Annual General Meeting enables the Company's shareholders to communicate with their Board and I hope that you will make use of this opportunity.
The formal notice of Annual General Meeting (the 'Notice') is attached to this letter. The Notice contains the resolutions to be proposed at this year's Annual General Meeting. Explanatory notes on the resolutions appear on pages 5 to 8 of this document.
Following the resignation of Deloitte LLP as the Company's Auditor on 25 April 2019, the search for a new auditor for the Group is underway. This process will be carried out in accordance with applicable law and regulation. Given the timing of Deloitte's resignation, and its proximity to the posting of the Notice, it has not been possible to complete this process and propose a resolution appointing an Auditor for consideration at this year's AGM. Upon completion of the appointment process, the Board intends to appoint an Auditor for the Company pursuant to its powers under s 489(3)(c) of the Companies Act 2006 to fill a casual vacancy.
Please also find enclosed the Statement from the Board of Ferrexpo regarding Auditor Resignation (as announced on 29 April 2019) in response to Deloitte's Statement of Reasons.
If you are not able to attend the meeting in person, your vote is still important and I would ask you to complete, sign and return the enclosed Form of Proxy to register your vote. This will not prevent you from attending and voting in person at the meeting.
As an alternative to completing and returning the printed Form of Proxy, you may submit your proxy electronically by logging on to the website www.sharevote.co.uk. You will need your unique voting reference numbers shown on your Form of Proxy (the Voting ID, Task ID and Shareholder Reference Number).
CREST members may also choose to use the CREST voting service in accordance with the procedures set out in the notes on pages 10 to 11.
The deadline for the receipt of proxy appointments is 11.00am on Wednesday 5 June 2019.
The Board considers that the resolutions described in the Notice are likely to promote the success of the Company and are in the best interests of the Company and its shareholders as a whole. The Directors recommend that shareholders vote in favour of each of the resolutions, as they intend to do in respect of their own shareholdings.
I look forward to meeting you on 7 June 2019.
Yours sincerely,
STEVE LUCAS CHAIRMAN
The twelfth Annual General Meeting of Ferrexpo plc (the 'Company') will be held at 11.00am on Friday 7 June 2019 at The Great Hall, J.P. Morgan,60 Victoria Embankment, London EC4Y 0JP to transact the following business:
To consider and, if thought fit, pass resolutions 1 to 9 as ordinary resolutions.
To consider and, if thought fit, pass the following resolutions of which resolution 9 will be proposed as an ordinary resolution and resolutions 10, 11 and 12 will be proposed as special resolutions.
That the Directors be generally and they are hereby and unconditionally authorised in accordance with section 551 of the Companies Act 2006 (the '2006 Act') to exercise all the powers of the Company to allot shares in the Company,and grant rights to subscribe for, or to convert any security into, shares in the Company ("Rights") up to an aggregate nominal amount of £19,620,804, such authority to expire at the end of the next Annual General Meeting after the passing of this resolution or on 7 September 2020, whichever is the earliest, but so that before this authority expires the Company may make offers and enter into agreements which would, or might, require shares to be allotted or Rights to be granted after the authority expires, and the Directors may allot shares and grant Rights in pursuance of such offers or agreements as if this authority had not expired; and all unexercised authorities previously granted to the Directors to allot shares and grant Rights be and are hereby revoked.
That the Directors be and they are hereby authorised pursuant to section 570 and section 573 of the 2006 Act: (a) subject to the passing of Resolution 9, to allot equity securities (as defined by section 560 of the 2006 Act) for cash under the authority given by Resolution 9 above; and (b) to allot equity securities (as defined in section 560(3) of the 2006 Act) for cash and by way of sale of treasury shares; in each case free of the restriction in section 561(1) of the 2006 Act, such power to be limited:
such power to expire at the end of the next Annual General Meeting after the passing of this resolution or on 7 September 2020, whichever is the earliest, but so that the Company may, before this power expires, make offers and enter into agreements which would, or might, require equity securities to be allotted after it expires, and the Directors may allot equity securities in pursuance of such offers or agreements as if this power had not expired.
