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ESMT — AGM Information 2020
Jul 28, 2020
52243_rns_2020-07-28_226836f8-e805-40e6-a213-ca9ab02c5b8f.pdf
AGM Information
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Elite Semiconductor Memory Technology Inc.
Meeting of Annual General Shareholders Notice
( Summary Translation )
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(1) During COVID-19 epidemic period, shareholders are encouraged to make use of electronic voting through STOCKVOTE platform to exercise their voting rights.
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(2) Shareholders attending the meeting in person shall wear masks at all times and agree to have their temperatures taken. A shareholder would not be allowed to enter into the meeting venue should he/she attends the meeting without wearing a mask or his/her forehead temperature reaches 37.5 °C or ear temperature reaches 38 °C based on two consecutive measurements.
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(3) If a change in meeting venue is needed due to the epidemic, we will make the related public announcements on Market Observation Post System (MOPS). (MOPS’s website: http://mops.twse.com.tw; English version: http://emops.twse.com.tw )
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I. The 2020 Annual General Shareholders’ Meeting (the “Meeting”) of Elite Semiconductor Memory Technology Inc. will be convened at 9:00 a.m., June 15, 2020 (Monday), at the Xing-Chen Hall, Hooyai Hotel ( located at No. 3, Fuqun Street, Hsinchu City).
The agenda for the Meeting is as follows:
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(I) Reports:
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2019 Business Report.
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Audit Committee's report of 2019
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Distribution of 2019 remuneration to employees and to Directors and Supervisors
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(II) Proposals:
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Adoption of the 2019 Business Report and Financial Statements
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Adoption of the Company’s 2019 Earnings Distribution Plan
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(III) Discussions:
Amendments to the Company’s Articles of Incorporation
- (IV) Others and Motions
II. For more information on the essential contents of proposals that shall be itemized in the meeting agenda in accordance with Article 172 of the Company Act, please visit MOPS (http://mops.twse.com.tw) and proceed to Electronic Books\Shareholders' Meetings; then enter the year to look up "Agenda References" or "Meeting Handbook and Additional Materials."
- III. The Company's 2019 earnings distribution-related content: (1) The Company's 2019 earnings distribution is proposed to set aside NT$ 285,758,925, with a cash dividend of NT$ 1.0 per share, calculated according to the distribution ratio up to yuan, and rounded down for numbers less than one yuan. The total amount of the fractional amount is included into the Company's other income. (2) After the proposal has been approved in the Shareholders' Meeting, the Chairman of the Board will be authorized to set an ex-dividend basis date, issue date, and other related matters. (3) If the executive stock option in this retained earnings
distribution proposal is converted into ordinary shares and will affect the number of shares in circulation thus leading to dividend payout rate changes, it is proposed that the Chairman of the Board adjust and announce this matter.
- IV. Share transfer registration will be halted from April 17, 2020 to June 15, 2020 pursuant to Article 165 of the Company Act.
V. In addition to the public announcement, this written statement of the Meeting Notice is delivered to all shareholders along with a Shareholder sign-in card and a proxy form. Please attend the meeting if you can. If you plan to attend in person, please fill out and either seal or sign the Shareholder sign-in card. Please directly sign-in at the venue on the date of the
meeting. You do not need to mail in the sign-in card. If you plan to attend via proxy, please fill out and either seal or sign the proxy form, and deliver the proxy form to the Company's share transfer agency, the Capital Securities Corp., five (5) days prior to the meeting date. After the Registrar Agency prepares a sign-in card for your proxy, the proxy may attend the Shareholders' Meeting by presenting the sign-in card.
VI. If any shareholder requires solicitation of proxies for attendance, the Company shall compile a summary statement of the solicitor and solicitation information for disclosure via the Securities and Futures Institute (SFI) website before May 15, 2020. Investors may refer to "Free Inquiry of Solicitors" on the website (http://free.sfi.org.tw) for inquiry details.
VII. Capital Securities Corp. will be the agency for counting and verifying all proxy forms for the Shareholders' Meeting.
VIII. In this Shareholders Meeting, shareholders would be able to exercise their voting rights electronically, and the period of exercise would be from May 16, 2020 to June 12, 2020. Please log in to Taiwan Depository & Clearing Corporation's "Stockvote" and vote according to the relevant instructions [Website://www.stockvote.tw]
To
Our Esteemed Shareholders
Sincerely,
The Board of Directors of Elite Semiconductor Memory Technology Inc.