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European Medical Solutions — Proxy Solicitation & Information Statement 2017
May 6, 2017
3942_rns_2017-05-06_a3cff580-64c6-4dfc-b481-ff2a012a6748.pdf
Proxy Solicitation & Information Statement
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PROXY FORM
Any shareholder wishing to be represented at the annual general meeting to be held on 8 June 2017 at the Company's registered office, with the agenda set out below must use the present proxy form. Any other proxy form will not be accepted.
The signed proxy form must be sent to the Company by 2 June 2017 at 5.00 pm at the latest (CET). This form may be communicated to the company by mail marked for the attention of Asit Biotech, Monsieur Grégory Nihon, 5 avenue Ariane à 1200 Brussels, by email to [email protected], or by fax to +32 2 264 09 33.
It is important to note that the undersigned shareholder must also comply with the registration formalities set out in the convening notice.
Moreover, the designation of a proxy holder must comply with applicable Belgian legislation, in particular with regard to conflicts of interest.
| The | undersigned : |
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| name: | ||||||
| address: | ||||||
| represented articles holder corporate |
pursuant to its of association by of : name : |
ASIT BIOTECH | shares of the company SA |
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| registered | office : |
1200 Brussels, avenue Ariane 5 | ||||
| Mister/Miss To meeting Ariane, 1. |
whom it grants all powers of the said company, that 1200 Brussels, Presentation of the annual report of the Board of directors |
necessary for will be held on 8 and which will deliberate on |
representing him/her at the annual general June 2017 at 3.00 pm (CET), 5 avenue the following agenda: |
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| 2. | The remuneration report of the Board of directors as included in the annual | |||||
| Proposed resolution: approval of the remuneration report of the Board of directors, explained by the nomination and remuneration committee and as included in the annual report. |
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| □ For |
□ Against |
□ Abstention |
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| 3. | Presentation of the report of the auditors committee on the financial year ended |
31 December 2016
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| 5. | December 2016 – | Allocation of results | Approval of the statutory accounts relating to the financial year ended 31 | |||
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| Proposed resolution: approval of the statutory accounts in relation to the financial year ended 31 December 2016, including the proposed carrying-forward of the losses to be carried forward. |
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| □ For |
□ Against |
□ Abstention |
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| 6. | Discharge to be granted to the directors for the financial year ended 31 December 2016 |
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| Proposed resolution: granting, by special vote, discharge to each director for the exercise of its respective mandate during the financial year ended 31 December 2016. |
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| □ For |
□ Against |
□ Abstention |
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| 7. | Discharge to be granted to the auditors for the financial year ended 31 December 2016 |
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| Proposed resolution: granting, by special vote, discharge to each auditor for the exercise of its respective mandate during the financial year ended 31 December 2016. |
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| □ For |
□ Against |
□ Abstention |
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| 8. | Appointment of director | |||||
| Proposed resolution: Taking notice of the termination of the director mandate of Bruservices SA, represented by M. Henri De Meyer and decide, upon proposal of the nomination and remuneration committee, to appoint as director La Société Fédérale de Participations et d'Investissement (SFPI) represented by M. François Fontaine for a term of 3 years, ending on the annual shareholders' meeting of 2020 that will approve the financial statements of the financial year ended 31 December 2019. |
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| The information is enclosed to this notice. |
regarding the competences and the experience of the Board nominee | |||||
| □ For |
□ Against |
□ Abstention |
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| 9. | Approval of the Warrant Plan 2017 and, in particular, of the "change of control" clause included in the Warrant Plan 2017 with respect with the article 556 of the Company Code |
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| Proposed resolution: approval of the Warrant Plan 2017 allowing the grant in 2017 of a maximum of 697,000 warrants for the benefit of employees, consultants, managers, executive and non-executive directors of the Company to be identified by the Board of directors upon the proposal of the nomination and remuneration committee, with a vesting period of three years and where the exercise price will be the lowest price between (i) the average closing price during the 30 days preceding the date of the offer (ii) the last closing price preceding the date of the offer. More specifically, approve, in accordance with article 556 of the Company Code, the anticipated exercise clause in case of change of control or takeover bid on the Company's shares. |
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| □ For |
□ Against |
□ Abstention |
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10. Proxy
| Proposed resolution: Grant a power of attorney to Grégory Nihon and/or Adrien Lanotte (CMS Belgium), each with authorization to act on his own and with power to sub-delegate, to give effect or implement all the above-adopted resolutions, including the filling and the publication in the annexes to the Belgian Official Gazette. |
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| □ | For | □ Against |
□ Abstention |
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| proposed resolutions. | In case no voting instructions have been given, the undersigned shareholder is deemed to accept the | |||
| If, pursuant to article 533ter of the Belgian Company Code, new items are added to the agenda and/or new resolutions' proposals are presented, and the undersigned shareholder did not give any new instructions concerning the new agenda, the proxy holder will abstain from voting on these new items on the agenda or on the new decisions' proposals. |
As a consequence:
The proxy holdershall:
- participate in the meeting and, as the case may be, vote in favour of its postponement;
- attend any other meeting with the same agenda if the first meeting may not validly deliberate, has been postponed, or has not been validly convened;
- take part in all deliberations and vote, amend, or reject, in name of the undersigned, any proposition in relation to the agenda; and
- to this end, make and execute all acts, minutes and items, registers, take up residence, substitute and generally undertake any action that is necessary or useful.
| Signed at | , on |
2017 |
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| Signature : |