That, in accordance with the 2006 Act, the Company be and is hereby authorised generally and unconditionally to make market purchases (as defined in section 693(4) of the 2006 Act) of ordinary shares in the capital of the Company on such terms and in such manner as the Directors may from time to time determine, provided that:
The authority conferred by this resolution shall expire at the end of the next Annual General Meeting after the passing of this resolution or on 7 September 2020, whichever is the earliest, unless renewed before that time (except that the Company shall be entitled, at any time prior to the expiry of this authority, to make contracts of purchase which would or might be executed wholly or partly after such expiry and to purchase shares in accordance with any such contract as if the authority conferred had not expired).
That a general meeting other than an Annual General Meeting may be called on not less than 14 clear days' notice.
By order of the Board
BRIAN MCLELLAND INTERIM COMPANY SECRETARY
8 May 2019
Resolutions 1 to 9 will be proposed as ordinary resolutions and will be passed if more than 50% of shareholders' votes cast are in favour.
The directors of the Company (the 'Directors') must present their Annual Report and Accounts of the Company for the year ended 31 December 2018 (the 'Annual Report') to shareholders for formal adoption at the Annual General Meeting. These accounts were sent to shareholders on 8 May 2019.
The directors' remuneration report is set out in the Annual Report on pages 78 to 93. Resolution 2 is an ordinary resolution to approve the directors' remuneration report. Resolution 2 is an advisory resolution and does not affect the future remuneration paid to any director. The report gives details of the directors' remuneration for the year ended 31 December 2018. The report also includes a statement from the Chair of the Remuneration Committee providing details of the remuneration committee's activities. The Company's auditor has audited those parts of the remuneration report which are required to be audited and their report is issued in the 2018 Annual Report and Accounts. The directors' remuneration policy was approved by shareholders at the 2017 annual general meeting and is not therefore required to be put to shareholders again until the annual general meeting in 2020.
The Directors recommend a dividend of 6.6 US cents per Ordinary Share be paid on Monday 1 July 2019 to shareholders who were on the register of shareholders at the close of business on Friday 14 June 2019. If approved, the dividend will be paid to shareholders in UK pounds sterling. Shareholders wishing to receive their dividend in US dollars should refer to the dividend payment information on page 9 of this document.
In accordance with the recommendations of the UK Corporate Governance Code (the 'Code') and in keeping with the Board's aim of following best corporate governance practice, all of the Directors will retire and seek election or re-election at the Annual General Meeting. Lucio Genovese was appointed to the Board on 12 February 2019 and is seeking election by the shareholders for the first time. Directors' biographies are summarised at the end of these explanatory notes on pages 7 and 8 and appear on pages 60 and 61 of the Annual Report. The performance of the Directors who were in post as at 23 April 2019 (being the date of approval of the Annual Report) has been formally evaluated, and the Board believes that each of those Directors continues to be effective and to demonstrate commitment to his or her role.
The Director whom the Board has determined is independent for the purpose of the Code is Vitalii Lisovenko. Steve Lucas, as Chairman of the Board, is not subject to the independence test under the Code.
Because Kostyantin Zhevago is a controlling shareholder of the Company (i.e. he is a shareholder who controls more than 30% of the votes at a General Meeting of the Company), under rule 13.8.17 of the UK Listing Rules this Notice is required to state certain information concerning any independent Director proposed for election or re-election, and under rule 9.2.2E of the UK Listing Rules such election or re-election must be approved by a majority vote of both: the independent shareholders (i.e. shareholders of the Company who are entitled to vote on the election of Directors and who are not controlling shareholders); and the shareholders as a whole.
In order to determine this, the Company will arrange for the number of votes cast by the independent shareholders to be counted separately, and will announce the results of the voting on both bases. If a majority vote is not achieved on both bases, the Company may under the Listing Rules put the matter to a second vote, this time a single vote of the shareholders as a whole at the meeting, to be held between 90 and 120 days after the Annual General Meeting. Pending the second vote, the relevant Director or Directors will be deemed to have been re-elected only for the period from the date of the Annual General Meeting until the earlier of (a) the conclusion of any second vote, (b) the date 120 days after the Annual General Meeting and (c) the date of any announcement by the Board that it does not intend to hold a second vote. If the independent Director's re-election is approved by a majority vote of all shareholders at the second general meeting, the Director will then be re-elected until the next Annual General Meeting.
The Listing Rule requirements for companies with a controlling shareholder also require (in rule 13.8.17 of the UK Listing Rules) additional disclosures about the independent directors' relationships, independence, effectiveness and appointments. This information is set out below.
