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ESTRELLA RESOURCES LIMITED Governance Information 2012

May 7, 2012

64878_rns_2012-05-07_3b40cfa1-f0f1-4387-9c0e-33cb99a8c709.pdf

Governance Information

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ACN 151 155 207

ESTRELLA RESOURCES LIMITED

CORPORATE GOVERNANCE STATEMENT

This Corporate Governance Statement sets out the Company’s current compliance with the ASX Corporate Governance Council’s Corporate Governance Principles and Best Practice Recommendations ( Best Practice Recommendations ). The Best Practice Recommendations are not mandatory. However, the Company is required to provide a statement disclosing the extent to which the Company has followed the Recommendations.

BEST PRACTICE RECOMMENDATION BEST PRACTICE RECOMMENDATION COMMENT
1 Lay solid foundations for management and oversight
1.1 Companies should establish the functions reserved to the board and
those delegated to senior executives and disclose those functions.
The Company’s Corporate Governance Plan includes a Board
Charter, which discloses the specific responsibilities and
functions of the Board and provides that the Board shall
delegate responsibility for the day-to-day operations and
administration of the Company to the Managing Director. The
Board Charter also specifically outlines the role of the
Company’s Directors. Each function and its responsibility are
outlined in the Board Charter and this Corporate Governance
Statement is available on the Company’s website.
1.2 Companies should disclose the process for evaluating the performance
of senior executives.
The Board will monitor the performance of senior management,
including measuring actual performance against planned
performance.
The Board Charter sets out the process to be followed in
evaluating the performance of senior executives. Each senior
executive is required to participate in a formal review process
which assesses individual performance against predetermined
objectives.
1.3 Companies should provide the information indicated in the_Guide to_ This Corporate Governance Statement is available on the
Company’s website and contains a summaryof the Board
reporting on Principle 1. Charter.
The
Board
Charter
discloses
the
specific
responsibilities of the Board and provides that the Board shall
delegate responsibility for the day-to-day operations and
administration of the Company to the Managing Director. The
Board Charter also specifically outlines the role of the
Company’s Chairman, Individual Directors and Managing
Director.
No evaluation of senior executives has yet taken place noting
that it has been less than one year since incorporation and many
senior executives are still in the process of being recruited.
However a full evaluation will be carried out in future years.
2 Structure the board to add value
2.1 A majority of the board should be independent directors. Notwithstanding the fact that Mr Solomon and Mr Kidston each
have a non-controlling interest in the Company’s adviser,
Helmsec, three of the four members of the current board (Mr
Solomon, Mr Kidston and Mr Bavin) are considered to be
independent directors and the remaining director, Dr Berton, is
not due to his role as Managing Director.
A majority of the board is comprised of independent directors
(as above) and three of the four members of the current board
are non-executive Directors except for the Managing Director,
Dr Jason Berton.
The Board is of the view that it is currently structured in such a
way so as to add value and is appropriate for the complexity of
the business at this time.
It is intended that, as considered appropriate, further non-
executive Director appointments to the Board will be made in
the future as required.
2.2 The chair should be an independent director. The Chairman of the Board is Mr Gavin Solomon who is
considered to be an independent non-executive director.
2.3 The roles of chair and chief executive officer should not be exercised
by the same individual.
The Company does not currently have a Chief Executive Officer
however, the Company has a separate Chairman and a
Managing Director who is responsible for the day to day
operations and administration of the Company.
2.4 The board should establish a nomination committee. The Board, as a whole, currently serves as the Company’s
nomination committee. Terms and conditions of employees are
negotiated by the Managing Director for recommendation to the
Board. As the Company grows in size it is planned that the
Company will implement a separate nomination committee with
its own separate nomination committee charter.
2.5 Companies should disclose the process for evaluating the performance
of the board, its committees and individual directors.
The performance of the Board and the various Board
committees as and when established is to be evaluated by the
Chairperson. The performance of each committee is measured
against the scope and responsibilities detailed in their respective
charters and the process for evaluating the performance of the
Board, its committees and individual directors is to be disclosed
by the Chairman.
An evaluation of the Board of the Board has not yet occurred
given the Company is less than one year old.
The Board is responsible for the evaluation and review of the
performance of the Chairman and the effectiveness and
programme of board meetings. The position of Chairman will be
reviewed by the Board at the first Board meeting following the
Annual General Meeting each year.
No evaluation of the Chairman and the effectiveness of board
meetings have yet taken place but will be done in future years.
The programme of board meetings has been reviewed and
modified to ensure timely information is reviewed by the board.
The Company’s Corporate Governance Policies set out the
process to be followed in evaluating the performance of senior
executives. Each senior executive is required to participate in a
formal review process which assesses individual performance
against predetermined objectives.
2.6 Companies should provide the information indicated in the_Guide to_
reporting on Principle 2.
A description of the skills and experience of each of the
