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Dynamic Holdings Limited — AGM Information 2005
Oct 31, 2005
48885_rns_2005-10-31_c593587e-f0f1-4334-8924-72428c78315c.pdf
AGM Information
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THIS CIRCULAR IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION
The Stock Exchange of Hong Kong Limited takes no responsibility for the contents of this circular, makes no representation as to its accuracy or completeness and expressly disclaims any liability whatsoever for any loss howsoever arising from or in reliance upon the whole or any part of the contents of this circular.
If you are in doubt as to any aspect of this circular or as to the action to be taken, you should consult your stockbroker or other registered dealer in securities, bank manager, solicitor, professional accountant or other professional adviser.
If you have sold or transferred all your shares in Dynamic Holdings Limited (the ‘‘Company’’), you should at once hand this circular and the accompanying form of proxy to the purchaser or transferee or the bank, stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
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DYNAMIC HOLDINGS LIMITED
(Incorporated in Bermuda with limited liability)
(Stock Code: 029)
PROPOSALS FOR
GENERAL MANDATES TO REPURCHASE AND ISSUE SHARES RE-ELECTION OF DIRECTORS AMENDMENTS TO EXISTING BYE-LAWS
AND
NOTICE OF ANNUAL GENERAL MEETING
A notice convening the Annual General Meeting of the Company to be held at Unicorn Room, Basement 2, The Charterhouse, 209–219 Wanchai Road, Wanchai, Hong Kong on Thursday, 29th December, 2005 at 11: 00 a.m. is set out on pages 10 to 18 of this circular. Whether or not you are able to attend the meeting, you are requested to complete the accompanying form of proxy in accordance with the instructions printed thereon and return it to the principal place of business of the Company at 17th Floor, Eton Tower, 8 Hysan Avenue, Causeway Bay, Hong Kong as soon as possible and in any event not less than 48 hours before the time appointed for the holding of the meeting or any adjourned meeting. Completion and return of the form of proxy will not preclude you from subsequently attending and voting in person at the meeting if you so wish.
31st October, 2005
CONTENTS
| Page | ||
|---|---|---|
| Definitions | . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 1 |
| Letter from | the Board . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 2 |
| Appendix I | — Explanatory Statement of Repurchase Mandate . . . . . . . . . . . . . . . . . . . . . |
5 |
| Appendix II | — Details of Directors to be Re-elected . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 7 |
| Appendix III — Amendments to the Existing Bye-Laws . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . |
9 | |
| Notice of Annual General Meeting . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . | 10 |
— i —
DEFINITIONS
In this circular, unless the context otherwise requires, the following expressions have the following meanings:
-
‘‘Annual General the annual general meeting of the Company to be held at Unicorn Meeting’’ Room, Basement 2, The Charterhouse, 209–219 Wanchai Road, Wanchai, Hong Kong on Thursday, 29th December, 2005 at 11: 00 a.m.
-
‘‘Board’’ the board of Directors ‘‘Bye-Laws’’ the Bye-Laws of the Company ‘‘Codes’’ the Hong Kong Codes on Takeovers and Mergers ‘‘Companies Act’’ the Companies Act 1981 of Bermuda (as amended) ‘‘Company’’ Dynamic Holdings Limited, an exempted company incorporated in Bermuda with limited liability, the securities of which are listed on the Stock Exchange
-
‘‘Director(s)’’ director(s) of the Company ‘‘Latest Practicable Date’’ 28th October, 2005, being the latest practicable date prior to the printing of this circular for ascertaining certain information referred to in this circular
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‘‘Listing Rules’’ the Rules Governing the Listing of Securities on the Stock Exchange ‘‘SFO’’ Securities and Futures Ordinance (Chapter 571 of the Laws of Hong Kong)
-
‘‘Share(s)’’ share(s) of HK$1.00 each in the share capital of the Company ‘‘Shareholders’’ holders of Shares ‘‘Stock Exchange’’ The Stock Exchange of Hong Kong Limited
— 1 —
LETTER FROM THE BOARD
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DYNAMIC HOLDINGS LIMITED
(Incorporated in Bermuda with limited liability)
(Stock Code: 029)
Executive Directors:
-
Mr. CHUA Domingo (Chairman)
-
Mr. PANG Kit Man, John (Chief Executive Officer)
-
Mr. TANENGLIAN Mariano Chua
-
Mr. TAN Lucio Jr. Khao
Registered Office: Canon’s Court 22 Victoria Street Hamilton HM 12 Bermuda
- Mr. CHEUNG Chi Ming
Independent Non-executive Directors:
-
Mr. CHONG Kim Chan, Kenneth
-
Mr. SY Robin
-
Mr. MAK Kwai Wing, Alexander
Principal Place of Business: 17th Floor Eton Tower 8 Hysan Avenue Causeway Bay Hong Kong
31st October, 2005
To the Shareholders
Dear Sir or Madam,
PROPOSALS FOR
GENERAL MANDATES TO REPURCHASE AND ISSUE SHARES RE-ELECTION OF DIRECTORS AMENDMENTS TO EXISTING BYE-LAWS
AND
NOTICE OF ANNUAL GENERAL MEETING
1. INTRODUCTION
The purpose of this circular is to provide you with information relating to the ordinary resolutions and special resolution to be proposed at the forthcoming Annual General Meeting relating to (a) the granting of general mandates to the Directors to repurchase and issue Shares; (b) the re-election of Directors; and (c) the proposed amendments to the existing Bye-Laws.