The Company has received confirmation from each of the independent Directors that there are no existing or previous relationships, transactions or arrangements between any of the independent Directors and the Company, its Directors, the controlling shareholder or any associate of that shareholder.
The background and experience of the independent Director are set out in the biographical information on pages 60 and 61 of the 2018 Annual Report and Accounts (the 'Annual Report'). Page 68 of the Annual Report mentions the conclusion of the 2018 Board performance evaluation process, which was that the Board and each of the Directors continued to function effectively during the year. The Board believes that each independent Director shows the proper commitment to his or her role and makes an effective contribution, drawing on his or her own expertise and experience.
As disclosed on page 66 of the Annual Report, the Board has carefully considered the guidance criteria on the independence of Directors given in the Code, and believes that each of the independent Directors remains independent in character and judgement, and that there are no relationships or circumstances that are likely to affect, or appear to affect, his or her judgement.
As disclosed in the Nominations Committee Report on page 76 of the Annual Report, the Board uses executive search consultants in the search for new independent Directors. The preferred candidate is subsequently interviewed by each member of the Board before being appointed. The search consultants used in relation to the appointment of Mary Reilly (appointed May 2015) were Sapphire Partners; in relation to the election of Steve Lucas (elected May 2016) and the appointment of Vitalii Lisovenko (appointed November 2016) and Simon Lockett (appointed June 2017 and retired on 28 January 2019) the search consultants were Odgers Berndtson. The search consultants used in relation to the appointment of Bert Nacken (appointed August 2014) were Spencer Stuart.
As well as the ordinary business of the meeting outlined above, a number of special matters will be dealt with at the Annual General Meeting. Resolution 9 will be proposed as an ordinary resolution and will be passed if more than 50% of shareholders' votes cast are in favour. Resolutions 10, 11 and 12 will be proposed as special resolutions. For these resolutions to be passed, at least 75% of shareholders' votes cast must be in favour.
At the 2018 Annual General Meeting held on 25 May 2018 the Directors were given authority to allot shares in the Company, and Resolution 9 seeks to renew this authority for a period until the date of the next annual general meeting or, if earlier, 7 September 2020. This resolution would give the Directors authority to allot ordinary shares, and grant rights to subscribe for or convert any security into shares in the Company, up to an aggregate nominal value of £19,620,804. This amount represents approximately one-third (33.33%) of the issued ordinary share capital of the Company, exclusive of treasury shares, as at 29 April 2019, the last practicable date prior to the publication of this document. The Directors have no present intention to allot new shares other than in connection with employee share and incentive plans. As at the date of this Notice, 25,343,814 ordinary shares are held by the Company as treasury shares representing 4.1% of the total issued share capital.
If directors of a company wish to allot shares in the Company, or to sell treasury shares, for cash (other than in connection with an employee share scheme) the 2006 Act requires that these shares are offered first to shareholders in proportion to their existing holdings.
The purpose of Resolution 10 is to authorise the Directors to allot ordinary shares in the Company, or sell treasury shares, for cash (i) in connection with an offer to existing shareholders on a pre-emptive basis (that is, including a rights issue or an open offer); and, otherwise, (ii) up to a nominal value of £3,069,839, equivalent to 5% of the total issued ordinary share capital of the Company as at 29 April 2019 without the shares first being offered to existing shareholders in proportion to their existing holdings.
The Directors do not intend to issue more than 7.5% of the total issued ordinary share capital of the Company for cash on a nonpre-emptive basis within any rolling three-year period without prior consultation with shareholder groups. The authority contained in Resolution 10 will end upon the expiration of the authority to allot shares conferred by Resolution 9 (that is, at the end of the next annual general meeting or, if earlier, 7 September 2020).
Under the 2006 Act, the Company requires authorisation from shareholders if it wishes to purchase its own shares. Resolution 11 seeks to renew the existing authority given at the 2018 Annual General Meeting. The resolution specifies the maximum number of shares that may be purchased (approximately 10% of the Company's issued share capital excluding treasury shares) and the highest and lowest prices at which they may be bought.
