AGM Information • May 30, 2017
AGM Information
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The Management Board of ENERGA SA with its registered office in Gdańsk (hereinafter "the Company"), acting pursuant to Article 399 § 1, Article 4021and Article 4022of the Commercial Company Code and § 24 section 2.1 of the Company's Articles of Association, hereby convenes the Annual General Meeting of the Company (hereinafter: "General Meeting") to be held on 26 June 2017 at 9 a.m. in Gdańsk at al. Grunwaldzka 472, in the Olivia Tower Building, 12th floor, in the Olivia Sky Club Room.
Agenda of the meeting:
The persons authorized to participate in the General Meeting are asked to register and collect their voting cards on the date and in the place of holding the General Meeting specified in the introduction at 7:30-8:30 a.m. before the meeting begins.
The date of registration of participation in the General Meeting (hereinafter: Registration Date) is 10 June 2017, i.e. the day falling 16 days before the date of the General Meeting.
The Registration Date is the same for all those eligible from bearer shares and registered shares.
The right to participate in the General Meeting in accordance with Article 4061 , Article 4062 and Article 4063 of the Commercial Company Code is vested in persons who:
The list of shareholders authorized to participate in the General Meeting will be available for viewing in the Company's registered office at the address: al. Grunwaldzka 472, 80-309 Gdańsk (Olivia Tower building, 11th floor, Company's Management Board Secretariat), 3 business days before the General Meeting, i.e. on 21, 22 and 23 June 2017, from 9:00 a.m. to 3:00 p.m.
A Company Shareholder may request the list of shareholders authorized to participate in the General Meeting – to be sent free of charge, by electronic mail, specifying the electronic mail address to which the list should be sent.
Upon request of the Shareholders, the Company is obligated to issue copies of Management Board Reports on the activity of the Company and the ENERGA SA Group and the financial statements with copies of Supervisory Board reports and opinions of the statutory auditor, no later than fifteen days prior to the date of the General Meeting.
A Shareholder has the right to request copies of motions concerning items included in the agenda within one week prior to the date of the General Meeting.
Such a request may be sent by e-mail to the Company's e-mail address: [email protected].
If a Shareholder is not on the list of shareholders authorized to participate in the General Meeting, he/she has to document his/her authorization with a name-specific certificate of deposit on the date of submission of the aforementioned request.
1) Shareholder's right to request placement of various items in the agenda of the Company's General Meeting.
A Shareholder or Shareholders of the Company representing at least one-twentieth of the Company's share capital may request that specified items be placed in the agenda of the General Meeting. The request of the Shareholder or Shareholders should be delivered to the Company's Management Board no later than 21 days before the set date of the General Meeting, i.e. no later than on 5 June 2017.
The request should contain a justification or a draft resolution relating to the proposed item in the agenda.
In addition, the Shareholder or Shareholders requesting placement of specific items in the agenda have to present, together with the request, documents confirming their identity and the right to demand placement of specific items in the agenda of the General Meeting, in particular:
The request, together with a complete set of attachments can be submitted in writing:
or sent to the Company by electronic mail to the e-mail address: [email protected].
The Company may take the required actions to identify the Shareholder or Shareholders and verify the validity of the submitted documents.
The date of submission of the aforementioned request is the date of its receipt by the Company and in the case of using electronic form, the date of recording the aforementioned request in the Company's electronic mail system.
All of the aforementioned documents prepared in a foreign language should be accompanied by an appropriate certified translation into Polish prepared by a sworn translator.
The Management Board will announce changes to the agenda made upon request of the Shareholder or Shareholders immediately, but no later than 18 days before the set date of the General Meeting, i.e. by 8 June 2016. The new agenda of the meeting will be announced following the same procedure as the one used to convene a General Meeting, i.e. by posting it on the Company's website at www.grupa.energa.pl in the For Investors/General Meetings tab and in the manner prescribed for provision of current information in accordance with the regulations on public offering and the terms and conditions for introducing financial instruments to an organized trading system and on public companies.
2) Shareholder's right to submit draft resolutions on items included in the agenda or items to be included in the agenda.
A Shareholder or Shareholders of the Company representing at least one twentieth of the share capital, may submit to the Company before the date of the General Meeting, in writing (i.e. deliver in person against a confirmation of delivery or send to the Company against a confirmation of receipt) to the address: ENERGA SA, al. Grunwaldzka 472, 80- 309 Gdańsk or using means of electronic communication, by sending an electronic message to the dedicated e-mail address: [email protected], draft resolutions regarding the matters included in the General Meeting agenda or matters that are to be included in the agenda.
The date of submission of the aforementioned request corresponds to the date and the time of its receipt by the Company and in the case of using the electronic form, the date of recording the aforementioned request in the Company's electronic mail system.
The draft resolutions are posted immediately on the Company's website at www.grupa.energa.pl, in the For Investors/General Meetings tab.
The Shareholder or Shareholders submitting draft resolutions should also provide copies of documents confirming their identity and the right to submit the draft resolutions described in item 1 above.
The draft resolutions should be submitted in Polish.
