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Elkem — AGM Information 2019
Apr 30, 2019
3589_rns_2019-04-30_0f2feac0-2a50-4b80-9a05-3e11a8d61515.pdf
AGM Information
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MINUTES OF ANNUAL GENERAL MEETING
OF
ELKEM ASA
REG NO 911 382 008
On 30 April 2019, the annual general meeting of Elkem ASA (the "Company") was held at Felix conference centre, Bryggetorget 3, Vika in Oslo.
The following matters were discussed:
개 OPENING OF THE ANNUAL GENERAL MEETING BY THE CHAIRMAN OF THE BOARD OF DIRECTORS
The general meeting was opened by the chairman of the board who registered the shareholders present at the general meeting, either by advance vote, in person or by proxy. The register of attending shareholders, including the number of shares and votes represented, is included as Appendix 1 to these minutes.
418 069 735 of a total of 581 310 344 shares and votes, equal to 71, 92 % of the share capital, was represented at the general meeting.
2 ELECTION OF A PERSON TO CHAIR THE MEETING AND A PERSON TO CO-SIGN THE MINUTES
Hans Cappelen Arnesen was elected to chair the meeting. Erik Must was elected to co-sing the minutes with the chairman of the general meeting.
3 APPROVAL OF THE NOTICE AND THE AGENDA
The chairman of the meeting noted that there were no objections to the agenda. The chairman of the meeting declared the annual general meeting lawfully convened.
4 APPROVAL OF THE ANNUAL ACCOUNTS AND THE REPORT OF THE BOARD OF DIRECTORS FOR ELKEM ASA AND THE GROUP, INCLUDING DISTRIBUTION OF DIVIDEND
The chairman of the general meeting informed that Elkem's annual report, including the annual accounts and the report from the board of directors for the financial year 2018, as well as the auditor's report, had been made available on the Company's homepage and that further citation therefore was unnecessary.
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The annual accounts for 2018, the directors' report for Elkem ASA and the group, including the proposed dividend of NOK 2.60 per share, is approved."
THE BOARD OF DIRECTORS' REPORT ON CORPORATE GOVERNANCE 5
The chairman of the general meeting referred to the board of directors' report on corporate governance which has been published on https://www.elkem.com/investor/debt-and-shareinformation/annual-general-meeting and included in the annual report from page 41.
The general meeting took notice of the board of directors' report on corporate governance.
6 THE BOARD OF DIRECTORS' DECLARATION ON STIPULATION OF SALARY AND OTHER REMUNERATION TO THE CORPORATE MANAGEMENT
The chairman of the general meeting referred to the board of directors' declaration on stipulation of salary and other remuneration to the corporate management which had been published on https://www.elkem.com/investor/debt-and-shareinformation/annual-general-meeting and included in note 12 in the annual report.
6.1 other remuneration to the corporate management
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The general meeting endorses the board of directors' guidelines on stipulation of salary and other remuneration to the corporate management".
6.2 Approval of the board of directors guidelines for remuneration linked to the development of the company's share price
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The general meeting approves the proposal related to guidelines for remuneration linked to the development of the company's share price as described in the declaration on stipulation of salary and other remuneration to the corporate management."
7 APPROVAL OF REMUNERATION TO THE COMPANY'S EXTERNAL AUDITOR FOR 2018
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"The fee of NOK 4,193,540 to the Company's external auditor, KPMG AS, for the financial year 2018 is approved."
AMENDMENT TO THE ARTICLES OF ASSOCIATION 8
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
"Item 5 of the articles of association is amended to read as follows:
"§ 5 Board
The company's board of directors shall consist of 3-11 members, according to the decision of the general meeting.""
The new articles of association is available at https://www.elkem.com/investor/debt-and-shareinformation/annual-general-meeting.