2. GENERAL MANDATES TO REPURCHASE AND ISSUE SHARES
At the Annual General Meeting, ordinary resolutions will be proposed at the Annual General Meeting to renew the general mandates previously granted to the Directors to (a) repurchase Shares on the Stock Exchange of up to 10% of the issued share capital of the Company at the date of passing of the resolutions and (b) allot, issue and otherwise deal with Shares up to a limit of 20% of the issued share capital as at the date of passing of the resolutions plus the number of any Shares repurchased by the Company since the granting of the general mandate (up to a maximum number equivalent to 10% of the issued share capital as at the date of passing the resolution and authorised by a separate ordinary resolution as required by the Listing Rules).
— 2 —
LETTER FROM THE BOARD
An explanatory statement required by the Listing Rules to be sent to the Shareholders in connection with the proposed general mandate to repurchase Shares is set out in Appendix I to this circular. The explanatory statement contains all information reasonably necessary to enable the Shareholders to make an informed decision on whether to vote for or against the relevant resolution at the Annual General Meeting.
3. PROPOSED RE-ELECTION OF DIRECTORS
In accordance with the Bye-Law 99 of the Bye-Laws, the Directors who will retire by rotation at the Annual General Meeting are Mr. CHEUNG Chi Ming, Mr. CHONG Kim Chan, Kenneth and Mr. SY Robin, and they, being eligible, will offer themselves for re-election at the Annual General Meeting. Details of such Directors are set out in Appendix II to this circular.
4. AMENDMENTS TO THE EXISTING BYE-LAWS
In addition, your attention is drawn to the special resolution to be proposed at the Annual General Meeting to approve certain amendments to the existing Bye-Laws.
The Stock Exchange has announced certain amendments to the Listing Rules which, subject to certain transitional arrangements, came into effect on 1st January, 2005.
In order to comply with the aforesaid new requirements and to bring the Bye-Laws up-to-date with the Listing Rules and in line with the current practice of corporate governance in Hong Kong, it is also proposed at the Annual General Meeting to amend the existing Bye-Laws by special resolution.
Summary explanation of the proposed amendments to the existing Bye-Laws are set out in Appendix III to this circular.
5. ANNUAL GENERAL MEETING
The notice convening the Annual General Meeting is set out on pages 10 to 18 of this circular.
A form of proxy for use at the Annual General Meeting is enclosed. Whether or not you are able to attend the Annual General Meeting, you are requested to complete the form of proxy in accordance with the instructions printed thereon and return it to the principal place of business of the Company at 17th Floor, Eton Tower, 8 Hysan Avenue, Causeway Bay, Hong Kong no later than 48 hours before the time appointed for holding the Annual General Meeting. Completion and return of the form of proxy will not preclude you from attending and voting at the Annual General Meeting if you so wish.
6. RIGHT TO DEMAND A POLL
Pursuant to Bye-Law 70 of the Bye-Laws, at any general meeting a resolution put to the vote of the meeting shall be decided on a show of hands unless a poll is (before or on the declaration of the result of the show of hands or on the withdrawal of any other demand for a poll) demanded:
- (i) by the chairman of the meeting; or
— 3 —
LETTER FROM THE BOARD
-
(ii) by at least three members present in person or where a corporate representative is allowed, by a duly authorised corporate representative or by proxy for the time being entitled to vote at the meeting; or
-
(iii) by any member or members present in person or where a corporate representative is allowed, by a duly authorised corporate representative or by proxy and representing not less than one-tenth of the total voting rights of all the members having the right to vote at the meeting; or
-
(iv) by a member or members present in person or where a corporate representative is allowed, by a duly authorised corporate representative or by proxy and holding Shares in the Company conferring a right to vote at the meeting being Shares on which an aggregate sum has been paid up equal to not less than one-tenth of the total sum paid up on all the Shares conferring the right.
7. RECOMMENDATION
The Directors believe that the proposed general mandates to repurchase and issue Shares and the proposed amendments to the existing Bye-Laws are in the interests of the Company and its Shareholders. Accordingly, the Directors recommend you to vote in favour of the resolutions to be proposed at the Annual General Meeting.
Yours faithfully, By Order of the Board Dynamic Holdings Limited CHUA Domingo Chairman
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EXPLANATORY STATEMENT OF REPURCHASE MANDATE
APPENDIX I
GENERAL MANDATE TO REPURCHASE SHARES
At the Annual General Meeting, an ordinary resolution will be proposed to renew a general mandate previously granted to the Directors to repurchase Shares on the Stock Exchange of up to 10% of the issued share capital of the Company as at the date of passing of the resolution.
As at the Latest Practicable Date, the number of Shares in issue was 219,103,681. On the basis of such figure, assuming that no Shares will be issued or repurchased thereafter and prior to the Annual General Meeting, the Directors would be authorised to repurchase Shares up to a limit of 21,910,368 Shares.
DIRECTORS, THEIR ASSOCIATES AND CONNECTED PERSONS
None of the Directors nor, to the best of the knowledge and belief of the Directors having made all reasonable enquiries, any of their associates has any present intention, in the event that the proposed general mandate to repurchase Shares is approved by Shareholders, to sell Shares to the Company.
