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ECHOIQ LIMITED — AGM Information 2011
Oct 23, 2011
64833_rns_2011-10-23_fdc691cb-e890-4bee-9783-93c41f5ea109.pdf
AGM Information
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SENTOSA MINING LIMITED ACN 142 901 353
NOTICE OF ANNUAL GENERAL MEETING
TIME : 10:30am (WST) DATE : 22 November 2011 PLACE : The Celtic Club 48 Ord Street WEST PERTH WA 6005
An electronic copy of the Sentosa Mining Limited 2011 Annual Report can be found at www.sentosamining.com.au.
This Notice of Meeting should be read in its entirety. If Shareholders are in doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary on (08) 6141 3500.
C O N TE N T S P A GE
| Notice of Annual General Meeting (setting out the proposed resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed resolutions) | 8 |
| Schedule 1 – Terms of Options | 14 |
| Proxy Form | 15 |
T I M E A N D P L AC E OF M E ET I N G A N D HO W T O V OT E
VENUE
The Annual General Meeting of the Shareholders of Sentosa Mining Limited to which this Notice of Meeting relates will be held at 10:30am (WST) on 22 November 2011 at:
The Celtic Club 48 Ord Street WEST PERTH WA 6005
YOUR VOTE IS IMPORTANT
The business of the Annual General Meeting affects your shareholding and your vote is important.
VOTING IN PERSON
To vote in person, attend the Annual General Meeting on the date and at the place set out above.
VOTING BY PROXY
To vote by proxy, please complete and sign the proxy form enclosed and send the proxy form:
(a) by post to Sentosa Mining Limited, PO Box 52, West Perth, Western Australia 6872; or
(b) by facsimile to the Company on facsimile number +61 9 6141 3599,
so that it is received not later than 10:30am (WST) on 20 November 2011.
Proxy forms received later than this time will be invalid.
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N O T IC E OF A N N U A L G E N E R AL ME E T I NG
Notice is given that the Annual General Meeting of Shareholders of Sentosa Mining Limited will be held at 10:30am (WST) on 22 November 2011 at The Celtic Club, 48 Ord Street, West Perth WA 6005.
The Explanatory Statement to this Notice of Meeting provides additional information on matters to be considered at the Annual General Meeting. The Explanatory Statement and the proxy form are part of this Notice of Meeting.
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the General Meeting are those who are registered Shareholders of the Company at the close of business on 20 November 2011.
Terms and abbreviations used in this Notice of Meeting and Explanatory Statement are defined in the Glossary.
AGENDA
ORDINARY BUSINESS
Reports and Accounts
To receive and consider the financial statements of the Company for the year ended 30 June 2011 together with the declaration of the directors, the directors’ report, the remuneration report and auditor’s report.
1. RESOLUTION 1 – ADOPTION OF THE REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following resolution as a non-binding resolution :
- “That, for the purpose of Section 250R(2) of the Corporations Act and for all other purposes, approval is given for the adoption of the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2011.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Prohibition Statement:
A vote on this Resolution must not be cast (in any capacity) by or on behalf of any of the following persons:
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(a) a member of the Key Management Personnel, details of whose remuneration are included in the Remuneration Report; or
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(b) a Closely Related Party of such a member.
However, a person described above may vote on this Resolution if:
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(c) the person does so as a proxy appointed by writing that specifies how the proxy is to vote on the Resolution; and
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(d) the vote is not cast on behalf of a person described in sub-paragraphs (a) or (b) above.
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2. RESOLUTION 2 – RE-ELECTION OF DIRECTOR – MR NIGEL GELLARD
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.3 of the Constitution, and for all purposes, Mr Nigel Gellard, a Director, retires and, being eligible, is re-elected as a Director.”
3. RESOLUTION 3 – RE-ELECTION OF DIRECTOR – MR JOHN ROBINS
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.11 of the Constitution, and for all purposes, Mr John Robins, a Director, retires and, being eligible, is re-elected as a Director.”