இ ELECTION OF MEMBERS TO THE BOARD OF DIRECTORS
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The following persons are elected as shareholder elected board members:
- (i) Michael Koenig, as chairman of the Board for a period of two (2) years;
- (ii) Zhigang Hao, as board member for a period of two (2) years;
- (iii)
- (iv)
- (v)
- (vi) Anja Dotzenrath, as board member for a period of two (2) years;
- (vii) Caroline Gregoire Sainte Marie, as board member for a period of one (1) year; and
- (viii) Dag Jakob Opedal, as board member for a period of one (1) year."
10
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The following persons are elected as members of the nomination committee:
- (i)
- (ii) Olivier Tillette de Clermont-Tonnerre, as member of the nomination committee for a period of two (2) years; and
- (iii) Anne Kjølseth Ekerholt, as member of the nomination committee for a period of two (2) years."
11 DIRECTORS
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The remuneration payable to members of the board of directors as proposed by the nomination committee is approved."
DETERMINATION OF REMUNERATION FOR THE NOMINATION COMMITTEE 12 -
In accordance with the proposal from the nomination committee, the general meeting adopted the following resolution:
"The remuneration payable to the members of the nomination committee as proposed by the nomination committee is approved."
13 BY UP TO 10%
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
- "Pursuant to Section 10-14 of the Norwegian Public Limited Companies Act, the board of (i) directors is granted an authorisation to increase the Company's share capital with an amount up to NOK 290,655,172 - corresponding to 10 per cent of the current share capital.
- (ii) The authorisation is valid until the Company's annual general meeting in 2020, but no longer than to and including 30 June 2020.
- (iii) The shareholders' preferential right to the new shares pursuant to Section 10-4 of the Norwegian Public Limited Companies Act may be deviated from.
- (iv) The authorisation covers share capital increases against contribution in kind, cf. Section 10-2 of the Norwegian Public Limited Companies Act.
- (v) The authorisation covers share capital increase in connection with mergers pursuant to Section 13-5 of the Norwegian Public Limited Companies Act."
14 IN CONNECTION WITH THE SHARE INCENTIVE PROGRAM FOR CORPORATE MANAGEMENT
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
- (i) "Pursuant to Section 10-14 of the Norwegian Public Limited Companies Act, the board of directors is granted an authorisation to increase the Company's share capital with an amount up to NOK 40,000,000.
- (ii) than to and including 30 June 2020.
- (iii) The shareholders' preferential right to the new shares pursuant to Section 10-4 of the Norwegian Public Limited Companies Act may be deviated from.
- (iv) The authorisation does not cover share capital increases against contribution in kind, cf. Section 10-2 of the Norwegian Public Limited Companies Act.
- (v) to Section 13-5 of the Norwegian Public Limited Companies Act.
- (vi) Enterprises, this authorisation replaces the corresponding authorisation to increase the share capital granted to the board of directors at the extraordinary general meeting held on 28 February 2018."
15
In accordance with the proposal from the board of directors, the general meeting adopted the following resolution:
- (i) directors is granted an authorisation to, on behalf of the company, acquire own shares with a total nominal value of up to NOK 290,655,172, corresponding to 10 per cent of the current share capital.
- (ii) The maximum amount to be paid for each share is NOK 150 and the minimum amount is NOK 1.
- (iii) appropriate, provided however, that acquisition of shares not shall take place by way of subscription.
- (iv) The authorisation is valid until the Company's annual general meeting in 2020, but no longer than to and including 30 June 2020.
- (v) Shares acquired under the authorization may either be used to fulfil the Company's obligations in connection with acquisitions, incentive arrangements for employees, fulfilment of earn-out arrangements, be sold to strengthen the Company's equity or be deleted."
* * *
There were no further matters to be discussed, and the general meeting was adjourned.
