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DYCOM INDUSTRIES INC — Proxy Solicitation & Information Statement 2009
Oct 27, 2009
30704_psi_2009-10-27_f48030ea-8583-425c-894c-e5f8e2112f63.zip
Proxy Solicitation & Information Statement
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United States
Securities and Exchange Commission
Washington, D.C. 20549
SCHEDULE 14A
Proxy Statement Pursuant to Section 14(a) of the Securities
Exchange Act of 1934
Filed by the Registrant þ
Filed by a Party other than the Registrant o
Check the appropriate box:
o Preliminary Proxy Statement
o Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2))
þ Definitive Proxy Statement
o Definitive Additional Materials
o Soliciting Material Under Rule 14a-12
DYCOM INDUSTRIES, INC.
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(Name of Registrant as Specified In Its Charter)
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(Name of Person(s) Filing Proxy Statement, if other than the Registrant)
Payment of Filing Fee (Check the appropriate box):
| þ | No fee required. |
|---|---|
| o | Fee computed on table below per Exchange Act Rules 14a-6(i)(1) and 0-11. |
(1) Title of each class of securities to which transaction applies:
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(2) Aggregate number of securities to which transaction applies:
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(3) Per unit price or other underlying value of transaction computed pursuant to Exchange Act Rule 0-11 (set forth the amount on which the filing fee is calculated and state how it was determined):
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(4) Proposed maximum aggregate value of transaction:
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(5) Total fee paid:
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| o | Fee paid previously with preliminary materials. |
|---|---|
| o | Check box if any part of the fee is offset as provided by |
| Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid | |
| previously. Identify the previous filing by registration | |
| statement number, or the Form or Schedule and the date of its | |
| filing. |
(1) Amount Previously Paid:
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(2) Form, Schedule or Registration Statement No.:
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(3) Filing Party:
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(4) Date Filed:
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DYCOM INDUSTRIES, INC.
11770 U.S. Highway 1, Suite 101
Palm Beach Gardens, Florida 33408
NOTICE OF ANNUAL MEETING OF SHAREHOLDERS
To Be Held On November 24, 2009
To our Shareholders:
The Annual Meeting of Shareholders (the Annual Meeting) of Dycom Industries, Inc. (the Company) will be held at 11:00 a.m., local time, on Tuesday, November 24, 2009, at the City Club of the Palm Beaches, 11780 U.S. Highway 1, Suite 600, Palm Beach Gardens, Florida 33408.
At the Annual Meeting, you will be asked to vote on the following proposals, which are more fully described in the Proxy Statement accompanying this notice:
-
To elect three directors; and
-
To ratify the appointment of Deloitte & Touche LLP as the Companys independent auditor for fiscal 2010.
The Board of Directors has fixed the close of business on Friday, October 2, 2009, as the record date for determining the shareholders entitled to notice of and to vote at the Annual Meeting.
By Order of the Board of Directors,
Richard B. Vilsoet
Secretary
Palm Beach Gardens, Florida
October 27, 2009
YOUR VOTE IS IMPORTANT
Whether or not you plan to attend in person, it is important that your shares be represented and voted. You can vote your shares by signing and dating the enclosed proxy card and returning it in the accompanying envelope or via the Internet or telephone. You will find specific instructions for voting via the Internet or telephone on the proxy card. If you decide to attend the Annual Meeting and prefer to vote by ballot, your proxy will be revoked automatically and only your vote at the Annual Meeting will be counted. If you hold your shares through a broker and wish to vote at the meeting, you will need to obtain a proxy from the institution that holds your shares.
If you choose to attend the meeting, you will be asked to present valid picture identification, and if you hold your shares through a broker, you will be asked to present a copy of your brokerage statement showing your stock ownership as of October 2, 2009.