4. RESOLUTION 4 – RE-ELECTION OF DIRECTOR – MR LEIGH JUNK
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.11 of the Constitution, and for all purposes, Mr Leigh Junk, a Director, retires and, being eligible, is re-elected as a Director.”
5. RESOLUTION 5 – RE-ELECTION OF DIRECTOR – MR SEAN MAGER
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.11 of the Constitution, and for all purposes, Mr Sean Mager, a Director, retires and, being eligible, is re-elected as a Director.”
6. RESOLUTION 6 – RE-ELECTION OF DIRECTOR – MR JOHN WILLIAMSON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.11 of the Constitution, and for all purposes, Mr John Williamson, a Director, retires and, being eligible, is re-elected as a Director.”
7. RESOLUTION 7 – RE-ELECTION OF DIRECTOR – MR STEPHEN SWATTON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That for the purpose of clause 11.11 of the Constitution, and for all purposes, Mr Stephen Swatton, a Director, retires and, being eligible, is re-elected as a Director.”
8. RESOLUTION 8 – ISSUE OF OPTIONS TO DIRECTOR – MR DEAN BESSERER
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 500,000 Options to Mr Dean Besserer (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
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Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr Dean Besserer (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
9. RESOLUTION 9 – ISSUE OF OPTIONS TO DIRECTOR – MR STEPHEN SWATTON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 500,000 Options to Mr Stephen Swatton (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr Stephen Swatton (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
10. RESOLUTION 10 – ISSUE OF OPTIONS TO DIRECTOR – MR SEAN MAGER
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 400,000 Options to Mr Sean Mager (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr Sean Mager (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
11. RESOLUTION 11 – ISSUE OF OPTIONS TO DIRECTOR – MR JOHN WILLIAMSON
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 400,000 Options to Mr John Williamson (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr John Williamson (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
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12. RESOLUTION 12 – ISSUE OF OPTIONS TO DIRECTOR – MR JOHN ROBINS
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 400,000 Options to Mr John Robins (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr John Robins (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
13. RESOLUTION 13 – ISSUE OF OPTIONS TO DIRECTOR – MR NIGEL GELLARD
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 400,000 Options to Mr Nigel Gellard (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr Nigel Gellard (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
14. RESOLUTION 14 – ISSUE OF OPTIONS TO DIRECTOR – MR LEIGH JUNK
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
- “That, for the purposes of ASX Listing Rule 10.11 and for all other purposes, approval is given for the Directors to allot and issue 400,000 Options to Mr Leigh Junk (or his nominee) on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by Mr Leigh Junk (or his nominee) or any of his associates. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form, or, it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
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15. RESOLUTION 15 – FUTURE ISSUE OF SECURITIES
To consider and, if thought fit, to pass, with or without amendment, the following resolution as an ordinary resolution :
“That, for the purpose of ASX Listing Rule 7.1 and for all other purposes, approval is given for the Directors to allot and issue up to 20,000,000 Shares on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by any person who may participate in the proposed issue and a person who might obtain a benefit, except a benefit solely in the capacity of a holder of ordinary securities, and any associates of those persons. However, the Company need not disregard a vote if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form or it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides.
DATED: 18 October 2011
BY ORDER OF THE BOARD
JAY STEPHENSON COMPANY SECRETARY
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E X P L A N A T O R Y S T A TE M E N T
This Explanatory Statement has been prepared for the information of the Shareholders of the Company in connection with the business to be conducted at the Annual General Meeting to be held at The Celtic Club, 48 Ord Street, West Perth WA 6005, at 10:30am (WST) on 22 November 2011.
The purpose of this Explanatory Statement is to provide information which the Directors believe to be material to Shareholders in deciding whether or not to pass the Resolutions in the Notice of Meeting.
1. FINANCIAL STATEMENTS AND DIRECTORS’ REPORTS
In accordance with the Company’s Constitution, the business of the meeting will include receipt and consideration of the Company’s Financial Report and reports of directors and auditors for the year ended 30 June 2011.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at www.sentosamining.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
The Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to the shareholders. However, such a resolution is advisory only and does not bind the Directors or the Company.
