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EQUATORIAL RESOURCES LIMITED — Proxy Solicitation & Information Statement 2009
Oct 28, 2009
64870_rns_2009-10-28_78398a86-b7fc-4093-9b14-a3d326f8e03e.pdf
Proxy Solicitation & Information Statement
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29 October 2009
CORRECTION TO PROXY FORM
Shareholders would have recently received in the mail a copy of the Notice of Meeting (NoM) for Equatorial Coal Limited’s 2009 Annual General Meeting (AGM), scheduled for 26 November 2009.
Accompanying the NoM was a Proxy Form. The Proxy Form has listed a “Resolution 4 – Placement”. This is a typographical error. There is no Resolution 4 to be considered at the AGM. The NoM itself is correct and lists the 3 Resolutions that are to be considered.
A replacement proxy form is following. If shareholders have any questions, please contact the Company on 08 9322 8222.
The Equatorial Coal Limited Board
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ENDS
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000001 000 EQX MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
Lodge your vote:
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By Mail:
Computershare Investor Services Pty Limited GPO Box 242 Melbourne Victoria 3001 Australia
Alternatively you can fax your form to (within Australia) 1800 783 447 (outside Australia) +61 3 9473 2555
For intermediary Online subscribers only (custodians) www.intermediaryonline.com
For all enquiries call:
(within Australia) 1300 850 505 (outside Australia) +61 3 9415 4000
Replacement Proxy Form
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For your vote to be effective it must be received by 11:00am (WST) Tuesday 24 November 2009
This Proxy Form is a replacement proxy form in substitution for the Original Proxy Form accompanying the Original Notice of Meeting. If you have already lodged a Proxy Form and subsequently lodge this Replacement Proxy Form, only votes cast on this Replacement Proxy Form will be counted.
If you have already lodged a Proxy Form with regards to the resolutions set out in the Original Proxy Form and do not lodge this Replacement Proxy Form, then votes cast with regards to those resolutions in the Notice of Meeting only will be counted.
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How to Vote on Items of Business
All your securities will be voted in accordance with your directions.
Appointment of Proxy
Voting 100% of your holding: Direct your proxy how to vote by marking one of the boxes opposite each item of business. If you do not mark a box your proxy may vote as they choose. If you mark more than one box on an item your vote will be invalid on that item.
Voting a portion of your holding: Indicate a portion of your voting rights by inserting the percentage or number of securities you wish to vote in the For, Against or Abstain box or boxes. The sum of the votes cast must not exceed your voting entitlement or 100%.
Appointing a second proxy: You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you appoint two proxies you must specify the percentage of votes or number of securities for each proxy, otherwise each proxy may exercise half of the votes. When appointing a second proxy write both names and the percentage of votes or number of securities for each in Step 1 overleaf.
A proxy need not be a securityholder of the Company.
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View the Annual Report:
www.eqxcoal.com.au
Signing Instructions
Individual: Where the holding is in one name, the securityholder must sign.
Joint Holding: Where the holding is in more than one name, all of the securityholders should sign.
Power of Attorney: If you have not already lodged the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can also sign alone. Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please sign in the appropriate place to indicate the office held.
Attending the Meeting
Bring this form to assist registration. If a representative of a corporate securityholder or proxy is to attend the meeting you will need to provide the appropriate “Certificate of Appointment of Corporate Representative” prior to admission. A form of the certificate may be obtained from Computershare or online at www.investorcentre.com under the information tab, "Downloadable forms".
Comments & Questions: If you have any comments or questions for the company, please write them on a separate sheet of paper and return with this form.
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Turn over to complete the form
Update your securityholding, 24 hours a day, 7 days a week:
www.investorcentre.com
Your secure access information is:
SRN/HIN: I9999999999
Found under the Investor Information tab
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PLEASE NOTE: For security reasons it is important that you keep your SRN/HIN confidential.
916CR_0_Sample_Proxy/000001/000001/i
MR SAM SAMPLE FLAT 123 123 SAMPLE STREET THE SAMPLE HILL SAMPLE ESTATE SAMPLEVILLE VIC 3030
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----- Start of picture text ----- I9999999999----- End of picture text -----
Change of address. If incorrect, mark this box and make the correction in the space to the left. Securityholders sponsored by a broker (reference number commences with ’ X ’) should advise your broker of any changes. I 9999999999
I ND
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Proxy Form
Please mark
to indicate your directions
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Appoint a Proxy to Vote on Your Behalf
XX
I/We being a member/s of Equatorial Coal Limited hereby appoint
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the Chairman of the meeting
OR
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PLEASE NOTE: Leave this box blank if you have selected the Chairman of the Meeting. Do not insert your own name(s).
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Equatorial Coal Limited to be held at The Celtic Club, 48 Ord Street, West Perth, WA 6005 on Thursday, 26 November 2009 at 11:00am (WST) and at any adjournment of that meeting.
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Items of Business
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PLEASE NOTE: If you mark the Abstain box for an item, you are directing your proxy not to vote on your behalf on a show of hands or a poll and your votes will not be counted in computing the required majority.
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Resolution 1 Adoption of Remuneration Report Resolution 2 Re-election of Director - Scott Mison Resolution 3 Re-election of Director - Sol Majteles
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The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business.
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Signature of Securityholder(s) This section must be completed.
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----- Start of picture text ----- Individual or Securityholder 1 Securityholder 2 Securityholder 3Sole Director and Sole Company Secretary Director Director/Company SecretaryContactContact DaytimeName Telephone Date / /----- End of picture text -----
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E Q X
9 9 9 9 9 9 A