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Evotec SE — Governance Information 2024
Jun 1, 2024
151_cgr_2024-05-31_bd3f8158-777f-4627-a77a-b45fd10b9b94.pdf
Governance Information
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Declaration on corporate governance for the financial year 2023 (Sections 289f, 315d German Commercial Code - HGB)
The principles of responsible, sound corporate governance determine the work of the management and supervisory boards of Evotec SE. In this declaration the Management Board reports – also on behalf of the Supervisory Board – on corporate governance within the Group pursuant to Sections 289f, 315d HGB and the German Corporate Governance Code. Our objective is to keep the presentation of our corporate governance succinct and clearly structured.
Definition of good corporate governance
Its listing on the Frankfurt Stock Exchange and since autumn 2021 its US listing on the NASDAQ, combined with its international shareholder structure, mean that Evotec follows both the German rules on corporate governance and international standards. Good, transparent corporate governance ensures that the management and supervision of the Company is responsible and focused on adding value. Maintenance of high standards of corporate governance plays a key role in the Company's success. This includes the integrity in dealings with employees, business partners, shareholders and the general public. As a service provider and business partner Evotec is dependent on attracting and retaining the trust of its customers and partners by its irreproachable conduct. Our aim is to act credibly, seriously and reliably and to express this in the impression we leave behind. Evotec's corporate governance is therefore reviewed and refined regularly by the Management Board and Supervisory Board.
Annual targets are defined and communicated as part of the Management Board's strategy. We rely on the sense of responsibility and initiative of our managers and employees to perform our work. We agree on clear targets and regularly assess our performance against them. These performance targets are a key element of our management philosophy and part of our remuneration system.
Declaration of compliance with the German Corporate Governance Code pursuant to Section 161 German Stock Corporation Act (AktG) for the 2023 financial year
The German Corporate Governance Code (current version dated 28 April 2022; the "Code") contains principles, recommendations and suggestions for the Management Board and the Supervisory Board, which are intended to help ensure that the Company is managed in its best interests. The Code clarifies the obligation of the Management Board and the Supervisory Board to ensure the continued existence of the Company and its sustained ability to create value (company interest) in accordance with the principles of the social market economy and taking the concerns of shareholders, employees and other stakeholders into account.
With the exceptions detailed below, Evotec follows all the recommendations and almost all the suggestions of the Code. The Management Board and Supervisory Board of Evotec SE therefore declared in December 2023 in accordance with Section 161 AktG:
"Evotec SE has complied in 2023 with the recommendations of the Governmental Commission on the German Corporate Governance Code (the "Code") as published in the
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official section of the Federal Gazette and intends to comply in the future with the recommendations of the Code, with the following exception:
- Notwithstanding Section C.5 of the Code, Prof. Dr. med. Löw-Friedrich, Chief Medical Officer of UCB SA and Chairperson of Evotec's Supervisory Board, has also a seat in the Supervisory Board of Fresenius SE & Co. KGaA. In exercising her mandate as Chairperson of the Supervisory Board of Evotec SE, Prof. Dr. med. Iris Löw-Friedrich always had devoted sufficient time to perform her function to the extent required. Prof. Dr. med. Löw-Friedrich has plausibly demonstrated that this will also be the case in the future."
In January 2024 has this declaration been updated and supplemented as follows:
"In deviation from recommendations G.6 and G.10, Dr. Mario Polywka will not receive any long-term, share-based variable remuneration under the Management Board remuneration system for his temporary activity as Interim CEO from January 2024. Due to his only interim position as a member of the Management Board and Chairman of the Management Board for a maximum period of one year, the Supervisory Board of Evotec SE does not consider it in its interest to grant long-term variable remuneration whose assessment period would extend far beyond the term of office as a member of the Management Board and thus beyond the possibility of influencing the achievement of targets. In accordance with the German Stock Corporation Act and the Code, it should also be prevented that the incentivizing effect of long-term, share-based remuneration granted during the temporary activity on the Management Board continues after returning to the Supervisory Board and possibly leads to doubts about the independent exercise of control activities. The long-term promotion of the company's well-being and the guarantee of sustainable and long-term corporate success are already in the interests of Dr. Mario Polywka because he is to return to the Supervisory Board after completing his interim activity on the Management Board and therefore does not require any further incentives. After the end of Dr. Mario Polywka's temporary activity on the Management Board, the remuneration of the Management Board will again fully comply with the recommendations of the Code."
Otherwise, the declaration of conformity from December 2023 remains unchanged.
The current Declaration of Compliance with the German Corporate Governance Code and the declarations for the past five years can be found on the Evotec website at https://www.evotec.com/en/sustainability/governance.
Description of the working practices of the Management Board and Supervisory Board and their composition
Two-tier management and control system: Management Board and Supervisory Board
As required by the German Stock Corporation Act, Evotec SE has a two-tier board system consisting of Evotec's Management Board and Evotec's Supervisory Board. The Management Board is responsible for managing Evotec and representing the Company in its dealings with third parties, while the Supervisory Board appoints and dismisses the members of Evotec's Management Board and oversees the management of the Company. German law prohibits the Supervisory Board from making operational management decisions. The two boards, however, work closely together to achieve long-term and sustainable growth for the Company and to create shareholder value. They agree on the Company's strategy and on business transactions that are significant.
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The Management Board reports to the Supervisory Board in writing and orally on an ongoing basis and provides it with detailed information about the status of the Company. This includes monthly reports by the Management Board, in which it presents the financial results for the previous month in writing, along with detailed comments and explanations. The Management Board also presents the budget for the coming financial year and the medium-term planning to the Supervisory Board. In addition, the Management Board is obliged to notify the Supervisory Board in good time of all transactions that could have a significant impact on the Company's profitability or liquidity. This enables the Supervisory Board to make comments on such transactions before they are executed.
Above and beyond this exchange of information and the discussions between the Supervisory Board and the Management Board, the Supervisory Board Chair and the Chair of the Management Board (CEO), as well as other Management Board members, discuss current and ongoing topics whenever this is appropriate.