Under recent changes to the Corporations Act which came into effect on 1 July 2011, if at least 25% of the votes cast on Resolution 1 are voted against adoption of the Remuneration Report at the Annual General Meeting, and then again at the Company's 2012 annual general meeting, the Company will be required to put to Shareholders a resolution proposing the calling of an [extraordinary] general meeting to consider the appointment of directors of the Company ( Spill Resolution ).
If more than 50% of Shareholders vote in favour of the Spill Resolution, the Company must convene the [extraordinary] general meeting ( Spill Meeting ) within 90 days of the Company's 2012 annual general meeting. All of the Directors who were in office when the Company's 2012 Directors' report was approved, other than the managing director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting. Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors of the Company.
The remuneration report sets out the Company’s remuneration arrangements for the Directors and senior management of the Company. The remuneration report is part of the Directors’ report contained in the annual financial report of the Company for the financial year ended 30 June 2011.
A reasonable opportunity will be provided for discussion of the remuneration report at the Annual General Meeting.
2.2 Proxy Restrictions
Pursuant to the Corporations Act, if you elect to appoint the Chair, or another member of Key Management Personnel whose remuneration details are included in
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the Remuneration Report or any Closely Related Party of that member as your proxy to vote on this Resolution 1, you must direct the proxy how they are to vote. Where you do not direct the Chair, or another member of Key Management Personnel whose remuneration details are included in the Remuneration Report or Closely Related Party of that member on how to vote on this Resolution 1, the proxy is prevented by the Corporations Act from exercising your vote and your vote will not be counted in relation to this Resolution 1.
2.3 Definitions
Key Management Personnel has the same meaning as in the accounting standards and broadly includes those persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly, including any director (whether executive or otherwise) of the Company.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth ).
Remuneration Report means the remuneration report set out in the Director’s report section of the Company’s annual financial report for the year ended 30 June 2011.
3. RESOLUTION 2 – RE-ELECTION OF DIRECTOR
Clause 11.3 of the Constitution requires that one-third of the Directors must retire from office by rotation at each annual general meeting.
The Company currently has 7 Directors, of whom 5 are seeking re-election in accordance with clause 11.11 of the Constitution (refer to Section 4 of this Explanatory Statement). Accordingly, one of the two remaining Directors must retire by rotation. Directors who retire under clause 11.3 of the Constitution are eligible for re-election.
Mr Nigel Gellard retires in accordance with clause 11.3 of the Constitution and seeks reelection.
4. RESOLUTIONS 3 TO 7 – RE-ELECTION OF DIRECTORS
Clause 11.10 of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Clause 11.11 of the Constitution provides that any Director so appointed holds office only until the next following annual general meeting and is then eligible for re-election.
Accordingly, Messrs John Robins, Leigh Junk, Sean Mager, John Williamson and Stephen Swatton retire in accordance with clause 11.11 of the Constitution and seek re-election.
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5. RESOLUTIONS 8 TO 14 – ISSUE OF OPTIONS TO DIRECTORS
5.1 General
On 11 May 2011, the Company lodged a prospectus for a pro-rata nonrenounceable entitlement issue of options on the basis of one option for every two shares held at an issue price of $0.005 per option ( Offer ).
As announced to ASX on 30 June 2011, there was a shortfall of 7,244,828 options under the Offer.
Subject to obtaining Shareholder approval, Messrs Dean Besserer, Stephen Swatton, Sean Mager, John Williamson, John Robins, Nigel Gellard and Leigh Junk (together, the Related Parties ) have agreed with the underwriter of the Offer that they will subscribe for a total of 3,000,000 the shortfall options on the same terms as the Offer.
5.2 ASX Listing Rule 10.11
ASX Listing Rule 10.11 requires shareholder approval to be obtained where an entity issues, or agrees to issue, securities to a related party, or a person whose relationship with the entity or a related party is, in ASX’s opinion, such that approval should be obtained unless an exception in ASX Listing Rule 10.12 applies.
