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ECLIPSE METALS LIMITED. — AGM Information 2021
Oct 27, 2021
64863_rns_2021-10-27_3dc93143-c81c-433c-91fd-8a629c469d3b.pdf
AGM Information
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ECLIPSE METALS LIMITED (ACN 142 366 541) NOTICE OF ANNUAL GENERAL MEETING
TIME : 7:00am (WST) DATE : 29 November 2021 PLACE : Eclipse Metals Fire-Tail Boardroom Level 3, 1060 Hay St West Perth WA 6005
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on +61 (8) 9480 0420.
CONTENTS PAGE
| Business of the Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 5 |
| Glossary | 11 |
| Schedule 1 – Previous issues of Equity Securities under Listing Rule 7.1A | 13 |
| Proxy Form | Enclosed |
IMPORTANT INFORMATION
TIME AND PLACE OF MEETING
Notice is given that the Annual General Meeting of the Shareholders to which this Notice of Meeting relates will be held at 7:00am (WST) on Monday, 29 November 2021 at:
Eclipse Metals, Fire-Tail Boardroom Level 3, 1060 Hay St, West Perth WA 6005
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING ELIGIBILITY
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Annual General Meeting are those who are registered Shareholders at 4:00pm (WST) on 27 November 2021.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting at the time, date and place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, members are advised that:
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each member has a right to appoint a proxy;
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the proxy need not be a member of the Company; and
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a member who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
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Shareholders and their proxies should be aware that changes to the Corporations Act made in 2011 mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes is set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
Voting Prohibition
In accordance with section 250BD of the Corporations Act, a person appointed as a proxy must not vote on the basis of that appointment on Resolution 1 if the person is either:
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a member of the Key Management Personnel of the Company; or
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a Closely Related Party of such a member, and
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the appointment does not specify the way the proxy is to vote on Resolution 1.
However, the prohibition does not apply if the proxy is the Chair and the appointment expressly authorises the Chair to exercise the proxy even if Resolution 1 is connected directly or indirectly with remuneration of a member of the Key Management Personnel of the Company.
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BUSINESS OF THE MEETING
AGENDA
ORDINARY BUSINESS
Financial Statements and Reports
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the directors, the Directors’ Report, the Remuneration Report and the auditor’s report.
1. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
“That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2021.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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(a) the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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(b) the voter is the Chair and the appointment of the Chair as proxy: (i) does not specify the way the proxy is to vote on this Resolution; and (ii) expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR RODNEY DALE
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of clause 7.3(a) of the Constitution, Listing Rule 14.4 and for all other purposes, Mr Rodney Dale, a Director who retires by rotation and being eligible, is re-elected as a Director.”
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3. RESOLUTION 3 – APPROVAL OF 10% PLACEMENT CAPACITY
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a special resolution :
“That, for the purpose of Listing Rule 7.1A and for all other purposes, approval is given for the issue of Equity Securities totalling up to 10% of the issued capital (at the time of the issue), calculated in accordance with the formula prescribed in Listing Rule 7.1A.2 and on the terms and conditions set out in the Explanatory Statement.”
DATED: 28 OCTOBER 2021
BY ORDER OF THE BOARD
MR MATTHEW FOY COMPANY SECRETARY
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions which are the subject of the business of the Meeting.
1. FINANCIAL STATEMENTS AND REPORTS
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the directors, the Directors’ Report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at https://www.eclipsemetals.com.au/ or by contacting the Company on +61 (8) 9480 0420.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The Remuneration Report sets out the Company’s remuneration arrangements for the directors and senior management of the Company. The Remuneration Report is part of the Directors’ Report contained in the annual financial report of the Company for the financial year ended 30 June 2021.
The Chair of the meeting will allow a reasonable opportunity for Shareholders to ask questions about or make comments on the Remuneration Report at the Meeting.
2.2 Voting consequences
Under the Corporations Act, a company is required to put to its shareholders a resolution proposing the calling of another meeting of shareholders to consider the appointment of directors of the company (other than the managing director) who were in office at the date of approval of the applicable directors’ report ( Spill Resolution ) if, at consecutive annual general meetings, at least 25% of the votes cast on a remuneration report resolution are voted against adoption of the remuneration report and at the first of those annual general meetings a Spill Resolution was not put to vote. If required, the Spill Resolution must be put to vote at the second of those annual general meetings.