Management Board
The Management Board of Evotec SE manages the Company on its own responsibility and represents Evotec SE in transactions with third parties. The Management Board develops the Company strategy, agrees it with the Supervisory Board and ensures its implementation. The Management Board's actions and decisions are guided by the Company's interests. It is committed to the target of sustainably increasing enterprise value, while taking the interests of shareholders, employees and other stakeholders into account. The members of the Management Board are jointly responsible for the entire management of the Company and decide on fundamental questions of Company policy and strategy, as well as on the annual and long-term planning.
In addition to the Chair, the Management Board of Evotec SE consists of four further members. The Chair coordinates the work of the Management Board members. New Management Board members are appointed for a maximum term of three years, in accordance with recommendation B.3 of the Code. Contracts may be renewed for up to five years, however, as currently agreed with the Chief Scientific Officer and the Chief Operating Officer. Following the resignation of Dr Werner Lanthaler as Chief Executive Officer on 03 January 2024, Dr Mario Polywka was assigned from the Supervisory Board to the Management Board and appointed as interim CEO for up to twelve months. In succession to Enno Spillner, who's contract terminated on 31 March 2023, Laetitia Rouxel was appointed as Chief Financial Officer as of 1 April 2023 for a term of three years. The contract with Dr Craig Johnstone, Chief Operating Officer, was extended with effect from 1 January 2022 for a further five years until 31 December 2026. Dr Matthias Evers was appointed as the new Chief Business Officer for three years with effect from 1 May 2022. The contract with Dr Cord Dohrmann, Chief Scientific Officer, was also extended early with effect from 1 September 2022 for a further five years until 31 August 2027. Members of the Management Board may be re-elected or dismissed early for good reason. The members of the Evotec SE Management Board do not hold more than three Supervisory Board seats in publicly listed companies outside the Group or on supervisory boards that make comparable demands. Information about the individual board seats and professional responsibilities of the Management Board members can be found on page 125 of the Annual Report 2023.
With regard to the diversity of the Management Board it should be borne in mind that the Supervisory Board selects the Management Board members on the basis of their qualifications and professional background ("thought diversity"), also in view of the seven diversity dimensions defined in the Diversity Charta that Evotec has signed. In accordance with Section 111 (5) AktG the Supervisory Board of Evotec SE defined a quota of female
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members of the Management Board for the first time in 2015. Given that the four Management Board members with ongoing contracts were all male at the time, this quota was set at 0%. This quota was confirmed in 2017 in view of the terms of the contracts with the current active Management Board members, because no changes in the composition of the Management Board were planned. When deciding whether to renew the contracts with existing Management Board members and to expand the Management Board, the Supervisory Board considered increasing the quota defined for female members, but reserved the right to make its decision based solely on qualifications and performance. Consequently, the Supervisory Board has appointed Laetitia Rouxel as the new Chief Financial Officer as of 1 April 2023 and is continuously considering to increase the proportion of women on the Executive Board. Three of the five current Management Board members do not come from Germany.
An age limit has been set for Management Board members in accordance with recommendation B.5 of the Code. Pursuant to Section 1 (4) of the Rules of Procedure for the Supervisory Board of Evotec SE, the Supervisory Board ensures that no member of the Management Board is older than 65 years of age when appointed.
Responsibilities within the Management Board in 2023 were divided according to functional criteria, on the basis of Rules of Procedure. The Chief Executive Officer is responsible for coordinating the Management Board and for Investor Relations, ESG and Public Relations, Corporate Communications, Human Resources and Academic Bridges. The Chief Business Officer is responsible for Corporate Development and Strategic Planning, Global Business Development, Global Strategic Alliances and Partnerships, Global Information Technology and Security, Global Research Technology and Strategic Marketing. The Chief Financial Officer is in charge of Finance, Controlling, Taxes, Legal & Compliance, Insurance, Risk Management and Governance. and Internal Audit, and the Export Compliance Office, and exercises the function of the Chief Export Control Officer (CECO). The Chief Operating Officer is responsible for the Drug Discovery and Development segment, Global Biologics, Gene Therapy, Clinical Development, Environment, Health & Safety and Quality Management and Supply Chain Management, including purchasing, logistics, and facility management. As of February 2024 Governance, Supply Chains Management has been allocated under the responsibility of the Chief Financial Officer. The Chief Scientific Officer is responsible for the Research & Development segment, Cell Therapies, EVOgnostics, Innovative Developments and Joint Strategies, EVT Equity and Operational Venture Capital and Intellectual Property/Patents.
As a rule, each individual Management Board member is responsible for managing their own area of responsibility autonomously. Activities and transactions in any single area of responsibility that are of exceptional importance for the Company, or which entail an exceptional risk require the prior approval of the entire Management Board. Further details are defined in the Rules of Procedure for the Management Board.
Management Board meetings are convened by the Chair of the Management Board (CEO). Each Management Board member can require an extraordinary Management Board meeting to be convened, in addition to the regular Management Board meetings. The Chair of the Management Board (CEO) chairs the Management Board meetings and coordinates the work of the individual members. Individuals who are not Management Board members may be invited to advise at a Management Board meeting by resolution of the Management Board.
Brief minutes are to be taken of key negotiations and resolutions. Management Board resolutions are generally taken in meetings. However, they may also be taken without a meeting; in writing, by electronic means or by phone. The Management Board is quorate when the majority of its members vote on the resolution. As a rule, Management Board
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resolutions are passed by a simple majority. If the vote is tied, the Chair has the casting vote.
The current Rules of Procedure of the Management Board can be found on the Company website under https://www.evotec.com/en/sustainability/governance.
The Supervisory Board and the Management Board have taken care of long-term succession planning. It reflects the requirements of the German Stock Corporation Act (AktG) and the Code, as well as the diversity concept for the composition of the Management Board adopted by the Supervisory Board. Taking the concrete qualification requirements and the criteria mentioned into account, the Nomination Committee of the Supervisory Board prepares an ideal profile on the basis of which the Nomination Committee draws up a short list of available candidates. Interviews are held with these candidates. A recommendation is then made to the Supervisory Board for resolution. If necessary, the Supervisory Board and/or the Nomination Committee are supported by external advisers to develop the requirement profile and select the candidates, as i.e. in the current search for a new Chief Executive Officer following the resignation of the former Chief Executive Officer.