Oslo, 30 April 2019
Hans Cappelen Arnesen Chairman of the general meeting
Erik Must
Co-signer
APPENDICES:
-
Register of shareholders present at the general meeting including number of shares and votes represented
-
Voting results
Total Represented
| ISIN: | NO0010816093 ELKEM ASA |
|---|---|
| General meeting date: 30/04/2019 09.00 | |
| Today: | 30.04.2019 |
Number of persons with voting rights represented/attended : 15
| Number of shares % sc | ||
|---|---|---|
| Total shares | 581,310,344 | |
| - own shares of the company | 0 | |
| Total shares with voting rights | 581,310,344 | |
| Represented by own shares | 358,194,944 | 61.62 % |
| Represented by advance vote | 159,949 | 0.03 % |
| Sum own shares | 358,354,893 | 61.65 % |
| Represented by proxy | 5,649,154 | 0.97 % |
| Represented by voting instruction | 54,065,688 | 9.30 % |
| Sum proxy shares | 59,714,842 | 10.27 % |
| Total represented with voting rights | 418,069,735 71.92 % | |
| Total represented by share capital | 418,069,735 71.92 % |
Registrar for the company:
DNB Bank AŞA
Ana
Signature company:
elkem asa una س >
Protocol for general meeting ELKEM ASA
ISIN: NO0010816093 ELKEM ASA General meeting date: 30/04/2019 09.00 Today: 30.04.2019
| Shares class | FOR | Against | Poll in | Abstain | Poll not registered Represented shares with voting rights |
|
|---|---|---|---|---|---|---|
| Agenda item 2 Election of chairperson for the meeting and a person to co-sign the minutes | ||||||
| Ordinær | 418,067,232 | O | 418,067,232 | 2,503 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,067,232 | 0 418,067,232 | 2,503 | O | 418,069,735 | |
| Agenda item 3 Approval of the notice and the agenda | ||||||
| Ordinær | 418,067,251 | 0 | 418,067,251 | 2,484 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,067,251 | 0 | 418,067,251 | 2,484 | 0 | 418,069,735 |
| Agenda item 4 Approval of the annual accounts and the report of the board of directors for Elkem ASA and the group, including distribution of dividend |
||||||
| Ordinær | 418,069,725 | 0 | 418,069,725 | 10 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,069,725 | O | 418,069,725 | 10 | O | 418,069,735 |
| Agenda item 6.1 Advisory vote related to the board of directors guidelines on stipulation of salary and other remuneration to the corporate management |
||||||
| Ordinær | 381,790,808 | 36,275,761 | 418,066,569 | 3,166 | 0 | 418,069,735 |
| votes cast in % | 91.32 % | 8.68 % | 0.00 % | |||
| representation of sc in % | 91.32 % | 8.68 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 65.68 % | 6.24 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 381,790,808 | 36,275,761 | 418,066,569 | 3,166 | O | 418,069,735 |
| Agenda item 6.2 Approval of the board of directors' proposal related to guidelines for remuneration linked to the development of the company's share price |
||||||
| Ordinær | 391,990,252 | 26,078,917 | 418,069,169 | રેણે સ્વિક | 0 | 418,069,735 |
| votes cast in % | 93.76 % | 6.24 % | 0.00 % | |||
| representation of sc in % | 93.76 % | 6.24 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 67.43 % | 4.49 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 391,990,252 26,078,917 418,069,169 | રેણે | O | 418,069,735 | ||
| Agenda item 7 Approval of remuneration to the company's external auditor for 2018 | ||||||
| Ordinær | 417,951,838 | 115,413 | 418,067,251 | 2,484 | 0 | 418,069,735 |
| votes cast in % | 99.97 % | 0.03 % | 0.00 % | |||
| representation of sc in % total sc in % |
99.97 % 71.90 % |
0.03 % 0.02 % |
100.00 % | 0.00 % | 0.00 % | |
| Total | 417,951,838 | 71.92 % 115,413 418,067,251 |
0.00 % 2,484 |
0.00 % | ||
| Agenda item 8 Proposal to amend the articles of association | 0 | 418,069,735 | ||||
| Ordinær | 417,913,654 | 153,452 | 418,067,106 | 2,629 | O | |