directors is contained in the Company’s Replacement Prospectus
lodged with the ASX on 11 April 2012. Three of the four
members of the current board (Mr Solomon, Mr Kidston and Mr
Bavin) are considered to be independent directors in accordance
with the definition of an independent director as contained in the
Company’s Board Charter due to the fact that Mr Solomon and
Mr Kidston each only have a non-controlling interest in the
Company’s adviser, Helmsec, The Board is of the view that it is
currently structured in such a way so as to add value and is
appropriate for the complexity of the business at this time.
The Board, Board Committees or individual Directors may seek
independent
external
professional
advice as considered
necessary at the expense of the Company, subject to prior
consultation with the Chairperson.
The Board, as a whole, will serve as the Company’s nomination
committee.
The Board will determine the procedure for the selection and
appointment of new directors and the re-election of incumbents
in accordance with the Company’s constitution and having
regard to the ability of the individual to contribute to the
ongoing effectiveness of the Board, to exercise sound business
judgement, to commit the necessary time to fulfil the
requirements of the role effectively and to contribute to the
development of the strategic direction of the Company. The
policy for the appointment of new directors is set out in the
Company’s Board Charter, a summary of which is contained
within this Corporate Governance Statement. No evaluation of
the Board or Committees hasyet takenplace as the Companyis
less than one year old.
Mr Solomon and Mr Kidston were appointed as directors on 27
May, 2011, Dr Berton on 25 October, 2011 and Mr Bavin on 6
March, 2012.
3 Promote ethical and responsible decision-making
3.1 Companies should establish a code of conduct and disclose the code or
a summary of the code as to:
 the practices necessary to maintain confidence in the
company’s integrity
 the practices necessary to take into account their legal
obligations and the reasonable expectations of their
stakeholders
 the responsibility and accountability of individuals for
reporting and investigating reports of unethical practices.
The Company’s Corporate Governance Plan includes the
following policies and charters which provide a framework for
decisions and actions in relation to ethical conduct in
employment.
 Board Charter
 Audit & Risk Management Committee Charter
 Code of Conduct - Obligations to Stakeholders
 Code of Conduct - Directors and Key Officers
 Continuous Disclosure
 Health, Safety, Environment and Community Committee
Charter
 Remuneration Committee Charter
 Securities Trading
 Diversity
A summary of the Company’s Corporate Governance Policies
are contained within this Corporate Governance Statement
which is available on the Company’s website.
3.2 Companies should establish a policy concerning diversity and disclose
thepolicyor a summaryof thatpolicy. Thepolicyshould include
The Company has established a Diversity of as part of its
Corporate Governance Plan. The Policydetails the Board’s
requirements for the board to establish measurable objectives for
achieving gender diversity and for the board to assess annually both
the objectives and progress in achieving them.
commitment to providing an inclusive workplace and recognises
the value that a workforce made up of individuals with diverse
skills, values, backgrounds and experiences can bring to the
Company.
The Company has a commitment to gender diversity and female
participation is sought in all areas. Decisions relating to
promotion,
leadership
development
and
flexible
work
arrangements are all based on merit and reinforce the
importance of equality in the workplace.
Ongoing monitoring of company policies and culture will be
undertaken to make sure they do not hold any group back in
their professional development.
The Board is responsible for the selection of new board
members. In accordance with its Board Charter and the ASX
Corporate Governance Principles and Recommendations
(including 2010 amendments), the Board must ensure that the
selection process is formal and transparent. High quality female
candidates should be considered as part of any recruitment
process.
The Company will establish measurable objectives for
achieving gender diversity when it has grown to a point where it
is appropriate to do so.
The Board will, at least once per year, review the policy to
determine its adequacy for current circumstances and make
recommendations to the Board for amendment where required.
3.3 Companies should disclose in each annual report the measurable
objectives for achieving gender diversity set by the board in
accordance with the diversity policy and progress towards achieving
them.
The Company will establish measurable objectives for
achieving gender diversity when it has grown to a point where it
is appropriate to do so and this will be included in the Annual
Report each year.
3.4 Proportion of women employees, senior executive positions and on the The Company currently only has 2 employees who are both
male. The Companydoes not have anywomen on the Board at
Board present but this will be reviewed in accordance with the next
review of the Board’s skills and requirements in accordance
with the Company’s Diversity Policy.
3.5 Companies should provide the information indicated in the Guide to
reporting on Principle 3.
This Corporate Governance Statement is available on the
Company’s website and contains a summary of the Diversity
Policy. The Company’s Annual Report each year will contain an
update on the Company’s compliance with the ASX’
recommendations and the Company’s Diversity Policy.
4 Safeguard integrity in financial reporting
4.1 The board should establish an audit committee. The Company has established an Audit and Risk Management
Committee and a copy of the policy titled_“Charter of the Audit_
_and Risk Management Committee”_is summarised in the
Company’s Prospectus and like all of the Company’s policies is
available from the Company on request.
4.2 The audit committee should be structured so that it:

