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DYNAMIC METALS LIMITED Governance Information 2024

Sep 17, 2024

64809_rns_2024-09-17_548238f3-d0cc-4fdd-9c60-d3dfdd51eb5a.pdf

Governance Information

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Corporate Governance Statement Dynamic Metals Limited (ACN 659 154 480)

Corporate Governance Statement

Dynamic Metals Limited ( Company )

The Board of Directors of the Company ( Board ) are committed to achieving and maintaining high standards of performance and corporate governance.

The Company supports the 4[th] Edition of the ASX Corporate Governance Council’s Corporate Governance Principles and Recommendations ( Recommendations ).

The Company’s practices are largely consistent with the Recommendations. The Board considers that the implementation of a small number of Recommendations is not appropriate, for the reasons set out below in relation to the items concerned. The Board uses its best endeavours to ensure that exceptions to the Recommendations do not have a negative impact on the Company and the best interests of shareholders as a whole.

The directors of the Company ( Directors , being either Non-Executive Directors or the Managing Director) are responsible to the shareholders for the performance of the Company in both the short and the longer term and seek to balance sometimes competing objectives in the best interests of the Company as a whole. Their focus is to enhance the interests of shareholders and other key stakeholders and to ensure the Company is properly managed.

As required by the ASX Listing Rules, the Company’s main corporate governance policies and practices are summarised below, having regard to the Recommendations. Details of the Company’s corporate governance plan and related documents are available online at www.dynamicmetals.com.au

This corporate governance statement is current as at 18 September 2024 and has been approved by the Board.

ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Principle 1 - Lay solid foundations for management and oversight
Recommendation 1.1
A listed entity should have and disclose a board charter
setting out:
(a)
the respective roles and responsibilities of its board
and management; and
(b)
those matters expressly reserved to the board and
those delegated to management.
Yes The Board has adopted a formal charter that details the functions and
responsibilities of the Board and management (Board Charter).
As provided for in the Board Charter, the Board is responsible for all
matters relating to the running of the Company, and more specifically,
all matters relating to the policies, practices, management and
operations of the Company. In addition to decisions requiring approval
pursuant to the respective Committee Charters, the following decisions
must be approved by the Board:
(a)
Directors acquiring or selling shares of the Company
(b)
issuing shares of the Company;
(c)
acquiring, selling or otherwise disposing of property in excess
of the amount set out in the Company’s approval matrix;
(d)
founding, acquiring or selling subsidiaries of or any company
within the Company, participating in other companies, or
dissolving or selling the Company’s participation in other
companies (including project joint ventures);
(e)
acquiring or selling patent rights, rights in registered
trademarks, licences or other intellectual property rights of the
Company;
(f)
founding, dissolving or relocating branch offices or other
offices, plants and facilities;
(g)
starting new business activities, terminating existing business
activities or initiating major changes to the field of the
Company’s business activities;
(h)
approving and/or altering the annual business plan (including
financial planning) for the Company or any part of the
Company;

