Regulatory Filings • Mar 31, 2015
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Download Source FileCORRESP 1 filename1.htm mm03-3115_pre14acorresp.htm Licensed to: Weil, Gotshal & Manges Document Created using EDGARizer 2020 5.5.0.0 Copyright 1995 - 2014 Thomson Reuters. All rights reserved.
VIA EDGAR TRANSMISSION AND BY FEDEX 767 Fifth Avenue New York, NY 10153-0119 +1 212 310 8552 tel +1 212 310 8007 fax
March 31, 2015
EFPlaceholder United States Securities and Exchange Commission
Division of Corporation Finance
100 F St., N.E.
Washington, D.C. 20549
Attention: Mellissa Campbell Duru
Re: The Eastern Company Preliminary Proxy Statement on Schedule 14A Filed on March 20, 2015 File Number: 001-035383
Dear Ms. Duru:
EFPlaceholder On behalf of our client, The Eastern Company (the “ Company ”), we are providing the Company’s responses to the comments of the Staff of the Division of Corporation Finance (the “ Staff ”) of the U.S. Securities and Exchange Commission (the “ Commission ”) set forth in the Commission’s letter, dated March 25, 2015 (the “ Comment Letter ”), with respect to the Company’s Preliminary Proxy Statement on Schedule 14A (“ Preliminary Proxy Statement ”), filed on March 20, 2015. We are also transmitting electronically via the EDGAR system for filing with the Commission, Amendment No. 1 to the Company’s Preliminary Proxy Statement (“ Amendment No. 1 ”). For your convenience, we will also deliver to you by FedEx a marked copy of Amendment No. 1, showing the Company’s changes to the Preliminary Proxy Statement.
Set forth below in bold are each of the Staff’s comments provided in the Comment Letter. Immediately following each of the Staff’s comments is the Company’s response to such comment, including, where applicable, a cross-reference to the page of Amendment No. 1 where the Staff may locate changes made in response to the Staff’s comments. For your convenience, each of the numbered paragraphs below corresponds to the numbered comment in the Comment Letter and includes the caption used in the Comment Letter. Terms not otherwise defined in this letter shall have the meanings set forth in the Preliminary Proxy Statement.
General
Response : The Company acknowledges the Staff’s comment. Although the cover page of the Company’s Form 8-K filed on March 20, 2015, marked the filing as soliciting material pursuant to Rule 14a-12 under the Exchange Act, the Company did not transmit the filing via the EDGAR system
United States Securities and Exchange Commission March 31, 2015 Page 2
with the Schedule 14A coding. The Company understands that all written soliciting materials, including any e-mails or scripts to be used in soliciting proxies must be filed under the cover of Schedule 14A on the date of first use, consistent with Rules 14a-6(b) and (c), and respectfully advises the Staff that all future Company filings will be filed accordingly.
Response : In response to the Staff’s comment, the Company has included information as of the most reasonable practicable date and filled in all blanks to the extent such information has been determined prior to the filing of Amendment No. 1.
Frequently Asked Questions, page 1
What are my voting choices…, page 2
Response : In response to the Staff’s comment, the Company has revised its disclosure on page 2 of Amendment No. 1.
Who bears the proxy solicitation costs…, page 5
Response : In response to the Staff’s comment, the Company has revised its disclosure on page 6 of Amendment No. 1.
United States Securities and Exchange Commission March 31, 2015 Page 3
Response : The Company acknowledges the Staff’s comment and hereby confirms its understanding that all written soliciting materials, including any e-mails or scripts to be used in soliciting proxies must be filed under the cover of Schedule 14A on the date of first use, consistent with Rules 14a-6(b) and (c).
Response : The Company hereby respectfully informs the Staff that the Company currently does not plan to solicit proxies via internet chat rooms.
Background of the Solicitation, page 7
Response : In response to the Staff’s comment, the Company has revised its disclosure on pages 19 and 20 of Amendment No. 1.
