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Elkem — AGM Information 2020
May 8, 2020
3589_rns_2020-05-08_158816d3-0f0c-4c58-b2ce-4ba7ed2e6456.pdf
AGM Information
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MINUTES OF ANNUAL GENERAL MEETING
OF
ELKEM ASA
REG NO 911 382 008
On 8 May 2020, the annual general meeting of Elkem ASA (the "Company") was held at Felix conference centre, Bryggetorget 3, Vika in Oslo.
The following matters were discussed:
1 OPENING OF THE ANNUAL GENERAL MEETING BY THE VICE CHAIRMAN OF THE BOARD OF DIRECTORS
The general meeting was opened by the vice chairman of the board who registered the shareholders present at the general meeting, either by advance vote, in person or by proxy. The register of attending shareholders, including the number of shares and votes represented, is included as Appendix 1 to these minutes.
412 464 200 of a total of 581 310 344 shares and votes, equal to 70,95% of the share capital, was represented at the general meeting.
2 ELECTION OF A PERSON TO CHAIR THE MEETING AND A PERSON TO CO-SIGN THE MINUTES
Hans Cappelen Arnesen was elected to chair the meeting. Morten Viga was elected to co-sing the minutes with the chairman of the general meeting.
APPROVAL OF THE NOTICE AND THE AGENDA 3
The chairman of the meeting noted that there were no objections to the agenda. The chairman of the meeting declared the annual general meeting lawfully convened.
APPROVAL OF THE ANNUAL ACCOUNTS AND THE REPORT OF THE BOARD OF ব DIRECTORS FOR ELKEM ASA AND THE GROUP, INCLUDING DISTRIBUTION OF DIVIDEND
The chairman of the general meeting informed that Elkem's annual report, including the annual accounts and the report from the board of directors for the financial year 2019, as well as the auditor's report, had been made available on the Company's homepage and that further citation therefore was unnecessary.
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The annual accounts for 2019, the directors' report for Elkem ASA and the group, including the proposed dividend of NOK 0.60 per share, is approved."
THE BOARD OF DIRECTORS' REPORT ON CORPORATE GOVERNANCE 5
The chairman of the general meeting referred to the board of directors' report on corporate governance which has been published on https://www.elkem.com/investor/debt-and-shareinformation/annual-general-meeting and included in the annual report from page 39 and following.
The general meeting took notice of the board of directors' report on corporate governance.
6 THE BOARD OF DIRECTORS' DECLARATION ON STIPULATION OF SALARY AND OTHER REMUNERATION TO THE CORPORATE MANAGEMENT
The chairman of the general meeting referred to the board of directors' declaration on stipulation of salary and other remuneration to the corporate management which had been published on https://www.elkem.com/investor/debt-and-shareinformation/annual-general-meeting and included in note 10 in the annual report.
6.1 other remuneration to the corporate management
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The general meeting endorses the board of directors' guidelines on stipulation of salary and other remuneration to the corporate management".
6.2 Approval of the board of directors' guidelines for remuneration linked to the development of the company's share price
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The general meeting approves the proposal related to guidelines for remuneration linked to the development of the company's share price as described in the declaration on stipulation of salary and other remuneration to the corporate management."
APPROVAL OF REMUNERATION TO THE COMPANY'S EXTERNAL AUDITOR FOR 2019 7
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The fee of NOK 4,549,024 to the Company's external auditor, KPMG AS, for the financial year 2019 is approved."
8 ELECTION OF MEMBERS TO THE BOARD OF DIRECTORS
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The following persons are re-elected as shareholder elected board members for a term of office of two (2) years, until 2022:
- (i) Dag Jakob Opedal, as vice chairman; and
- (ii) Olivier Tillette de Clermont-Tonnerre, as board member.
The following persons are re-elected as shareholder elected board members for a term of office of one (1) year, until 2021:
(iii)
2
(iv) Caroline Gregoire Sainte Marie, as board member."
The remaining shareholder elected board members that all having term of office until 2021, are:
- Zhigang Hao, as chairman; (v)
- (vi) Helge Aasen, as board member;
- (vii) Marianne Elisabeth Johnsen, as board member; and
- (viii)
ு ELECTION OF MEMBERS OF THE NOMINATION COMMITTEE
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The following person is elected as member of the nomination committee with term of office of one (1) year, until 2021:
(i) Sverre S. Tysland, as chairman of the committee.