Under the 2006 Act, the Company can hold the shares which have been repurchased as treasury shares and either resell them for cash, cancel them, either immediately or at a point in the future, or use them for the purposes of its employee shares schemes. The Directors believe that it is desirable for the Company to have this choice and therefore expect that, should Resolution 11 be passed, they would hold any shares purchased pursuant to this authority as treasury shares. Holding the repurchased shares as treasury shares will give the Company the ability to re-sell or transfer them in the future, and so provide the Company with additional flexibility in the management of its capital base. However, in order to respond properly to the Company's capital requirements and prevailing market conditions, the Directors will need to reassess at the time of any actual purchase whether to hold the shares in treasury or cancel them.
The Directors have no present intention of exercising this authority. The Directors intend to keep under review the Company's potential to buy back its shares, taking into account the financial resources of the Company, the Company's share price and other investment and funding opportunities. The authority will only be used if, in the opinion of the Directors, this will result in an increase in earnings per share and is otherwise in the best interests of shareholders generally. No dividends will be paid on, and no voting rights will be exercised in respect of, treasury shares. As at the latest practicable date prior to publication of this Notice there were no outstanding warrants or options to subscribe for Ordinary Shares.
As at the latest practicable date prior to publication of this Notice there were no outstanding warrants or options to subscribe for Ordinary Shares.
The minimum notice period required by the 2006 Act for general meetings of listed companies is 21 days unless shareholders approve a shorter notice period, which cannot however be less than 14 days. Annual general meetings must always be held on at least 21 days' notice. At the 2018 Annual General Meeting, shareholders authorised the calling of general meetings (other than annual general meetings) on a minimum of 14 days' notice, and it is proposed that this authority be renewed. The approval will be effective until the Company's next annual general meeting, when it is intended that a similar resolution will be proposed. The Company will also need to meet the requirement to provide electronic voting for shareholders in order to be able to call a general meeting on less than 21 days' notice. The flexibility afforded by this resolution will be used where, taking the circumstances into account, the Directors consider this to be appropriate in relation to the business to be considered at the meeting and in the interests of the Company and shareholders as a whole.
(A=Audit Committee, C=CSR Committee, I=Committee of Independent Directors, N=Nominations Committee, R=Remuneration Committee)
Vitalii has long experience in the field of Ukrainian government finance. He has also worked in banking in the private sector.
Lucio has a vast experience in the mining and commodities industry for over 30 years. He is a Chartered Accountant (South Africa).
Steve Lucas is a Chartered Accountant with long and wide-ranging financial executive and non-executive experience in the extractive and other industries.
Chris Mawe has substantial experience gained in senior financial roles in the mining industry in the UK and continental Europe, together with operational and managerial experience in the engineering industry.
Kostyantin Zhevago has substantial management and investment experience gained over a 25 year business career in Ukraine.
If you are a CREST member and want to appoint a proxy using the CREST electronic appointment service, you can do so using the procedures described in the CREST Manual on the Euroclear website (www.euroclear.com/CREST) subject to the Company's Articles of Association. If you are a CREST member, a CREST sponsored member or a CREST member that has appointed a voting service provider you should request the sponsor or voting service provider to take the appropriate action on your behalf.
The Company's ordinary share register is maintained by:
Equiniti Aspect House Spencer Road Lancing West Sussex BN99 6DA
Telephone: 0371 384 2866 Lines are open 8.30am to 5.30pm, Monday to Friday.
(Calls to this number are charged at 8p per minute plus network extras. For shareholders calling from overseas, Equiniti's helpline number is +44 121 415 7047.)
Shareholder enquiries on matters such as change of address, change of ownership or dividend payments should be directed to Equiniti at the address and telephone number above.
Friday 7 June 2019 at 11.00am.
Shareholders should note that the doors to the Annual General Meeting will open at 10.30am.
The Great Hall J.P. Morgan 60 Victoria Embankment London EC4Y 0JP
Telephone: 0800 204020
Nearest Underground station: Blackfriars.
Please note that, for security reasons, all hand luggage may be subject to examination prior to entry to the Annual General Meeting. Certain items will not be permitted in the meeting room. These include cameras, recording equipment, items of any nature with potential to cause disorder and such other items as the Chairman of the meeting may specify.
Persons who are not Shareholders of the Company will not be admitted to the Annual General Meeting unless prior arrangements have been made with the Company.
We ask all those present at the Annual General Meeting to facilitate the orderly conduct of the meeting and reserve the right, if orderly conduct is threatened by a person's behaviour, to require that person to leave.
FERREXPO PLC 55 ST JAMES'S STREET, LONDON SW1A 1LA T +44 (0)20 7389 8300
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