AGM Information • May 7, 2014
AGM Information
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Notice is hereby served that the Annual General Meeting (the "AGM") of EAM Solar ASA (the "Company") will be held on the 28th of May 2014 at 15:00 CET at the Company's offices at Dronningen 10, Oslo.
The AGM will be opened by the chairman of the Board of Directors, Paal E. Johnsen, cfr. section 5-12 of the Norwegian Public Limited Liability Companies.
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D. This notice and the appendices thereto are available at the Company's web site, eamsolar.no
E. In accordance with section 6 of the Company's articles of association, the appendices to this notice, will not be sent by post to the shareholders. Shareholder may nonetheless demand to be sent the appendices by post free of charge. If a shareholder wishes to have the documents sent to him, such request can be addressed to the Company by email to [email protected].
EAM Solar ASA 7th of May 2014
Paal Espen Johnsen Chairman of the Board of Directors,
The Board of Directors proposes that the auditor's fees for 2013, as set out in note 6 to consolidated financial statements included in the annual report for 2013, are approved.
The Nomination Committee proposes to the AGM to adopt the following resolution:
For the period from the Annual General Meeting in 2013 until the Annual General Meeting in 2014 the Nomination Committee proposes an additional payment to certain members of the Board due to the heavy workload in the period. The proposal is to grant the following additional remuneration to the following members of the Board of Directors:
The Nomination Committee proposes to the AGM to adopt the following resolution:
For the period from the Annual General Meeting in 2014 until the Annual General Meeting in 2015 the Nomination Committee proposes payment of the following remuneration to the members of the Board of Directors:
The proposed remuneration does not apply to members of the Board of Directors appointed by the proposal of the Manager, cfr the Company's articles of association. This exception applies to Viktor Erik Jakobsen for the period.
The Nomination Committee proposes that the AGM adopts the following resolution:
For the period from the Annual General Meeting in 2014 until the Annual General Meeting in 2015 the Nomination Committee proposes payment of the following remuneration to the members of the Nomination Committee:
The Company's senior management consist solely of the Company CEO, Audun Wickstrand Iversen. Audun Wickstrand Iversen is the CEO as a function of the Management Agreement between the Company and the Manager. The CEO does not receive any direct remuneration from the Company, but is remunerated by the Manager. In his function as CEO Audun Wickstrand Iversen received an annual salary in 2013 of NOK 800,000.
Further details on the statement of the Board of Directors on remuneration for senior management is described in note 8 and 9 in the consolidated financial statements included in the annual report for 2013.
The Board of Directors proposes that the general meeting adopts the following resolution:
The general meeting endorses the statement of the board of directors regarding remuneration for senior management.
The Company is committed to distribute its entire annual surplus by way of dividend payments. The Board of Directors believes that to the extent possible such dividends should be distributed on a quarterly basis. Therefore, the Board of Directors proposes that it be granted an authorization to distribute dividends.
The Board of Directors proposes that the general meeting pass the following resolution:
The Board of Directors believes that it is in the Company's best interest that it has the flexibility to acquire own shares.
The Board of Directors proposes that the general meeting pass the following resolution:
| The undersigned will attend the general meeting of EAM Solar ASA on 28 May 2014. | |
|---|---|
| I/we own: | ___ shares |
| I/we am proxy for: | ___ shares (please attach proxy form(s)) |
| Signature: | ______ | |
|---|---|---|
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/reg. no.: | ______ |
Please send the attendance form to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected]. If the shareholder is a legal entity, please enclose documentation evidencing the representation by the signatory. Please make sure that the company receives the attendance form no later than 27 May 2014
As the owner of _______ shares in EAM Solar ASA I/we hereby appoint
The Chairman of the Board of Directors ________________________ (insert name)
as my/our proxy to represent and vote for my/our shares at the annual general meeting of EAM Solar ASA to be held on 28 May 2014.
If none of the alternatives above has been ticked the chairman of the board will be considered appointed as proxy. If the chairman of the board has been appointed as proxy, the chairman of the board can appoint another member of the board or the management to represent and vote for the shares covered by the proxy.
If the shareholder so desires and the chairman of the board has been appointed as proxy, the voting instructions below can be filled in and returned to the Company. The shares will then be voted in accordance with the instructions.
| Resolution | Vote for |
Vote against |
Abstain |
|---|---|---|---|
| Approval of notice of meeting and agenda | |||
| Approval of the annual accounts and directors' report of EAM Solar ASA and the EAM Solar Group for 2013, including allocation of the result of 2013 |
|||
| Approval of the remuneration of the Company's auditor | |||
| Approval of additional remuneration to certain members of the Board of Directors for the period 2013/2014 |
|||
| Determination of the remuneration of the members of the Board of Directors for the period 2014/2015 |
|||
| Determination of the remuneration of the members of the Nomination Committee for the period 2014/2015 |
|||
| Statement regarding remuneration for senior management | |||
| Proposal for an authorization to the Board of Directors to distribute dividends |
|||
| Proposal for an authorization to acquire own shares |
If voting instructions are given the following applies:
• If a shareholder has inserted another person than the chairman of the board as proxy, and wants to give such person instructions on voting, this is a matter between the shareholder and the proxy. In such a situation the company does not undertake any responsibility to verify that the proxy votes in accordance with the instructions.
| Signature: | ______* | |
|---|---|---|
| Name of shareholder: | ______ (block letters) | |
| Place/date: | ______ | |
| Date of birth/company no: | ______ |
Please send the proxy to: EAM Solar ASA, Dronningen 1, N-0287 Oslo, Norway, email: [email protected]
* If the proxy is given on behalf of a company or other legal entity, relevant evidence of authority must be attached so as to evidence that the person signing the proxy form is properly authorized. The receiver of the proxy is free in his/her own discretion to use or reject the proxy in case relevant evidence of authority has not been received.
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