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Easy Trip Planners Limited Proxy Solicitation & Information Statement 2024

May 29, 2024

59372_rns_2024-05-29_e9e2111d-d9a8-4723-a2ac-26724899ebde.pdf

Proxy Solicitation & Information Statement

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May 29, 2024

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BSE Ltd. National Stock Exchange of India Limited P J Towers, Dalal Street, (NSE). Exchange Plaza, Bandra Kurla Fort Mumbai – 400001 Complex, Bandra East, Mumbai – 400051 Scrip Code: 543272 Symbol: EASEMYTRIP

Sub: Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 - Postal Ballot Notice

Dear Sir / Madam,

Pursuant to the provisions of Regulation 30 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find attached the copy of the Postal Ballot Notice dated May 24, 2024 along with explanatory statement, seeking approval of Members of the Company by way of following resolutions:

Ordinary Resolution:

  • Re-Appointment of Mr. Nishant Pitti (DIN: 02172265) as the Whole-Time Director of the Company for a further period of 5 years

  • Re-Appointment of Mr. Rikant Pittie (DIN: 03136369) as the Whole-Time Director of the Company for a further period of 5 years

The Company has engaged the services of NSDL for the purpose of e-voting facility to all its members. Remote e-voting period shall commence on Thursday, May 30, 2024 (9:00 A.M. IST) and end on Friday, June 28, 2024 (5.00 P.M. IST) (both days inclusive). Members are requested to carefully read the instructions while expressing their assent or dissent and cast vote via remote e-voting by not later than the close of working hours at 5.00 P.M. (IST) on Friday, June, 28, 2024 and the same will be communicated to the Stock Exchanges along with the Scrutinizer's report within the prescribed time.

Request you to kindly take the same on record.

Thanking you.

Yours faithfully,

For Easy Trip Planners Limited

PRIYANKA Digitally signed by PRIYANKA TIWARI TIWARI Date: 2024.05.29 17:49:55 +05'30' Priyanka Tiwari Group Company Secretary and Chief Compliance Officer Membership No.: A50412

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

NOTICE OF POSTAL BALLOT

[Pursuant to Section 110 of the Companies Act, 2013 read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 as amended]

To, The Members, Easy Trip Planners Limited

Notice is hereby given that the resolutions set out below are proposed to be passed by the Members of Easy Trip Planners Limited (“the Company”) by means of Postal Ballot through remote e-voting only pursuant to the provisions of Sections 108 and 110 and all other applicable provisions of the Companies Act, 2013 (“the Act”) read with Rules 20 and 22 of the Companies (Management and Administration) Rules, 2014 (“the Rules”) (including any statutory modification(s) or re-enactment(s) thereof, for the time being in force) and in accordance with the guidelines prescribed by the Ministry of Corporate Affairs, inter-alia, for conducting Postal Ballot through e-voting vide General Circulars Nos. 14/2020 dated April 8, 2020; General Circular No. 17/2020 dated April 13, 2020; General Circular No. 22/2020 dated June 15, 2020; General Circular No. 33/2020 dated September 28, 2020; General Circular No. 39/2020 dated December 31, 2020; General Circular No 10/2021 dated June 23, 2021; General Circular No. 20/2021 dated December 8, 2021; General Circular No. 3/2022 dated May 5, 2022; General Circular No. 11/2022 dated December 28, 2022 and General Circular No. 9/2023 dated September 25, 2023 respectively (“MCA Circulars”), Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI LODR Regulations”), Secretarial Standard - 2 issued by the Institute of Company Secretaries of India and other applicable laws and regulations, if any. the resolution(s) set out below is/are proposed to be passed by the Members of by way of Postal Ballot, only by way of remote e-voting (“e-voting”) process.