Hamilton Corporate Governance Statement Locke

1

ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
(i)
taking or granting loans which exceed the amount set out in the
Company’s approval matrix;
(j)
granting securities of any type;
(k)
granting loans to Company officers or employees and taking
over guarantees for the Company’s officers and employees;
(l)
entering into agreements for recurring, voluntary or additional
social benefits, superannuation agreements or agreements for
general wage and salary increases;
(m)
determining the total amount of bonuses and gratuities for
Company officers and employees;
(n)
determining the appointment, termination, prolongation of
employment or amendment to conditions of employment of
members of the Board; and
(o)
granting or revoking a power of attorney or limited authority to
sign and/or act on behalf of the Company.
The detail of some board functions are handled through Board
Committees as and when the size and scale of operations requires
such Committees. However, the Board as a whole is responsible for
determining the extent of the powers residing in each Committee and is
ultimately responsible for accepting, modifying or rejecting Committee
recommendations.
The Managing Director (as a delegate of the Board) is responsible for
the effective leadership and day-to-day operations and administration of
the Company.
The responsibilities of the Board as a whole, the Chair, individual
Directors and the functions delegated to Senior Management are set
out in more detail in Part A of the Company’s Board Charter, which is
available on the Corporate Governance page of the Company’s website
www.dynamicmetals.com.au
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Recommendation 1.2
A listed entity should:
(a)
undertake appropriate checks before appointing a
director or senior executive or putting someone
forward for election as a director; and
(b)
provide security holders with all material information in
its possession relevant to a decision on whether or not
to elect or re-elect a director.
Yes The Board considers nominations for appointment or election of
Directors that may arise from time to time, having regard to the skills
and experience required by the Company and procedures outlined in
the Company’s constitution and the_Corporations Act 2001_(Cth).
The Company undertakes appropriate checks before appointing a
person, or putting forward to shareholders a candidate for election, as a
Director. Candidates are assessed through interviews, meetings and
background and reference checks (which may be conducted both by
external consultants and by Directors) as appropriate.
The Company gives shareholders all material information in its
possession relevant to the decision whether or not to elect or re-elect a
Director, either in the notice of meeting and explanatory statement for
the relevant meeting of shareholders which addresses the election or
re-election of the Director, or by including in the notice a clear reference
to the location on the Company’s website, Annual Report or other
document lodged with ASX where the information can be found.
Recommendation 1.3
A listed entity should have a written agreement with each
director and senior executive setting out the terms of their
appointment.
Yes Under Part A clause 3.4 of the Board Charter, the Company must have
a written agreement with each Director and senior executive setting out
the terms of their appointment.
Each Non-Executive Director receives a letter formalising their
appointment and outlining the material terms of their appointment. The
Non-Executive Directors of the Company have not been appointed for a
fixed term. Each Non-Executive Director has signed a letter of
appointment.
The Managing Director has signed an employment agreement setting
out her duties, obligations and remuneration.
The Company Secretary has entered into a consultancy agreement
with the Company, setting out her role, responsibilities and
remuneration.
Recommendation 1.4 Yes As set out in Part A clause 5 of the Board Charter, the Company
Secretaryis accountable to the Board,through the Chair,on all
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
The company secretary of a listed entity should be
accountable directly to the board, through the chair, on all
matters to do with the proper functioning of the board.
governance matters and reports directly to the Chair as the
representative of the Board. The Company Secretary has primary
responsibility for ensuring that the Board processes and procedures run
efficiently and effectively. The Company Secretary is Nerida Schmidt
(appointed 1 March 2023) whose qualifications and experience are set
out in the Company’s Annual Report dated 18 September 2024.
Recommendation 1.5
A listed entity should:
(a)
have and disclose a diversity policy;
(b)
through its board or a committee of the board, set
measurable objectives for achieving gender diversity
in the composition of its board, senior executives and
workforce generally; and
(c)
disclose in relation to each reporting period:
(i)
the measurable objectives set for that period
to achieve gender diversity;
(ii)
the entity’s progress towards achieving those
objectives; and
(iii)
either:
(A)
the respective proportions of men and
women on the board, in senior
executive positions and across the
whole workforce (including how the
entity has defined “senior executive”
for these purposes); or
(B)