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TABLE OF CONTENTS
TOC
| GENERAL INFORMATION | 1 |
|---|---|
| PROPOSAL 1 ELECTION OF | |
| DIRECTORS | 4 |
| BOARD OF DIRECTORS AND CORPORATE GOVERNANCE | |
| INFORMATION | 5 |
| Board Meetings and Attendance | 6 |
| Board Independence | 6 |
| Committees of the Board | 6 |
| Code of Ethics for Senior Financial Officers and | |
| Business Code of Conduct and Ethics | 8 |
| Executive Sessions of Non-Management Directors | 8 |
| Communications with the Board of Directors | 8 |
| Director Candidates | 9 |
| Director Compensation | 9 |
| Director Compensation Table | 11 |
| Compensation Committee Interlocks and Insider | |
| Participation | 12 |
| EXECUTIVE COMPENSATION | 13 |
| Compensation Discussion and Analysis | 13 |
| Compensation Committee Report | 28 |
| Summary Compensation Table | 29 |
| Grant of Plan-Based Awards Table | 30 |
| Outstanding Equity Awards Table | 32 |
| Option Exercises and Stock Vested Table | 35 |
| Potential Payments Upon Termination of Employment | |
| or Change of Control | 35 |
| Employment and Separation Agreements | 37 |
| EQUITY COMPENSATION PLAN INFORMATION | 45 |
| SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS | |
| AND MANAGEMENT | 46 |
| CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS | 48 |
| SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING | |
| COMPLIANCE | 48 |
| PROPOSAL 2 RATIFICATION OF THE | |
| APPOINTMENT OF THE INDEPENDENT AUDITOR | 49 |
| PRINCIPAL ACCOUNTING FIRM FEES | 49 |
| AUDIT COMMITTEE REPORT | 50 |
| ADDITIONAL INFORMATION | 51 |
| Proposals for Fiscal Year 2010 Annual Meeting of | |
| Shareholders | 51 |
| Expenses of Solicitation | 51 |
| Other Matters | 51 |
| Notice of Internet Availability of Proxy | |
| Materials | 51 |
/TOC
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DYCOM INDUSTRIES, INC. 11770 U.S. Highway 1, Suite 101 Palm Beach Gardens, Florida 33408
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PROXY STATEMENT
ANNUAL MEETING OF SHAREHOLDERS Tuesday, November 24, 2009
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GENERAL INFORMATION
This Proxy Statement is furnished in connection with the solicitation of proxies by the Board of Directors of Dycom Industries, Inc. (the Company) for use at the Annual Meeting of Shareholders to be held on Tuesday, November 24, 2009, at the City Club of the Palm Beaches, 11780 U.S. Highway 1, Suite 600, Palm Beach Gardens, Florida 33408, at 11:00 a.m., local time, or at any adjournments thereof (the Annual Meeting). This Proxy Statement and the accompanying proxy card are being mailed to shareholders on or about October 27, 2009.
What will I be voting on?
At the meeting, you and our other shareholders will be voting on the following:
| | the election of three (3) directors; and |
|---|---|
| | the ratification of the appointment of Deloitte & |
| Touche LLP as the Companys independent auditor for fiscal | |
| 2010. |
Who may vote?
You may vote if you owned common stock of the Company as of the close of business on October 2, 2009, the record date for the Annual Meeting. Each share of the Companys common stock is entitled to one vote on each matter to be voted on. As of the record date, there were 38,994,161 shares of the Companys common stock outstanding and entitled to vote at the Annual Meeting.
Who may attend the Annual Meeting?
All shareholders of record at the close of business on October 2, 2009, or their duly appointed proxies, may attend the Annual Meeting. Please be prepared to present valid photo identification for admission to the meeting. Cameras, recording devices and other electronic devices will not be permitted at the Annual Meeting.
If you hold shares in street name (that is, in a brokerage account or through a bank or other nominee) and you plan to attend the Annual Meeting, you will need to bring a copy of a statement reflecting your share ownership as of the record date and check in at the registration desk at the Annual Meeting.
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What are the voting recommendations of the Board of Directors?
The Board of Directors recommends that you vote your shares FOR each of the nominees named in this Proxy Statement for election to the Board of Directors and FOR the ratification of the appointment of Deloitte & Touche LLP as the Companys independent auditor for fiscal 2010.
How do I vote?