SPECIAL BUSINESS

ITEM NO. 1

Re-Appointment of Mr. Nishant Pitti (DIN: 02172265) as the Whole-Time Director of the Company for a further period of 5 years

To consider and if thought fit, to pass with or without modification(s), the following resolution as Ordinary Resolution :

“ RESOLVED THAT pursuant to the provisions of Sections 196, 197 & 203 read with Schedule V and other applicable provisions, if any, of the Companies Act, 2013 (“the Act”), The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 (including any statutory modifications or reenactment(s) thereof for the time being in force), the applicable provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 as amended, approval of the members be and is hereby accorded for re-appointment of Mr. Nishant Pitti (DIN: 02172265) as the Whole-time Director of the Company for a further term of 5 years with effect from May 10, 2024 till May 09, 2029, liable to retire by rotation, at an overall remuneration of Rs. 96 lacs p.a. subject to the overall ceiling on the total managerial remuneration as provided under section 197 of the Companies Act, 2013 or such other limits as may be prescribed from time to time.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

RESOLVED FURTHER THAT any of the Executive Director and the Company Secretary of the Company be and are hereby severally authorized to take all necessary steps to give effect to the said resolution.”

ITEM NO. 2

Re-Appointment of Mr. Rikant Pittie (DIN: 03136369) as the Whole-Time Director of the Company for a further period of 5 years

To consider and if thought fit, to pass with or without modification(s), the following resolution as Ordinary Resolution :

“ RESOLVED THAT pursuant to the provisions of Sections 196, 197 & 203 read with Schedule V and other applicable provisions, if any, of the Companies Act, 2013 (“the Act”), The Companies (Appointment and Remuneration of Managerial Personnel) Rules, 2014 (including any statutory modifications or reenactment(s) thereof for the time being in force), the applicable provisions of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 as amended, approval of the members be and is hereby accorded for re-appointment of Mr. Rikant Pittie (DIN: 03136369) as the Whole-time Director of the Company for a further term of 5 years with effect from June 13, 2024 till June 12, 2029, liable to retire by rotation, at an overall remuneration of Rs. 96 lacs p.a. subject to the overall ceiling on the total managerial remuneration as provided under section 197 of the Companies Act, 2013 or such other limits as may be prescribed from time to time.

RESOLVED FURTHER THAT any of the Executive Director and the Company Secretary of the Company be and are hereby severally authorized to take all necessary steps to give effect to the said resolution.”

By order of the Board For Easy Trip Planners Limited

Priyanka Tiwari Group Company Secretary and Chief Compliance Officer Date: May 24, 2024 Membership No. A50412 Place: Delhi

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

NOTES FOR MEMBER’S ATTENTION:

  1. Explanatory statement pursuant to Section 102(1) of the Companies Act, 2013 (“the Act”) setting out all material facts relating to the proposed resolution is annexed hereto.

  2. In accordance with the guidelines prescribed by the Ministry of Corporate Affairs for inter-alia conducting postal ballot through e-voting vide General Circular No.14/2020 dated April 8, 2020; General Circular No. 17/2020 dated April 13, 2020; General Circular No. 22/2020 dated June 15, 2020; General Circular No. 33/2020 dated September 28, 2020; General Circular No. 39/2020 dated December 31, 2020; General Circular No 10/2021 dated June 23, 2021; General Circular No. 20/2021 dated December 8, 2021; General Circular No. 3/2022 dated May 5, 2022; General Circular No. 11/2022 dated December 28, 2022 and General Circular No. 9/2023 dated September 25, 2023 respectively (“MCA Circulars”), Regulation 44 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (“SEBI LODR Regulations”) and Secretarial Standard - 2 issued by the Institute of Company Secretaries of India (“SS-2”), this Postal Ballot Notice (“Notice”) along with explanatory statement and remote e-voting instructions are being sent only through electronic mode to all those Members whose e-mail address are registered with the Company/Registrar and Share Transfer Agent (“RTA”) or Depository/Depository Participants and whose names appear in the Register of Members of the Company or in the Register of Beneficial Owners maintained by the Depositories as on Friday, May 24, 2024.

  3. In compliance with the requirement of MCA Circulars, physical copy of this Notice along with postal ballot forms and pre-paid business envelope will not be sent to the shareholders for this postal ballot and accordingly, the shareholders are required to communicate their assent or dissent through remote e-voting system only.

  4. Voting rights of Members shall be in proportion to the equity shares held by them in the paid-up equity share capital of the Company as on Friday, May 24, 2024. (“Cut-off date”). A person, whose name is recorded in the Register of Members of the Company or in the Register of Beneficial Owners maintained by the Depositories as on the Cut-off date shall only be entitled to cast their vote through remote e-voting. A person who is not a member as on Cut-off date will not be entitled to vote and should treat this Notice for information purposes only.