if the entity is a “relevant employer”
under the Workplace Gender Equality
Act, the entity’s most recent “Gender
Equality Indicators”, as defined in and
published under the Act.
Partially The Company has implemented a diversity policy which is available at
www.dynamicmetals.com.au
The Company’s diversity strategies include:
(a)
recruiting from a diverse pool of candidates for all positions,
including senior management and the Board;
(b)
reviewing succession plans to ensure an appropriate focus on
diversity;
(c)
identifying specific factors to take account of in recruitment and
selection processes to encourage diversity;
(d)
provide opportunities for employees on extended parental
leave to maintain their connection to the entity;
(e)
developing a culture which takes account of domestic
responsibilities of employees; and
(f)
any other strategies the Board develops from time to time.
Due to the size of the Board and small number of employees, the
Company has not set measurable objectives.
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Recommendation 1.6
A listed entity should:
(a)
have and disclose a process for periodically
evaluating the performance of the board, its
committees and individual directors; and
(b)
disclose for each reporting period whether a
performance evaluation has been undertaken in
accordance with that process during or in respect of
that period.
Yes The Charters of the Company’s Board and Remuneration and
Nomination Committee, which is currently a function of the Board,
outlines the processes used for evaluating the performance of, and the
development and improvement of, the Board, its committees, and its
individual Directors.
These reviews are carried out in accordance with the Company’s
Performance Evaluation Policy, which is available on the Company’s
website, www.dynamicmetals.com.au
The Board has assessed the current and future needs of the Company,
and has set expectations for itself, its committees and its Directors.
The Remuneration and Nomination Committee (as a function of the
Board) conducts the Board and Committee performance reviews
against these expectations. Based upon the reviews, individuals and
groups are provided with feedback on their performance and the results
provide a key input into the future expectations set by the Board.
Performance evaluations and reviews of the Board were conducted in
the period in accordance with those processes contained within the
policy.
Recommendation 1.7
A listed entity should:
(a)
have and disclose a process for evaluating the
performance of its senior executives at least once
every reporting period; and
(b)
disclose for each reporting period whether a
performance evaluation has been undertaken in
accordance with that process during or in respect of
that period.
Yes The Board reviews the performance of its senior executives on an
annual basis. A senior executive, for these purposes, means key
management personnel (as defined in the Corporations Act), other than
non-executive Directors.
The applicable processes for these evaluations can be found in the
Company’s Performance Evaluation Policy, which is available on the
Company’s website.
Performance evaluations of senior executives were conducted in the
period in accordance with those processes contained within the policy.
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Principle 2 – Structure the board to be effective and add value
Recommendation 2.1
The Board of a listed entity should:
(a)
have a nomination committee which:
(i)
has at least three members, a majority of
whom are independent directors; and
(ii)
is chaired by an independent director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a nomination committee, disclose
that fact and the processes it employs to address
board succession issues and to ensure that the board
has the appropriate balance of skills, knowledge,
experience, independence and diversity to enable it to
discharge its duties and responsibilities effectively.
Yes Due to the size of the Board, the Company does not have a separate
nomination committee. The roles and responsibilities of a nomination
committee are currently undertaken by the Board.
The duties of the full Board in its capacity as a nomination committee
are set out in the Company’s Remuneration and Nomination Committee
Charter.
When the Board meets as a remuneration and nomination committee it
carries out those functions which are delegated to it in the Company’s
Remuneration and Nomination Committee Charter. Items that are
usually required to be discussed by a Remuneration and Nomination
Committee are marked as separate agenda items at Board meetings
when required.
The Board has adopted a Remuneration and Nomination Committee
Charter which describes the role, composition, functions and
responsibilities of a Nomination Committee.
The Board as a whole reviews the size, structure and composition of
the Board including competencies and diversity, in addition to reviewing
Board succession plans and continuing development.
Recommendation 2.2
A listed entity should have and disclose a board skills matrix
setting out the mix of skills and diversity that the board
currently has or is looking to achieve in its membership.
Partially The Board is structured to facilitate the effective discharge of its duties
and to add value through its deliberations. It seeks to achieve a Board
composition with a balance of diverse attributes relevant to the
