AGM Information • Jan 19, 2018
AGM Information
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The Management Board of ENERGA SA with its registered office in Gdańsk (hereinafter: Company), acting pursuant to Article 398, 399 § 1, Article 4021 and Article 4022of the Commercial Company Code and § 24.2.1 of the Company's Articles of Association, hereby convenes the Extraordinary General Meeting (hereinafter: General Meeting) for 15 February 2018 at 2 p.m., to be held in Warsaw in the seat of Giełda Papierów Wartościowych w Warszawie SA at ul. Książęca 4, Trading Room.
Meeting agenda:
Persons authorized to participate in the General Meeting are asked to register and collect their voting cards on the date and in the venue of the General Meeting specified above between 12:30 and 1:30 p.m. before the meeting begins.
The date of registration of participation in the General Meeting (hereinafter: Registration Date) is 30 January 2018, i.e. the day falling 16 days before the date of the General Meeting.
The Registration Date is the same for all those eligible from bearer shares and registered shares.
The right to participate in the General Meeting in accordance with Article 4061 , Article 4062 and Article 4063 of the Commercial Company Code is vested in persons who:
The list of shareholders authorized to participate in the General Meeting will be available for viewing in the Company's seat at the address: al. Grunwaldzka 472, 80-309 Gdańsk (Olivia Tower building, 11th floor, Company's Management Board Secretariat), three business days before the General Meeting, i.e. on 12, 13 and 14 February 2018, from 9.00 a.m. to 3.00 p.m.
A Company Shareholder may request the list of shareholders authorized to participate in the Extraordinary General Meeting to be sent free of charge by electronic mail by stating the electronic mail address to which the list should be sent.
A Shareholder has the right to request copies of motions concerning items included in the agenda within one week prior to the date of the General Meeting.
Such a request may be sent by e-mail to the Company's e-mail address: [email protected].
If a Shareholder is not on the list of shareholders authorized to participate in the General Meeting, he/she has to document his/her authorization with a certificate of deposit bearing his/her name on the date of submission of the aforementioned request.
1) A Shareholder's right to request the placement of various items in the agenda of the Company's General Meeting.
The Company's Shareholder or Shareholders representing at least one-twentieth of the Company's share capital may request that specified items be placed in the agenda of the General Meeting. The request of a Shareholder or Shareholders should be delivered to the Company's Management Board no later than 21 days before the date set for the General Meeting, i.e. no later than on 25 January 2018.
The request should contain a justification or draft resolution pertaining to the proposed item on the agenda.
In addition, a Shareholder or Shareholders requesting placement of specific items in the agenda have to present, together with the request, documents confirming their identity and the right to demand placement of specific items in the agenda of the General Meeting, in particular:
The request, together with a complete set of attachments can be submitted in writing:
or sent to the Company by electronic mail to the e-mail address: [email protected].
The Company may take the required actions to identify the Shareholder or Shareholders and verify the validity of the submitted documents.
The date of submission of the aforementioned request is the date of its receipt by the Company and in the case of using electronic form, the date of recording the aforementioned request in the Company's electronic mail system.
All of the aforementioned documents prepared in a foreign language should be accompanied by an appropriate certified translation into Polish prepared by a sworn translator.
The Management Board will announce changes to the agenda made upon request of a Shareholder or Shareholders immediately, but no later than 18 days before the set date of the General Meeting, i.e. by 28 January 2018. The new agenda of the meeting will be announced following the same procedure as the one used to convene a General Meeting, i.e. by posting it on the Company's website at www.grupa.energa.pl, in the For Investors/General Meetings tab and in the manner prescribed for provision of current information in accordance with the regulations on public offering and the terms and conditions for introducing financial instruments to an organized trading system and on public companies.
2) A Shareholder's right to submit draft resolutions on items included in the agenda or items to be included in the agenda.
A Company Shareholder or Shareholders representing at least one twentieth of the share capital may submit to the Company before the date of the General Meeting, in writing (i.e. deliver in person in exchange for confirmation of delivery or send to the Company with confirmation of receipt) to the address: ENERGA SA, al. Grunwaldzka 472, 80-309 Gdańsk or using means of electronic communication, by sending an electronic message to the dedicated e-mail address: [email protected], draft resolutions regarding the matters included in the General Meeting agenda or matters that are to be included in the agenda.
The date of submission of the aforementioned request corresponds to the date and time of its receipt by the Company and in the case of using the electronic form, the date and time of recording the aforementioned request in the Company's electronic mail system.
The draft resolutions are posted immediately on the Company's website at www.grupa.energa.pl, in the For Investors/General Meetings tab.
The Shareholder or Shareholders should attach to their submitted draft resolutions copies of documents confirming their identity and the right to submit the draft resolutions described in item 1 above.
The draft resolutions should be submitted in Polish.
Each Shareholder may at the General Meeting submit draft resolutions pertaining to matters introduced into the agenda both before the date of the General Meeting and during the General Meeting.
3) Method of exercising voting rights by a proxy, including in particular the forms used when a proxy votes and the method of notifying the Company by means of electronic communication of appointing a proxy.