Supervisory Board
Composition
Evotec's Supervisory Board consists of six members – as provided in the current Articles of Association – all of whom are elected by the shareholders with a simple majority of the votes cast at an Annual General Meeting ("AGM"). The proposal to the AGM is carried out in accordance with the German Corporate Governance Code's recommendations regardless of gender, nationality or age, members are appointed based on their qualifications, work experience, independence and diversity. Four of the current members of Evotec's Supervisory Board were lastly elected at the AGM 2019. Constanze Ulmer-Eilfort has been elected at the AGM 2021 and Camilla Macapili Languille at the AGM 2022.
The Supervisory Board members are currently elected for five years and may be re-elected. The term of the current Supervisory Board ends with the close of the AGM 2024 that is charged with approving the actions of the members of the Supervisory Board in the 2023 fiscal year. A shortening of the five-year term as well as staggering of terms is envisaged from the next election at the AGM 2024 in the form that new Supervisory Board members will be elected for an initial term of two years whereas re-elected Supervisory Board members will be elected for a three-year term.
The Supervisory Board appoints a Chairperson and one Vice Chairperson from among its members. Prof. Dr Iris Löw-Friedrich is elected Chairperson of the Supervisory Board, and Roland Sackers is elected as Vice Chairperson.
In accordance with the recommendations of the Code, the members of the Evotec Supervisory Board were selected regardless of their gender, nationality and age, according to their qualifications, professional experience, ability and independence. It should be noted, however, that the Supervisory Board has set an age limit and determined that potential candidates may not be older than 72 years of age when they are proposed for election. In addition, the Supervisory Board currently has defined two full periods of office as the regular limit for membership of the Supervisory Board. An appropriate proportion of women is also required. To this end the Supervisory Board has set a gender quota requiring a respective proportion of women and men of at least 30%.
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The Supervisory Board has determined concrete objectives regarding its composition and competencies and prepared a profile of skills and expertise reflecting the company-specific situation. These objectives and skills profiles stipulate that the activities of the Company shall be represented by having a majority of independent Supervisory Board members with national and international experience in the respective fields of (i) Research and Development, (ii) Finance, Capital markets, Legal, Corporate Governance, (iii) Marketing and Sales and Operations, (iv) Healthcare Economy/Public Health and (v) Sustainability.
In December 2022 the Supervisory Board focused the discussion on the right competency profile for the Supervisory Board going forward. To reflect the ongoing growth of the Company and its further specified offering and operational activities it has been decided to further enlarge and update the competencies within the Supervisory Board following the elections at the AGM 2024. As a consequence, the Supervisory Board has agreed on the skills matrix and competency profile set out below.
| Skills / Expertise | Iris Löw-Friedrich (Chair; BezaCom Chair) | Roland Sackers (Deputy Chair; ACC Chair) | Consilla Masopili Langsoltz | Coustomer Uhozer-Kölbert (EBC-Chair) | Wesley Wheeler (prospective candidate) | XIX (prospective candidate) |
|---|---|---|---|---|---|---|
| Independent Supervisory Board members (Chairman, ACC Chair, BezaCom Chair; majority of total members) | X^{a} | X | X^{a} | X | X | - |
| Research & Development | X | - | - | - | X | - |
| Biologics Manufacturing | - | - | X | - | X | - |
| Biopharma | X | - | X | - | X | - |
| Small Biotech | - | - | X | - | X | - |
| Healthcare economics | X | - | X | - | - | - |
| Commercial / R&B | - | - | - | - | X | - |
| M&A / Partnering | - | - | - | X | X | - |
| Capital Markets | X | X | X | - | X | - |
| Accounting / P&L / Risk Management | - | X^{2,4} | X^{4} | X | - | - |
| Auditing & Sustainability Reporting | - | X^{2,4} | - | X | - | - |
| Digitization | X | X | - | - | - | - |
| IT and Cybersecurity | - | X | - | - | - | - |
| General Management | X | X | X | X | X | - |
| Legal & Compliance | - | X | - | X | - | - |
| Environment and Sustainability | - | X | X | X | - | - |
| Social and HR | X | X | - | X | - | - |
| Governance | X | X | X | X | X | - |
| Age of Supervisory Board candidate does not exceed 72 years at the time of the proposal | X (1960) | X (1968) | X (1983) | X (1962) | X (1956) | X (19XX) |
| Nationality | German | German | Canadian | German | US | |
| Regional experience in EU, USA, Asia | EU, USA, Asia | EU, USA | EU, USA, MENA | EU | USA | |
| Female Supervisory Board members (at least 30%) | X | X | X | - | - |
1) Management Board Member of UCB: The business relationship with UCB as a customer of Evotec is considered immaterial (~0.5% of 2022 group revenue)
2) Head of Life Sciences of Mubadala Investment Company: Mubadala Investment Company holds ~7% of Evotec's shares but does not have control as defined in C.9 of GCGC
3) Experience in audit and accounting
4) Experience in accounting
In addition, the Supervisory Board decided to keep the age limit of 72 years at the time of the (re-)election. The gender quota shall remain at a share of women of 30%. Finally, the Supervisory Board has agreed to a rule membership of a maximum of 12 years. Overall, the Supervisory Board shall remain composed in such a way that the majority of its members are independent, including the Chairperson and Chairpersons of Audit & Compliance Committee and Remuneration & Nomination Committee and that its members as a group possess the knowledge, ability and expert experience required to properly complete its tasks.
The composition of the Supervisory Board currently meets these targets and competence profiles: From their work in various international companies, all the members have an extensive international professional background. All the members are considered to be independent in accordance with the two-dimensional evaluation criteria of the German
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Corporate Governance Code, three different nationalities are represented and four members are female. Evotec strives for diversity of opinion, which is ensured by the composition of an internationally experienced Supervisory Board with a broad range of skills.
Prof. Dr. Löw-Friedrich is regarded as independent within the meaning of recommendation C.7 of the German Corporate Governance Code in its current version as of 28 April 2022. Although Prof. Dr Löw-Friedrich is on the Executive Committee of UCB S.A., which is an Evotec customer, the Evotec Group's turnover with the UCB Group is only about 0.5% of the total turnover of the Evotec Group, so that no material business relationship between Evotec and UCB within the meaning of recommendation C.7 is to be assumed. Moreover, Iris Löw-Friedrich is responsible at UCB's Management Board for world-wide clinical development and life-cycle of marketed products but not for discovery research and preclinical development and manufacturing which are the only subjects of the services provided by Evotec to UCB. Since these services are not of significant business value, they are neither discussed within the UCB Executive Committee nor Evotec's Supervisory Board.