If more than 50% of votes cast are in favour of the Spill Resolution, the company must convene a shareholder meeting ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the directors of the company who were in office when the directors' report (as included in the company’s annual financial report for the most recent financial year) was approved, other than the managing director of the company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
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Following the Spill Meeting those persons whose election or re-election as directors of the company is approved will be the directors of the company.
2.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the Remuneration Report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
2.4 Chair voting undirected proxies
The Chair intends to exercise all undirected proxies in favour of Resolution 1. If the Chair of the Meeting is appointed as your proxy and you have not specified the way the Chair is to vote on Resolution 1, by signing and returning the Proxy Form, you are considered to have provided the Chair with an express authorisation for the Chair to vote the proxy in accordance with the Chair’s intention.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR RONDEY DALE
Clause 7.3 (a) of the Constitution provides that:
- (a) No Director may hold office without re-election past the third AGM following the director's appointment or 3 years, whichever is longer.
Clause 7.3(d)(i) of the Constitution provides that:
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(d) If no Director is required to stand for re-election at the Company's AGM by reason of Rules 7.3(a) or 7.3(c) and no person nominates as a director pursuant to Rule 7.2(f) a Director must retire at that AGM which shall be:
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i. the Director who has held their office as Director the longest period of time since their last election to that office;
In addition, Listing Rule 14.4 prevents a director from holding office (without reelection) past the third annual general meeting following the director’s appointment or 3 years, whichever longer.
Accordingly, Mr Dale who was appointed on 7 October 2013 as a Non-Executive Director and re-elected on 30 November 2015 and 23 November 2018, retires by rotation and seeks re-election.
Mr Dale’s qualifications, experience and suitability as a director are set out in the Company’s 2021 Annual Report.
The Board (other than Mr Dale) unanimously supports the re-election of Mr Dale
4. RESOLUTION 3 - APPROVAL OF 10% PLACEMENT CAPACITY
4.1 General
Broadly speaking, and subject to a number of exceptions, Listing Rule 7.1 limits the amount of Equity Securities that a listed company can issue without the approval of its shareholders over any 12 month period to 15% of the fully paid ordinary securities it had on issue at the start of that period.
Listing Rule 7.1A provides that an Eligible Entity may seek shareholder approval by way of a special resolution passes at its annual general meeting to increase this 15% limit by an extra 10% to 25% ( 10% Placement Capacity ).
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An ‘eligible entity’ means an entity that is not included in the S&P/ASX300 Index and which has a market capitalisation of $300 million or less, as at the time of the entity’s annual general meeting. Eclipse Metals Ltd is an eligible entity for these purposes.
Resolution 3 seeks shareholder approval to enable Eclipse Metals Ltd to issue Equity Securities under the 10% Placement Capacity provided for in Listing Rule 7.1A during the period up to a maximum of 12 months after the Meeting, without shareholder approval and without using the Company’s 15% annual placement capacity granted under Listing Rule 7.1.
The effect of passing Resolution 3 will be to allow the Company to issue Equity Securities up to a combined limit of 25% pursuant to Listing Rules 7.1 and 7.1A without any further shareholder approval.
If Shareholders approve Resolution 3, the exact number of Equity Securities the Company may issue under the 10% Placement Capacity will be determined in accordance with the formula prescribed in Listing Rule 7.1A.2 (as set out below).
Resolution 3 is a special resolution. Accordingly, at least 75% of votes cast by Shareholders entitled to vote on the Resolution must be in favour of Resolution 3 for it to be passed.
If Resolution 3 is not passed, the Company will not be able to access the 10% Placement Capacity to issue Equity Securities without shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing Equity Securities without shareholder approval under Listing Rule 7.1.
4.2 ASX Listing Rule 7.1A Requirements
Minimum issue price
Pursuant to ASX Listing Rule 7.1A.3 the issue price for each security issued under the 10% Placement Capacity will not be less than 75% of the volume weighted average price for securities in that class over the 15 trading days on which trades in that class were recorded immediately before:
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the date on which the price at which the securities are to be issued is agreed; or
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if the securities are not issued within 10 trading days of the date above, the date on which the securities are issued.
Equity Securities that may be issued under Listing Rule 7.1A will only be in an existing quoted class of securities. As at the date of this Notice, the Company has one class of quoted Equity Securities, Shares.
Dilution
The issue of Equity Securities under the 10% Placement Capacity may result in voting dilution of existing ordinary shareholders (as shown in the table below). There is also the risk that:
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the market price for Equity Securities in that class may be significantly lower on the issue date than on the date of the Annual General Meeting; and
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the Equity Securities may be issued at a price that is at a discount to the market price for those Equity Securities on the issue date.