No connected person (as defined in the Listing Rules) of the Company has notified the Company that he/she has any present intention to sell Shares to the Company nor has he/she undertaken not to sell any of the Shares held by him/her to the Company in the event that the Company is authorised to make purchases of its own Shares.
UNDERTAKING OF THE DIRECTORS
The Directors have undertaken to the Stock Exchange to exercise the power of the Company to make purchases pursuant to the proposed general mandate to repurchase Shares in accordance with the Listing Rules, all applicable laws of Bermuda and the Memorandum of Association and ByeLaws of the Company.
EFFECT OF TAKEOVERS CODES
As at the Latest Practicable Date, to the best of the knowledge and belief of the Directors, Mr. CHUA Domingo, the Chairman of the Company and his associates together held 93,321,279 Shares (approximately 42.59%) and Plus Holdings Limited through its wholly-owned subsidiary held 13,152,000 Shares (approximately 6%) of the issued share capital of the Company, were the substantial shareholders holding more than 5% of the issued share capital of the Company. Mr. CHUA Domingo and his associates were not parties acting in concert with Plus Holdings Limited.
In the event that the Directors should exercise in full the power to repurchase Shares which is proposed to be granted pursuant to the resolution and if there is no other change in issued share capital of the Company, the shareholdings of Mr. CHUA Domingo (together with his associates) in the Company would be increased to approximately 47.32%, which would give rise to an obligation to make a mandatory offer under Rule 26 of the Codes. The Directors have no present intention to exercise the power to repurchase Shares to such extent as it would trigger the same. And the shareholdings of Plus Holdings Limited (through its wholly-owned subsidiary) in the Company would be increased to approximately 6.67%, which would not trigger the same. The exercise in full of the power to repurchase Shares by the Directors also would not reduce the public shareholding in the Company to below 25% of the issued share capital of the Company.
LISTING RULES FOR REPURCHASES OF SHARES
The Listing Rules permit companies whose primary listings are on the Stock Exchange to repurchase their shares on the Stock Exchange subject to certain restrictions.
— 5 —
APPENDIX I EXPLANATORY STATEMENT OF REPURCHASE MANDATE
Repurchases must be funded out of funds legally available for the purpose in accordance with the laws of Bermuda, the Memorandum of Association and the Bye-Laws of the Company. It is envisaged that the Company will derive the funds for repurchase of its Shares in accordance therewith.
FUNDING FOR REPURCHASES
The Company is empowered by its Memorandum of Association and Bye-Laws to repurchase its own Shares. Bermuda law provides that any amount repaid in connection with a repurchase of Share(s) may only be paid out of either the capital paid up on the relevant Shares, or the profits that would otherwise be available for distribution by way of dividend or the proceeds of a new issue of Shares made for such purpose. The amount of premium payable on the repurchases, if any, may only be paid out of either the profits that would otherwise be available for distribution by way of dividend or out of the share premium or contributed surplus accounts of the Company.
REASON FOR REPURCHASES
The Directors have no present intention to make any repurchase of the Company’s own Shares but consider that the mandate will provide the Company the flexibility to make such repurchases when appropriate and beneficial to the Company and its Shareholders. Such repurchases may enhance the net asset value of the Company and/or earnings per share. Based on the financial position of the Company as at 30th June, 2005 (being the date of its latest published audited accounts), the Directors do not expect any material adverse impact on the working capital and on the gearing position of the Company in the event that the proposed repurchases were to be carried out in full during the proposed repurchase period. No repurchases would be made in the circumstances that would have a material adverse impact on the working capital or gearing ratio of the Company.
GENERAL
During each of the six months preceding the date of this circular, the Company has not repurchased any of its Shares. During each of the previous twelve months from 1st October, 2004 to the Latest Practicable Date, the highest and lowest traded prices for Shares on the Stock Exchange were as follows:
| SHARES | ||
|---|---|---|
| Month | Highest | Lowest |
| HK$ | HK$ | |
| 2004 | ||
| October | 1.0500 | 0.9000 |
| November | 1.1500 | 0.9400 |
| December | 1.1500 | 0.9400 |
| 2005 | ||
| January | 1.4700 | 1.1000 |
| February | 1.5800 | 1.3400 |
| March | 1.5700 | 1.3800 |
| April | 1.4500 | 1.2500 |
| May | 1.3000 | 1.1500 |
| June | 1.2800 | 1.1800 |
| July | 1.3200 | 1.1800 |
| August | 1.2900 | 1.1500 |
| September | 1.2500 | 1.1600 |
| October up to the Latest Practicable Date | 1.5400 | 1.2100 |
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DETAILS OF DIRECTORS TO BE RE-ELECTED
APPENDIX II
In accordance with the Bye-Laws, the following Directors, Mr. CHEUNG Chi Ming, Mr. CHONG Kim Chan, Kenneth and Mr. SY Robin shall retire from office by rotation and they, being eligible, will offer themselves for re-election.
CHEUNG CHI MING
Aged 61, is an Executive Director of the Company as appointed in 1999. Mr. CHEUNG was not appointed for a specific term but is subject to retirement by rotation and re-election at the Company’s annual general meeting.