Company’s operations and markets, including skills sets, background,
gender, geography and industry experience. In addition to those
general skills expected for Board membership, the following skills have
also been identified as beingnecessarysuch as operational
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
management, exploration and geology, mining engineering, project
delivery, finance, corporate governance, equity capital markets, legal,
and commercial negotiations.
The Company has not disclosed a Board skill matrix.
Recommendation 2.3
A listed entity should disclose:
(a)
the names of the directors considered by the board to
be independent directors;
(b)
if a director has an interest, position or relationship of
the type described in Box 2.3 (Factors relevant to
assessing the independence of a director) but the
board is of the opinion that it does not compromise the
independence of the director, the nature of the
interest, position or relationship in question and an
explanation of why the board is of that opinion; and
(c)
the length of service of each director.
Yes As at 18 September 2024, the Board consisted of:
Name
Role
Independent?
Date appointed
Karen
Wellman
Managing
Director
No
24 May 2022
Justin
Mannolini
Non-
Executive
Chair
No
24 May 2022
Lindsay
Dudfield
Non-
Executive
Director
No
24 May 2022
Karen Wellman is not considered independent on the basis that she is
employed in an executive capacity as Managing Director and has
received performance-based remuneration (including performance
rights) from, or participated in an employee incentive scheme of, the
entity.
Lindsay Dudfield is not considered independent on the basis of his
shareholding in the Company and Jindalee Resources Limited, a
substantial Shareholder of the Company. He is also Executive Director
and former CEO of Jindalee Resources Limited.
Justin Mannolini is not considered independent on the basis that he is a
former Chairman of Jindalee Resources Limited, a substantial
Shareholder of the Company.
The Board assesses the independence of Directors annually, or more
frequently if circumstances require.
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
A copy of the definition of independence adopted by the Company is
annexed to the Board Charter at Annexure A, available on the
Company’s “Corporate Governance” page of the Company’s website at
www.dynamicmetals.com.au
Recommendation 2.4
A majority of the board of a listed entity should be independent
directors.
No The Board is comprised of three directors, none of whom are
independent.
Recommendation 2.5
The chair of the board of a listed entity should be an
independent director and, in particular, should not be the
same person as the CEO of the entity.
Partially Justin Mannolini, who has been appointed as Non-Executive Chair, is
not considered to be independent by virtue of his former position as
Chair of Jindalee Resources Limited, a substantial Shareholder of the
Company.
A copy of the definition of independence adopted by the Company is
annexed to the Company’s Board Charter at Annexure A, available on
the Company’s website atwww.dynamicmetals.com.au
The Chair and the CEO of the Company are not the same person.
Recommendation 2.6
A listed entity should have a program for inducting new
directors and for periodically reviewing whether there is a
need for existing directors to undertake professional
development to maintain the skills and knowledge needed to
perform their role as directors effectively.
Yes It is the policy of the Board to ensure that the Directors and Senior
Management of the Company are equipped with the knowledge and
information they need to discharge their responsibilities effectively and
that individual and collective performance is regularly and fairly
reviewed.
As referred to in Part D of the Board Charter, new directors go through
an induction process which includes meeting with key executives, tours
of the premises, an induction package and presentations. The
Company also expects all Directors, including the Managing Director, to
commit to at least 2 days of professional development each year and
allocates an annual budget to encourage Directors to participate in
training and development programs.
Principle 3 – Instil a culture of acting lawfully, ethically and responsibly
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Recommendation 3.1
A listed entity should articulate and disclose its values.
Yes The Board has approved a statement of values and charges the
Directors with the responsibility of inculcating those values across the
Company.
A copy of the Company’s statement of values is available on the
Company’s website,www.dynamicmetals.com.au
Recommendation 3.2
A listed entity should:
(a)
have and disclose a code of conduct for its directors,
senior executives and employees; and
(b)
ensure that the Board or a committee of the Board is
informed of any material breaches of that code.
Yes The Company seeks to encourage and develop a culture which
maintains and enhances its reputation as a valued corporate citizen of
the countries where it operates and an employer which personnel enjoy
working for.
The Company has established a Code of Conduct that sets out the
principles covering appropriate conduct in a variety of contexts and
outlines the minimum standards of behaviour expected from its
Directors and employees. The Code of Conduct sets out policies in
relation to various corporate and personal behaviour including safety,