Table 1 below shows the dilution of existing Shareholders calculated in accordance with the formula outlined in ASX Listing Rule 7.1A.2 on the basis of the current market price of Shares and the current number of Shares quoted on ASX for variable "A"
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calculated in accordance with the formula in Listing Rule 7.1A.2 as at the date of this Notice.
The table also shows:
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(i) two examples where variable “A” has increased, by 50% and 100%. Variable “A” is based on the number of ordinary securities the Company has on issue. The number of ordinary securities on issue may increase as a result of issues of ordinary securities that do not require Shareholder approval (for example, a pro rata entitlements issue or scrip issued under a takeover offer) or future specific placements under Listing Rule 7.1 that are approved at a future Shareholders’ meeting; and
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(ii) two examples of where the issue price of ordinary securities has decreased by 50% and increased by 50% against the current market price.
Table 1
| Number of Shares on Issue | ||||
|---|---|---|---|---|
| Dilution | ||||
| Issue Price (per Share) | $0.022 | $0.043 | $0.065 | |
| 50% decrease in Issue Price |
Current Issue Price |
50% increase in Issue Price |
||
| 1,913,956,865 | 10% voting dilution | 191,395,686 Shares |
191,395,686 Shares |
191,395,686 Shares |
| (Current) | ||||
| Funds raised | $4,115,007 | $8,230,014 | $12,345,022 | |
| 2,870,935,297 | 10% voting dilution | 287,093,529 Shares |
287,093,529 Shares |
287,093,529 Shares |
| (50% increase) | ||||
| Funds raised | $6,172,511 | $12,345,022 | $18,517,533 | |
| 3,827,913,730 | 10% voting dilution | 382,791,373 Shares |
382,791,373 Shares |
382,791,373 Shares |
| (100% increase) | ||||
| Funds raised | $8,230,015 | $16,460,029 | $24,690,044 |
The above table is based on the following assumptions:
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The number of shares on issue (Variable “A”) is calculated as 1,913,956,865 being all the fully paid ordinary shares on issue as at the date of this Notice.
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The Company issues the maximum number of Equity Securities available under the 10% Placement Capacity.
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The 10% voting dilution reflects the aggregate percentage dilution against the issued share capital at the time of issue.
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The table shows only the issue of Equity Securities under the 10% Placement Capacity and not under Listing Rule 7.1.
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The issue of Equity Securities under the 10% Placement Capacity includes only Shares.
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The issue price of $0.043 was the closing price of shares on ASX on 8 October 2021.
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Issue Period
Equity Securities under the 10% Placement Capacity may be issued until the earlier of:
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the date that is 12 months after the date of the Annual General Meeting at which the approval is obtained; or
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the time and date of the entity’s next annual general meeting; or
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the time and date of the approval by ordinary shareholders of a significant change to the Company’s activities under ASX Listing Rule 11.1.2 or 11.2.
The Company may only issue Equity Securities under the 10% Placement Capacity for cash consideration to raise funds for the development of the Company’s existing assets, the acquisition of new assets or investments (including assets associated with such acquisition), to repay debt or to fund working capital.
The Company will comply with the disclosure obligations under Listing Rules 7.1A.4 and 3.10.5A upon issue of any Equity Securities under the 10% Placement Capacity.
Purpose of issues
The Company may seek to issue the Equity Securities to raise funds in connection with an acquisition of new assets or investments (including expense associated with such acquisition), continued exploration and feasibility study expenditure on the Company’s current assets and / or general working capital.
The Company will provide further information at the time of issue of any Equity Securities under the 10% Placement Capacity in compliance with its disclosure obligations under Listing Rules 7.1A.4 and 3.10.5A.
Allocation Policy
The Company’s allocation policy for issues under the 10% Placement Capacity is dependent on prevailing market conditions at the time of any proposed issue. The identity of the allottees of the Equity Securities will be determined on a case-by-case basis having regard to the factors including but not limited to the following:
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the purpose of the issue;
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the methods of raising funds that are available to the Company, including rights issues or other issues in which existing shareholders may participate;
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the effect of the issue of the Equity Securities on the control of the Company;
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the financial situation and solvency of the Company;
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prevailing market conditions; and
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advice from the Company’s advisors.
As the Company has no current plans to undertake a new capital raising using its additional 10% Placement Capacity, the allottees under the 10% Placement Capacity have not yet been determined but if such an exercise was undertaken, allottees may include existing substantial shareholders and/or new shareholders who are not related parties or associates of a related party of the Company.
