AGM Information • May 2, 2017
AGM Information
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Notice is hereby served that the Annual General Meeting (the "AGM") of EAM Solar ASA (the "Company") will be held at 14:00 CET on 23 May 2017 at the Company's offices at Dronningen 1, Oslo.
The AGM will be opened by the chairman of the Board of Directors, Ragnhild M Wiborg, cfr. section 5-12 of the Norwegian Public Limited Liability Companies.
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E. In accordance with section 6 of the Company's articles of association, the appendices to this notice, will not be sent by post to the shareholders. Shareholder may nonetheless demand to be sent the appendices by post free of charge. If a shareholder wishes to have the documents sent to him, such request can be addressed to the Company by email to [email protected].
F. Shareholders who wish to attend the general meeting are requested to return the enclosed attendance form (Appendix 2) to the Company in time to be received by the Company no later than 22 May 2017.
EAM Solar ASA 2 May 2017
Ragnhild M Wiborg Chair of the Board of Directors,
The Board of Directors proposes that the auditor's fees for 2016, as set out in note 5 to consolidated financial statements included in the annual report for 2016, are approved.
The Nomination Committee proposes to the AGM to adopt the following resolution:
For the period from the Annual General Meeting in 2017 until the Annual General Meeting in 2018 the Nomination Committee proposes payment of the following remuneration to the members of the Board of Directors:
The Nomination Committee proposes that the AGM adopts the following resolution:
For the period from the Annual General Meeting in 2017 until the Annual General Meeting in 2018 the Nomination Committee proposes payment of the following remuneration to the members of the Nomination Committee:
The undersigned will attend the general meeting of EAM Solar ASA on 23 May 2017.
| I/we own: | ________shares | |
|---|---|---|
| I/we am proxy for: | ________ shares (please attach proxy form(s)) | |
| Signature: | ________ | |
| Name of shareholder: | ________ (block letters) | |
| Place/date: | ___ | |
| Date of birth/reg. no.: | ___ |
Please send the attendance form to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected]. If the shareholder is a legal entity, please enclose documentation evidencing the representation by the signatory. Please make sure that the attendance form is received by the company no later than 22 May 2017
As the owner of _______ shares in EAM Solar ASA I/we hereby appoint
The Chairman of the Board of Directors
________________________ (insert name)
as my/our proxy to represent and vote for my/our shares at the annual general meeting of EAM Solar ASA to be held on 23 May 2017.
If none of the alternatives above has been ticked the chairman of the board will be considered appointed as proxy. If the chairman of the board has been appointed as proxy, the chairman of the board can appoint another member of the board or the management to represent and vote for the shares covered by the proxy.
If the shareholder so desires and the chairman of the board has been appointed as proxy, the voting instructions below can be filled in and returned to the Company. The shares will then be voted in accordance with the instructions.
| Resolution | Vote for |
Vote against |
Abstain |
|---|---|---|---|
| Approval of notice of meeting and agenda | |||
| Approval of the annual accounts and directors' report of EAM Solar ASA and the EAM Solar Group for 2016, including allocation of the result of 2016 |
|||
| Approval of the remuneration of the Company's auditor | |||
| Determination of the remuneration of the members of the Board of Directors |
|||
| Determination of the remuneration of the members of the Nomination Committee |
If voting instructions are given the following applies:
| Signature: | ______* | |
|---|---|---|
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/company no: | ______ |
Please send the proxy to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected].
* If the proxy is given on behalf of a company or other legal entity, relevant evidence of authority must be attached so as to evidence that the person signing the proxy form is properly authorized. The receiver of the proxy is free in his/her own discretion to use or reject the proxy in case relevant evidence of authority has not been received.
Appendix 4 Annual Report 2016
The nomination committee has in its work with remuneration collected information form comparable companies. The proposed fees are in the committee's opinion competitive but not excessive and reflects the responsibility, competence and workload.
| Office | Proposed remuneration |
|---|---|
| Chair of board of directors | NOK 400,000 per year |
| Member of board of directors | NOK 250,000 per year |
| Chair of the nomination committee | NOK 25,000 per year |
| Member of the nomination committee | NOK 15,000 per year |
The proposed remuneration will be from the annual general meeting in 2017 until the annual general meeting in 2018.
Oslo, 2 May 2017
________________ _________________ ________________ Leiv Askvig Nils Foldal Truls C. Tollefsen
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