Mr. CHEUNG is an Executive Director of Kenmore Pty., Ltd., one of the largest group of manufacturing, property and service companies in Papua New Guinea since 1976. He is also senior executives of the group of Eton Properties (Holdings) Limited and group of brewery companies in Mainland China. He is brother-in-law of Mr. CHUA Domingo, the Chairman of the Company, and Mr. TANENGLIAN Mariano Chua, Director of the Company, and uncle of Mr. TAN Lucio Jr. Khao, Director of the Company.
At present and in the past three years, Mr. CHEUNG does/did not hold any directorships in any listed companies other than the Company.
Save as disclosed above and the directorships held in the Company and its subsidiaries, namely, Beijing Longfast Property Development Co., Ltd., Broad Capital Investment Limited and Harvic Investment Limited, Mr. CHEUNG does not hold any positions in the Company or its subsidiaries, nor have any relationship with any directors, senior management, substantial shareholders or controlling shareholders of the Company. As at the Latest Practicable Date, Mr. CHEUNG does not have any interests in the shares of the Company within the meaning of Part XV of the Securities and Futures Ordinance.
There is no service contract entered into between Mr. CHEUNG and the Company. And he will be entitled to receive a director’s fee or emolument as determined by the Board from time to time and subject to approval by the Company’s Shareholders in general meeting. For the year ended 30th June, 2005, no director’s fee or emolument was paid to Mr. CHEUNG. And further announcement will be made by the Company when such fee or emolument is determined and approved by Shareholders in general meeting.
CHONG KIM CHAN, KENNETH
Aged 54, is an Independent Non-executive Director of the Company as appointed in 1994 and Chairman of Audit Committee of the Company. He is also a member of Remuneration Committee of the Company. Mr. CHONG is currently appointed for a term of two years from 1st January, 2005 but is subject to retirement by rotation and re-election at the Company’s annual general meeting.
Mr. CHONG is a veteran in the jewellery business in which he has over 33 years of working experience. He is managing a number of companies engaged in jewellery manufacturing, wholesaling and exports activities in Hong Kong, Singapore and Japan.
At present and in the past three years, Mr. CHONG does/did not hold any directorships in any listed companies other than the Company.
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DETAILS OF DIRECTORS TO BE RE-ELECTED
APPENDIX II
Save as disclosed above, Mr. CHONG does not hold any positions in the Company or its subsidiaries, nor have any relationships with any directors, senior management, substantial shareholders or controlling shareholders of the Company. As at the Latest Practicable Date, Mr. CHONG does not have any interests in the shares of the Company within the meaning of Part XV of the Securities and Futures Ordinance.
There is no service contract entered into between Mr. CHONG and the Company. And he will be entitled to receive a director’s fee or emolument on the basis of HK$20,000 per sitting of either meeting of the Board or general meeting of the Shareholders as determined by the Board according to the Company’s directors’ emolument practices and subject to approval by the Company’s Shareholders in general meeting.
SY ROBIN
Aged 70, is an Independent Non-executive Director of the Company as appointed in 1994 and members of Audit Committee and Remuneration Committee of the Company. Mr. SY is currently appointed for a term of two years from 1st September, 2004 but is subject to retirement by rotation and re-election at the Company’s annual general meeting.
Mr. SY is the president of Asia Shipping Corporation, a shipowner engaged in shipping business in the Philippines. He is also a lawyer and holds senior executive positions in some companies engaged in shipbuilding and repairing business as well as heavy construction equipment trading field in the Philippines.
At present and in the past three years, Mr. SY does/did not hold any directorships in any listed companies other than the Company.
Save as disclosed above, Mr. SY does not hold any positions in the Company or its subsidiaries, nor have any relationships with any directors, senior management, substantial shareholders or controlling shareholders of the Company. As at the Latest Practicable Date, Mr. SY does not have any interests in the shares of the Company within the meaning of Part XV of the Securities and Futures Ordinance.
There is no service contract entered into between Mr. SY and the Company. And he will be entitled to receive a director’s fee or emolument on the basis of HK$20,000 per sitting of either meeting of the Board or general meeting of the Shareholders as determined by the Board according to the Company’s directors’ emolument practices and subject to approval by the Company’s Shareholders in general meeting.
Save for the foregoing, the Directors are not aware of any other matter that need to be brought to the attention of the Shareholders regarding the re-elections of the above Directors of the Company.
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AMENDMENTS TO THE EXISTING BYE-LAWS
APPENDIX III
This appendix sets out the summary explanation of the proposed amendments to the existing Bye-Laws. The Directors recommend certain amendments to be made to the Bye-Laws principally in order to comply with the Code on Corporate Governance Practices contained in Appendix 14 to the Listing Rules (‘‘Code’’) which came into effect on 1st January, 2005 and the Listing Rules. A special resolution to approve the amendments to the Bye-laws will be proposed at the Annual General Meeting. Please refer to the special resolution set out in the notice of the Annual General Meeting in this circular for details of the proposed amendments to the Bye-Laws.
Bye-Laws 99(A), 182(F) To provide that every Director shall be subject to retirement by rotation at least once every three years in accordance with the Code.
-
Bye-Laws 1, 162 To permit the Company to distribute summarised financial statements in place of full financial statements.
-
Bye-Laws 1, 44, 167, 169, To send or otherwise make available corporate communication by 172 electronic means and in either English or Chinese or in both languages as provided under the Listing Rules.
-
Bye-Laws 6, 11, 36, 59 To expressly make reference to the requirements and/or provisions under the Listing Rules, the Bye-laws, shareholders’ resolutions and/or the Company Act.