discrimination, respecting the law, anti-corruption, interpersonal
conduct and conflict of interest.
While the Code of Conduct seeks to prescribe standards of behaviour
for all Company personnel to observe, it does not, and understandably
cannot, identify every ethical issue that an individual might face. The
Code of Conduct’s objective is to provide a framework for decisions and
actions in relation to ethical conduct in employment, to safeguard the
Company’s reputation and to make clear the consequences of
breaching the Code of Conduct.
A copy of the Company’s Code of Conduct is available on the
Company’s website,www.dynamicmetals.com.au
Recommendation 3.3
A listed entity should:
(a)
have and disclose a whistleblower policy; and
Yes The Board has adopted a whistleblower protection policy to ensure
concerns regarding unacceptable conduct including breaches of the
Company’s code of conduct can be raised on a confidential basis,
without fear of reprisal, dismissal or discriminatory treatment. The
purpose of thispolicyis topromote responsible whistle blowingabout
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
(b)
ensure that the Board or a committee of the Board is
informed of any material incidents reported under that
policy.
issues where the interests of others, including the public, or of the
organisation itself are at risk.
A copy of the Company’s whistleblower policy is available on the
Company’s website, www.dynamicmetals.com.au
Recommendation 3.4
A listed entity should:
(a)
have and disclose an anti-bribery and corruption
policy; and
(b)
ensure that the Board or a committee of the Board is
informed of any material breaches of that policy.
Yes The Board has a zero-tolerance approach to bribery and corruption and
is committed to acting professionally, fairly and with integrity in all
business dealings. The Board has adopted an anti-bribery and anti-
corruption policy for the purpose of setting out the responsibilities in
observing and upholding the Company’s position on bribery and
corruption provide information and guidance to those working for the
Company on how to recognise and deal with bribery and corruption
issues.
A copy of the Company’s anti-bribery and corruption policy is available
on the Company’s website, www.dynamicmetals.com.au
Principle 4 – Safeguard the integrity of corporate reports
Recommendation 4.1
The board of a listed entity should:
(a)
have an audit committee which:
(i)
has at least three members, all of whom are
non-executive directors and a majority of
whom are independent directors; and
(ii)
is chaired by an independent director, who is
not the chair of the board,
and disclose:
(iii)
the charter of the committee;
(iv)
the relevant qualifications and experience of
the members of the committee; and
(v)
in relation to each reporting period, the
number of times the committee met
Yes As a consequence of the size and composition of the Board
(comprising the Managing Director and Non-Executive Directors) the
Board does not have a stand-alone audit committee.
The Board as a whole has responsibilities typically assumed by an
audit committee, including but not limited to:
(a)
verifying and safeguarding the integrity of the Company’s
stakeholder reporting;
(b)
reviewing and approving the audited annual and reviewed half-
yearly financial reports;
(c)
reviewing the appointment of the external auditor, their
independence and performance, the audit fee, any questions of
their resignation or dismissal and assessing the scope and
adequacy of the external audit; and
(d)
a risk management function.
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have an audit committee, disclose that
fact and the processes it employs that independently
verify and safeguard the integrity of its corporate
reporting, including the processes for the appointment
and removal of the external auditor and the rotation of
the audit engagement partner.
That is, matters typically dealt with by an audit committee are dealt with
by the full Board.
Information on the Company’s procedures for the selection and
appointment of the external auditor and the rotation of external audit
partners is set out in the Policy on Selection, Appointment and Rotation
of External Auditors, which is available on the Company’s website,
www.dynamicmetals.com.au
Recommendation 4.2
The board of a listed entity should, before it approves the
entity’s financial statements for a financial period, receive from
its CEO and CFO a declaration that, in their opinion, the
financial records of the entity have been properly maintained
and that the financial statements comply with the appropriate
accounting standards and give a true and fair view of the
financial position and performance of the entity and that the
opinion has been formed on the basis of a sound system of
risk management and internal control which is operating
effectively.
Yes Under the Company’s Risk Management Policy, which is available on
the Company’s website, www.dynamicmetals.com.au, the Managing
Director and CFO (if there is one at the given time) provide a written
declaration of assurance that in their opinion, the financial records of
the Company for any financial period have been properly maintained,
comply with the appropriate accounting standards and give a true and
fair view of the financial position and performance of the Company and
has been formed on the basis of a sound system of risk management