  5. In compliance with the provisions of Sections 108 & 110 and other applicable provisions of the Act read with Rules 20 & 22 of the Companies (Management and Administration) Rules, 2014 (as amended), and Regulation 44 of SEBI LODR and the Circulars issued by the Ministry of Corporate Affairs, the Company has engaged the National Securities Depository Limited (“NSDL”) as the authorised agency to provide the remote e-voting facility (i.e. the facility of casting votes by a Member by using an electronic voting system). Please ref er the instructions for remote e-voting given after the proposed resolution for the process and manner in which remote e-voting is to be carried out.

  6. Members may note that this Notice will also be available on Company’s website(www.easemytrip.com), Stock Exchanges’ website (www.bseindia.com and www.nseindia.com) and on the website of Service Provider i.e. NSDL (www.evoting.nsdl.com) in compliance with the relevant Circulars.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

  1. The Board of Directors of the Company have appointed Mrs. Manisha Gupta (CP No. 6808), Proprietor of M/s. Manisha Gupta & Associates, Practicing Company Secretaries, New Delhi, as Scrutinizer for conducting the Postal Ballot through remote e-voting process in a fair and transparent manner and she has communicated her willingness to be appointed and will be available for the said purpose.

  2. Remote e-voting period shall commence on Thursday, May 30, 2024 (9:00 A.M. IST) and end on Friday, June 28, 2024 (5.00 P.M. IST) (both days inclusive). Members are requested to carefully read the instructions while expressing their assent or dissent and cast vote via remote e-voting by not later than the close of working hours at 5.00 P.M. (IST) on Friday, June, 28, 2024.

  3. Members holding shares in (Physical/Demat) whose email IDs are not registered and in Consequence Postal Ballot Notice and E-voting instructions cannot be serviced, may temporarily get their email address registered with the Company’s Registrar and Share Transfer Agent, KFin Technologies Limited through the link: https://ris.kfintech.com/clientservices/mobilereg/mobileemailreg.aspx and follow the registration process as guided thereafter. Post successful registration of the email, the shareholder would receive soft copy of the Notice of Postal Ballot and the procedure for e-voting along with the User ID and Password to enable e-voting from NSDL. In case of any queries relating to the registration of E-mail address, shareholder may write [email protected] and for e-voting related queries you may write to NSDL at [email protected].

Please note that in case the shares are held in electronic form/demat mode, the above facility is only for temporary registration of email address for receipt of the Notice of Postal Ballot and the e-Voting instructions along with the USER ID and Password. Members holding shares in electronic/Demat form will have to register their email address with their DPs permanently.

  1. SEBI has mandated the submission of PAN, KYC details and nomination by holders of physical securities and linking PAN with Aadhaar vide its circulars dated March 16, 2023, and November 17, 2023. Shareholders are requested to submit their PAN, KYC and nomination details to the Company’s RTA KFin Technologies Limited at [email protected]. The forms for updating the same are available at https://www.easemytrip.com/investor-relations.html. Members holding shares in electronic form are requested to submit their PAN to their depository participant(s).

  2. Upon completion of remote e-voting, the Scrutinizer will submit her report to the Chairman of the Company or any other person authorized by him in writing, who shall countersign the same. The Results of Postal Ballot will be announced not later than 2 working days from the conclusion of the e-voting i.e. Tuesday, July 02, 2024, at the Corporate Office of the Company. The results declared along with the Scrutinizer’s Report would be displayed at the Registered Office of the Company, communicated to National Stock Exchange of India Limited (“NSE”) and BSE Limited (“BSE”) where the shares of the Company are presently listed. Additionally, the results will also be displayed on the Company’s website viz. www.easemytrip.com and on website of NSDL (www.evoting.nsdl.com).

  3. The resolution, if passed by requisite majority, shall be deemed to have been passed on the last date of remote e-voting i.e. Friday, June 28, 2024.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

  1. Instructions for remote e-voting are as below:

  2. (i) Remote e-voting period shall commence on Thursday, May 30, 2024 (9:00 A.M. IST) and end on Friday, June 28, 2024 (5.00 P.M. IST) (both days inclusive).

