Proxy Solicitation & Information Statement • May 13, 2019
Proxy Solicitation & Information Statement
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The shareholder who wishes to be represented at the ordinary general meeting of the limited liability company having made or making a public appeal on savings ASIT BioTech, registered with the Crossroads Bank for Enterprises under number 0460.798.795 and with the Register of Legal Persons of Brussels (the « Company »), to be held on 13 June 2019 at 3 p.m. at the Company's registered office, 5 avenue Ariane at 1200 Woluwé-Saint-Lambert, and whose agenda is set out below, must use this proxy form. Any other proxy form will not be accepted.
No later than 7 June 2019 at 5.00 p.m. (CET), the original of this signed paper form must reach the Company (at the attention of M. Grégory NIHON, 5 avenue Ariane at 1200 Woluwé-Saint-Lambert). This form may also be sent to the Company within the same period by email to [email protected], by fax to +32 2 264 03 99, provided that this latter communication is signed by electronic signature in accordance with the applicable Belgian legislation.
The shareholder who wishes to be represented must also comply with the registration and confirmation formalities set out in the convening notice.
The designation of a proxy holder must comply with applicable Belgian legislation, in particular with regard to conflicts of interest and the keeping of a register.
| Name, Surname / Name and corporate form: __________ | |
|---|---|
| Address / Registered office: ___________ | |
| If a legal person: | |
| Name, Surname of the legal representative(s):_________ | |
| Capacity of the legal representative(s): ________ | |
| Holder of _____ shares representing the share capital of the Company, |
Declares that he/she/it wishes to be represented at the ordinary general meeting of the Company and declares, to this end, that he/she/it appoints as a special proxy holder, acting alone, with the possibility of substitution:
Name, Surname of the proxy holder : ______________________________ Address of the proxy holder : _____________________________________
to whom the undersigned grants all powers in the name and on behalf of the undersigned for the purpose of:
this proxy being granted definitively and irrevocably until 15 July 2019.
1 In the absence of specifying the meaning in which the proxy holder must exercise your voting rights, you will be presumed to vote in favour of the proposed resolutions.
The agenda of the Company's ordinary general meeting is as follows:
1. Presentation of the annual report of the board of directors for the financial year ended on 31 December 2018 2. Approval of the remuneration report of the board of directors as included in the annual report Proposed resolution: The general meeting approves the remuneration report established by the board of directors, as explained by the nomination and remuneration committee and as included in the annual report related to the financial year ended on 31 December 2018. VOTE : For Against Abstention 3. Presentation of the report of the statutory auditors' committee on the Company's annual accounts (BGAAP) for the financial year ended on 31 December 2018 4. Approval of the Company's annual accounts (BGAAP) related to the financial year ended on 31 December 2018 Proposed resolution: The general meeting approves the annual accounts (BGAAP) of the Company related to the financial year ended on 31 December 2018, as presented, namely the balance sheet, the income statement and the appendices. VOTE : For Against Abstention 5. Allocation of the Company's results for the financial year ended on 31 December 2018 Proposed resolution: The general meeting decides, on the proposal of the board of directors, to allocate the results of the financial year ended on 31 December 2018 as follows: carrying forward of the loss to the next financial year; the account « Loss carried forward » is thus increased from € 26,990,743.65 to € 42,327,106.56. VOTE : For Against Abstention 6. Presentation of the report of the statutory auditors' committee on the IFRS annual accounts of the Company for the year ended on 31 December 2018 7. Presentation of the IFRS annual accounts of the Company for the year ended on 31 December 2018
Proposed resolution: The general meeting grants, by separate and individual vote for each of them, discharge to each of the Company's directors for the exercise of their respective mandate during the financial year ended on 31 December 2018.