Notwithstanding Section C.5 of the German Corporate Governance Code, Prof. Dr Iris Löw-Friedrich has also a seat in the Supervisory Board of Fresenius SE & Co. KGaA. However, Iris Löw-Friedrich always devoted sufficient time to perform her function, including attendance to all board and committee meetings (100%). She is running regular biweekly informal Supervisory Board calls, has regular biweekly calls with the CEO, as well as interactions with other members of the Management Board on an as-needed basis. She is also meeting with members of the n-1 leadership level, in groups and individually. Annual comprehensive governance roadshows with investors have enriched the mutual exchange and feedback loops. In summary, she is available to meet with internal and external stakeholders and has plausibly demonstrated that this will also be the case in the future.
Mr Roland Sackers (CFO of Qiagen N.V.) is independent. Qiagen N.V. does not have any material commercial relations with Evotec SE; no other circumstances that could make him dependent have been identified.
Despite her position as Head of Life Sciences at Mubadala Investment Company, Camilla Macapili Languille is considered an independent Supervisory Board member. Mubadala Investment Company holds approx. 7% of Evotec SE's voting shares and, thus, has a material interest in Evotec SE within the meaning of section C.13 of the German Corporate Governance Code. Nevertheless, Mubadala Investment Company is not a controlling shareholder within the meaning of section C.9 of the German Corporate Governance Code. A shareholder's (and thus also Ms Macapili Languille's) dependency would exist if a controlling agreement existed with the shareholder, the shareholder held an absolute majority of the voting rights or at least a sustainable majority at the Annual General Meeting. A voting share of 7% does not constitute a sustainable majority at the Annual General Meeting in favour of Mubadala Investment Company and, therefore, neither a conflict of interest that is not merely temporary, nor a dependency due to de facto majorities of voting rights, especially since the number of validly cast votes at past general meetings regularly amounted to significantly more than 40% of the share capital.
Dr Mario Polywka's cooling-off period as required by C.7 of the German Corporate Governance Code ended at the close of 2020. He is therefore considered to be independent. Following his assignment to the Management Board it is envisaged that Dr Mario Polywka will return to its Supervisory Board mandate in case he is re-elected at the AGM 2024. In this case, the Company will evaluate whether a new cooling-off period is to be considered.
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Dr Constanze Ulmer-Eilfort (lawyer at PSP, Munich) is independent. PSP Munich has no commercial relations with Evotec SE; there is no indication of any other circumstances that would result in her dependence.
Dr Elaine Sullivan (former CEO of Carrick Therapeutics Ltd.) is also independent. Evotec SE holds around 4.5% of the shares in Carrick Therapeutics Ltd. Evotec is not currently a material partner of Carrick Therapeutics Ltd. There is therefore no conflict of interests that could invalidate her independence, for two reasons: (1) Evotec SE's shareholder rights in Carrick Therapeutics Ltd. are exercised by the Management Board of Evotec SE, on its own responsibility in accordance with Section 76 (1) AktG; a Supervisory Board member has no influence, in particular over voting on shareholder resolutions for Carrick Therapeutics Ltd. (e.g. discharging board members of liability); (2) there is no cross-representation on decision-making bodies. There are also no other identifiable significant connections with members of the Company's Management Board via investments in other entities or organisations.
The members of the Supervisory Board attend any training courses if necessary for the performance of their duties of their own accord.
The Supervisory Board Chair coordinates the work of the Supervisory Board and represents the Supervisory Board externally. The Supervisory Board Chair is available to shareholders to discuss topics specific to the Supervisory Board. In February 2023 the Supervisory Board Chair together with the Head of Global IR & ESG, the Global Head of HR and the Global Head of Legal & Compliance of the Company conducted a Governance Roadshow where several investors and proxy advisors were met in individual virtual meetings. In these meetings, the Chairperson provided a strategic outlook and an overview on topics relevant for the Supervisory Board and ESG related focus areas. In addition, the revised Management Board remuneration system was explained to collect the investors' and proxy advisors' feedback prior to seeking approval of the Company's remuneration report at the Annual General Meeting. The next Governance Roadshow was conducted in January and February 2024.
Responsibilities
The Supervisory Board appoints and dismisses the members of the Management Board and advises and supervises the Management Board on the management of the Company. Regular discussions take place between the Management Board and Supervisory Board, which both parties ensure remain confidential. The Supervisory Board, in particular the Supervisory Board Chair, are in regular contact with the Management Board. The Management Board reported to the Supervisory Board in numerous conference calls, which were arranged as needed, and provided ongoing written and oral reports and information in the form of detailed analysis of the Company's operating business and other topics such as strategy, planning, risk management and compliance management systems.
In line with recommendation D.7 of the Code, the Supervisory Board met regularly for the scheduled Supervisory Board meetings without the Management Board.
The Supervisory Board also plays a significant role in fundamental decisions. The fundamental decisions that the Supervisory Board has defined as requiring its prior approval consist primarily of the following:
- Matters requiring the approval of the Supervisory Board under company law;
- the Company's strategic and operational policies;
- the inclusion of sustainability targets in the strategic and operational policies;
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- the annual budget targets and material differences from resolutions;
- material changes in the development pipeline;
- investment outside the course of normal business in excess of €5 million, including in-licensing;
- establishment and acquisition of companies or material changes to the Group structure by either +/- 5% change in ownership or the change of control over an entity;
- contracts outside the normal course of business that differ significantly from the normal risk structure;
- out-licensing with a total value in excess of €300 million;
- the making of loans and the provision of guarantees, pledges, bonds or other collateral;
- the purchase or sale of land and
- the establishment of new business operations or material changes to existing business operations
The articles of association provide for Supervisory Board resolutions to be adopted in meetings as a rule. However, meetings may be held and resolutions adopted in writing, by phone, or by means of electronic or other communications technologies, if the Supervisory Board Chair so decides in any specific case. The articles of association also stipulate that the Supervisory Board is quorate when more than half its members take part in the resolution in person or by voting in writing or any other permissible form. Otherwise, the Supervisory Board is to be convened again, with a period of two weeks between the date of the invitation and the meeting. The Supervisory Board is then quorate when at least three members take part in the resolution. Absent members can take part in the Supervisory Board resolution by casting their vote in writing. Supervisory Board resolutions are passed by a simple majority of votes cast. The Supervisory Board has also adopted Rules of Procedure (https://www.evotec.com/de/sustainability/governance).