The issue of options to the Related Parties requires Shareholder approval under ASX Listing Rule 10.11 as Messrs Dean Besserer, Stephen Swatton, Sean Mager, John Williamson, John Robins, Nigel Gellard and Leigh Junk are related parties of the Company by virtue of being Directors. Accordingly, Shareholder approval is sought for the purpose of ASX Listing Rule 10.11 for the issue of options to the Related Parties.
It is the view of the Directors that the exception set out in Sections 210 of the Corporations Act applies in the current circumstances and accordingly, Shareholder approval for the purpose of Section 208 of the Corporations Act is not being sought.
5.3 Technical information required by ASX Listing Rule 10.13
Pursuant to and in accordance with the requirements of ASX Listing Rule 10.13, the following information is provided in relation to the proposed issue of options to the Related Parties:
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(a) the related parties are Messrs Dean Besserer, Stephen Swatton, Sean Mager, John Williamson, John Robins, Nigel Gellard and Leigh Junk and they are related parties by virtue of being Directors;
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(b) the maximum number of options (being the nature of the financial benefit being provided) to be granted to the Related Parties is: (i) 500,000 options to Dean Besserer; (ii) 500,000 options to Stephen Swatton; (iii) 400,000 options to Sean Mager; (iv) 400,000 options to John Williamson;
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(v) 400,000 options to John Robins;
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(vi) 400,000 options to Nigel Gellard; and
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(vii) 400,000 options to Leigh Junk;
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(c) the options will be issued to the Related Parties no later than 1 month after the date of the Meeting (or such later date as permitted by any ASX waiver or modification of the ASX Listing Rules) and it is anticipated the options will be issued on one date;
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(d) the issue price of the options will be $0.005 per option, being the subscription price of options pursuant to the Offer. These funds will be used for working capital purposes; and
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(e) the terms and conditions of the options are set out in Schedule 1.
6. RESOLUTION 15 – FUTURE ISSUE OF SECURITIES
6.1 General
Resolution 15 seeks Shareholder approval for the purpose of ASX Listing Rule 7.1 for the allotment and issue of up to 20,000,000 Shares at an issue price as described in Section 6.2(c) below ( Share Placement ).
None of the subscribers pursuant to the Share Placement will be related parties of the Company.
ASX Listing Rule 7.1 provides that a company must not, subject to specified exceptions, issue or agree to issue more equity securities during any 12 month period than that amount which represents 15% of the number of fully paid ordinary securities on issue at the commencement of that 12 month period.
The effect of Resolution 15 will be to allow the Directors to issue the Shares pursuant to the Share Placement during the period of 3 months after the Meeting (or a longer period, if allowed by ASX), without using the Company’s 15% annual placement capacity.
6.2 Technical information required by ASX Listing Rule 7.3
Pursuant to and in accordance with ASX Listing Rule 7.3, the following information is provided in relation to the Share Placement:
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(a) the maximum number of Shares to be issued is 20,000,000;
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(b) the Shares will be issued no later than 3 months after the date of the Meeting (or such later date to the extent permitted by any ASX waiver or modification of the ASX Listing Rules) and it is intended that allotment will occur on the same date;
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(c) the issue price will be not less than 80% of the average market price for Shares calculated over the 5 days on which sales in the Shares are recorded before the day on which the issue is made or, if there is a prospectus, over the last 5 days on which sales in the securities were recorded before the date the prospectus is signed;
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(d) the Directors will determine to whom the Shares will be issued, but these persons will not be related parties of the Company;
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(e) the Shares issued will be fully paid ordinary shares in the capital of the Company issued on the same terms and conditions as the Company’s existing Shares; and
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(f) the Company intends to use the funds raised from the Share Placement towards existing and new projects and general working capital. In relation to new projects, as previously advised to the market the Company has a focus on opportunities in Australia and SE Asia, and continues to actively evaluate opportunities in South East Asia and other parts of the world. As part of this strategy It is envisaged that it may be necessary to move quickly to secure properties of interest to the board and management of Sentosa and to do so we may need the ability to issue Shares in the Company to secure any such opportunities.