You may vote your shares in any of the following manners:
| | by signing and dating the enclosed proxy card and returning it
in the accompanying envelope; |
| --- | --- |
| | by going to the website www.proxyvote.com , with your
proxy card in hand, and following the instructions; |
| | by telephone following the instructions included with your proxy
card; or |
| | by written ballot at the Annual Meeting. |
If you are a stockholder of record and you attend the Annual Meeting, you may deliver your completed proxy card in person. If you hold your shares in street name and you wish to vote at the Annual Meeting, you will need to obtain a proxy from the broker or nominee that holds your shares.
Whether or not you plan to attend the Annual Meeting, we encourage you to vote by proxy as soon as possible.
What if I hold my shares in street name?
Many shareholders hold their shares through a stockbroker, bank or other nominee rather than directly in their own name. This is often called holding shares in street name. As summarized below, there are some distinctions between record shareholders and street name holders.
If your shares are registered directly in your name with our transfer agent, American Stock Transfer & Trust Company, you are considered the shareholder of record for those shares, and these proxy materials are being sent directly to you.
If your shares are held in a stock brokerage account or by a bank or other nominee, you are considered the beneficial owner of those shares and you hold your shares in street name. In this case, proxy materials are being forwarded to you by your broker or nominee. As the beneficial owner, you have the right to direct your broker how to vote and are also invited to attend the Annual Meeting. However, because you are not a shareholder of record, you may not vote these shares in person at the Annual Meeting unless you bring with you a proxy from your broker or nominee. Your broker or nominee has enclosed a voting instruction card for you to use in directing the vote of your shares.
Can I change my mind after I vote?
Yes. If you are a shareholder of record, you may change your vote or revoke your proxy at any time before it is voted at the Annual Meeting by filing an instrument of revocation with the Secretary of the Company or by submitting a proxy bearing a later date than the proxy being revoked prior to the Annual Meeting. Additionally, shareholders who attend the Annual Meeting may revoke a previously granted proxy and vote in person. If you hold your shares in street name and wish to change your vote at the Annual Meeting, you will need to obtain a proxy from the broker or nominee that holds your shares.
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Will my shares be voted if I do not provide my proxy?
If you are a shareholder of record and you do not vote or provide a proxy, your shares will not be voted.
Your shares may be voted if they are held in street name, even if you do not provide the brokerage firm with voting instructions. Brokerage firms have the authority under New York Stock Exchange rules to vote shares for which their customers do not provide voting instructions on certain routine matters. The election of directors and the ratification of the appointment of the independent auditor are both considered routine matters under these rules.
What constitutes a quorum?
The presence in person or by proxy of the holders of a majority of the common stock of the Company will constitute a quorum. A quorum is necessary to transact business at the Annual Meeting. Shares of common stock represented by proxies that reflect abstentions or broker non-votes (i.e., shares held by a broker or nominee which are represented at the Annual Meeting, but with respect to which such broker or nominee is not empowered to vote on a particular proposal) will be counted as shares that are present and entitled to vote for purposes of determining the presence of a quorum.
What vote is required to approve each proposal?
The affirmative vote of a majority of the shares of common stock represented and entitled to vote at the Annual Meeting is required to ratify the appointment of Deloitte & Touche LLP as the Companys independent auditor for fiscal year 2010. Directors are elected by a plurality of the votes cast by the shares of common stock represented and entitled to vote at the Annual Meeting.
Will any other matters be voted on at the Annual Meeting?
As of the date of this Proxy Statement, management of the Company knows of no other matter that will be presented for consideration at the Annual Meeting other than those matters discussed in this Proxy Statement. If any other matters properly come before the Annual Meeting and call for a vote of shareholders, validly executed proxies in the enclosed form returned to the Company will be voted in accordance with the recommendation of the Board of Directors, or, in absence of such a recommendation, in accordance with the judgment of the proxy holders.
Deadline for Appointment of Proxies by Telephone or the Internet or Returning Your Proxy Card
Company shareholders should complete and return the proxy card as soon as possible. To be valid, your proxy card must be completed in accordance with the instructions on it and received by us no later than 11:59 p.m., Eastern Time, on November 23, 2009 . If you appoint your proxy by telephone or the Internet, we must receive your appointment no later than 11:59 p.m., Eastern Time, on November 23, 2009 . If your common shares are held in street name, you should return your proxy card or voting instruction card in accordance with the instructions on that card or as provided by the bank, brokerage firm or other nominee who holds Company common stock on your behalf.