The following person is elected as member of the nomination committee with term of office of two (2) years, until 2022:
(ii) Zhu Ziaolei, as member of the committee."
The remaining member of the nomination committee that having term of office until 2021, is:
(iii)
10 DIRECTORS
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The remuneration payable to members of the board of directors as proposed by the nomination committee is approved."
11
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The remuneration payable to the members of the nomination committee as proposed by the nomination committee is approved."
12 BY UP TO 10%
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
- "Pursuant to Section 10-14 of the Norwegian Public Limited Liability Companies Act, the (i) board of directors is granted an authorization to increase the Company's share capital with an amount up to NOK 290,655,172 - corresponding to 10 per cent of the current share capital.
- (ii) The authorization is valid until the Company's annual general meeting in 2021, but no longer than to and including 30 June 2021.
- (iii) The shareholders' preferential right to the new shares pursuant to Section 10-4 of the Norwegian Public Limited Liability Companies Act, may be deviated from.
- (iv) The authorization covers share capital increases against contribution in kind, cf. Section 10-2 of the Norwegian Public Limited Liability Companies Act.
- (v) Section 13-5 of the Norwegian Public Limited Liability Companies Act."
13 IN CONNECTION WITH THE SHARE INCENTIVE PROGRAM FOR CORPORATE MANAGEMENT
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
- "Pursuant to Section 10-14 of the Norwegian Public Limited Liability Companies Act, the (i) board of directors is granted an authorization to increase the Company's share capital with an amount up to NOK 40,000,000.
- (ii) than to and including 30 June 2021.
- (iii) The shareholders' preferential right to the new shares pursuant to Section 10-4 of the Norwegian Public Limited Liability Companies Act, may be deviated from.
- (iv) The authorization does not cover share capital increases against contribution in kind, cf. Section 10-2 of the Norwegian Public Limited Liability Companies Act.
- (v) to Section 13-5 of the Norwegian Public Limited Liability Companies Act.
- (vi) Enterprises, this authorization replaces the corresponding authorization to increase the share capital granted to the board of directors at the annual general meeting held on 30 April 2019."
14
In accordance with the proposal from the board of directors, the annual general meeting adopted the following resolution:
- (i) directors is granted an authorization to, on behalf of the company, acquire own shares with a total nominal value of up to NOK 290,655,172, corresponding to 10 per cent of the current share capital.
- (ii) The maximum amount to be paid for each share is NOK 150 and the minimum amount is NOK 1.
- (iii) Acquisition and sale of own shares may take place in any way the board of directors finds appropriate, provided however, that acquisition of shares not shall take place by way of subscription.
- (iv) The authorization is valid until the Company's annual general meeting in 2021, but no longer than to and including 30 June 2021.
- (v) Shares acquired under the authorization may either be used to fulfil the Company's obligations in connection with acquisitions, incentive arrangements for employees, fulfilment of earn-out arrangements, be sold to strengthen the Company's equity or be deleted."
* * *
There were no further matters to be discussed, and the general meeting was adjourned.