  3. (ii) During this period, Members of the Company holding shares either in physical or dematerialized form as on the Cut-off date, i.e. Friday, May 24, 2024 (including those Members who may not have received this Notice due to non-registration of their e-mail address with the Company or the Depositories / Depository Participants), may cast their vote electronically, in respect of the resolution as set out in this Notice only through the remote e-voting. The remote e-voting module shall be disabled by NSDL for voting thereafter.

INSTRUCTIONS FOR SHAREHOLDERS FOR REMOTE E‐ VOTING

The procedure to login and access remote e-voting, as devised by the Depositories / DP(s), is given below:

- Step 1: Access to NSDL e Voting system

- A) Login method for e Voting for Individual shareholders holding securities in demat mode

In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are advised to update their mobile number and email Id in their demat accounts in order to access e- Voting facility.

Login method for Individual shareholders holding securities in demat mode is given below:

Type of shareholders Login Method
Individual
Shareholders
holding securities in demat
mode with NSDL.		 1. ExistingIDeASuser can visit the e-Services website of
NSDL Viz.https://eservices.nsdl.comeither on a Personal
Computer or on a mobile. On the e-Services home page click
on the “Beneficial Owner”icon under“Login”which is
available under‘IDeAS’section , this will prompt you to
enter your existing User ID and Password. After successful
authentication, you will be able to see e-Voting services
under Value added services. Click on“Access to e-Voting”
under e-Voting services and you will be able to see e-Voting
page. Click on company name ore-Voting service provider
i.e. NSDLand you will be re-directed to e-Voting website of
NSDL for casting your vote during the remote e-Voting
period.
2. If you are not registered for IDeAS e-Services, option to
register is available athttps://eservices.nsdl.com. Select
“Register Online for IDeAS Portal”or click at
https://eservices.nsdl.com/SecureWeb/IdeasDirectReg.jsp

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

  1. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section. A new screen will open. You will have to enter your User ID (i.e. your sixteen-digit demat account number hold with NSDL), Password/OTP and a Verification Code as shown on the screen. After successful authentication, you will be redirected to NSDL Depository site wherein you can see e-Voting page. Click on company name or e-Voting service provider i.e. NSDL and you will be redirected to e- Voting website of NSDL for casting your vote during the remote e-Voting period.

  2. Shareholders/Members can also download NSDL Mobile App “ NSDL Speede ” facility by scanning the QR code mentioned below for seamless voting experience.

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Individual Shareholders holding securities in demat mode with CDSL

  1. Users who have opted for CDSL Easi / Easiest facility, can login through their existing user id and password. Option will be made available to reach e-Voting page without any further authentication. The users to login Easi / Easiest are requested to visit CDSL website www.cdslindia.com and click on login icon & New System Myeasi Tab and then user your existing my easi username & password.

  2. After successful login the Easi / Easiest user will be able to see the e-Voting option for eligible companies where the evoting is in progress as per the information provided by company. On clicking the evoting option, the user will be able to see e-Voting page of the e-Voting service provider for casting your vote during the remote e-Voting period. Additionally, there is also links provided to access the

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

system of all e-Voting Service Providers, so that the user can
visit the e-Voting service providers’ website directly.
3. If the user is not registered for Easi/Easiest, option to register
is available at CDSL websitewww.cdslindia.comand click
on login & New System Myeasi Tab and then click on
registration option.
4. Alternatively, the user can directly access e-Voting page by
providing Demat Account Number and PAN No. from a e-
Voting link available on www.cdslindia.comhome page. The
system will authenticate the user by sending OTP on
registered Mobile & Email as recorded in the Demat
Account. After successful authentication, user will be able to
see the e-Voting option where the evoting is in progress and
also able to directly access the system of all e-Voting Service
Providers.
Individual
Shareholders
(holding securities in demat
mode) login through their
depository participants		 You can also login using the login credentials of your demat account
through your Depository Participant registered with NSDL/CDSL
for e-Voting facility. upon logging in, you will be able to see e-Voting
option. Click on e-Voting option, you will be redirected to
NSDL/CDSL Depository site after successful authentication,
wherein you can see e-Voting feature. Click on company name or
e-Voting service provider i.e. NSDL and you will be redirected to
e-Voting website of NSDL for casting your vote during the remote
e-Voting period.

