Eco-Tek Holdings Limited — Proxy Solicitation & Information Statement 2025

Feb 27, 2025

Co-Tek

環康科技

ECO-TEK HOLDINGS LIMITED

環康集團有限公司*

(Incorporated in the Cayman Islands with limited liability)

(Stock Code: 8169)

FORM OF PROXY FOR THE ANNUAL GENERAL MEETING TO BE HELD ON 27 MARCH 2025 (OR ANY ADJOURNED MEETING THEREOF) ("MEETING")

I/We, (Note 1)

of

being the registered holder(s) of (Note 2) ___________ shares of

nominal value of HK$0.01 each in the capital of Eco-Tek Holdings Limited ("Company"), HEREBY APPOINT (Note 3) THE CHAIRMAN OF THE MEETING (Note 4)

or

of

as my/our proxy to act for me/us on my/our behalf at the Meeting (or at any adjournment thereof) to be held at Unit 2, 9/F, Westlands Centre, 20 Westlands Road, Quarry Bay, Hong Kong on 27 March 2025 (Thursday) at 10:30 a.m. for the purpose of considering and, if thought fit, passing the resolutions set out in the notice convening the Meeting dated 28 February 2025 ("Meeting Notice") and at such Meeting (or at any adjournment thereof) to vote for me/us and in my/our name(s) in respect of such resolutions as indicated below (capitalised terms used in this form of proxy shall have the same meaning as those defined in the circular of the Company dated 28 February 2025 ("Circular") unless the context requires otherwise):

ORDINARY RESOLUTIONS		FOR (Note 5)	AGAINST (Note 5)
1.	To receive and consider the audited consolidated financial statements and reports of the directors and auditors for the year ended 31 October 2024
2.	(a) To re-elect Mr. LEUNG Wai Lan as an executive Director
	(b) To re-elect Dr. LUI Sun Wing as a non-executive Director
3.	To authorize the Board to fix the remuneration of Directors
4.	To re-appoint BDO Limited as auditors of the Company and to authorize the Board to fix their remuneration
5.	To grant a general mandate to the Directors to allot, issue or otherwise deal with additional shares not exceeding 20% of the aggregate nominal value of the issued share capital of the Company as at the date of passing of this resolution
6.	To grant a general mandate to the Directors to repurchase Shares not exceeding 10% of the aggregate nominal value of the issued share capital of the Company as at the date of passing of this resolution
7.	To extend the general mandate granted to the Directors to issue shares by the number of shares repurchased

Signature (Note 6) ___________

Date: _______ 2025

Notes:

1. Full name(s) and address(es) to be inserted in BLOCK CAPITALS. The names of all joint holders should be stated. Only one of the joint holders needs to sign (but see note 8 below).
2. Please insert the number of shares of nominal value of HK$0.01 each registered in your name(s). If no number is inserted, this form of proxy will be deemed to relate to all the shares in the Company registered in your name(s).
3. A member entitled to attend and vote at the Meeting is entitled to appoint more than one proxy to attend and, on poll, vote on his/her behalf. A proxy needs not be a member of the Company.
4. If any proxy other than the chairman of the Meeting is preferred, please strike out the words "THE CHAIRMAN OF THE MEETING or" and insert the name and address of the proxy desired in the space provided. ANY ALTERATION MADE TO THIS FORM OF PROXY MUST BE INITIALLED BY THE PERSON(S) WHO SIGN(S) IT.
5. IMPORTANT: IF YOU WISH TO VOTE FOR ANY RESOLUTION, PLEASE INDICATE WITH A TICK IN THE RELEVANT BOX MARKED "FOR". IF YOU WISH TO VOTE AGAINST ANY RESOLUTION, PLEASE INDICATE WITH A TICK IN THE RELEVANT BOX MARKED "AGAINST". Failure to indicate which way you wish your votes to be cast will entitle your proxy to cast your vote at his discretion. Your proxy will also be entitled to vote at his discretion on any resolution properly put to the Meeting other than that referred to in the Meeting Notice.
6. This form of proxy must be signed by you or your attorney duly authorised in writing or, in the case of a corporation, must be either under its common seal or under the hand of an officer or attorney duly authorised.
7. In order to be valid, this form of proxy together with the power of attorney or other authority (if any) under which it is signed or a notarially certified copy of such power or authority must be deposited at the Company's Hong Kong share registrar, Union Registrars Limited, at Suites 3301-04, 33/F, Two Chinachem Exchange Square, 338 King's Road, North Point, Hong Kong, not later than 48 hours before the time appointed for holding the Meeting or any adjournment thereof (as the case may be).
8. Where there are joint registered holders of any share(s) in the Company, any one of such persons may vote at any meeting, either in person or by proxy, in respect of such share(s) as if such person was solely entitled thereto; but if more than one of such joint holders are present at the meeting personally or by proxy, the vote of that one of the said persons so present whose name stands first on the register of members of the Company in respect of such share(s) shall be accepted to the exclusion of the votes of the other joint holders.
9. The proxy needs not be a member of the Company but must attend the Meeting in person to represent you. Completion and delivery of this form of proxy will not preclude you from attending and voting at the Meeting if you so wish, and in such event, this form of proxy previously submitted by you shall be deemed to be revoked.
10. Pursuant to Rule 17.47(4) of the Rules Governing the Listing of Securities on GEM of The Stock Exchange of Hong Kong Limited ("GEM Listing Rules"), all votes of shareholders at a general meeting must be taken by poll, except where the chairman, in good faith, decides to allow a resolution which relates purely to a procedural or administrative matter to be voted on by a show of hands. An announcement on the poll results will be published by the Company after the Meeting in the manner prescribed under the GEM Listing Rules.

PERSONAL INFORMATION COLLECTION STATEMENT

Your supply of your and your proxy's (or proxies') name(s) and address(es) is on a voluntary basis for the purpose of processing your request for the appointment of a proxy (or proxies) and your voting instructions for the Meeting of the Company ("Purposes"). We may transfer your and your proxy's (or proxies') name(s) and address(es) to our agent, contractor, or third party service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorized by law to request the information or are otherwise relevant for the Purposes and need to receive the information. Your and your proxy's (or proxies') name(s) and address(es) will be retained for such period as may be necessary to fulfil the Purposes. Request for access to and/or correction of the relevant personal data can be made in accordance with the provisions of the Personal Data (Privacy) Ordinance (Cap. 486 of the Laws of Hong Kong) and any such request should be in writing by mail to the Company's Hong Kong share registrar, Union Registrars Limited, at Suites 3301-04, 33/F, Two Chinachem Exchange Square, 338 King's Road, North Point, Hong Kong.

• for identification purpose only