A copy of the Companys Annual Report to Shareholders, including financial statements for the fiscal years ended July 25, 2009 and July 26, 2008, is enclosed with this Proxy Statement, but such documentation does not constitute a part of the proxy soliciting material.
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PROPOSAL 1
ELECTION OF DIRECTORS
The Articles of Incorporation of the Company provide that the Board of Directors shall be divided into three classes, with each class having as equal a number of directors as possible. The Board of Directors currently consists of seven members.
Three director nominees have been nominated for election at the Annual Meeting. The nominees are Stephen C. Coley, Patricia L. Higgins and Steven E. Nielsen. Each nominee was selected by the Corporate Governance Committee and approved by the Board of Directors for submission to shareholders of the Company. Stephen C. Coley, Patricia L. Higgins and Steven E. Nielsen are each currently serving terms that expire at the Annual Meeting and each has been nominated for a three-year term expiring at the fiscal 2012 annual meeting of shareholders.
Each of the nominees has consented to serve if elected to the Board of Directors. If any director nominees become unable to accept nomination or election, which is not anticipated, the persons named as proxies will vote for the election of such other person as the Board of Directors may recommend. Proxies cannot be voted for a greater number of persons than the number of nominees named below.
NOMINEES FOR ELECTION AT THIS MEETING
The following table sets forth the name, age and principal occupation of each nominee for election as a director of the Company:
| Stephen C. Coley Director since 2003 Age 64 | Mr. Coley is a Director Emeritus of McKinsey & Company,
Inc. Mr. Coley was a Management Consultant with McKinsey
& Company, Inc. from July 1975 to January 2004. Mr.
Coley is currently a director of Flagstone Reinsurance Holdings
Limited. |
| --- | --- |
| Patricia L. Higgins Director since 2008 Age 59 | Ms. Higgins was President, Chief Executive Officer, and a
director of Switch & Data Facilities Company, Inc., a
provider of neutral interconnection and collocation services,
from September 2000 to February 2004. Prior to that, Ms. Higgins
served as Chairman and Chief Executive Officer of The
Research Board, a consulting and research services company for
information technology from May 1999 to August 2000. Prior to
1999, Ms. Higgins was the Chief Information Officer of Alcoa
Inc. and also held senior management positions at UNISYS
Corporation, Verizon (NYNEX) and AT&T Inc. Ms. Higgins is
currently a director of Barnes and Noble, Inc., Internap Network
Services Corporation, The Travelers Companies, Inc. and Visteon
Corporation. |
| Steven E. Nielsen Director since 1996 Age 46 | Mr. Nielsen has been the President and Chief Executive Officer
of the Company since March 1999; President and Chief Operating
Officer from August 1996 to March 1999; and Vice President from
February 1996 to August 1996. |
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DIRECTORS WHOSE TERMS CONTINUE BEYOND THE MEETING
| Thomas G. Baxter Director since 2005 Term expires 2010 Age 62 | Mr. Baxter was an advisor of Churchill Ventures Ltd from July
2006 to December 2008. From October 2001 to January 2005 Mr.
Baxter was President of Time Warner Cable, a division of Time
Warner Inc. Mr. Baxter was President and Chief Executive
Officer of Audible, Inc. from February 2000 to July 2001 and an
operating partner of Evercore Partners, from 1998 to 2000. Mr.