The Shareholders has the right to participate in the General Meeting and exercise their voting right in person or by a proxy. The Shareholder's Proxy exercises all the Shareholder's rights unless the power-of-attorney stipulates otherwise. The proxy may grant further powers-of-attorney if such right arises from the original power-of-attorney.
One proxy may represent more than one Shareholder. In such case the proxy may vote differently from the shares of different Shareholders. If a Shareholder holds shares deposited in more than one securities account, such shareholder may appoint:
A power-of-attorney to participate in the General Meeting and exercise the voting right must be granted in writing or electronically. Such power-of-attorney granted electronically does not have to be signed with a secure electronic signature verifiable with a valid qualified certificate.
To identify the Shareholder granting a power-of-attorney and the Proxy representing him/her, the following should be attached to the document confirming the granting of the power-of-attorney:
In the case of foreign entities domiciled in countries that do not keep pertinent registers, instead of a copy of a current excerpt from the register referred to in items b and d above, a copy of a document confirming the existence of the given entity and the right of its representative or representatives to represent it should be attached.
In case of doubt as to the authenticity of the aforementioned copies of the documents, the Company or the person appointed to register Shareholders may demand, before commencement of the General Meeting, presentation of the originals of such documents or their official copies confirmed as compliant with the original by a notary, legal counsel or by another entity authorized to confirm documents as compliant with their originals. In the event of failure to present such documents, a Shareholder's Proxy may be denied participation in the General Meeting.
All of the aforementioned documents prepared in a foreign language should be accompanied by an appropriate certified translation into Polish prepared by a sworn translator.
If the power-of-attorney to participate and exercise voting rights in the General Meeting granted by a Shareholder has been granted by the Shareholder under a condition or subject to a deadline, evidence should be attached that the given condition has been satisfied or the given event has occurred, if the deadline starts to run from such event.
The fact of granting a power-of-attorney should be notified to the Company using means of electronic communication no later than by 12 February 2018 by 9:00 a.m. The notice should be sent by electronic mail to the Company's e-mail address: [email protected].
The notice should be accompanied by a scan of the power-of-attorney or power-ofattorney in electronic form and a scan of the documents referred to in items a, b, c and d above, respectively.
The notice should also state the electronic mail address using which the Company will be able to contact the Shareholder and the Proxy.
The Management Board has the right to verify the notices submitted and to take actions to identify the Shareholder and the Proxy and to confirm their due empowerment. The verification may involve in particular a return request, by electronic mail or by telephone, to the Shareholder or Proxy. The same principles will apply accordingly to modify or revoke the extended power-of-attorney.
The notices that do not satisfy the aforementioned requirements will not have any legal effects for the Company. The Company is not liable for errors in completion of the power-of-attorney form and actions of the persons using the powers-of-attorney. A Proxy appearing at the General Meeting is obligated to present, at the demand of the Company or person (persons) appointed to register Shareholders, originals of the aforementioned documents attached to the notice.
In addition, the Company's Management Board advises that if a Shareholder grants a power-of-attorney with voting instructions, the Company will not verify whether proxies exercise their voting rights in accordance with the instructions received from the Shareholders.
Consequently, the voting instruction should be provided only to the proxy.
Management Board members and Company employees may act as Shareholders' proxies at the General Meeting.
If a member of the Management Board, Supervisory Board, liquidator, Company employee or member of a corporate body or employee of the Company's subsidiary or cooperative acts as a proxy, then the proxy document may authorize that person to represent the Shareholder only at a single General Meeting. A Proxy is obligated to disclose to the Shareholder any circumstances indicating the existence or the possibility of a conflict of interest and in addition is obligated to vote in accordance with the instructions given by the Shareholder. No further powers of attorney may be granted.
4) Information about alternative forms of participation in the General Meeting, taking the floor and exercise of the voting right.
The Company's Articles of Association do not provide for the possibility of participating, speaking and exercising voting rights in the General Meeting using the means of electronic communication.
General Meetings shall be broadcast live on the Internet to the public network and will be recorded and made public on the website www.grupa.energa.pl. Information about the broadcast will be placed on the Company's website not later than 7 days before the date of the General Meeting.
5) Provisions of the Company's Articles of Association pertaining to restriction of the voting right and the Shareholder's obligations in this respect.
Pursuant to § 27 of the Company's Articles of Association:
in such a way that the number of votes of such shareholders is added.
Persons authorized to participate in the General Meeting may obtain the full text of the documentation to be presented to the General Meeting and the draft resolutions:
days from 9.00 a.m. to 3.00 p.m., no later than on 13 February 2018, upon sending a prior request by e-mail to the e-mail address:[email protected].
7) Place where information about the General Meeting is posted.
All information pertaining to the Company's General Meeting may be found on the company's website at www.grupa.energa.pl in the tab: For Investors/General Meetings.
Draft resolution of the ENERGA SA Extraordinary General Meeting to express consent for acquisition by ENERGA SA of non-current assets in the form of long-term bonds issued by ENERGA-OPERATOR SA.
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