Oslo, 8 May 2020
Hans Cappelen Arnesen Chairman of the general meeting
Morten Viga Co-signer
APPENDICES:
-
Register of shareholders present at the general meeting including number of shares and votes represented
-
Voting results
Total Represented
| ISIN: | NO0010816093 ELKEM ASA |
|---|---|
| General meeting date: 08/05/2020 09.00 | |
| Today: | 08.05.2020 |
Number of persons with voting rights represented/attended : 2
| Number of shares % sc | ||
|---|---|---|
| Total shares | 581,310,344 | |
| - own shares of the company | 0 | |
| Total shares with voting rights | 581,310,344 | |
| Represented by own shares | 46,896 | 0.01 % |
| Represented by advance vote | 23,526,815 | 4.05 % |
| Sum own shares | 23,573,711 | 4.06 % |
| Represented by proxy | 350,052,446 | 60.22 % |
| Represented by voting instruction | 38,838,043 | 6.68 % |
| Sum proxy shares | 388,890,489 66.90 % | |
| Total represented with voting rights | 412,464,200 70.95 % | |
| Total represented by share capital | 412,464,200 70.95 % |
Registrar for the company:
DNB Bank ASA
Mora Johannerses
DNB Bank ASA Verdipapirservice
Signature company :
ELKEM ASA
Protocol for general meeting ELKEM ASA
ISIN: NO0010816093 ELKEM ASA General meeting date: 08/05/2020 09.00 Today: 08.05.2020
| Shares class | FOR | Against | Poll in | Abstain | Poll not registered Represented shares with voting rights |
||
|---|---|---|---|---|---|---|---|
| Agenda item 2 Election of chairperson for the meeting and a person to countersign the minutes | |||||||
| Ordinær | 412,457,743 | 237 | 412,457,980 | 6,220 | 0 | 412,464,200 | |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | ||||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | ||
| total sc in % | 70.95 % | 0.00 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 412,457,743 | 237 | 412,457,980 | 6,220 | 0 | 412,464,200 | |
| Agenda item 3 Approval of the notice and the agenda | |||||||
| Ordinær | 412,461,963 | 237 | 412,462,200 | 2,000 | 0 | 412,464,200 | |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | ||||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | ||
| total sc in % | 70.95 % | 0.00 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 412,461,963 | 237 412,462,200 | 2,000 | O | 412,464,200 | ||
| Agenda item 4 Approval of the financial statements and the board of directors report for the financial year 2019 for | |||||||
| Elkem ASA and the group, incl dividen | |||||||
| Ordinær | 412,462,423 | 759 | 412,463,182 | 1,018 | 0 | 412,464,200 | |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | ||||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | ||
| total sc in % | 70.95 % | 0.00 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 412,462,423 | 759 | 412,463,182 | 1,018 | 0 | 412,464,200 | |
| Agenda item 6.1 Advisory vote related to the board of directors' guidelines on stipulation of salary and other | |||||||
| remuneration to the corporate management | |||||||
| Ordinær | 382,064,008 | 30,382,639 | 412,446,647 | 17,553 | 0 | 412,464,200 | |
| votes cast in % | 92.63 % | 7.37 % | 0.00 % | ||||
| representation of sc in % | 92.63 % | 7.37 % | 100.00 % | 0.00 % | 0.00 % | ||
| total sc in % | 65.73 % | 5.23 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 382,064,008 30,382,639 | 412,446,647 | 17,553 | 0 | 412,464,200 | ||
| Agenda item 6.2 Approval of the board of directors' proposal related to guidelines for remuneration linked to the development of the company's share price |
|||||||
| Ordinær | 382,067,843 | 30,382,964 | 412,450,807 | 13,393 | 0 | 412,464,200 | |
| votes cast in % | 92.63 % | 7.37 % | 0.00 % | ||||
| representation of sc in % | 92.63 % | 7.37 % | 100.00 % | 0.00 % | 0.00 % | ||
| total sc in % | 65.73 % | 5.23 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 382,067,843 30,382,964 412,450,807 | 13,393 | 0 | 412,464,200 | |||
| Agenda item 7 Approval of remuneration to the company's external auditor for 2019 | |||||||
| Ordinær | 412,436,820 | 1,265 | 412,438,085 | 26,115 | 0 | 412,464,200 | |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | ||||
| representation of sc in % | 99.99 % | 0.00 % | 99.99 % | 0.01 % | 0.00 % | ||