and internal control which is operating effectively.
Recommendation 4.3
A listed entity should disclose its process to verify the integrity
of any periodic corporate report it releases to the market that
is not audited or reviewed by an external auditor.
Yes When preparing reports for release to the market including the quarterly
activity and cash flow reports, these reports shall be prepared and
reviewed by the Managing Director before being presented to the Board
for review and approval. Such reports shall not be released to market
without this review and approval process by executive management
and the Board.
Principle 5 – Make timely and balanced disclosure
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Recommendation 5.1
A listed entity should have and disclose a written policy for
complying with its continuous disclosure obligations under
ASX Listing Rule 3.1.
Yes The Company has established a Continuous Disclosure Policy which is
designed to guide compliance with ASX Listing Rule disclosure
requirements, and to ensure that all Directors, senior executives and
employees of the Company understand their responsibilities under the
policy. The Continuous Disclosure Policy is available on the
Company’s website,www.dynamicmetals.com.au
The Continuous Disclosure Policy:
(a)
raises awareness of the Company’s obligations under the
continuous disclosure regime;
(b)
establishes a process to ensure that information about the
Company which may be market sensitive and which may
require disclosure is brought to the attention of the Company
Secretary or Non-Executive Chair, being the person/s primarily
responsible for ensuring the Company complies with its
continuous disclosure obligations, in a timely manner and is
kept confidential; and
(c)
sets out the obligation of Directors, officers and employees of
the Company to ensure that the Company complies with its
continuous disclosure obligations.
The Board has designated the Company Secretary as the person
primarily responsible for ensuring that the Continuous Disclosure Policy
is implemented and that all relevant information is disclosed as
required.
In accordance with the Company’s Continuous Disclosure Policy, all
information provided to ASX for release to the market is also posted to
the Company’s website.
Recommendation 5.2
A listed entity should ensure that its Board receives copies of
all material market announcements promptly after they have
been made.
Yes The Board has appointed the Company Secretary as the person
responsible for communicating with ASX and overseeing and
coordinating the timely disclosure of information to ASX, subject to prior
review and approval of all announcements by the Directors. The
CompanySecretaryensures that the Board are aware of when any
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
announcement is due to go out and when the confirmation of release is
received by the ASX, the Company Secretary promptly forwards this to
the Board.
The Continuous Disclosure Policy of the Company is available on the
Company’s website, www.dynamicmetals.com.au
Recommendation 5.3
A listed entity that gives a new and substantive investor or
analyst presentation should release a copy of the presentation
materials on the ASX Market Announcements Platform ahead
of the presentation.
Yes The Board has appointed the Company Secretary as the person
responsible for communicating with ASX and overseeing and
coordinating the timely disclosure of information to ASX, subject to prior
review and approval of all announcements by the Directors. The
Company Secretary ensures any substantive presentations are
released to the ASX Market Announcements Platform ahead of the
presentation and in accordance with the Continuous Disclosure Policy
of the Company, a copy of which is available on the Company’s
website,www.dynamicmetals.com.au
Principle 6 – Respect the rights of security holders
Recommendation 6.1
A listed entity should provide information about itself and its
governance to investors via its website.
Yes The Board aims to ensure that the Company’s shareholders are
informed of all major developments affecting the Company’s state of
affairs.
The Company keeps investors informed through its website,
www.dynamicmetals.com.au which contains information on the
Company, the Board and the corporate governance policies and
procedures of the Company. Through its website, investors can access
copies of the Company’s annual, half-yearly and quarterly reports (for
at least three historical years), announcements to the ASX, notices of
meeting and presentations.
Recommendation 6.2
A listed entity should have an investor relations program that
facilitates effective two-way communications with investors.
Yes The Company has a Shareholder Communication Policy which is
available on the Company’s website,www.dynamicmetals.com.au.The
Shareholder Communication Policy encourages shareholder
participation and engagement with the Company. This Policy also
facilitates communication directlybetween shareholders and the
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Company, with any shareholder queries coordinated through the
Company Secretary.
Recommendation 6.3
A listed entity should disclose how it facilitates and
encourages participation at meetings of security holders.
Yes The Shareholder Communications Policy encourages shareholder
participation at shareholders’ meetings. Shareholders are provided