| Thierry LEGON | VOTE : | For Against Abstention |
|---|---|---|
| Jean DUCHATEAU | VOTE : | For Against Abstention |
| Gerd ZETTLMEISSL | VOTE : | For Against Abstention |
| Louis CHAMPION | VOTE : | For Against Abstention |
| Michel BAIJOT | VOTE : | For Against Abstention |
| RE FINANCE CONSULTING SA (CBE: | VOTE : | For Against Abstention |
| 0661.841.787), whose permanent | ||
| representative is Yves DÉSIRONT | ||
| Everard VAN DER STRATEN | VOTE : | For Against Abstention |
| SOCIÉTÉ FÉDÉRALE DE | VOTE : | For Against Abstention |
| PARTICIPATIONS ET | ||
| D'INVESTISSEMENT (S.F.P.I.) (CBE : | ||
| 0253.445.063), whose permanent | ||
| representative is François FONTAINE | ||
| MEUSINVEST SA (CBE : 0426.624.509), | VOTE : | For Against Abstention |
| whose permanent representative is Philippe | ||
| DEGEER | ||
| Harry WELTEN | VOTE : | For Against Abstention |
| François MEURGEY | VOTE : | For Against Abstention |
Proposed resolution: The general meeting grants, by separate and individual vote for each of them, discharge to each of the Company's statutory auditors for the exercise of their respective mandate during the financial year ended on 31 December 2018.
| RSM REVISEURS D'ENTREPRISES – BEDRIJFSREVISOREN SCRL (B00033 - CBE : 0429.471.656), represented by M. Luis LAPERAL |
VOTE : | For Against Abstention |
|---|---|---|
| MAZARS REVISEURS D'ENTREPRISES – BEDRIJFSREVISOREN SCRL (B00021 – CBE : 0428.837.889), represented by Xavier DOYEN |
VOTE : | For Against Abstention |
Proposed resolution: The general meeting decides to renew the mandate of the statutory auditor RSM REVISEURS D'ENTREPRISES – BEDRIJFSREVISOREN SCRL (B00033), having its registered office at Chaussée de Waterloo 1151 at B-1180 Uccle (VAT BE: 0429.471.656), represented by M. Luis LAPERAL, permanent representative, for a period of 3 years for the financial years ending on 31 December 2019, 31 December 2020 and 31 December 2021, and that the remuneration of this statutory auditor remains unchanged from what was decided last year by the ordinary general meeting, namely an annual remuneration amounting to € 25,000 VAT excluded, to be divided equally among the members of the committee of statutory auditors.
VOTE : For Against Abstention
Proposed resolution: On the recommendation and proposal of the remuneration and nomination committee, the general meeting decides to appoint M. Jean-Paul PRIEELS, residing at B-1380 Lasne, Chemin du Gros Tienne 61, as an independent director, effective as of today for a period of 3 years. This appointment is based on the fact that M. PRIEELS meets all the criteria set out in article 526ter, al. 2 of the Company Code. All relevant information, in particular on his professional qualifications and the list of positions already performed, are included in his curriculum vitae made available as described below in the section « Available documents ».
VOTE : For Against Abstention
Proposed resolution: The general meeting decides to replace M. Louis CHAMPION as an independent director by the simplified joint-stock company under French law ZOPAMAVI, having its registered office at F-75016 Paris, Avenue Milleret De Brou 1, and registered in the Paris Trade and Companies Register under number 790.095.145, whose permanent representative is M. Louis CHAMPION and whose mandate takes effect today for a period of 3 years. This appointment is motivated by the fact that both SAS ZOPAMAVI and its permanent representative meet all the criteria set out in article 526ter, al. 2 of the Company Code.
VOTE : For Against Abstention
Proposed resolution: On the recommendation and proposal of the remuneration and nomination committee, the general meeting decides to amend the remuneration of the directors as decided by the general meeting of 8 June 2017, in order to determine the following remunerations and remuneration principles, applicable as from 1 January 2019:
Proposed resolution: The general meeting decides to grant full powers to the undersigned notary, the managing director, to M. Grégory NIHON and to Me Patrick della FAILLE, each acting alone with the option of substitution, as proxy holder for the purpose of implementing the abovementioned resolutions, and in particular to proceed with the publications in the Annexes to the Belgian Official Gazette and to make any modification of the Company's data at the Crossroads Bank for Enterprises.
VOTE : For Against Abstention
If, pursuant to article 533ter of the Company Code, new items are added to the agenda and/or new resolutions' proposals are presented, and the undersigned shareholder did not give any new instructions concerning this new agenda, the proxy holder will abstain from voting on these new items on the agenda or on the new decisions' proposals.
Signed at , on 2019
Signature :
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