| votes cast in % | 99.96 % | 0.04 % | 0.00 % | 418,069,735 | ||
| representation of sc in % | 99.96 % | 0.04 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.89 % | 0.03 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 417,913,654 | 2,629 | O | |||
| 153,452 418,067,106 418,069,735 Agenda item 9 Election of members to the board of directors - In accordance with the nomination committee's proposal |
||||||
| Ordinær | 413,540,568 | 1,857,854 | 415,398,422 | 2,671,313 | 0 | 418,069,735 |
| votes cast in % | 99.55 % | 0.45 % | 0.00 % | |||
| representation of sc in % | 98.92 % | 0.44 % | 99.36 % | 0.64 % | 0.00 % | |
| total sc in % | 71.14 % | 0.32 % | 71.46 % | 0.46 % | 0.00 % | |
| Total | 413,540,568 | 1,857,854 415,398,422 | 2,671,313 | O | 418,069,735 | |
| Agenda item 10 Election of members of the nomination committee - In accordance with the nomination committee's proposal |
||||||
| Ordinær | 399,247,619 | 2,716,782 | 401,964,401 | 16,105,334 | O | 418,069,735 |
| votes cast in % | 99.32 % | 0.68 % | 0.00 % | |||
| representation of sc in % | 95.50 % | 0.65 % | 96.15 % | 3.85 % | 0.00 % | |
| total sc in % | 68.68 % | 0.47 % | 69.15 % | 2.77 % | 0.00 % | |
| Total | 399,247,619 | 2,716,782 401,964,401 16,105,334 | 0 | 418,069,735 |
| Shares class | FOR | Against | Poll in | Abstain | Poll not registered Represented shares with voting rights |
|
|---|---|---|---|---|---|---|
| Agenda item 11 Determination of remuneration payable to members of the board of directors - In accordance with the | ||||||
| nomination committee's proposa | ||||||
| Ordinær | 418,065,726 | 2,693 | 418,068,419 | 1,316 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,065,726 | 2,693 418,068,419 | 1,316 | O | 418,069,735 | |
| Agenda item 12 Determination of remuneration for the nomination committee - In accordance with the nomination | ||||||
| committee's proposal | ||||||
| Ordinær | 418,065,420 | 2,693 | 418,068,113 | 1,622 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,065,420 | 2,693 418,068,113 | 1,622 | O | 418,069,735 | |
| Agenda item 13 Authorisation to the board of directors to increase the share capital by up to 10% | ||||||
| Ordinær | 418,064,330 | 4,839 | 418,069,169 | 566 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,064,330 | 4,839 418,069,169 | 566 | O | 418,069,735 | |
| Agenda item 14 Authorisation to the board of directors to increase the share capital in connection with the share | ||||||
| incentive program for corporate managemen | ||||||
| Ordinær | 403,104,394 | 14,963,203 | 418,067,597 | 2,138 | 0 | 418,069,735 |
| votes cast in % | 96.42 % | 3.58 % | 0.00 % | |||
| representation of sc in % | 96.42 % | 3.58 % | 100.00 % | 0.00 % | 0.00 % | |
| total sc in % | 69.34 % | 2.57 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 403,104,394 14,963,203 418,067,597 | 2,138 | 0 | 418,069,735 | ||
| Agenda item 15 Authorisation to the board of directors to acquire own shares | ||||||
| Ordinær | 418,046,899 | 72 | 418,046,971 | 22,764 | 0 | 418,069,735 |
| votes cast in % | 100.00 % | 0.00 % | 0.00 % | |||
| representation of sc in % | 100.00 % | 0.00 % | 100.00 % | 0.01 % | 0.00 % | |
| total sc in % | 71.92 % | 0.00 % | 71.92 % | 0.00 % | 0.00 % | |
| Total | 418,046,899 | 72 | 418,046,971 | 22,764 | O | 418,069,735 |
Registrar for the company:
Signature company:
DNB Bank AŞA elkem asa C
Share information
| Name Total number of shares Nominal value Share capital | Voting rights | ||
|---|---|---|---|
| Ordinær | 581,310,344 | 5.00 2,906,551,720.00 Yes | |
| Sum: |
§ 5-17 Generally majority requirement
requires majority of the given votes
§ 5-18 Amendment to resolution
Requires two-thirds majority of the given votes
like the issued share capital represented/attended on the general meeting