Previous issues of Equity Securities under Listing Rule 7.1A
The Company previously sought and obtained shareholder approval under Listing Rule 7.1A at the Annual General Meeting held 30 November 2020.
In accordance with Listing Rule 7.3A.6, in the 12 months preceding the date of this Notice, the Company has issued 133,333,334 Shares pursuant to Listing Rule 7.1A.2
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which represents 9.4% of the total number of Equity Securities on issue at the commencement of that 12-month period.
Details of the Equity securities issued in the 12-month period are outlined in Schedule 1 to this Notice of Meeting.
Voting exclusion statement
No voting exclusion statement applies to Resolution 3.
As at the date of this Notice, the Company has not approached any particular existing Shareholders to participate in the issue of Equity Securities under the 10% Placement Capacity. No existing Shareholders’ votes will therefore be excluded under the voting exclusion in the Notice.
When the Company issues Equity Securities pursuant to the 10% Placement Capacity, it will give to ASX:
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a list of the allottees of the Equity Securities and the number of Equity Securities allotted to each (not for release to the market), in accordance with Listing Rule 7.1A.4; and
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the information required by Listing Rule 3.10.5A for release to the market.
4.3 Board Recommendation
The Board believes that the 10% Placement Capacity is beneficial for the Company as it will give the Company the flexibility to issue further securities representing up to 10% of the Company’s share capital during the next 12 months. Accordingly, the Board unanimously recommend that Shareholders approve Resolution 3.
5. ENQUIRIES
Shareholders are invited to contact the Company Secretary, Mr Matthew Foy, on +61 (8) 9480 0420, if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
10% Placement Capacity has the meaning given to that term in section 4.1 of the Explanatory Statement.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules or Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the Chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Company means Eclipse Metals Limited (ACN 142 366 541).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Directors' Report means the annual directors’ report prepared under Chapter 2M of the Corporations Act for the Company and its controlled entities.
Eligible Entity means an entity that, at the date of the relevant general meeting:
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(a) is not included in the S&P/ASX 300 Index; and
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(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300,000,000.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security.
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Explanatory Statement means the explanatory statement accompanying the Notice.
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement and the Proxy Form.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the Remuneration Report set out in the Directors’ Report section of the Company’s annual financial report for the year ended 30 June 2021.
Resolutions means the resolutions set out in this Notice, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, WA.
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SCHEDULE 1: PREVIOUS ISSUES OF EQUITY SECURITIES UNDER LISTING RULE 7.1A
DETAILS OF EQUITY SECURITIES ISSUED UNDER LISTING RULE 7.1A IN THE 12 MONTHS PRIOR TO THE DATE OF THE ANNUAL GENERAL MEETING
| Issue Date |
Number | Class of Equity Securities |
The persons to whom the Equity Securities were issued or the Company has agreed to issue2or the basis on which those persons were identified or selected |
Issue Price (or agreed issue price) |
Discount to market price at issue date or agreement date (as applicable) |
Funds raised or to be raised (as applicable) |
Use of Funds |
|---|---|---|---|---|---|---|---|
| 14-18 January 2021 |
133,333,334 | Shares | Shares were issued to various sophisticated, professional and experienced investors under a placement conducted by the Company as announced to the ASX on 14 January 2021. |
$0.015 | 25% (closing price $0.020 as at 18 January 2021) |
$2,000,000 | All of the funds have been used for working capital purposes to progress the Ivittuut Project as well as to advance the Company’s existing Australian portfolio of uranium and manganese prospects. |
Notes:
- Shares to rank equally with existing listed ordinary shares
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If you are attending the meeting in person, please bring this with you for Securityholder registration.
Eclipse Metals Limited | ACN 142 366 541
Holder Number:
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Proxy Voting Form
Your proxy voting instruction must be received by 7.00am (AWST) on Saturday, 27 November 2021, being not later than 48 hours before the commencement of the Meeting. Any Proxy Voting instructions received after that time will not be valid for the scheduled Meeting.
SUBMIT YOUR PROXY VOTE ONLINE
Vote online at https://investor.automic.com.au/#/loginsah
Login & Click on ‘Meetings’. Use the Holder Number as shown at the top of this Proxy Voting form.
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✓ Save Money:
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✓ Receive Vote Confirmation:
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SUBMIT YOUR PROXY VOTE BY PAPER
Complete the form overleaf in accordance with the instructions set out below.