Important note: Members who are unable to retrieve User ID/ Password are advised to use Forget User ID and Forget Password option available at abovementioned website.

Helpdesk for Individual Shareholders holding securities in demat mode for any technical issues related to login through Depository i.e. NSDL and CDSL.

**Login type ** Helpdesk details
Individual
Shareholders
holding
securities in demat mode with NSDL		 Members facing any technical issue in login can contact
NSDL helpdesk by sending a request [email protected]
or call at 022 - 4886 7000 and 022 - 2499 7000
Individual
Shareholders
holding
securities in demat mode with CDSL		 Members facing any technical issue in login can contact
CDSL
helpdesk
by
sending
a
request
at
[email protected] or contact at toll free no.
1800 22 55 33

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

B) Login Method for shareholders other than Individual shareholders holding securities in demat mode and shareholders holding securities in physical mode.

How to Log-in to NSDL e-Voting website?

  1. Visit the e-Voting website of NSDL. Open web browser by typing the following URL: https://www.evoting.nsdl.com/ either on a Personal Computer or on a mobile.

  2. Once the home page of e-Voting system is launched, click on the icon “Login” which is available under ‘Shareholder/Member’ section.

  3. A new screen will open. You will have to enter your User ID, your Password/OTP and a Verification Code as shown on the screen.

  4. Alternatively, if you are registered for NSDL eservices i.e. IDEAS, you can log-in at https://eservices.nsdl.com/ with your existing IDEAS login. Once you log-in to NSDL eservices after using your log-in credentials, click on e-Voting and you can proceed to Step 2 i.e. Cast your vote electronically.

  5. Your User ID details are given below :

Manner of holding shares i.e. Demat
(NSDL or CDSL) or Physical		 Your User ID is:
a) For Members who hold shares in demat
account with NSDL.		 8 Character DP ID followed by 8 Digit Client
ID
For example, if your DP ID is IN300 and
Client ID is 12 then your user ID is
IN30012**.
b) For Members who hold shares in demat
account with CDSL.		 16 Digit Beneficiary ID
For example, if your Beneficiary ID is
12** then your user ID is
12**
c) For Members holding shares in Physical
Form.		 EVEN Number followed by Folio Number
registered with the company
For example, if folio number is 001 and
EVEN
is
101456 then
user
ID
is
101456001
  1. Password details for shareholders other than Individual shareholders are given below: a) If you are already registered for e-Voting, then you can user your existing password to login and cast your vote.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

  • b) If you are using NSDL e-Voting system for the first time, you will need to retrieve the ‘initial password’ which was communicated to you. Once you retrieve your ‘initial password’, you need to enter the ‘initial password’ and the system will force you to change your password.

  • c) How to retrieve your ‘initial password’?

    • (i) If your email ID is registered in your demat account or with the company, your ‘initial password’ is communicated to you on your email ID. Trace the email sent to you from NSDL from your mailbox. Open the email and open the attachment i.e. a .pdf file. Open the .pdf file. The password to open the .pdf file is your 8-digit client ID for NSDL account, last 8 digits of client ID for CDSL account or folio number for shares held in physical form. The .pdf file contains your ‘User ID’ and your ‘initial password’.

    • (ii) If your email ID is not registered, please follow steps mentioned below in process for those shareholders whose email ids are not registered

  • If you are unable to retrieve or have not received the “Initial password” or have forgotten your password:

  • a) Click on “ Forgot User Details/Password ?”(If you are holding shares in your demat account with NSDL or CDSL) option available on www.evoting.nsdl.com.

  • b) Physical User Reset Password ?” (If you are holding shares in physical mode) option available on www.evoting.nsdl.com.

  • c) If you are still unable to get the password by aforesaid two options, you can send a request at [email protected] mentioning your demat account number/folio number, your PAN, your name and your registered address etc.

  • d) Members can also use the OTP (One Time Password) based login for casting the votes on the e-Voting system of NSDL.

  • After entering your password, tick on Agree to “Terms and Conditions” by selecting on the check box.