During the General Meeting, each Shareholder may at submit draft resolutions pertaining to matters introduced into the agenda both before the date of the General Meeting and during the General Meeting.
3) Method of voting by proxy, forms used when voting by proxy and method of notifying the Company about the appointment of a proxy using means of electronic communication.
The Shareholders have the right to participate in the General Meeting and exercise their voting right in person or by proxy. A Shareholder's Proxy exercises all rights of the Shareholder unless the power of attorney document stipulates otherwise. A Proxy may grant further powers of attorney if such right is given by the original power of attorney document.
One proxy may represent more than one Shareholder. In such case the proxy may vote differently from the shares of different Shareholders. If a Shareholder holds shares deposited in more than one securities account, such shareholder may appoint:
A power of attorney document to participate in the General Meeting and exercise the voting right must be granted in writing or electronically. Such a power of attorney granted in electronic form is not required to be signed with a secure electronic signature verifiable with a valid qualified certificate.
To identify the Shareholder granting the power of attorney and the Proxy representing him/her, the following should be attached to the document confirming the granting of the proxy:
In the case of foreign entities whose domicile countries do not keep pertinent registers, instead of a copy of a current excerpt from the register referred to in items b and d above, a copy of a document confirming existence of the given entity and the right of its representative or representatives to represent it should be attached.
In case of doubt as to the authenticity of the aforementioned copies of the documents, the Company or the person appointed to register Shareholders may demand, before commencement of the General Meeting, presentation of the originals of such documents or their official copies confirmed as compliant with the original by a notary, legal counsel or by another entity authorized to confirm documents as compliant with their originals. In the event of failure to present such documents, the Shareholder's Proxy may be denied participation in the General Meeting.
All of the aforementioned documents prepared in a foreign language should be accompanied by an appropriate certified translation into Polish prepared by a sworn translator.
If the power of attorney to participate and exercise the voting right in the General Meeting granted by a Shareholder is conditional or has a time limit then evidence must also be attached demonstrating that the condition has been satisfied or that an event, if the event is required to begin the time limit period, has taken place.
The fact of granting a power-of-attorney should be notified to the Company using means of electronic communication no later than by 23 June 2017 by 9:00 a.m. The notice should be sent by electronic mail to the Company's e-mail address: [email protected].
The notice should be accompanied by a scan of the power of attorney or the power of attorney in electronic form as well as a scan of the documents referred to in letters a, b, c and d above, respectively. The notice should also state the electronic mail address using which the Company will be able to contact the Shareholder and the Proxy. The Management Board has the right to verify the notices submitted and to take actions to identify the Shareholder and the Proxy and to confirm their due empowerment. The verification may involve in particular a return request, by electronic mail or by telephone, to the Shareholder or Proxy. The above rules apply accordingly to a change or revocation of the power of attorney document. The notices that do not satisfy the aforementioned requirements will not have any legal effects for the Company. The Company is not liable for errors in completion of the power of attorney form and actions of the persons using the powers of attorney. A Proxy appearing at the General Meeting is obligated to present, at the demand of the Company or person (persons) appointed to register Shareholders, originals of the aforementioned documents attached to the notice.
In addition, the Company's Management Board advices that in the case a Shareholder grants a power of attorney with a voting instruction, the Company will not verify whether the attorneys-in-fact exercise the voting right in accordance with the instructions received from the Shareholders. Consequently, the voting instructions should be provided to the Proxy only.
Management Board members and employees of the Company may act as Shareholders' proxies at the General Meeting. If a member of the Management Board, member of the Supervisory Board, liquidator, an employee of the Company, or member of a corporate body or employee of the Company's subsidiary or cooperative acts as a proxy then the power of attorney may authorize that person to represent the Shareholder at a single General Meeting only. A Proxy is obligated to disclose to the Shareholder any circumstances indicating the existence or the possibility of a conflict of interest and in addition is obligated to vote in accordance with the instructions given by the Shareholder. No further powers of attorney may be granted.
4) Information about alternative forms of participation in the General Meeting, taking the floor and exercise of the voting right.
The Company's Articles of Association do not provide for the possibility of participation in or taking the floor or exercising voting rights at the General Meeting using means of electronic communication.
The General Meeting will be broadcast live over the Internet to the public network, will be recorded and uploaded to the website www.grupa.energa.pl. Information about the broadcast will be posted on the Company's website no later than 7 days prior to the date of the General Meeting.
5) Provisions of the Company's Articles of Association pertaining to restriction of the voting right and the Shareholder's obligations in this respect
Pursuant to § 27 of the Company's Articles of Association:
provisions of the Act of 29 July 2005 on Public Offering and the Terms and Conditions for Introducing Financial Instruments to an Organized Trading System and on Public Companies. In a situation of determining the obligations of entities acquiring or intending to acquire significant blocks of shares, the provisions of item 1 and item 3 do not apply.
in such a way that the number of votes of such shareholders is added.
The persons authorized to participate in the General Meeting may obtain the full text of the documentation to be presented to the General Meeting, the draft resolutions:
All information pertaining to the Company's General Meeting is made available at the Company's website at: www.grupa.energa.pl, in the For Investors/General Meetings tab.
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