| total sc in % | 70.95 % | 0.00 % | 70.95 % | 0.00 % | 0.00 % | ||
| Total | 412,436,820 | 1,265 412,438,085 | 26,115 | 0 | 412,464,200 | ||
| Agenda item 8 Election of members to the board of directors - In accordance with the nomination committee's | |||||||
| proposal | |||||||
| Ordinær | 380,408,851 | 27,168,121 6.67 % |
407,576,972 4,887,228 | 0 | 412,464,200 | ||
| votes cast in % representation of sc in % |
93.33 % | 0.00 % 1.19 % |
|||||
| 92.23 % | 6.59 % | 98.82 % | 0.00 % | ||||
| total sc in % Total |
65.44 % | 4.67 % | 70.11 % 380,408,851 27,168,121 407,576,972 4,887,228 |
0.84 % | 0.00 % | ||
| 0 | 412,464,200 | ||||||
| Agenda item 9 Election of members to the nomination committee - In accordance with the nomination committee's proposal |
|||||||
| Ordinær | 407,623,204 | 1,018 | 407,624,222 | 4,839,978 | 0 | 412,464,200 | |
| votes cast in % | 100.00 % | 0 00 % | 0.00 % | ||||
| representation of sc in % | 98.83 % | 0.00 % | 98.83 % | 1.17 % | 0.00 % | ||
| total sc in % | 70.12 % | 0.00 % | 70.12 % | 0.83 % | 0.00 % | ||
| Total | 407,623,204 | 1,018 407,624,222 4,839,978 | 0 | 412,464,200 | |||
| Agenda item 10 Determination of remuneration payable to members of the board of directors - In accordance with | |||||||
| the nomination committee's proposal | |||||||
| Ordinær | 412,389,912 | 8,485 | 412,398,397 | 65,803 | O | 412,464,200 | |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | ||||
| representation of sc in % | 99.98 % | 0.00 % | 99.98 % | 0.02 % | 0.00 % | ||
| total sc in % | 70.94 % | 0.00 % | 70.94 % | 0.01 % | 0.00 % | ||
| Total | 412,389,912 | 8,485 412,398,397 | 65,803 | 0 | 412,464,200 |
| Shares class | FOR | Against | Poll in | Abstain | Poll not registered Represented shares with voting rights |
|
|---|---|---|---|---|---|---|
| Agenda item 11 Determination of remuneration for the nomination committee - In accordance with the nomination committee's proposal |
||||||
| Ordinær | 411,840,971 | 552,882 | 412,393,853 | 70,347 | 0 | 412,464,200 |
| votes cast in % | 99.87 % | 0.13 % | 0.00 % | |||
| representation of sc in % | 99.85 % | 0.13 % | 99.98 % | 0.02 % | 0.00 % | |
| total sc in % | 70.85 % | 0.10 % | 70.94 % | 0.01 % | 0.00 % | |
| Total | 411,840,971 | 552,882 412,393,853 | 70,347 | 0 | 412,464,200 | |
| Agenda item 12 Authorisation to the board of directors to increase the share capital by up to 10% | ||||||
| Ordinær | 412,287,402 | 151,110 | 412,438,512 | 25,688 | 0 | 412,464,200 |
| votes cast in % | 99.96 % | 0.04 % | 0.00 % | |||
| representation of sc in % | 99.96 % | 0.04 % | 99.99 % | 0.01 % | 0.00 % | |
| total sc in % | 70.92 % | 0.03 % | 70.95 % | 0.00 % | 0.00 % | |
| Total | 412,287,402 | 151,110 412,438,512 | 25,688 | 0 | 412,464,200 | |
| Agenda item 13 Authorisation to the board of directors to increase the share capital in connection with the share | ||||||
| incentive program for corporate managemen | ||||||
| Ordinær | 389,184,120 | 23,265,181 | 412,449,301 | 14,899 | 0 | 412,464,200 |
| votes cast in % | 94.36 % | 5.64 % | 0.00 % | |||
| representation of sc in % | 94.36 % | 5.64 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 66.95 % | 4.00 % | 70.95 % | 0.00 % | 0.00 % | |
| Total | 389,184,120 23,265,181 412,449,301 | 14,899 | 0 | 412,464,200 | ||
| Agenda item 14 Authorisation to the board of directors to acquire treasury shares | ||||||
| Ordinær | 412,395,070 | 14,302 | 412,409,372 | 54,828 | 0 | 412,464,200 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 99.98 % | 0.00 % | 99.99 % | 0.01 % | 0.00 % | |
| total sc in % | 70.94 % | 0.00 % | 70.95 % | 0.01 % | 0.00 % | |
| Total | 412,395,070 | 14,302 412,409,372 | 54,828 | 0 | 412,464,200 |
Registrar for the company:
Signature company:
ELKEM ASAJ
DNB Bank ASA Mora Johannossa
DNB Bank ASA
sWated ipapingervice
| Name | Total number of shares Nominal value Share capital | Voting rights | |
|---|---|---|---|
| Ordinær | 581,310,344 | 5.00 2,906,551,720.00 Yes | |
| Sum: |
§ 5-17 Generally majority requirement
requires majority of the given votes
§ 5-18 Amendment to resolution
Requires two-thirds majority of the given votes
like the issued share capital represented/attended on the general meeting