consists only of non-executive directors

consists of a majority of independent directors

is chaired by an independent chair, who is not chair of the
board

has at least three members.
The Audit and Risk Management Committee currently has three
members who are all independent non-executive directors. The
committee is chaired by Mr Solomon who is also Chair of the
Board however, the position of Chair of the Audit and Risk
Management Committee will be reviewed in line with the first
Board review after the Company’s next Annual General
Meeting. Mr Kidston and Mr Bavin are the other members of
the Committee and are also considered independent.
4.3 The audit committee should have a formal charter. The Company’s Corporate Governance Plan includes a formal
charter for the Audit and Risk Management Committee.
4.4 Companies should provide the information indicated in the_Guide to_
reporting on Principle 4.
The Committee will meet twice a year and at least once each
year with the Company’s Auditors. The Committee has powers
under the Company's Audit & Risk Management Charter
including unrestricted access to the Company’s internal and
external auditors and all Company records for the purposes of
carryingout its responsibilities under the Charter. The
Committee will recommend to the Board procedures for the
selection and appointment of external auditors and for the
rotation of external auditor partners. The members of the
Committee are Mr Solomon, Mr Kidston and Mr Bavin whose
experience are all detailed in the Company’s Replacement
prospectus lodged with ASIC on 11 April 2012. The Committee
has met on one occasion so far.
5 Make timely and balanced disclosure
5.1 Companies should establish written policies designed to ensure
compliance with ASX Listing Rule disclosure requirements and to
ensure accountability at a senior executive level for that compliance
and disclose those policies or a summary of those policies.
The Company has a continuous disclosure program/policy in
place designed to ensure compliance with the ASX Listing Rule
on continuous disclosure and to ensure accountability at a senior
executive level for compliance and factual presentation of the
Company’s financial position.
5.2 Companies should provide the information indicated in_Guide to_
Reporting on Principle 5.
The continuous disclosure policy of the Company is summarised
in the Company’s Prospectus and like all of the Company’s
policies is available from the Company on request.
6 Respect the rights of shareholders
6.1 Companies should design a communications policy for promoting
effective communication with shareholders and encouraging their
participation at general meetings and disclose their policy or a
summary of that policy.
The Company’s Corporate Governance Plan includes a
shareholder communications strategy, which aims to ensure that
the shareholders are informed of all major developments
affecting the Company’s state of affairs. This is contained
within the Company’s policies titled_“Code of Conduct –
_Obligations to Stakeholders”_and
“Corporate Governance_
Policy – Continuous Disclosure”.
6.2 Companies should provide the information indicated in the_Guide to_
reporting on Principle 6.
The shareholder communication policy of the Company is set
out in the Company’s policies titled_“Code of Conduct –
_Obligations to Stakeholders”_and
“Corporate Governance_
_Policy – Continuous Disclosure”_which are summarised in the
Company’s Prospectus and like all of the Company’s policies
are available from the Company on request.
7 Recognise and manage risk
7.1 Companies should establish policies for the oversight and management
of material business risks and disclose a summary of those policies.
The Board in conjunction with the Audit and Risk Management
Committee determines the Company’s “risk profile” and is
responsible for overseeing and approving risk management
strategy and policies, internal compliance and internal control.
The Company has established policies for the oversight and