-
Bye-Laws 76, 87 To clarify the vote of members (that at any general meeting on a show of hands every member who is present in proxy shall also have one vote; and that the right of an authorized representative of a clearing house (or its nominee(s)) to exercise the powers on behalf of the clearing house (or its nominees(s)) at any meeting of the Company or any class of members of the Company in respect of the number and class of shares specified in the relevant authorization shall also include the right to vote individually on a show of hands).
-
Bye-Laws 98(I) to (K) To clarify that references to Directors’ interests include interests of Directors and/or their associate(s).
-
Bye-Law 165 To change the period for giving a notice of an intention to nominate a person other than the retiring auditor for appointment to the office of auditor at an annual general meeting from not less than fourteen days to not less than twenty-one days.
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NOTICE OF ANNUAL GENERAL MEETING
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DYNAMIC HOLDINGS LIMITED
(Incorporated in Bermuda with limited liability)
(Stock Code: 029)
NOTICE IS HEREBY GIVEN that the Annual General Meeting of DYNAMIC HOLDINGS LIMITED (the ‘‘Company’’) will be held at Unicorn Room, Basement 2, The Charterhouse, 209–219 Wanchai Road, Wanchai, Hong Kong on Thursday, 29th December, 2005 at 11: 00 a.m. for the purpose of transacting the following business:
As ordinary business:
-
To receive and consider the audited financial statements and the reports of the Directors and Auditors for the year ended 30th June, 2005.
-
To declare a final dividend for the year ended 30th June, 2005.
-
To re-elect retiring Directors and fix their remuneration.
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To re-appoint Auditors and authorise the Directors to fix their remuneration.
And as special business, to consider and, if thought fit, to pass with or without modification the following resolutions of which resolutions numbers 5 to 7 will be proposed as ordinary resolutions and resolution number 8 will be proposed as a special resolution:
ORDINARY RESOLUTIONS
-
‘‘THAT:
-
a. subject to paragraph (b) below, the exercise by the Directors of the Company during the Relevant Period (as hereinafter defined) of all the powers of the Company to purchase its own securities, subject to and in accordance with all applicable laws and the requirements of the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited (the ‘‘Stock Exchange’’) as amended from time to time, be and is hereby generally and unconditionally approved;
-
b. the aggregate nominal amount of shares which the Company is authorised to purchase pursuant to paragraph (a) above during the Relevant Period shall not exceed 10 percent of the aggregate nominal amount of the issued share capital of the Company at the date of passing this resolution, and the said approval shall be limited accordingly; and
-
c. for the purpose of this resolution, ‘Relevant Period’ means the period from the passing of this resolution until whichever is the earlier of:
- (i) the conclusion of the next annual general meeting of the Company;
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NOTICE OF ANNUAL GENERAL MEETING
- (ii) the expiration of the period within which the next annual general meeting of the Company is required by any applicable law or the Company’s Bye-Laws to be held; and
- (iii) the revocation or variation of the authority given under this resolution by an ordinary resolution of the members of the Company in general meeting.’’
-
‘‘THAT:
-
a. subject to paragraph (c) below, the exercise by the Directors of the Company during the Relevant Period (as hereinafter defined) of all the powers of the Company to allot, issue or grant shares of the Company or securities convertible into such shares, options, warrants or similar rights to subscribe for any shares of the Company or such convertible securities, and to make or grant offers, agreements or options which would or might require the exercise of such powers, subject to and in accordance with all applicable laws, be and is hereby generally and unconditionally approved;
-
b. the approval in paragraph (a) above shall authorise the Directors of the Company during the Relevant Period to make or grant offers, agreements or options which would or might require the exercise of such powers after the end of the Relevant Period;
-
c. the aggregate nominal amount of share capital allotted or agreed conditionally or unconditionally to be allotted (whether pursuant to an option or otherwise) by the Directors of the Company pursuant to the approval given in paragraph (a) above, otherwise than pursuant to the exercise of any options granted under any share option scheme adopted by the Company or any offer of any class of securities of the Company made pro rata (apart from fractional entitlements) by the Company to holders of such class of securities (excluding any holder who is resident in a place where such offer is not permitted under the law of that place) or any scrip dividend or similar arrangement providing for the allotment of shares in lieu of the whole or part of a dividend on shares of the Company in accordance with the Bye-Laws of the Company, shall not exceed 20 percent of the aggregate nominal amount of the issued share capital of the Company at the date of passing this resolution, plus (if the Directors of the Company are so authorised by a separate ordinary resolution of the shareholders of the Company) the nominal amount of share capital of the Company repurchased by the Company subsequent to the passing of this resolution (up to a maximum equivalent to 10 percent of the aggregate nominal amount of the share capital of the Company in issue at the date of passing this resolution) and the said approval shall be limited accordingly; and
-
d. for the purpose of this resolution, ‘Relevant Period’ means the period from the passing of this resolution until whichever is the earlier of:
-
(i) the conclusion of the next annual general meeting of the Company;
-
(ii) the expiration of the period within which the next annual general meeting of the Company is required by any applicable law or the Company’s Bye-Laws to be held; and
-
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NOTICE OF ANNUAL GENERAL MEETING
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(iii) the revocation or variation of the authority given under this resolution by an ordinary resolution of the members of the Company in general meeting.’’