with all notices of meeting prior to meetings.
Shareholders are given ample opportunity to participate and to ask
questions of the Directors and management -- both during and after
meetings. Shareholders who are unable to attend the AGM or a
general meeting may submit questions and comments before the
meeting to the Company or to the auditor (in the case of the AGM).
Recommendation 6.4
A listed entity should ensure that all substantive resolutions at
a meeting of security holders are decided by a poll rather than
by a show of hands.
Yes The Company conducts a poll at meetings of security holders to decide
each resolution.
Recommendation 6.5
A listed entity should give security holders the option to
receive communications from, and send communications to,
the entity and its security registry electronically.
Yes The Company provides information through its website, enabling
security holders to email the Company and to receive Company
announcements by email. The share registry also provides (through its
website, links to which can be found on the Company’s website) the
ability to email the share registry and to receive documents by email
from the share registry.
Principle 7 – Recognise and manage risk
Recommendation 7.1
The board of a listed entity should:
(a)
have a committee or committees to oversee risk, each
of which:
(i)
has at least three members, a majority of
whom are independent directors; and
(ii)
is chaired by an independent director,
Yes As a consequence of the size and composition of the Company’s Board
(comprising the Managing Director and Non-Executive Directors) the
Board does not have a stand-alone risk committee.
The Board as a whole has responsibilities typically assumed by a risk
committee, including but not limited to:
(a)
ensuring that an appropriate risk-management framework is in
place and is operating properly; and
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a risk committee or committees that
satisfy paragraph (a) above, disclose that fact and the
processes it employs for overseeing the entity’s risk
management framework.
(b)
reviewing and monitoring legal and policy compliance systems
and issues.
That is, matters typically dealt with by a risk committee are dealt with by
the full Board.
Recommendation 7.2
The board or a committee of the board should:
(a)
review the entity’s risk management framework at
least annually to satisfy itself that it continues to be
sound and that the entity is operating with due regard
to the risk appetite set by the board; and
(b)
disclose, in relation to each reporting period, whether
such a review has taken place.
Yes The Company is committed to the identification, monitoring and
management of risks associated with its business activities and has
established policies in relation to the implementation of practical and
effective control systems. The Company has established a Risk
Management Policy, which is available on the Company’s website,
www.dynamicmetals.com.au.
Under the Company’s Risk Management Policy, the Board reviews all
major strategies and purchases for their impact on the risks facing the
Company and makes appropriate recommendations. The Company
also undertakes an annual review of operations to update its risk
profile, which normally occurs in conjunction with the strategic planning
process. The Board also undertakes a review annually of the risk areas
identified in the Risk Management Policy.
Risk evaluations have been undertaken in respect of the reporting
period in accordance with those processes contained within the policy.
Recommendation 7.3
A listed entity should disclose:
Yes The Company will not have an internal audit function until the
Company’s operations are of a sufficient number and magnitude to be
of benefit to the Company. In the meantime,senior management with
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
(a)
if it has an internal audit function, how the function is
structured and what role it performs; or
(b)
if it does not have an internal audit function, that fact
and the processes it employs for evaluating and
continually improving the effectiveness of its
governance, risk management and internal control
processes.
the involvement and oversight of the full Board will carry out the duties
that would be ordinarily assigned to that function.
With the assistance of the Audit and Risk Committee, the Board
performs all key elements of an internal audit function, including:
(a)
evaluating, seeking and obtaining reasonable assurance that
risk management, control and governance systems are
functioning as intended and will enable the Company’s
objectives and goals to be met;
(b)
evaluating information security and associated risk exposures;
(c)
evaluating regulatory compliance programs with consultation
from internal and external legal counsel;
(d)
evaluating the Company’s preparedness in case of business
interruption; and
(e)
providing oversight of the Company’s anti-fraud programs.
Recommendation 7.4
A listed entity should disclose whether it has any material
exposure to environmental or social risks and, if it does, how it
manages or intends to manage those risks.
Yes The Company identifies and manages material exposure to
environmental and social risks in a manner consistent with its Risk
Management Policy, which is available on the Company’s website,
www.dynamicmetals.com.au.The Company has, and continues to,
undertake various organisation wide risk reviews to identify potential