YOUR NAME AND ADDRESS
The name and address shown above is as it appears on the Company’s share register. If this information is incorrect, and you have an Issuer Sponsored holding, you can update your address through the investor portal: https://investor.automic.com.au/#/home Shareholders sponsored by a broker should advise their broker of any changes.
STEP 1 – APPOINT A PROXY
If you wish to appoint someone other than the Chair of the Meeting as your proxy, please write the name of that Individual or body corporate. A proxy
need not be a Shareholder of the Company. Otherwise if you leave this box blank, the Chair of the Meeting will be appointed as your proxy by default. DEFAULT TO THE CHAIR OF THE MEETING
Any directed proxies that are not voted on a poll at the Meeting will default to the Chair of the Meeting, who is required to vote these proxies as directed.
Any undirected proxies that default to the Chair of the Meeting will be voted according to the instructions set out in this Proxy Voting Form, including where the Resolutions are connected directly or indirectly with the remuneration of KMP.
STEP 2 - VOTES ON ITEMS OF BUSINESS
You may direct your proxy how to vote by marking one of the boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on the items of business, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
APPOINTMENT OF SECOND PROXY
You may appoint up to two proxies. If you appoint two proxies, you should complete two separate Proxy Voting Forms and specify the percentage or
number each proxy may exercise. If you do not specify a percentage or number, each proxy may exercise half the votes. You must return both Proxy Voting Forms together. If you require an additional Proxy Voting Form, contact Automic Registry Services.
SIGNING INSTRUCTIONS
Individual : Where the holding is in one name, the Shareholder must sign.
Joint holding : Where the holding is in more than one name, all Shareholders should sign.
Power of attorney : If you have not already lodged the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Voting Form when you return it.
Companies : To be signed in accordance with your Constitution. Please sign in the appropriate box which indicates the office held by you.
Email Address : Please provide your email address in the space provided.
By providing your email address, you elect to receive all communications despatched by the Company electronically (where legally permissible) such as a Notice of Meeting, Proxy Voting Form and Annual Report via email.
CORPORATE REPRESENTATIVES
If a representative of the corporation is to attend the Meeting the appropriate ‘Appointment of Corporate Representative’ should be produced prior to admission. A form may be obtained from the Company’s share registry online at https://automic.com.au.
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Return your completed form
All enquiries to Automic
WEBCHAT BY MAIL IN PERSON BY EMAIL https://automic.com.au/ Automic Automic [email protected] GPO Box 5193 Level 5, 126 Phillip Street BY FACSIMILE PHONE Sydney NSW 2001 Sydney NSW 2000 +61 2 8583 3040 1300 288 664 (Within Australia) +61 2 9698 5414 (Overseas)
Complete and return this form as instructed only if you do not vote online I/We being a Shareholder entitled to attend and vote at the Annual General Meeting of Eclipse Metals Limited, to be held at 7.00am (AWST) on Monday, 29 November 2021 at the Fire-Tail Boardroom, Level 3, 1060 Hay St, West Perth, WA 6005 hereby:
Appoint the Chairman of the Meeting (Chair) OR if you are not appointing the Chairman of the Meeting as your proxy, please write in the box provided below the name of the person or body corporate you are appointing as your proxy or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote. Unless indicated otherwise by ticking the “for”,” against” or “abstain” box you will be authorising the Chair to vote in accordance with the Chair’s voting intention.
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AUTHORITY FOR CHAIR TO VOTE UNDIRECTED PROXIES ON REMUNERATION RELATED RESOLUTIONS Where I/we have appointed the Chair as my/our proxy (or where the Chair becomes my/our proxy by default), I/we expressly authorise the Chair to exercise my/our proxy on Resolution 1 (except where I/we have indicated a different voting intention below) even though Resolution 1 are connected directly or indirectly with the remuneration of a member of the Key Management Personnel, which includes the Chair.
Resolutions For Against Abstain 1. Adoption of Remuneration Report
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Re-Election of Director – Mr Rodney Dale
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Approval of 10% Placement Capacity
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Please note: If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
SIGNATURE OF SECURITYHOLDERS – THIS MUST BE COMPLETED
Individual or Securityholder 1 Securityholder 2 Securityholder 3
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Sole Director and Sole Company Secretary Director Director / Company Secretary Contact Name: Email Address: Contact Daytime Telephone Date (DD/MM/YY) / / By providing your email address, you elect to receive all of your communications despatched by the Company electronically (where legally permissible).
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