It is ensured that every Supervisory Board member has sufficient time for the exercise of their duties. None of the Supervisory Board members has a seat on more than five supervisory boards of publicly listed entities outside the Group. Equally, none of the Supervisory Board members with a seat on the management board of a publicly listed entity holds more than two supervisory board seats on publicly listed entities within the Group or has comparable functions, nor chairs the supervisory board of any publicly listed entity outside the Group.
The Supervisory Board was informed about one potential conflict of interest among one of its members in the course of 2023, when the Supervisory Board discussed Evotec's shareholding in Excientia where Dr Mario Polywka serves as a non-executive Board member.
The Supervisory Board Report, which is part of the Annual Report, provides a summary of its work and is published in the on the Company's website under https://www.evotec.com/en/sustainability/governance.
Board seats held by Supervisory Board members and transactions with related parties are listed on page 125 of the Annual Report 2023.
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Work in the Supervisory Board committees conforms to the German Corporate Governance Code
A significant proportion of the Supervisory Board's work is conducted in committees. Pursuant to the German Stock Corporation Act and the recommendations of the German Corporate Governance Code, Evotec's Supervisory Board has established an Audit & Compliance Committee as well as a Remuneration and Nomination Committee and – newly established in 2022 – an ESG Committee from among its members.
Evotec's Audit & Compliance Committee, comprising three members, supports the Supervisory Board in independently monitoring the Company's financial reporting activities and in auditing reports. In particular, the Audit & Compliance Committee reviews the Company's accounting processes, the effectiveness of the internal control system and the audit of the financial statements. In addition, it discusses the quarterly and half-year reports with the Management Board as well as its risk management and compliance management systems. Within the scope of the audit of the financial statements commissioned by the Supervisory Board, the Audit & Compliance Committee also reviews possible transactions with related parties. Moreover, the Audit & Compliance Committee also discusses certain steps and procedures of the audit with the appointed auditing firm, including the auditors' independence, quality, the additional services rendered by the auditor, the issuing of the audit mandate to the auditing firm, the determination of auditing focal points, the fee agreement and compliance issues. The Audit & Compliance Committee exchanges information regularly with the auditor as part of the preparation and implementation of the audit without the Management Board.
The members of the Audit Committee possess the required skills and experience. As a Chief Financial Officer, the Audit Committee's Chairman Roland Sackers is not only independent, but also has the required specialist knowledge and experience in the application of accounting principles, internal control- and risk management processes and audit, including sustainability reporting and its audit and assurance. Roland Sackers' expertise in the field of auditing includes special knowledge and experience in the auditing of financial statements. In addition, as former and temporarily new member of the Management Board of Evotec, Dr Mario Polywka has expertise in the field of accounting, internal control and risk management systems. Following Dr Mario Polywka's assignment as interim CEO in January 2024, Camilla Macapili Languille has joined the Audit and Compliance Committee. As per her role in Mubadala Investment Company and her professional background, Camilla Macapili Languille has also expertise in the field of accounting, internal control and risk management systems. Neither the Chairman of the Supervisory Board nor a former member of the Management Board may become Chairman of the Audit and Compliance Committee. Evotec's Audit and Compliance Committee Charter can be found on the Company's website under https://www.evotec.com/en/sustainability/governance.
The main duties and responsibilities of the Company's Remuneration and Nomination Committee are to prepare the appointment of Management Board members and to prepare recommendations concerning their remuneration system and Share Performance Plan. The Remuneration and Nomination Committee also prepares the succession planning for both Management Board and Supervisory Board. Final decisions are made by the full Supervisory Board. The Articles of the Remuneration and Nomination Committee can be viewed on the Company's website under the link https://www.evotec.com/en/sustainability/governance.
Considering the increased importance of Environmental, Social and Governance (ESG) aspects in a corporate and global environment, Evotec's Supervisory Board has formed an ESG Committee in 2022. The ESG Committee consists of three members from the
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Supervisory Board and is supported by the Company's CEO, the Global Head of HR and the Head of Global Investor Relations & ESG. Together with the Management Board, the ESG Committee defines the priorities of Evotec with respect to environment, people and governance on a rolling basis, and is advising on and monitoring the implementation of such priorities. Evotec's ESG Committee Charter can be found on the Company's website under https://www.evotec.com/en/sustainability/governance.
Each of the committees regularly report at the Supervisory Board meetings about recent meetings and discussions.
Members of all three committees are appointed in accordance with the Code. For detailed information about the composition of the Supervisory Board and its committees, please find the table below:
Terms of office and committee memberships of Supervisory Board members
| Since the Annual General Meeting 2022 | Elected to the Company's Supervisory Board for the first time | Audit and Compliance Committee | Remuneration and Nomination Committee | ESG Committee |
|---|---|---|---|---|
| Prof. Dr Iris Löw-Friedrich (Chair) | 2014 | X (Chair) | ||
| Roland Sackers (Deputy Chair) | 2019 | X (Chair) | X | |
| Camilla Macapili Languille* | 2022 | X | ||
| Dr. Mario Polywka | 2019 | X* | ||
| Dr. Constanze Ulmer-Eilfort | 2021 | X | X (Chair) | |
| Dr. Elaine Sullivan | 2015 | X | X |
- Camilla Macapili Languille was elected in the ACC to replace Dr Mario Polywka in January 2024.