business risks. The effectiveness of the controls in place to address
each risk is reviewed on a regular basis and, where the residual risk is
considered outside of acceptable limits, further controls and risk
mitigation measures are developed and implemented.
Environmental: The Company is subject to, and responsible for,
ensuring compliance with various regulations, licenses, approvals and
standards so that its activities do not cause unauthorised environmental
harm. Through its ongoing management of environmental activities,
the Company expects to operate in an environmentally sustainable and
responsible manner.
Social: The Company recognises that a failure to manage stakeholder
expectations maylead to disruption to the Company’s operations. The
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
Company is involved in and supportive of community groups,
organisations and charities in the region in which it operates.
Principle 8 – Remunerate fairly and responsibly
Recommendation 8.1
The board of a listed entity should:
(a)
have a remuneration committee which:
(i)
has at least three members, a majority of
whom are independent directors; and
(ii)
is chaired by an independent director,
and disclose:
(iii)
the charter of the committee;
(iv)
the members of the committee; and
(v)
as at the end of each reporting period, the
number of times the committee met
throughout the period and the individual
attendances of the members at those
meetings; or
(b)
if it does not have a remuneration committee, disclose
that fact and the processes it employs for setting the
level and composition of remuneration for directors
and senior executives and ensuring that such
remuneration is appropriate and not excessive.
Yes As a consequence of the size and composition of the Board
(comprising the Managing Director and Non-Executive Directors) the
Board does not have a standalone remuneration committee.
The Board as a whole has responsibilities typically assumed by a
remuneration committee, including but not limited to:
(a)
reviewing the remuneration (including short- and long-term
incentive schemes and equity-based remuneration, where
applicable) and performance of Directors;
(b)
setting policies for senior executive remuneration, setting the
terms and conditions of employment for senior executives,
undertaking reviews of senior executive performance, including
setting goals and reviewing progress in achieving those goals;
and
(c)
reviewing the Company’s senior executive and employee
incentive schemes (including equity-based remuneration)
(where applicable) and making recommendations to the Non-
Executive Chair on any proposed changes.
That is, matters typically dealt with by a remuneration committee are
dealt with by the full Board. The Company has adopted a
Remuneration and Nomination Committee Charter available on the
Company’s website, www.dynamicmetals.com.au.
Recommendation 8.2
A listed entity should separately disclose its policies and
practices regarding the remuneration of non-executive
directors and the remuneration of Executive Directors and
other senior executives.
Yes The Corporate Governance Plan and Board Charter sets out the
policies and practices of the remuneration of Non-Executive Directors,
Executive Directors and other senior executives.
Non-Executive Directors are paid a fixed annual fee for their service to
the Company, but are also able to participate in the Company’s
ASX Corporate Governance Principle/Recommendation Comply Particulars of Compliance and If Not Why Not
incentive schemes at the invitation of, and complete discretion of, and
the Board.
All Executive Directors of the Company typically receive remuneration
comprising a base salary component and other fixed benefits based on
the terms of their respective employment agreements with the
Company and potentially the ability to participate in the Company’s long
term incentive plans.
Details of the remuneration of the Directors and other executives are
set out in the Company’s Annual Report dated 18 September 2024.
Recommendation 8.3
A listed entity which has an equity-based remuneration
scheme should:
(a)
have a policy on whether participants are permitted to
enter into transactions (whether through the use of
derivatives or otherwise) which limit the economic risk
of participating in the scheme; and
(b)
disclose that policy or a summary of it.
Yes The Company prohibits the use of Derivatives in relation to unvested
equity instruments, including performance share rights, and vested
Company Securities that are subject to disposal restrictions (such as a
‘Holding Lock’).
This is in line with the requirements of the_Corporations Amendment_
(Improving Accountability on Director and Executive Remuneration) Act
2011(Cth), and is intended to prevent transactions which could have
the effect of distorting the proper functioning of performance hurdles or
reducing the intended alignment between management’s and
shareholders’ interests.
For the purposes of this policy, hedging includes the entry into any
derivative transaction within the meaning given in section 761D of the
Corporations Act (such as options, forward contracts, swaps, futures,
warrants, caps and collars) and any other transaction in financial
products which operate to limit (in any way) the economic risk
associated with holding the relevant securities.
The Trading Policy is available on the Company’s website
www.dynamicmetals.com.au