7. ENQUIRIES
Shareholders are requested to contact Jay Stephenson on (+61 8) 6141 3500 if they have any queries in respect of the matters set out in these documents.
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GLOSSARY
$ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities and Investments Commission.
ASX means ASX Limited.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Company means Sentosa Mining Limited (ACN 142 901 353).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Explanatory Statement means the explanatory statement accompanying the Notice.
Notice or Notice of Meeting or Notice of Annual General Meeting means this notice of annual general meeting including the Explanatory Statement and the Proxy Form.
Option means an option to acquire a Share.
Proxy Form means the proxy form accompanying the Notice.
Resolutions means the resolutions set out in the Notice of Meeting, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a holder of a Share.
WST means Western Standard Time as observed in Perth, Western Australia.
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SCHEDULE 1 – TERMS OF OPTIONS
The Options entitle the holder to subscribe for Shares on the following terms and conditions:
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(a) Each Option gives the Optionholder the right to subscribe for one (1) Share. To obtain the right given by each Option, the Optionholder must exercise the Options in accordance with the terms and conditions of the Options.
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(b) The Options will expire at 5.00pm (WST) on 17 December 2013 ( Expiry Date ). Any Option not exercised before the Expiry Date will automatically lapse on the Expiry Date.
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(c) The amount payable upon exercise of each Option will be $0.25 ( Exercise Price ).
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(d) The Options held by each Optionholder may be exercised in whole or in part, and if exercised in part, multiples of 1,000 must be exercised on each occasion.
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(e) A Optionholder may exercise their Options by lodging with the Company, before the Expiry Date:
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(i) a written notice of exercise of Options specifying the number of Options being exercised; and
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(ii) a cheque or electronic funds transfer for the Exercise Price for the number of Options being exercised,
( Exercise Notice ).
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(f) An Exercise Notice is only effective when the Company has received the full amount of the Exercise Price in cleared funds.
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(g) Within 10 business days of receipt of the Exercise Notice accompanied by the Exercise Price, the Company will allot the number of Shares required under these terms and conditions in respect of the number of Options specified in the Exercise Notice.
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(h) The Options are freely transferable.
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(i) Subject to meeting the listing requirements, the Company will apply for quotation of the Options on ASX. The Company will also apply for quotation of all Shares allotted pursuant to the exercise of the Options on ASX within 10 Business Days after the date of allotment of those shares.
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(j) If at any time the issued capital of the Company is reconstructed, all rights of a Optionholder are to be changed in a manner consistent with the Corporations Act and the ASX Listing Rules at the time of the reconstruction.
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(k) There are no participating rights or entitlements inherent in the Options and Optionholders will not be entitled to participate in new issues of capital offered to Shareholders during the currency of the Options. However, the Company will ensure that for the purposes of determining entitlements to any such issue, the record date will be at least 7 business days after the issue is announced. This will give Optionholders the opportunity to exercise their Options prior to the date for determining entitlements to participate in any such issue.
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(l) A Option does not confer the right to a change in exercise price or a change in the number of underlying securities over which the Option can be exercised.
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PROXY FORM
APPOINTMENT OF PROXY SENTOSA MINING LIMITED ACN 142 901 353
ANNUAL GENERAL MEETING
I/We of being a Member of Sentosa Mining Limited entitled to attend and vote at the Annual General Meeting, hereby Appoint OR The Chair of the Annual General Meeting as your proxy Name of proxy
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy to act generally at the meeting on my/our behalf and to vote in accordance with the following directions (or if no directions have been given, as the proxy sees fit) at the Annual General Meeting of Sentosa Mining Limited to be held at The Celtic Club, 48 Ord Street, West Perth, Western Australia on 22 November 2011 at 10:30am (WST) and at any adjournment of that meeting. The Chairman of the Meeting intends to vote undirected proxies in favour of each item of business other than in respect of Item 1 , where the company has determined that the Chairman is unable to do so.