management of material business risks. The Audit and Risk
Management Charter of the Company is set out in the
Company’s Prospectus.
7.2 The board should require management to design and implement the
risk management and internal control system to manage the company’s
material business risks and report to it on whether those risks are being
managed effectively. The board should disclose that management has
reported to it as to the effectiveness of the company’s management of
its material business risks.
The
responsibility
for
undertaking
and
assessing
risk
management and internal control effectiveness is delegated to
the Board in conjunction with the Audit and Risk Committee.
The Board and Audit and Risk Management Committee are
required to assess risk management and associated internal
compliance and control procedures and will be responsible for
ensuring the process for managing risks is integrated within
business planning and management activities.
Reports on risk management are to be provided to the Board by
the Audit and Risk Management Committee at the first Board
meeting subsequent to each Committee meeting.
7.3 The board should disclose whether it has received assurance from the
chief executive officer (or equivalent) and the chief financial officer
(or equivalent) that the declaration provided in accordance with section
295A of the Corporations Act is founded on a sound system of risk
management and internal control and that the system is operating
effectively in all material respects in relation to financial reporting
risks.
Reports on risk management are to be provided to the Board by
the Audit and Risk Management Committee.
The Board will seek the relevant assurance from the
management and the executive directors (or their equivalents) at
the relevant time.
7.4 Companies should provide the information indicated in_Guide to_
Reporting on Principle 7.
Reports on risk management are to be provided to the Board by
the Audit and Risk Management Committee.
The Board will ensure that the report under Recommendation
7.2 is provided at the relevant time.
The Board will ensure that the management or the executive
director(s) provide the assurance under Recommendation 7.3 at
the relevant time.
8 Remunerate fairly and responsibly
8.1 The board should establish a remuneration committee. The Board has established a separate Remuneration Committee.
8.2 The remuneration committee should be structured so that it:
•consists of a majority of independent directors;
•is chaired by an independent chair; and
•has at least three members.
The members of the remuneration committee are Simon Kidston
(Chair), Julian Bavin and Gavin Solomon who are all
independent directors. The Committee Chair is separate from the
Board Chair.
8.3 Companies should clearly distinguish the structure of non-executive
directors’ remuneration from that of executive directors and senior
executives.
The Committee distinguishes the structure of non-executive
directors' remuneration from that of executive directors and
senior executives. The Company’s Constitution and the
Corporations Act also provides that the remuneration of non-
executive Directors will be not be more than the aggregate fixed
sum determined by a general meeting.
The Board is responsible for determining the remuneration of
the executive directors (without the participation of the affected
director).
8.4 Companies should provide the information indicated in the_Guide to_
reporting on Principle 8.
The Remuneration Committee will meet twice a year. A copy of
the Remuneration Committee Charter is summarised in the
Company’s Prospectus. The members of the Remuneration
Committee are currently Mr Simon Kidston (Chair), Mr Gavin
Solomon and Mr Julian Bavin.
A summary of the Company’s policy on prohibiting transactions
in associated products which operate to limit the risk of
participating in unvested entitlements under any equity based
remuneration scheme is contained within the Remuneration
Committee Charter.