Proxy Solicitation & Information Statement • Apr 13, 2021
Proxy Solicitation & Information Statement
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Proxy form to confer the proxy/sub delegation to the Appointed Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
Pursuant to paragraph 6 of Article 106 of Law Decree No 18 of March 17th, 2020, converted with amendments into Law No 27 of April 24th, 2020 (as modified by paragraph 6 of Article 3 of Law Decree December 31st, 2020 n. 183, converted with amendments into Law No 21 of February 26th, 2021) (the "Cura Italia Decree") and as stated in the notice of call of El.En. S.p.A. Shareholders' Meeting on April 27th and May 4th, 2021, published on March 18th, 2021, the proxy can be conferred to Computershare S.p.A. only.
Fill in the requested information on the basis of the Instructions below. The Company will be notified by Computershare S.p.A. (1)
| T he de ig d ( ly l p ) * tur un rs ne on na a ers on |
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| ( ) Re is d in he i ies 4 ter t t t n g e se cu r ac co un o . . |
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Ba k c de ( A B I ) Br h c de ( C A B ) n o an c o |
| ( ) l ing fro ica ion 5 t t as re su m co mm un no . |
Ma de by ( Ba k ) n |
DELEGATES/SUBDELEGATES Computershare S.p.A. to attend and vote to the abovementioned general meeting, with reference to the shares above, in accordance with the instructions provided and
DECLARES that no matter of compatibility or suspension are affecting the vote and he/she is aware that:
STATES, under his/her own liability, as proxy holder, the compliance to the original document of the copy of the proxy form provided electronically and the identity of the proxy grantor.
| Fo f i de i f ica ion ( ) ( ) D A T E 6 Iss d by * S I G N A T U R E t t ty rm o n p e ue no |
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NOTE: It is not possible to grant this proxy form without the voting instructions form to be downloaded from the company's website www.elengroup.com. Voting instruction form can be requested by phone at no. +39 011 0923200.
Proxy form to confer the proxy/sub delegation to the Appointed Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
The undersigned (7)
INSTRUCTS the Appointed Representative to vote at the above indicated shareholders' meeting as follow (8)
| R E S O L U T I O N S T O B E V O T E D 9 |
V O T I N G I N S T R U C T I O N |
|---|---|
| ( ) |
( for ), ( ), ( bst ) F C ins t A in ag a a a |
| 1 – Ap l o f he l f ina ia l re los d o De be 3 1s 2 0 2 0 a d he 's Pr ion f he t t c t t t. ta t t p ro va an nu a nc p or e n ce m r n m an ag er re p or es en o |
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|---|---|---|---|
| l i da d f ina ia l s d c l i da d n -f ina ia l s te ta tem t a te ta te t co ns o nc en n on so on nc me n Se ion A for lu ion d by he Bo d o f D ire t te t t tor c o re so p rop os e ar c s – v |
F | C | A |
| 2 Re he l icy d ing ion d fee i d, 1 2 3- Le is la ive De 5 8 o f 2 4 Fe br t o t t t. te t p or n p o re g ar re mu ne ra an s p a ex ar r g cre e n o. ua ry – 1 9 9 8: l o f he f irs ion f he Re 1 2 3- 3- b is t t s t t t p t to t. te ap p ro va ec o p or ur su an ar r, p ar a |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Re he l icy d ing ion d fee i d, Le is la ive De f Fe br 3 1 2 3- 5 8 o 2 4 t o t t t. te t p or n p o re g ar re mu ne ra an s p a ex ar r g cre e n o. ua ry – lu ion bo he d s ion f he Re 1 9 9 8: 1 2 3- 6 t t t t t t p t to t. te res o a u se co n ec o p or ur su an ar r, p ar a |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| De ina ion f he i ion f he Bo d o f D ire 4. 1 ter t t t t to m o co mp os o ar c rs – |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c o re so p rop os e ar c s – v |
F | C | A |
| 4. 2 De ina ion f he f o f f ice f he Bo d o f D ire ter t t ter t to m o m o o ar c rs – |
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| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
| Ap in f d ire 4. 3 tm t o to p o en c rs – |
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| Se ion A for he ly l is d by ha ho l de Ing Ca io l i t te t t p te c – v o on res en s re r ng |
F | C | A |
| C 4. 4 Ap in f he ha irm tm t o t p o en an – T he Bo d o f D ire ha d a ion tor t p te t ar c s s n o re se n m o |
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| Se ion A 2 – for l s bm i d by ha ho l de Ing Ca io l i ( 0 ) t te t te 1 c vo p rop os a u s re r ng |
F | C | A |
| 5 De ina ion f he ion f he Bo d o f D ire te t t t t to |
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| rm o re mu ne ra o ar c rs – Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
Proxy form to confer the proxy/sub delegation to the Appointed Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
| 6 Au ho iza ion ha ha d he l l a d d isp he ha ha d. t t to t to t r p ur c se ow n s res an n se n os e ow n s res p ur c se – |
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|---|---|---|---|
| Se ion A for lu ion d by he Bo d o f D ire t te t t tor c – v o re so p rop os e ar c s |
F | C | A |
DATE SIGNATURE
Instructions for filling in and submitting the form
The use of different email address than those mentioned above or a delay respect to the deadline, as well as the only use of ordinary mail service, will not ensure the correct submission of the proxy.