  • Now, you will have to click on “Login” button.

  • After you click on the “Login” button, Home page of e-Voting will open.

- Step 2: Cast your vote electronically on NSDL e Voting system.

- How to cast your vote electronically on NSDL e Voting system?

  1. After successful login at Step 1, you will be able to see all the companies “EVEN” in which you are holding shares and whose voting cycle.

  2. Select “EVEN” of company for which you wish to cast your vote during the remote e-Voting period.

  3. Now you are ready for e-Voting as the Voting page opens.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

  1. Cast your vote by selecting appropriate options i.e. assent or dissent, verify/modify the number of shares for which you wish to cast your vote and click on “Submit” and also “Confirm” when prompted.

  2. Upon confirmation, the message “Vote cast successfully” will be displayed.

  3. You can also take the printout of the votes cast by you by clicking on the print option on the confirmation page.

  4. Once you confirm your vote on the resolution, you will not be allowed to modify your vote.

General Guidelines for shareholders

  1. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) are required to send scanned copy (PDF/JPG Format) of the relevant Board Resolution/ Authority letter etc. with attested specimen signature of the duly authorized signatory(ies) who are authorized to vote, to the Scrutinizer by e-mail to [email protected] with a copy marked to [email protected]. Institutional shareholders (i.e. other than individuals, HUF, NRI etc.) can also upload their Board Resolution / Power of Attorney / Authority Letter etc. by clicking on "Upload Board Resolution / Authority Letter" displayed under "e-Voting" tab in their login.

  2. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential. Login to the e-voting website will be disabled upon five unsuccessful attempts to key in the correct password. In such an event, you will need to go through the “Forgot User Details/Password?” or “Physical User Reset Password?” option available on www.evoting.nsdl.com to reset the password.

  3. In case of any queries, you may refer the Frequently Asked Questions (FAQs) for Shareholders and e-voting user manual for Shareholders available at the download section of www.evoting.nsdl.com or call on : 022 - 4886 7000 and 022 - 2499 7000 or send a request to (Mr. Abhishek Mishra) at [email protected]

Process for those shareholders whose email ids are not registered with the depositories for procuring user id and password and registration of e mail ids for e-voting for the resolutions set out in this notice :

  1. In case shares are held in physical mode please provide Folio No., Name of shareholder, scanned copy of the share certificate (front and back), PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) by email to ([email protected]).

  2. In case shares are held in demat mode, please provide DPID-CLID (16 digit DPID + CLID or 16 digit beneficiary ID), Name, client master or copy of Consolidated Account statement, PAN (self attested scanned copy of PAN card), AADHAR (self attested scanned copy of Aadhar Card) to ([email protected]). If you are an Individual shareholders holding securities in demat mode, you are requested to refer to the login method explained at

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

- step 1 (A ) i.e. Login method for e Voting for Individual shareholders holding securities in demat mode .

  1. Alternatively, shareholder/members may send a request to [email protected] for procuring user id and password for e-voting by providing above mentioned documents.

  2. In terms of SEBI circular dated December 9, 2020 on e-Voting facility provided by Listed Companies, Individual shareholders holding securities in demat mode are allowed to vote through their demat account maintained with Depositories and Depository Participants. Shareholders are required to update their mobile number and email ID correctly in their demat account in order to access e-Voting facility.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

EXPLANATORY STATEMENT PURSUANT TO SECTION 102 OF THE COMPANIES ACT, 2013

Item No. 1

The Board, based on the recommendation of the Nomination and Remuneration Committee (“the NRC” ), at its meeting held on April 16, 2024, has recommended reappointment of Mr. Nishant Pitti (DIN: 02172265) as the Whole-time Director of the Company for a further period of five years from May 10, 2024 till May 09, 2029 (both days inclusive) subject to necessary approvals as may be required under applicable laws, in terms of Sections 196, 197 and 203 read with Schedule V of the Companies Act, 2013 and Regulation 17 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The remuneration of Rs. 96 lakhs (Rupees Ninety-Six Lakhs Only) to be paid to Mr. Nishant Pitti in capacity of Whole-time Director the of the Company will remain unchanged.