Baxter was a director of Dycom Industries, Inc. from January
1999 to December 2001. |
| --- | --- |
| Charles M. Brennan, III Director since 2002 Term expires 2010 Age 67 | Mr. Brennan served as Chairman of the Board of Directors of MYR
Group, Inc. from March 2006 to December 2007. Mr. Brennan was
Chairman and Chief Executive Officer of MYR Group, Inc. from
1989 to April 2000. Mr. Brennan is currently a director of
Rogers Corporation. |
| James A. Chiddix Director since 2007 Term expires 2011 Age 64 | Mr. Chiddix has served as Vice Chairman of the Board of
Directors at OpenTV Corp. since May 2007; he was Executive
Chairman and Chief Executive Officer at OpenTV Corp. from 2004
to 2007. Mr. Chiddix was President of Time Warner Inc.s
Interactive Video Division from 2001 through 2004, and was
Senior Vice President, Technology and Chief Technology Officer
at Time Warner Cable from 1986 through 2001. Mr. Chiddix is
currently a director at ARRIS Group, Inc., Symmetricom, Inc.,
Virgin Media, Inc. and Shougang Concord Technology Holdings. |
| Charles B. Coe Director since 2005 Term expires 2011 Age 61 | Mr. Coe was President of BellSouth Network Services, from 2000
to 2001; prior to this Mr. Coe held various other executive
positions at BellSouth Corporation over a 15 year period.
Mr. Coe is currently a director of Internap Network Services
Corporation. |
Recommendation of the Board of Directors
The Board of Directors recommends that shareholders vote FOR the election of Stephen C. Coley, Patricia L. Higgins and Steven E. Nielsen as directors.
BOARD OF DIRECTORS AND CORPORATE GOVERNANCE INFORMATION
The Company is committed to sound corporate governance and to full compliance with New York Stock Exchange (NYSE), Securities and Exchange Commission (SEC) and other regulatory and legal requirements. In furtherance of these goals the Board of Directors has adopted a Business Code of Conduct and Ethics, a Code of Ethics for Senior Financial Officers, Corporate Governance Guidelines and written charters for each of its Corporate Governance Committee, Compensation Committee and Audit Committee, all of which are available on the Companys website at www.dycomind.com . Copies of each may also be obtained, without charge, upon written request to the Secretary of the Company at 11770 U.S. Highway 1, Suite 101, Palm Beach Gardens, Florida 33408. These documents are periodically reviewed in light of corporate governance developments and modified as appropriate. Please note that the information contained in or connected to the Companys website is not intended to be part of this Proxy Statement.
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Board Meetings and Attendance
The Board of Directors held eight meetings during the fiscal year ended July 25, 2009. All directors attended at least 75% of the meetings of the Board of Directors and the committees of the Board of Directors, if any, on which they served during the periods for which they have served as a director. Attendance at the annual meeting of shareholders is expected of all directors as if it were a regular meeting. All of the directors attended the annual meeting of shareholders held on November 25, 2008.
Board Independence
In accordance with our Corporate Governance Guidelines, the Board of Directors monitors the independence of its members on an ongoing basis using standards set forth in the guidelines. The guidelines reflect the requirements set forth in the NYSE Corporate Governance listing standards. Under these standards, the Board of Directors has determined that each of the six non-management members of the Board of Directors, including the two non-management director nominees that are currently members of the Board of Directors, is independent and that such group constitutes a majority of the Board of Directors. Mr. Nielsen, who serves as our President and Chief Executive Officer, is not independent.
Committees of the Board
The Board of Directors has the authority to appoint committees to perform certain management and administrative functions and currently has an Audit Committee, a Compensation Committee, a Corporate Governance Committee, an Executive Committee and a Finance Committee.
Audit Committee. The Audit Committee met seven times during fiscal 2009. The following directors are current members of the Audit Committee: Charles M. Brennan, III, Charles B. Coe and Stephen C. Coley. The Board of Directors has determined that each of the members of the Audit Committee is independent within the meaning of the NYSE Corporate Governance listing standards and our Corporate Governance Guidelines. In addition, the Board of Directors has reviewed the qualifications and experience of each of the Audit Committee members and determined that all members of the Audit Committee are financially literate as defined by the NYSE listing standards. The Board of Directors has determined that the Chair of the Audit Committee, Charles M. Brennan, III, qualifies as an audit committee financial expert within the meaning of applicable regulations of the SEC, promulgated pursuant to the Sarbanes-Oxley Act of 2002, and has accounting or related financial management expertise within the meaning of the NYSE listing standards. The SEC has indicated that the designation of Mr. Brennan as an audit committee financial expert does not make him an expert for any purpose, impose any duties, obligations or liability that are greater than the duties, obligations or liability imposed as a member of the Audit Committee and the Board of Directors in the absence of such designation, or affect the duties, obligations or liability of any other member of the Audit Committee or Board of Directors.