Efficiency review by the Supervisory Board
The Supervisory Board regularly performs a self-evaluation of its efficiency and working mode. In 2022, the evaluation was for the first time facilitated by external advisors who collected detailed input by interviewing each Supervisory Board member, each Management Board member and some key stakeholders. The external advisors analyzed the collected feedback and provided a summary to the Chairperson and the full Supervisory Board which was then discussed among the full Supervisory Board in a full day workshop facilitated by the external advisors. The results of the assessment confirmed a professional and constructive cooperation within the Supervisory Board and with the Management Board based on trust and openness. The composition and the structure of the Supervisory Board, including the committee structure and meeting organization are confirmed and generally appropriate. Notwithstanding the foregoing, the Supervisory Board has developed and discussed throughout 2023 recommendations for improvement. Approved changes were implemented and the Supervisory Board evaluated in the December 2023 meeting its progress on the implementation of such improvements.
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Remuneration of Executive Board and Supervisory Board members
Evotec SE complies with the recommendation of the German Corporate Governance Code and discloses the individual remuneration of Management and Supervisory Board members. Detailed information about the remuneration of the Management Board members, divided into fixed and variable components and other benefits, and the remuneration of Supervisory Board members is provided in a separate chapter of the Management Report, the Remuneration Report. The Management Report forms part of the Annual Report and is published on the Company's website under https://www.evotec.com/en/sustainability/governance. The remuneration of the Management Board and Supervisory Board is also disclosed on the website under https://www.evotec.com/en/sustainability/governance.
The revised system of Management Board remuneration was presented to the Annual General Meeting in 2022 and adopted by a majority of 94%.
The Company has directors' and officers' liability insurance for the members of the Management Board and the Supervisory Board, the members of the senior management team and the managing directors of subsidiaries. The Company bears the costs of this insurance. A reasonable excess has been agreed for the members of the Supervisory Board. The excess for the members of the Management Board is in accordance with the Act on Reasonable Management Board Remuneration (VorstAG).
Directors' Dealings
The European Market Abuse Regulation stipulates that members of the Management Board, the Supervisory Board and members of the senior management team at Evotec, and related parties, must disclose dealings in Evotec shares that exceed the statutory threshold of €5,000 in a calendar year. Evotec has also adopted a state-of-the-art Insider Policy (see https://www.evotec.com/en/sustainability/governance) that governs trading in Company securities for members of the decision-making bodies and Company insiders and ensures the necessary transparency. In addition, Evotec regularly inquires about shareholdings at the end of the calendar year.
The following notifiable securities transactions were disclosed in 2023, including those transactions of former CEO that were only disclosed to the Company on 22 December 2023:
| Date | Name | Function | Type of transaction | No of units | Price | Transaction volume |
|---|---|---|---|---|---|---|
| 14 December 2023 | Werner Lanthaler | Member of the Management | Sale | 15,000 | EUR 20.12 | EUR 301,806.31 |
| 23 October 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 16.20 | EUR 162,000.00 |
| 20 October 2023 | Werner Lanthaler | Member of the Management | Purchase | 15,000 | EUR 16.89 | EUR 253,488.25 |
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| 13 October 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 16.99 | EUR 169,991.69 |
|---|---|---|---|---|---|---|
| 05 October 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 17.41 | EUR 174,067.78 |
| 21 September 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 19.27 | EUR 192,700.00 |
| 21 August 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 19.99 | EUR 199,999.04 |
| 20 July 2023 | Werner Lanthaler | Member of the Management | Sale | 11,080 | EUR 23.81 | EUR 263,815.06 |
| 05 May 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 15.99 | EUR 159,989.05 |
| 20 April 2023 | Werner Lanthaler | Member of the Management | Purchase | 10,000 | EUR 17.60 | EUR 176,000.00 |
| 19 January 2023 | Craig Johnstone | Member of the Management | Purchase of shares by exercising stock options (Share Performance Plan) | 9,663 | EUR 17.94 | EUR 173,397.70 |
| 19 January 2023 | Craig Johnstone | Member of the Management | Exercise against Cash Settlement (Share Performance Plan) | 9,664 | EUR 17.94 | EUR 173,415,65 |
| 19 January 2023 | Cord Dohrmann | Member of the Management | Purchase of shares by exercising stock options (Share Performance Plan) | 6,153 | EUR 17.94 | EUR 110,412.51 |
| 19 January 2023 | Cord Dohrmann | Member of the Management | Exercise against Cash Settlement (Share Performance Plan) | 9,230 | EUR 17.94 | EUR 165,627.74 |
| 19 January 2023 | Enno Spillner | Member of the Management | Purchase of shares by exercising stock options (Share | 6,394 | EUR 17.94 | EUR 114,737.13 |
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| Performance Plan) | ||||||
|---|---|---|---|---|---|---|
| 19 January 2023 | Enno Spillner | Member of the Management | Exercise against Cash Settlement (Share Performance Plan) | 6,394 | EUR 17.94 | EUR 114,737.13 |
| 19 January 2023 | Werner Lanthaler | Member of the Management | Purchase of shares by exercising stock options (Share Performance Plan) | 26,080 | EUR 17.94 | EUR 467,992.56 |
| 19 January 2023 | Werner Lanthaler | Member of the Management | Exercise against Cash Settlement (Share Performance Plan) | 26,081 | EUR 17.94 | EUR 468,010.50 |
Shareholdings of Management Board and Supervisory Board members
The members of the Management Board and Supervisory Board held the following shares as of 31 December 2023:
| Shares | Outstanding Shares from vested SPA's | Granted unvested SPA's (total) | Outstanding Shares from vested RSA's | Granted unvested RSA's | |
|---|---|---|---|---|---|
| Management Board | |||||
| Dr Werner Lanthaler | 1.550.000 | 0 | 170.182 | 0 | 0 |
| Enno Spillner | 58.049 | 0 | 61.663 | 0 | 0 |
| Dr Cord Dohrmann | 195.079 | 0 | 85.350 | 0 | 0 |
| Dr Craig Johnstone | 20.161 | 0 | 73.217 | 0 | 0 |
| Dr Matthias Evers | 0 | 0 | 37.808 | 0 | 0 |
| Laetitia Rouxel | 0 | 0 | 0 | 0 | 0 |
| Supervisory Board | |||||
| Prof. Dr Iris Löw-Friedrich | 0 | 0 | 0 | 0 | 0 |
| Dr Mario Polywka | 11.938 | 0 | 0 | 0 | 0 |
| Roland Sackers | 0 | 0 | 0 | 0 | 0 |
| Kasim Kutay | 0 | 0 | 0 | 0 | 0 |
| Dr Constanze Ulmer-Eilfort | 0 | 0 | 0 | 0 | 0 |
| Dr Elaine Sullivan | 0 | 0 | 0 | 0 | 0 |
| Camilla Macapili Languille | 0 | 0 | 0 | 0 | 0 |
Changes in shares held by members of the decision-making bodies are published on the Evotec website under https://www.evotec.com/en/sustainability/governance.