In the opinion of the Nomination and Remuneration Committee and the Board, Mr. Nishant Pitti is competent to carry on the responsibilities entrusted to him as the Whole-time Director of the Company and taking into consideration the size and financial position of the Company, the industry trend, the profile and experience of Mr. Nishant Pitti, the proposed remuneration, as stated above, is fair and reasonable.

The additional information in respect of appointment and remuneration of Mr. Nishant Pitti, pursuant to Regulation 36 of SEBI LODR, and the Secretarial Standard on General Meetings, is given in Annexure A, which forms part of this Notice.

Accordingly on the recommendation of the NRC, the Board recommends passing of the Resolution as set out at Item nos. 1 of this Notice, for approval by the Members of the Company.

Mr. Prashant Pitti and Mr. Rikant Pittie, being related to Mr. Nishant Pitti, may be deemed to be interested in the resolutions mentioned in this Postal Ballot Notice

Save and except the above, none of the other Directors / Key Managerial Personnel of the Company / their relatives are, in any way, concerned or interested, financially or otherwise, in the resolution.

The documents referred to in the Notice, for which this member’s approval is being obtained, will be available electronically for inspection without any fee by the members from the date of circulation of this Notice up to Friday, June 28, 2024 (end date of Postal Ballot).

Item No. 2

The Board, based on the recommendation of the Nomination and Remuneration Committee (“the NRC” ), at its meeting held on May 24, 2024, has recommended reappointment of Mr. Rikant Pittie (DIN: 03136369) as the Whole-time Director of the Company for a further period of five years from June 13, 2024 till June 12, 2029 (both days inclusive) subject to necessary approvals as may be required under applicable laws, in terms of Sections 196, 197 and 203 read with Schedule V of the Companies Act, 2013 and Regulation 17 of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015.

The remuneration of Rs. 96 lakhs (Rupees Ninety-Six Lakhs Only) to be paid to Mr. Rikant Pittie in capacity of Whole-time Director the of the Company will remain unchanged.

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

In the opinion of the Nomination and Remuneration Committee and the Board, Mr. Rikant Pittie is competent to carry on the responsibilities entrusted to him as the Whole-time Director of the Company and taking into consideration the size and financial position of the Company, the industry trend, the profile and experience of Mr. Rikant Pittie, the proposed remuneration, as stated above, is fair and reasonable.

The additional information in respect of appointment and remuneration of Mr. Rikant Pittie, pursuant to Regulation 36 of SEBI LODR, and the Secretarial Standard on General Meetings, is given in Annexure B, which forms part of this Notice.

Accordingly on the recommendation of the NRC, the Board recommends passing of the Resolution as set out at Item nos. 2 of this Notice, for approval by the Members of the Company.

Mr. Prashant Pitti and Mr. Nishant Pitti, being related to Mr. Rikant Pittie, may be deemed to be interested in the resolutions mentioned in this Postal Ballot Notice

Save and except the above, none of the other Directors / Key Managerial Personnel of the Company / their relatives are, in any way, concerned or interested, financially or otherwise, in the resolutions.

The documents referred to in the Notice, for which this member’s approval is being obtained, will be available electronically for inspection without any fee by the members from the date of circulation of this Notice up to Friday, June 28, 2024 (end date of Postal Ballot).

By order of the Board For Easy Trip Planners Limited

Priyanka Tiwari Group Company Secretary and Chief Compliance Officer Membership No. A50412

Date: May 24, 2024 Place: Delhi

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

ANNEXURE-A

ANNEXURE-A TO THE NOTICE

Additional information on directors recommended for appointment / reappointment as required under Regulation 36 of the LODR Regulations and applicable Secretarial Standards