-
‘‘THAT the general mandate granted to the Directors of the Company to exercise the powers of the Company to allot, issue and deal with any additional shares of the Company pursuant to ordinary resolution 6 set out in the notice convening this meeting be and is hereby extended by the addition thereto of an amount representing the aggregate nominal amount of the share capital of the Company repurchased by the Company under the authority granted pursuant to ordinary resolution 5 set out in the notice convening this meeting, provided that such extended amount shall not exceed 10 percent of the aggregate nominal amount of the share capital of the Company in issue at the date of passing this resolution.’’
SPECIAL RESOLUTION
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‘‘THAT the Bye-Laws of the Company be amended as follows:
-
a. Delete the existing definition of ‘‘‘writing’’ or ‘‘printing’’’ of Bye-Law 1 and substitute therefor the following new definition:
‘‘‘writing’’ or ‘‘printing’’ shall, unless the contrary intention appears, be construed as including writing, printing, lithography, photography, typewriting and every other mode of representing words or figures in a legible and non-transitory form, and including where the representation takes the form of electronic display, provided that both the mode of service of the relevant document or notice and the member’s election comply with all applicable Statute, rules and regulations;’
- b. Delete the existing definition of ‘‘Statutes’’ in Bye-Law 1 and substitute therefor the following new definition:
‘‘‘Statutes’’ shall mean the Companies Act, the Electronic Transactions Act 1999 of Bermuda, and every other act (as amended from time to time) for the time being in force of the Legislature of Bermuda applying to or affecting the Company, the Memorandum of Association and/or these presents;’
- c. Insert the following new definitions into Bye-Law 1:
‘‘‘address’’ shall have the ordinary meaning given to it and shall include any facsimile number, electronic number or address or website used for the purposes of any communication pursuant to these Bye-Laws;
‘‘electronic’’ shall mean relating to technology having electrical, digital, magnetic, wireless, optical electromagnetic or similar capabilities and such other meanings as given to it in the Electronic Transactions Act 1999 of Bermuda as may be amended from time to time;
‘‘full financial statements’’ shall mean the financial statements that are required under section 87(1) of the Companies Act as may be amended from time to time;
‘‘summarized financial statements’’ shall have the meaning ascribed to them in the section 87A(3) of the Companies Act as may be amended from time to time;’
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NOTICE OF ANNUAL GENERAL MEETING
- d. Insert the following paragraph as the last paragraph of Bye-Law 1:
‘References to a document being executed include references to it being executed under hand or under seal or by electronic signature or by any other method and references to a notice or document include a notice or document recorded or stored in any digital, electronic, electrical, magnetic or other retrievable form or medium and information in visible form whether having a physical substance or not.’
- e. Insert the following words after the words ‘Subject to the Statutes’ of Bye-Laws 6(B) and 6(C):
‘and the rules prescribed by the stock exchange of the Relevant Territory’
- f. Delete the existing sentence ‘The Directors shall, as regards any offer or allotment of shares, comply with the provision of the Companies Act, if and so far as such provisions may be applicable thereto’ of Bye-Law 11 and substitute therefor the following new sentence:
‘The Directors shall, as regards any offer or allotment of shares, comply with the provisions of the Companies Act, these Bye-Laws and any directions that may be given by the Company in general meeting, if and so far such provisions, Bye-Laws or directions may be applicable thereto’
- g. Insert the following words after the words ‘usual or common form’ of Bye-Law 36:
‘or in a form prescribed by the stock exchange of the Relevant Territory’
- h. Insert the following words after the words ‘in the Newspapers’ of Bye-Law 44:
‘or by any means and in such manner as may be accepted by the stock exchange of the Relevant Territory’
- i. Insert the following words before the words ‘any share premium account’ in paragraph (B) of Bye-Law 59:
‘, save for the use of share premium as expressly permitted by the Companies Act,’
- j. Insert the following words after the words ‘on a show of hands every member who is in person (or where a corporate representative is allowed, by a duly authorised corporate representative)’ of Bye-Law 76:
‘or by proxy’
- k. Delete the existing paragraph (B) of Bye-Law 87 and substitute therefor the following new paragraph:
‘Where a member is a clearing house (or its nominee(s) and, in each case, being a corporation), it may authorise such persons as it thinks fit to act as its representatives at any meeting of the Company or at any meeting of any class of members provided that the authorisation shall specify the number and class of shares in respect of which each such representative is so authorised. Each person so
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NOTICE OF ANNUAL GENERAL MEETING
authorised under the provisions of this Bye-Law shall be deemed to have been duly authorised without further evidence of the facts and be entitled to exercise the same rights and powers on behalf of the clearing house (or its nominee(s)) as if such person was the registered holder of the shares of the Company held by the clearing house (or its nominee(s)) in respect of the number and class of shares specified in the relevant authorisation including the rights to vote individually on a show of hands.’