Computershare S.p.A., as Appointed Representative, has not personal interest or on behalf of third party in the proposals mentioned, however, in the event of unknown circumstances or in the event of amendment or integration to the motion presented to the meeting, Computershare does not intend to vote in a manner incompatible with the instructions received in Section A.
The vote is expressed by ticking the relevant box between the following: F (for), C (against) or A (abstention).
10. If the Section A2 is on the form, it collects instructions when an alternative, complementary or additional resolution to the motion proposed by the Board of Directors had been presented and published, within the term and in the cases provided. The Appointed Representative shall vote on each motion in accordance with the instructions and the delegating party shall give instructions consistent with the type of proposals (alternative or complementary) published.
Proxy form to confer the proxy/sub delegation to the Appointed Representative exclusively entitled to attend to the Meeting pursuant to article. 106, paragraph 4, Law Decree n. 18 on March, 17th, 2020
Pursuant to the Regulation(EU) 2016/679 (the "Regulation")
Computershare S.p.A., with registered office in Milan, Via Lorenzo Mascheroni, 19 (hereinafter, "Computershare" or the " Controller"), Appointed Representative of the company pursuant to article 135-undecies of Italian Legislative Decree no. 58/98 (TUF) and art. 106 DL 17 March 2020 n. 18, as controller of "Processing" (as defined in article 4 of the Regulation) of Personal Data (as defined below) provides the present "Information on Personal Data Processing", in compliance with the provisions of the applicable law (article 13 of Regulation and subsequent national legislation)
The personal data of the shareholder and of his possible representative (hereinafter, the "Delegating party"), as well as the residence, the tax code, the details of the identification document, the email address, the telephone number and the shareholding (hereinafter "Personal Data") are communicated by the Delegating party, even by electronic means, to Computershare through this form, in order to grant the proxy to attend and to vote at the shareholders' meeting on behalf of the Delegating party according his voting instructions
The Controller process the Personal Data of the Delegating party reported in this form, lawfully, fairly and limited to what is necessary in relation to the purposes for which they are processed. The processing - as collection or any other operation as set forth in the definition of "processing" pursuant article 4 of the Regulation – shall be performed by papery or automated means, implementing the appropriate organizational and logical measures required by the purposes here above mentioned.
The purpose of the Processing by the Controller is to allow the correct expression of voting instruction by the Appointed Representative in the shareholders' meeting on behalf of the Delegating Party, in compliance with the provisions of the aforementioned art. 135-undecies of TUF and art. 106 DL 17 March 2020 n. 18.
The legal basis of the Processing is represented by:
contractual obligations: to comply with the obligations arising from the agreement between the Delegating Party and the Appointed Representative;
legal obligations: to comply with the legal obligations the Appointed Representative shall fulfil towards the company and the Authorities.
The collection and the Processing of Personal Data is necessary for the purposes indicated above. Failure to provide the aforementioned Personal Data implies, therefore, the impossibility to establish and manage the above agreement.
The Personal Data will be made accessible, for the purposes mentioned above - before, during and after the shareholders' meeting - to the employees and collaborators of the Controller who are in charge of Processing.
The Personal Data provided will be kept for a period of at least 1 year, in accordance with current legislation and will be disclosed to third parties only in compliance with legal obligations or regulations or at the request of the Authorities. This period is consistent with the provisions of current legislation.
Personal Data will be processed within the European Union and stored on servers located within the European Union. The Personal Data will be communicated to the Company to comply with the obligation under the law regarding the shareholders meeting's minutes, updating of shareholders' register and to third parties only if required by the Authorities.
The Delegating Party has the right to ask, in every moment, which Personal Data and how they are processed . The Delegating party may ask to update, complete, correct or even erase the Personal Data. The Delegating party can also ask to restrict the use of his Personal Data or withdraw the consent to use them, but in such case it will be impossible to attend and vote at the shareholders' meeting. The Personal Data and the voting instructions will be kept for 1 year at disposal of the Authorities.
For the exercise of the aforementioned rights, the Delegating party can write to Computershare to the address reported in the form or to the following email address [email protected]. For the Privacy Policy and all Computershare activities, please visit our website https://www.computershare.com/it/Pages/Privacy.aspx.
Computershare S.p.A.
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