Response : Section 33-744(a) of the Connecticut Business Corporation Act (the “ CBCA ”), which went into effect in 1995, provides that each of the board of directors and the shareholders of a Connecticut corporation (such as the Company), respectively, have the authority to fill vacancies on the board of directors, including vacancies resulting from an increase in the number of directors, unless such corporation’s certificate of incorporation provides otherwise. The Company’s restated certificate of incorporation (the “ Certificate of Incorporation ”) does not address the manner in which Board vacancies may be filled. However, Article III, Section 3 of the Company’s bylaws (the
United States Securities and Exchange Commission March 31, 2015 Page 4
“ Bylaws ”), which had been in effect prior to the adoption of Section 33-744(a) of the CBCA, purported to prohibit the Board from filling vacancies resulting from an increase in the number of directors. Because this prohibition was set forth in the Bylaws and not the Certificate of Incorporation (as required by Section 33-744(a) of the CBCA), Article III, Section 3 of the Bylaws has been in inconsistent with Section 33-744(a) of the CBCA since Section 33-744(a) of the CBCA went into effect in 1995. The Board became aware of this inconsistency in the context of the Board’s decision to increase the size of the Board. In order to eliminate this inconsistency, the Board determined on March 19, 2015, in accordance with its authority under applicable law and the Bylaws, to amend (without shareholder approval) Article III, Section 3 of the Bylaws to clarify that, in addition to the Company’s shareholders, the Board may, but is not required to, fill Board vacancies, including vacancies resulting from an increase in the number of directors, in accordance with Section 33-744(a) of the CBCA. Article X of the Bylaws permits the Board to amend the Bylaws without shareholder approval.
In addition to the supplemental information provided above, in response to the Staff’s comment, the Company has revised the disclosure on pages 19 and 20 of Amendment No. 1, to, among other things, clarify that pursuant to Section 33-744(a) of the CBCA and the Bylaws, as amended, in addition to the Company’s shareholders, the Board may, but is not required to, fill Board vacancies.
Response : In response to the Staff’s comment, the Company has revised its disclosure on page 20 of Amendment No. 1.
Item No. 1, page 9
Response : In response to the Staff’s comments, the Company has revised its disclosure on page 9
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of Amendment No. 1. In the event the Company nominates substitute nominees, the Company hereby supplementally confirms to the Staff that it will file an amended proxy statement that (1) identifies the substitute nominees, (2) discloses whether such nominees have consented to being named in the revised proxy statement and to serve if elected and (3) includes the disclosure required by Items 5(b) and 7 of Schedule 14A with respect to such nominees.
Response : In response to the Staff’s comment, the Company has revised its disclosure on page 9 of Amendment No. 1.
Response : In response to the Staff’s comment, the Company has revised its disclosure on page 10 of Amendment No. 1.
· unqualified assertions regarding each nominee’s broad wealth of knowledge and diverse professional experience;
· unqualified statements that the nominees “have the requisite experience…”; and,
· unqualified and unsupported assertions regarding the reputability of Ms. Allison’s management consulting firm.
Where the basis of support are other documents, provide either complete copies of the documents or sufficient pages of information so that we can assess the context of the information upon which you rely. Mark any supporting documents provided to identify the specific information relied upon, such as quoted statements, financial statement line items, press releases, and mathematical computations, and identify the sources of all data utilized.
Response : In response to the Staff’s comment, the Company has revised its disclosure on pages 9, 10 and 11 to characterize as the Company’s opinion or belief certain statements made about the nominees’ qualifications. The Company has formed these opinions or beliefs based on the
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Board’s review of the qualifications of Company’s nominees, including based on personal interviews.
Form of Proxy Card
Response : In response to the Staff’s comment, the Company has revised the form of proxy.
The undersigned, on behalf of the Company, hereby acknowledges that: (i) the Company is responsible for the adequacy and accuracy of the disclosures in the filing; (ii) Staff comments or changes to disclosures in response to Staff comments do not foreclose the Commission from taking any action with respect to the filing; and (iii) the Company may not assert Staff comments as a defense in any proceeding initiated by the Commission or any person under the federal securities laws of the United States.
If you have any questions or would like to discuss any of the Company’s responses, please do not hesitate to call either one of us (212-310-8552; 212-310-8961) or, if more convenient, send us an e-mail ([email protected], [email protected]). Thank you.
EFPlaceholder Very truly yours, EFPlaceholder
| /s/ Michael J. Aiello | /s/ Matthew J. Gilroy |
|---|---|
| Michael J. Aiello | Matthew J. Gilroy |
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