-
l. Delete the existing paragraphs (I) to (K) of Bye-Law 98 and substitute therefor the following new paragraphs:
-
‘(I) A company shall be deemed to be a company in which a Director and/or his associate(s) owns 5 per cent. or more of the issued shares of any class of the equity share capital of such company or of the voting rights of any class of shares of such company if and so long as (but only if and so long as) he and/or his associate(s) is (either directly or indirectly) the holder of or beneficially interested in 5 per cent. or more of any class of the equity share capital of such company (or of any third company through which his interest or that of his associate(s) is derived) or of the voting rights of any class of shares available to members of the company. For the purpose of this paragraph there shall be disregarded any shares held by a Director or his associate(s) as bare or custodian trustee and in which he or his associate(s) has no beneficial interests, any shares comprised in a trust in which the Director’s interests or that of his associate(s) are in reversion or remainder if and so long as some other person is entitled to received the income thereof, and any shares comprised in an authorised unit trust scheme in which the Director or his associate(s) is interested only as a unit holder.
-
(J) Where a company in which a Director and/or his associate(s) holds 5 per cent. or more of any class of the equity share capital of such company or of the voting rights of any class of shares available to members of the company is materially interested in a transaction, then that Director and/or his associate(s) shall also be deemed materially interested in such transaction.
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(K) If any question shall arise at any meeting of the Board as to the materiality of the interest of a Director or his associate(s) (other than the Chairman of the meeting) or as to the entitlement of any Director (other than such Chairman) to vote or be counted in the quorum and such question is not resolved by his voluntarily agreeing to abstain from voting or not to be counted in the quorum, such question shall be referred to the Chairman of the meeting and his ruling in relation to such other Director or his associate(s) shall be final and conclusive except in a case where the nature or extent of the interest of the Director or his associate(s) concerned as known to such Director has not been fairly disclosed to the Board. If any question as aforesaid shall arise in respect of the Chairman of the meeting or his associate(s), such question shall be decided by a resolution of the Board (for which purpose such Chairman shall not be counted in the quorum and shall not vote thereon) and such resolution shall be final and conclusive except in a case where the nature or extent of the interests of such Chairman or his associate(s) as known to such Chairman has not been fairly disclosed to the Board.’
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NOTICE OF ANNUAL GENERAL MEETING
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m. Delete the existing paragraph (A) of Bye-Law 99 and paragraph (F) of Bye-Law 182 and substitute the following new (A) for the existing paragraph (A) of Bye-Law 99:
-
‘(A) At each annual general meeting, Directors for the time shall retire by rotation as follows:
-
(i) at least one-third of the Directors, or, if their number is not three or a multiple of three, then the number nearest to but not less than one-third, shall retire from office by rotation. In this connection, the Directors to retire by rotation shall include (so far as necessary to ascertain the number of Directors to retire by rotation under this paragraph) any Director who wishes to retire and not to offer himself for re-election. Any further Director so to retire shall be those of the other Directors subject to retirement by rotation who have been longest in office since their last reelection or appointment and so that as between persons who became or were last re-elected Directors on the same day, those to retire shall (unless they otherwise agree among themselves) be determined by lot. Any Director appointed pursuant to Bye-Law 102 shall not be taken into account in determining which particular Directors or the number of Directors who are to retire by rotation under this paragraph; and
-
(ii) any Director (not already obliged to retire by rotation under paragraph (i) above) who at such annual general meeting, shall have been a Director at each of the preceding two general meetings of the Company and who was not elected or re-elected at such annual general meeting, and who has not otherwise ceased to be a Director (whether by resignation, retirement, removal or otherwise) and been re-elected at a general meeting of the Company at or since any of the preceding two annual general meetings of the Company aforementioned.’
-
-
n. Insert the following words before the words ‘a copy of every balance sheet’ of paragraph (B) of Bye-Law 162:
‘, subject to paragraph (C) of Bye-Law 162,’
-
o. Insert the following new paragraphs (C) and (D) after existing paragraph (B) of ByeLaw 162:
-
‘(C) The Company may send summarized financial statements to members of the Company who has, in accordance with the Statutes and any applicable rules of the stock exchange of the Relevant Territory, consented and elected to receive summarized financial statements instead of the full financial statements. The summarized financial statements must be accompanied by an auditor’s report and notice informing the member how to notify the Company that he elects to receive the full financial statements. The summarized financial statements, notice and auditor’s report must be sent not less than twenty-one days before the general meeting to those members that consented and elected to receive the summarized financial statements. Subject to Section 88 of the Companies Act, the Company shall send the full financial statements to a member within seven days of receipt of the member’s election to receive the full financial statements.
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NOTICE OF ANNUAL GENERAL MEETING
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(D) The requirement to send to a person referred to in paragraph (B) of this ByeLaw the documents referred to in that paragraph or summarized financial statements in accordance with paragraph (C) of this Bye-Law shall be deemed satisfied where, in accordance with all applicable Statutes, rules and regulations, including, without limitation, the rules of the stock exchange of the Relevant Territory, the Company publishes copies of the documents referred to in paragraph (B) of this Bye-Law and, if applicable, summarized financial statements complying with paragraph (C) of this Bye-Law, on the Company’s computer network or in any other permitted manner (including by sending any form of electronic communication), and that person has agreed or is deemed to have agreed to treat the publication or receipt of such documents in such manner as discharging the Company’s obligation to send to him a copy of such documents.’
-
p. Delete the word ‘fourteen’ in Bye-Law 165 and substitute therefor in each case where it appears the word ‘twenty-one’.