The Audit Committee has responsibility for, among other things, assisting the Board of Directors in the oversight of:
| | the quality and integrity of the Companys financial
statements and related disclosure, internal controls and
financial reporting; |
| --- | --- |
| | the Companys compliance with applicable legal and
regulatory requirements; |
| | the independent auditors qualification, independence and
performance; |
| | the performance of the Companys internal audit function
and control functions; and |
| | approval of the fees paid to the Companys independent
auditors. |
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Compensation Committee. The Compensation Committee met eleven times during fiscal 2009. The Compensation Committee currently consists of Thomas G. Baxter, Charles B. Coe and Patricia L. Higgins. The Board of Directors has determined that each of the members of the Compensation Committee is independent within the meaning of the NYSE Corporate Governance listing standards and our Corporate Governance Guidelines.
Under its charter, the Compensation Committee has responsibility for, among other things:
| | recommending to the Board of Directors the compensation of the
directors; |
| --- | --- |
| | determining the compensation of the Chief Executive Officer and
approving the compensation of the other executive officers; |
| | administering the Companys equity-based and incentive
compensation plans, policies and programs; and |
| | reviewing and discussing with management the Companys
compensation discussion and analysis included elsewhere in this
Proxy Statement. |
Pursuant to its charter, the Compensation Committee is empowered to hire outside advisors as it deems appropriate to assist it in the performance of its duties. The Compensation Committee has sole authority to retain or terminate any compensation consultants or advisors and to approve their fees. The Compensation Committee has engaged Compensation Strategies, Inc. as an independent executive compensation consulting firm to provide executive compensation consulting services to the Compensation Committee. In fiscal 2009, Compensation Strategies, Inc. attended eight Compensation Committee meetings.
For additional discussion on the services provided by Compensation Strategies, Inc. to the Compensation Committee, as well as the Compensation Committees role and the process and procedures for the consideration and determination of executive compensation, see Director Compensation beginning on page 9 of this Proxy Statement and Executive Compensation Compensation Discussion and Analysis, beginning on page 13 of this Proxy Statement.
Corporate Governance Committee. The Corporate Governance Committee met six times during fiscal 2009. The Corporate Governance Committee currently consists of James A. Chiddix, Stephen C. Coley and Patricia L. Higgins. The Board of Directors has determined that each of the members of the Corporate Governance Committee is independent within the meaning of the NYSE Corporate Governance listing standards and our Corporate Governance Guidelines.
The Corporate Governance Committee has responsibility for, among other things:
| | recommending to the Board of Directors the director nominees for
election by the Companys shareholders, including those
nominees that are recommended by shareholders in accordance with
the procedures set forth below under the caption Director
Candidates; |
| --- | --- |
| | recommending to the Board of Directors persons to fill vacancies
on the Board of Directors; |
| | recommending to the Board of Directors the appointment of
officers of the Company; |
| | periodically reviewing the number and functions of the five
committees of the Board of Directors and recommending to the
Board of Directors the appointment of its members to serve on
the committees; |
| | evaluating on an annual basis the performance of individual
directors and the independence of outside directors; |
| | evaluating the performance of the Chief Executive Officer on an
annual basis and submitting its evaluation to the Compensation
Committee; |
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| | reviewing management succession and development plans; |
|---|---|
| | establishing criteria and processes for, and lead the Board of |
| Directors and each committee in, their respective annual | |
| self-evaluations; and | |
| | developing and monitoring compliance with a set of corporate |
| governance guidelines. |
Executive Committee. The Executive Committee met twice during fiscal 2009. The Executive Committee currently consists of Thomas G. Baxter, Charles M. Brennan, III and Steven Nielsen. The Executive Committee is empowered to act for the full Board of Directors during intervals between Board of Directors meetings, with the exception of certain matters that by law may not be delegated.