Name of the Director Nishant Pitti
Director Identification Number 02172265
**Date of Birth, Age ** 37years
Qualification B. Com
Brief profile and / or Recognition or awards He is graduate from Delhi University and has
approximately 16 years of experience in the travel, tourism
and Finance. He has received multiple prestigious
recognitions like Fortune India 40 under 40, 2023
including the ‘Doctor of Excellence’ for excellence in the
field of travel management by the Confederation of
International Accreditation Commission – (CIAC), 2019
and ‘TnH Face of the Future’ at the Travel and Hospitality
(TnH) Awards, 2016. He was also awarded ‘Entrepreneur
of the Year in Service Business – Travel’ at the
Entrepreneur Awards, 2019. Additionally, he was the
honorary secretary for the Travel Agents Federation of
India (TAFI) from 2012 to 2014.
Nature of Expertise in specific functional
areas		 Finance, Travel and Tourism Sector
Relationship with other Directors/ Key
Managerial Personnel		 Mr. Nishant Pitti is brother of Mr. Prashant Pitti
and
Mr.
Rikant
Pittie
(Promoter
&
Promoter
Group)
Terms and conditions of appointment As per the resolution at Item no. 1 of this Notice.
Date of first appointment on the Board 04-06-2008
Last Remuneration drawn 96 Lakhper annum
Details of Remuneration sought to be paid 96 Lakh per annum
Shareholding in the Company including
shareholding as a beneficial owner		 49,84,10,788 equity share of Re. 1/- each.
Number of Meetings of the Board attended
during the financial year		 2 out of 2
List of Directorships held in other companies EaseMyTrip Insurance Broker Private Limited
Spree Hotels and Real Estate Private Limited
Ease My Trip Private Limited

14

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com

CIN: L63090DL2008PLC17904

YoloBus Private Limited
MoneyLeader Finance India Private Limited
EaseMyTrip Foundation
Easy Builders Private Limited
Bhoomika Fabricators Private Limited
Name of Listed Companies from which the
Director has resigned in the past three years		 NA
Memberships/
Chairmanships
in
committees
across
Listed Entities		 Easy Trip Planners Limited:
Audit Committee- Member
Corporate Social Responsibility Committee-Member
Risk Management Committee-Member

15

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com CIN: L63090DL2008PLC17904

ANNEXURE-B

ANNEXURE-B TO THE NOTICE

Additional information on directors recommended for appointment / reappointment as required under Regulation 36 of the LODR Regulations and applicable Secretarial Standards

Name of the Director Rikant Pittie
Director Identification Number 03136369
**Date of Birth, Age ** 35years
Qualification B.Tech
Brief profile and / or Recognition or awards He is graduate from Kurukshetra University, Ambala and
has approximately 15 years of experience in the travel,
tourism, HR and Technology. He has been featured under
the coveted list of 40 under 40 by Fortune India. His work
has also been recognised by prestigious institutions and is
awarded the esteemed ‘Entrepreneur of the year in service
business (Travel)’ by Entrepreneur India, ‘Best Travel
Planner of the Year’ and ‘Bootstrapped Entrepreneur of
the year’ by Hurun India. He has also been felicitated by
Harish Salve ji, an Indian Senior Advocate, Supreme High
Court.
Nature of Expertise in specific functional
areas		 Technology, HR, Travel and Tourism Sector
Relationship with other Directors/ Key
Managerial Personnel		 Mr. Rikant Pittie is brother of Mr. Nishant Pitti
and
Mr.
Prashant
Pitti
(Promoter
&
Promoter
Group)
Terms and conditions of appointment As per the resolution at Item no. 2 of this Notice.
Date of first appointment on the Board 08-08-2011
Last Remuneration drawn 96 Lakhper annum
Details of Remuneration sought to be paid 96 Lakh per annum
Shareholding in the Company including
shareholding as a beneficial owner		 45,86,40,176 equity share of Re. 1/- each.
Number of Meetings of the Board attended
during the financial year		 2 out of 2
List of Directorships held in other companies Bhoomika Fabricators Private Limited
Easy Builders Private Limited
Spree Hotels and Real Estate Private Limited
Ease My Trip Private Limited

16

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EASY TRIP PLANNERS LIMITED

Registered Office: 223, FIE, Patparganj Industrial Area, Delhi-110091 E-mail id: [email protected], website: www.easemytrip.com

CIN: L63090DL2008PLC17904

YoloBus Private Limited
MoneyLeader Finance India Private Limited
EaseMyTrip Foundation
Name of Listed Companies from which the
Director has resigned in the past three years		 NA
Memberships/
Chairmanships
in
committees
across
Listed Entities		 Easy Trip Planners Limited:
Stakeholders Relationship Committee- Member
Risk Management Committee- Member
Corporate Social Responsibility Committee- Member

17

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