-
q. Delete the existing Bye-Law 167 and substitute therefor the following new Bye-Law 167:
‘Any notice or document (including any ‘‘corporate communication’’ within the meaning ascribed thereto under the rules of the stock exchange of the Relevant Territory), whether or not, to be given or issued under these Bye-Laws from the Company to a member shall be
-
(a) in writing or by cable, telex or facsimile transmission message or,
-
(b) to the extent permitted by the Statutes and any applicable rules of the stock exchange of the Relevant Territory, in other form of electronic transmission or communication,
and any such notice or document may be served by the Company on any member either:
-
(a) personally, or by sending it through the post in a prepaid letter, envelope or wrapper addressed to such member at his registered address as appearing in the register or at any other address supplied by him to the Company for the purpose, or by delivering or leaving it at such address as aforesaid, or, as the case may be and to the extent permitted by the Statutes and any applicable rules of the stock exchange of the Relevant Territory, by transmitting it to any such address or transmitting it to any telex or facsimile transmission number or electronic number or address or website supplied by him to the Company for the giving of notice to him or which the person transmitting the notice reasonably and bona fide believes at the relevant time will result in the notice being duly received by the member;
-
(b) by advertisement in the Newspapers; or
-
(c) to the extent permitted by the Statutes and any applicable rules of the stock exchange of the Relevant Territory, by placing it on the Company’s website or the website of the stock exchange of the Relevant Territory and giving to the
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NOTICE OF ANNUAL GENERAL MEETING
member a notice stating that the notice or other document is available there (a ‘‘notice of availability’’). The notice of availability may be given to the member by any of the means set out above. In the case of joint holders of a share, all notices shall be given to that one of the joint holders whose name stands first in the register and notice so given shall be sufficient notice to all the joint holders.’
-
r. Renumber the existing Bye-Law 169 as paragraph (A) of Bye-Law 169, and insert (i) the words ‘or document’ after the word ‘notice’ in each case where it appears; (ii) the words ‘or delivered’ after the word ‘served’; and (iii) the words ‘or delivery’ after the word ‘service’.
-
s. Insert the following new paragraphs (B), (C) and (D) after paragraph (A) of ByeLaw 169:
-
‘(B) Subject to due compliance with all applicable Statutes and any applicable rules of the stock exchange of the Relevant Territory, any notice or document sent by electronic communication shall be deemed to be given on the day on which it is transmitted from the server of the Company or its agent. A notice placed on the Company’s website or the website of the stock exchange of the Relevant Territory is deemed to be given by the Company to member on the day following that on which a notice of availability is deemed served on the member.
-
(C) Subject to due compliance with all applicable Statutes and any applicable rules of the stock exchange of the Relevant Territory, any notice or document served or delivered in any other manner contemplated by these Bye-Laws shall be deemed to have been served or delivered at the time of personal service or delivery or, as the case may be, at the time of the relevant despatch or transmission; and in proving such service or delivery a certificate in writing signed by the Secretary or other person appointed by the Board as to the fact and time of such service, delivery, despatch or transmission shall be conclusive evidence thereof.
-
(D) Any notice or document shall be given to a member in the English language and the Chinese language, subject to due compliance with all applicable Statutes and any applicable rules of the stock exchange of the Relevant Territory.’
-
t. Insert the following words after the words ‘registered address of any member’ of Bye-Law 172:
‘or otherwise served, delivered, despatched or transmitted in accordance with ByeLaw 167’’’
By Order of the Board Dynamic Holdings Limited Wong Oi Yee, Polly Company Secretary
Hong Kong, 31st October, 2005
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NOTICE OF ANNUAL GENERAL MEETING
Notes:
-
A member entitled to attend and vote at the above meeting may appoint one or more proxies to attend and, vote instead of him. A proxy need not be a member of the Company.
-
In order to be valid, a form of proxy, together with power of attorney or other authority, if any, under which it is signed or a notarially certified copy thereof, must be deposited at the principal place of business of the Company at 17th Floor, Eton Tower, 8 Hysan Avenue, Causeway Bay, Hong Kong not less than 48 hours before the time appointed for the above meeting or any adjournment thereof as the case may be.
-
The register of members of the Company will be closed from Wednesday, 21st December, 2005 to Thursday, 29th December, 2005, both days inclusive, during which period no transfer of shares will be effected. In order to qualify for the proposed final dividend, all transfers accompanied by the relevant share certificates must be lodged with the Company’s Branch Share Registrars in Hong Kong, Tengis Limited at Ground Floor, BEA Harbour View Centre, 56 Gloucester Road, Wanchai, Hong Kong for registration not later than 4: 00 p.m. on Tuesday, 20th December, 2005.
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With respect to resolution number 5, approval is being sought from shareholders of the Company for a general mandate to repurchase shares to be given to the Directors.
-
With respect to resolution number 6, approval is being sought from shareholders of the Company for a general mandate to issue shares to be given to the Directors.
-
With respect to resolution number 7, approval is being sought from shareholders of the Company for an extension of the general mandate granted to the Directors to allot and issue shares by adding to it the number of shares purchased under the authority granted pursuant to resolution number 5.
-
In accordance with the Rules Governing the Listing of Securities on The Stock Exchange of Hong Kong Limited and the Hong Kong Code on Share Repurchases, an explanatory statement containing further details regarding resolution number 5 is set out in Appendix I to this circular to shareholders of the Company dated 31st October, 2005.
-
With respect to resolution number 8, approval is being sought from shareholders of the Company for amendments to the existing Bye-Laws of the Company.
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