Finance Committee. The Finance Committee met six times during fiscal 2009. The Finance Committee currently consists of Thomas G. Baxter, Charles M. Brennan, III and Charles B. Coe. The principal functions of the Finance Committee are to set policy for short-term investments; to review borrowing arrangements; and to recommend changes in the capital structure and operating budget of the Company.
Code of Ethics for Senior Financial Officers and Business Code of Conduct and Ethics
The Company has adopted a Code of Ethics for Senior Financial Officers and a Business Code of Conduct and Ethics, each of which is a code of ethics as that term is defined in Item 406(b) of Regulation S-K. The Code of Ethics for Senior Financial Officers applies to the Chief Executive Officer, Chief Financial Officer, Controller and other employees performing similar functions, including the Chief Accounting Officer. The Business Code of Conduct and Ethics applies to all directors, officers, managers and employees of the Company. The Code of Ethics for Senior Financial Officers and the Business Code of Conduct and Ethics reflects the Companys expectation that its directors, officers and other employees conduct themselves with the highest standard of business ethics. The Company discloses amendments to, or a waiver from, provisions of the Code of Ethics for Senior Financial Officers and the Business Code of Conduct and Ethics by posting such information on the Companys website at the address specified above.
Executive Sessions of Non-Management Directors
In accordance with the Companys Corporate Governance Guidelines, non-management directors meet without management present at regularly scheduled executive sessions (at least quarterly). The lead non-management director, who is currently Stephen C. Coley, presides at such sessions.
Communications with the Board of Directors
The Board of Directors has adopted a formal process by which shareholders and other interested parties may communicate with one or more of the Companys non-management directors, the non-management directors as a group, a committee or the full Board of Directors. Shareholders who wish to communicate with a director or director group should direct their communications in writing to:
Dycom Industries, Inc. c/o Richard B. Vilsoet, Secretary 11770 U.S. Highway 1, Suite 101 Palm Beach Gardens, Florida 33408
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The Secretary of the Company has primary responsibility for monitoring director related communications from shareholders and other interested parties and forwarding collected communications to the intended recipient provided they meet certain criteria. In general, communications are forwarded to the intended director or director group as long as the communications do not relate to ordinary business, legal or administrative matters or other non-substantive or inappropriate matters further described in the Companys Internal Process for Handling Communications to Directors. All concerns and complaints relating to accounting, internal accounting controls or auditing matters, as well as complaints regarding violations of the Business Code of Conduct and Ethics or Code of Ethics for Senior Financial Officers, will be referred to the Audit Committee in accordance with the Companys Whistleblower Policy and Procedures. Both the Internal Process for Handling Communications to Directors and the Whistleblower Policy and Procedures are available on the Companys website at www.dycomind.com .
Director Candidates
Pursuant to its charter and the Companys Corporate Governance Guidelines, the Corporate Governance Committee is responsible for recommending to the Board of Directors the director nominees for election by shareholders of the Company, including those nominees that are recommended by shareholders in accordance with the procedures set forth in the Companys By-Laws. The process followed by the Corporate Governance Committee to identify and evaluate director candidates includes requests to directors and others for recommendations, engagements of third-party search firms, meetings from time to time to evaluate biographical information and background materials relating to potential candidates, and interviews of selected candidates by members of the Corporate Governance Committee and the Board of Directors.
In considering whether to recommend any particular candidate for inclusion in the slate of recommended director nominees, the Corporate Governance Committee will consider numerous attributes, including the candidates integrity, business acumen, knowledge of the Companys business and industry, age, experience and conflicts of interest. The Corporate Governance Committee does not assign specific weights to particular criteria, and no particular criterion is a prerequisite for a prospective nominee. The Corporate Governance Committee believes that the backgrounds and qualifications of our directors, considered as a group, should provide a composite mix of experience, knowledge and abilities that will allow the Board of Directors to fulfill its responsibilities and operate effectively.