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Annual General Meeting
Shareholders exercise their rights, in particular their voting rights, at the Annual General Meeting. Each share entitles the bearer to one vote. An online video and audio stream of the entire Annual General Meeting 2023 was provided via a passport-protected internet service to properly registered shareholders or their proxies on 20 June 2023 from 10.00 am CEST. The link to the password-protected internet service was published on the Company website under https://www.evotec.com/en/investor-relations/annual-general-meeting. Duly registered shareholders were sent individual access data to use the Company's password-protected online service.
Unregistered shareholders and other interested parties were able to follow the first part of the Annual General Meeting, particularly the presentations by the Management Board members, via a separate link on the Evotec website that did not require a password, but not the subsequent answers to the questions submitted in advance by shareholders.
Transparency
Evotec SE notifies shareholders and analysts, media and the general public regularly and impartially. The Company therefore meets all the requirements of the Code concerning transparency, promptness, openness and equal treatment. The aim of providing all target groups promptly with the same information at the same time has the highest priority for corporate communications and is governed by a Disclosure Policy. As such, it goes without saying that Evotec makes all company publications available simultaneously in German and English. This information is published on the Evotec website under https://www.evotec.com/en/sustainability/governance.
This section of the website also includes information such as press releases, the financial calendar with all the publication dates for financial reports, the IR event calendar, annual and quarterly reports, notifiable transactions and continuously updated information on corporate governance. This includes the articles of association, the rules of procedure for the Supervisory Board and its committees, the code of conduct, including the insider policy, and all the declarations of compliance.
Finally, regular meetings and conference calls are held with analysts and investors on the published quarterly results as well as in the course of Capital Markets Days, investor conferences and the annual Governance roadshow. Evotec ensures that no stakeholder group receives privileged information. Company management presented Evotec at various national and international investor conferences in 2023.
The website www.evotec.com also offers extensive information about the Evotec Group and the Evotec share.
Financial reporting and audit of the financial statements
Evotec informs its shareholders and third parties on a regular basis by means of its consolidated financial statements, half-year report and quarterly interim statements. As a stock corporation based in the European Union, Evotec SE is obliged to prepare and publish consolidated financial statements in line with International Financial Reporting Standards (IFRS) and Section 315a HGB. The consolidated and separate financial statements are audited by the auditors and reviewed by the Supervisory Board. The auditors elected by the Annual General Meeting and appointed by the Supervisory Board attend the
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Supervisory Board's meetings to discuss the financial statements and report on the main results of their audit. The Audit Committee uses this information as a guideline for its own assessment of the financial statements and reports.
The published financial statements of Evotec SE with the management report, and the consolidated financial statements with the Group management report, were audited for 2023 by BDO AG Wirtschaftsprüfungsgesellschaft. These audits also covered risk management and compliance with reporting obligations on corporate governance pursuant to Section 161 AktG. After completing its review the Supervisory Board also approved the separate and consolidated financial statements.
Compliance Organisation
Compliance and Code of Conduct
The Management Board of Evotec SE ensures compliance with statutory provisions and internal policies and requires all employees to follow them. Evotec's corporate culture is committed to the highest standards of transparency, integrity and accountability. One key aspect of integrity is compliance with applicable legislation and internal company guidelines. Evotec's commitment to a compliance-oriented corporate culture is manifested in the Company's code of conduct, which defines binding ethical principles such as integrity and professionalism that apply equally to members of the Executive Board and Supervisory Board and to all employees.
The code of conduct was completely revised in the course of 2023 and has been published in February 2024. The current code is published under https://www.evotec.com/en/sustainability/governance.
The code of conduct particularly covers:
- the legitimate use of company funds, accounting and financial reporting;
- principles for combating money-laundering;
- compliance with insider trading legislation and avoiding conflicts of interest
- compliance with anti-trust legislation;
- compliance with anti-corruption legislation and related internal policies;
- a working environment at Evotec that is free of discrimination and harassment;
- protection of occupational health and safety and environmental protection;
- respect for human rights and animal welfare;
- adoption of ethical working practices
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- responsible handling of Artificial Intelligence (AI)
- confidentiality and the protection of intellectual property and trade secrets;
- data protection and use of personal data;
- protection of fair competition and compliance with trade controls; and
- the obligation to report any suspected breach of the code of conduct ("whistleblowing").
Evotec does not tolerate any infringement of applicable law or internal policies.
Compliance Office
Dealing responsibly with the compliance risks of our business operations calls for a suitable and effective compliance management system. The compliance programme at Evotec SE is monitored by the company's compliance officer; an independent and objective function that reviews and assesses compliance matters within the group. Electronic compliance training takes place regularly across the Group and are tailored to the Company's specific compliance requirements and the associated risks. The aim of the training program is to achieve permanent awareness of compliance aspects in all business processes, to ensure that every decision meets Evotec's compliance obligations and to minimise compliance risks. It is mandatory for all members of the Executive Board and for all employees. The company's compliance officer monitors participation in this training program at regular intervals.
The compliance office helps to convey the values described above throughout the Group and ensure they are practised sustainably.
Another important aspect of accountability and transparency is giving all Evotec employees the opportunity to express their misgivings responsibly and effectively. Potential breaches of compliance obligations, comments or queries can be reported to the relevant manager, the company's compliance officer or the global whistleblowing platform (EVOwhistle), which is available 24 hours a day, seven days a week. If a potential compliance violation concerns a member of the Management Board, the Chair of the Supervisory Board's Audit and Compliance is notified. Twenty-nine reports were received via the EVOwhistle platform in 2023, which have all been reviewed or are under review.