If the Chair of the Annual General Meeting is appointed as your proxy, or may be appointed by default, and you do not wish to direct your proxy how to vote as your proxy in respect of Resolutions 8 to 15 please place a mark in this box.
By marking this box, you acknowledge that the Chair of the Annual General Meeting may exercise your proxy even if he has an interest in the outcome of Resolutions 8 to 15 and that votes cast by the Chair of the Annual General Meeting for Resolutions 8 to 15 other than as proxy holder will be disregarded because of that interest. If you do not mark this box, and you have not directed your proxy how to vote, the Chair will not cast your votes on Resolutions 8 to 15 and your votes will not be counted in calculating the required majority if a poll is called on Resolutions 8 to 15.
OR
Voting on Business of the Annual General Meeting
FOR AGAINST ABSTAIN
Resolution 1 – Adoption of the Remuneration Report Resolution 2 – Re-election of Mr Nigel Gellard Resolution 3 – Re-election of Mr John Robins Resolution 4 – Re-election of Mr Leigh Junk Resolution 5 – Re-election of Mr Sean Mager Resolution 6 – Re-election of Mr John Williamson Resolution 7 – Re-election of Mr Stephen Swatton Resolution 8 – Issue of Options to Dean Besserer Resolution 9 – Issue of Options to Stephen Swatton Resolution 10 – Issue of Options to Sean Mager Resolution 11 – Issue of Options to John Williamson Resolution 12 – Issue of Options to John Robins Resolution 13 – Issue of Options to Nigel Gellard Resolution 14 – Issue of Options to Leigh Junk Resolution 15 – Future Issue of Securities
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not to be counted in computing the required majority on a poll.
Signature of Member(s):
Signature of Member(s): Date: ____ Individual or Member 1 Member 2 Member 3 Sole Director/Company Secretary Director Director/Company Secretary
Contact Name: _____ Contact Ph (daytime): _________
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SENTOSA MINING LIMITED ACN 142 901 353
Instructions for Completing ‘Appointment of Proxy’ Form
New sections 250BB and 250BC of the Corporations Act came into effect on 1 August 2011 and apply to voting by proxy on or after that date. Shareholders and their proxies should be aware of these changes to the Corporations Act, as they will apply to this Annual General Meeting. Broadly, the changes mean that:
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if proxy holders vote, they must cast all directed proxies as directed; and
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any directed proxies which are not voted will automatically default to the Chair, who must vote the proxies as directed.
Further details on these changes is set out below.
Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution – the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on – the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair – the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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the proxy is not recorded as attending the meeting;
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the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
- ( Appointing a Proxy ): A member entitled to attend and vote at an Annual General Meeting is entitled to appoint not more than two proxies to attend and vote on a poll on their behalf. The appointment of a second proxy must be done on a separate copy of the Proxy Form. Where more than one proxy is appointed, such proxy must be
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allocated a proportion of the member’s voting rights. If a member appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half the votes. A duly appointed proxy need not be a member of the Company.
2.
( Direction to Vote ): A member may direct a proxy how to vote by marking one of the boxes opposite each item of business. Where a box is not marked the proxy may vote as they choose. Where more than one box is marked on an item the vote will be invalid on that item.
3. ( Signing Instructions ):
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( Individual ): Where the holding is in one name, the member must sign.
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( Joint Holding ): Where the holding is in more than one name, all of the members should sign.
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( Power of Attorney ): If you have not already provided the Power of Attorney with the registry, please attach a certified photocopy of the Power of Attorney to this form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual members from attending the Annual General Meeting in person if they wish. Where a member completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that member is suspended while the member is present at the Annual General Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(m) post to Sentosa Mining Limited, PO Box 52, West Perth WA 6872; or
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(n) facsimile to the Company on facsimile number +61 8 6141 3599;
so that it is received not later than 10:30am (WST) on 20 November 2011.
Proxy forms received later than this time will be invalid.
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