Evotec also implements the statutory capital markets requirements. An ad hoc committee has been set up, consisting of the Chief Financial Officer, the Head of the Legal department, the Head of the Group Accounting, the Heads of the Investor Relations and Corporate Communication departments and the assistant to the Management Board, which reviews whether inside information requires an ad hoc announcement and ensures that this information is treated in accordance with the law. This ad hoc committee reports to the Chief Executive Officer. Evotec has also a clear, widely communicated Insider Policy which is supplementary to Evotec's Code of Conduct. This Policy explains the notification duties of managers related to dealings as well as black-out periods before announcement dates of interim financials. The Policy describes what information is to be considered as insider
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information and the resulting information ban and trading prohibition. Furthermore, the Insider Policy lays out a mandatory clearance process prior to any trade in company shares. The clearance process is to be observed by any person discharging managerial responsibilities, i.e., the Supervisory Board and Management Board members. All details of the Insider Policy have been reviewed and refined in the run-up to our U.S. listing in 2021. All corporate insiders have been appropriately trained on the Policy.
Further information can be found in the Sustainability Report pursuant to Sections 289c and 315c HGB. This report can be found on Evotec's website under https://www.evotec.com/en/investor-relations/financial-information.
Sustainability
Sustainability is the foundation of all our business. Our slogan #researchneverstops underlines how our commercial activity would only come to an end in the hypothetical event that effective therapies and cures were found for all the more than 3,000 illnesses that are currently untreatable. Our task of developing first or best-in-class drugs efficiently and without bias is the core of a sustainable company development. By expanding our offering for manufacturing biologics on the basis of a continuous production process we are making a contribution to cutting costs, and so to the better treatment of the overwhelming majority of patients in the world who have not been able to benefit from biologics to date.
Tangible progress is being made with the integration of sustainability management into the Group structures. Evotec created the new function Head of ESG (environmental, social and governance) in 2020, which reports directly to the CEO. Two additional employees were hired to coordinate ESG topics in 2021 and another position was created within this function in 2022. In 2022 the Supervisory Board set up an ESG Committee with three members, which provides further leadership and support with developing and implementing the sustainability strategy. A decentralised, additional governance layer was implemented in 2023 by appointing so called Sustainability Champions at each of our sites. The aim is to align structures and measures with our sustainability strategy and share local initiatives between sites.
A workshop held for the first time in December 2020 reviewed strategically important sustainability topics and anchored them in a sustainability strategy. The core topic in 2023 was the validation and approval of our near-term SBTI targets, aiming to implementing the $1.5^{\circ}\mathrm{C}$ strategy in line with the Paris Agreement. The entire process of developing and implementing the strategy in the context of sustainability management is continuously refined.
The corporate goals for 2023 again included sustainability goals. In 2023 the focus was on implementing a framework for investments to reduce $\mathrm{CO}_{2}$ emissions, which is now in place. Evotec spends one percent of previous year's revenues for investments to reduce our CO2 emissions. We appointed 22 local "sustainability ambassadors" at all 17 sites so that site-specific projects can be better coordinated. The governance goal was linked to the completion of a group-wide engagement survey and the definition of actions to be taken in 2024.
Our strategy covers the different facets of sustainability, based on a comprehensive materiality and stakeholder analysis, and is consistent with a number of the overarching UN Sustainable Development Goals (UN SDG). Our most important contribution to society is to develop therapies for the treatment of previously incurable diseases. Areas addressed by the UN Sustainable Development Goals 3 & 5 form one of the main areas of our research.
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Our activities also focus on the second key stakeholder group – our employees. Encouraging education and creating an innovative working environment (both internally and in cooperation with universities) is another important area of our activities. We pursue extremely diverse approaches to research. They include a focus on molecular phenotypes. The use of autologous tissue samples and induced pluripotent stem cells (iPSC) results in disease-relevant and therefore better findings, as well as significantly reducing the use of animal models in the research process. Our use of the latest technology enables us to reduce our consumption of resources and protect the environment. This produces less waste, cuts energy consumption and protects our employees even better by reducing their contacts with hazardous substances. We made a voluntary commitment to help meet the target set by the Paris Agreement of limiting global warming to 1.5°C and documented our intention by joining the Science-based Target Initiative in January 2021. In a market in which the protection of intellectual property is a decisive competitive factor, the security, quality and integrity of our information technology is an undisputed precondition for upholding our reputation and creating the basis for sustainable growth. For this reason, it is an established element of our sustainability strategy.
Diversity
The way we think and act is defined by respect, cooperation, openness and flexibility. Evotec is committed to equal opportunities in all areas, in terms of recruitment and development as well as promotions and salaries. As far as equal pay is concerned, a project was launched at Group level in 2020 to examine any pay differentials between men and women and has continued since 2021. The aim is to take into account factors such as seniority, performance and hierarchical position. This means the analysis is more wide-ranging than required by law at some of our international sites (UK, France) and is still in the process of development. The analysis of results in 2023 showed that there are no relevant pay differentials at comparable levels within the Company.
Staff from 93 nations were employed at Evotec at year-end 2023 (2022: 91). The average age of employees as of this date was 38.8 years. 1.8% of employees have a recognised disability.
In terms of gender diversity, the proportion of women was 54.4%, compared with 53.8% in 2022. In the spirit of gender equality, we reached the target of achieving a proportion of women at the management level below the Management Board of 30% by the end of 2021 and maintained this performance in 2022. In 2023 the proportion of women at this senior management level was 31.9% (2022: 31.4%).
For further details please see the Evotec Sustainability Report 2022 published on the Company website under https://www.evotc.com/en/investor-relations/financial-information
Risk management
The early identification of risks, particularly those that could jeopardise the Company's continued existence, together with their focused and responsible management, are an essential element of functioning corporate governance. Risk identification covers all risks, particularly also compliance and reputational risks as well as IT and cyber security, that could have an adverse impact on Evotec's financial targets. Risk management also deals with non-financial risks, if such exist, that do not have a direct financial impact, but could jeopardise the Company's performance indirectly, such as its achievement of sustainability targets. Evotec has a risk and opportunities management system based on international
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standards (COSO – Committee of Sponsoring Organizations) and which is supplemented by a Group-wide internal control system and compliance system. It enables the Management to identify key risks at an early stage and respond to them. The Management Board reports on risk management to the Supervisory Board. Risk and opportunities management is also reviewed annually as part of the audit of the financial statements. Details can be found on page 51ff of the Annual Report 2023.
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