The Corporate Governance Committee considers director nominee candidates from many sources, including shareholders. If a shareholder wishes to recommend a nominee for director, written notice should be sent to the Secretary of the Company in accordance with the instructions set forth later in this Proxy Statement under Proposals for Year 2010 Annual Meeting of Shareholders. Assuming that appropriate biographical and background material has been provided on a timely basis, the Corporate Governance Committee will evaluate shareholder-recommended candidates by following substantially the same process, and applying substantially the same criteria, as it follows for candidates submitted by others.
Director Compensation
The Companys compensation program for non-employee directors is designed to enable the Company to attract, retain and motivate highly qualified directors to serve on the Board of Directors. The program is also intended to further align the interests of the directors with those of the shareholders by compensating directors with a mix of cash and equity-based compensation. Directors who are employees of the Company receive no additional compensation for serving on the Board of Directors or its committees. The Compensation Committee periodically receives reports on the competitiveness
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of director compensation for non-employee directors from its independent compensation consultant and is responsible for recommending to the Board of Directors changes in director compensation. In November 2008, Compensation Strategies, Inc. prepared a report regarding the annual equity awards made to directors.
Directors Fees. Non-employee directors received the following fees in fiscal 2009: (i) an annual retainer fee of $30,000; and (ii) a fee of $10,000 for service as Audit Committee chair, $7,500 for service as Compensation Committee chair and $5,000 for service as Corporate Governance Committee chair.
During fiscal 2009, non-employee directors received $2,250 for each regular or special meeting of the Board of Directors attended in person and $1,000 for each telephonic meeting. Non-employee directors received $1,250 for each regular meeting attended in person of the Audit, Corporate Governance, Finance and Executive Committees, and $750 for each telephonic meeting. Non-employee directors received $1,250 for each Compensation Committee meeting at which executive or director compensation was approved, whether attended in person or telephonically, and $750 for all other meetings. All directors are reimbursed for reasonable expenses incurred in connection with all meetings.
Non-Employee Directors Equity Plan. The 2007 Non-Employee Directors Equity Plan, adopted in November 2007, provides for (i) an annual equity award to each continuing non-employee director as of the date of the Companys annual general meeting of shareholders and (ii) an equity award upon a new non-employee directors initial election or appointment to the Board of Directors. In each case, the value, type and terms of such awards are approved by the Board of Directors based on the recommendation of the Compensation Committee. Non-qualified stock options, shares of restricted stock, restricted stock units and deferred restricted stock units may be granted under the 2007 Non-Employee Directors Equity Plan. For fiscal 2009, each continuing director was granted 10,000 options to acquire shares of common stock of the Company which vest, subject to continuing service, ratably over four years following the grant date. Additionally, each director received restricted stock units valued at $25,000, based on the closing price of the Companys common stock on the grant date. These units vest upon the one year anniversary of the date of grant. Pursuant to the 2007 Non-Employee Directors Equity Plan, non-employee directors who do not beneficially own at least 7,500 shares of Company common stock or restricted stock units must elect to receive at least 60% of their annual retainer(s) in restricted shares of Company common stock or restricted stock units, at the Companys discretion. Additionally, non-employee directors may elect to receive up to 100% of such retainer(s) in restricted shares of Company common stock or restricted stock units. The number of restricted shares of Company common stock or restricted stock units to be granted to a non-employee director is determined by (i) dividing (a) the U.S. dollar amount of the directors annual retainer(s) elected to be received in the form of restricted stock or restricted stock units by (b) the fair market value of a share of the Companys common stock on the date such fees are payable and (ii) rounding up to the nearest whole share of common stock. Non-employee directors are permitted to defer settlement of their restricted stock units until the earlier of their termination of service on the Board of Directors for any reason and a date specified by such director. Under the 2007 Non-Employee Directors Equity Plan 300,000 shares of common stock are authorized for issuance and, as of July 25, 2009, the Company had 159,813 shares available for future awards under the plan.
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Director Compensation Table
The following table sets forth the compensation for the non-employee members of the Board of Directors for the fiscal year ended July 25, 2009.
| Pension | ||||||||||
| Value and | ||||||||||
| Non-Equity | Nonqualified | |||||||||
| Fees Earned | Stock | Option | Incentive Plan | Deferred | All Other | |||||
| or Paid in | Awards | Awards | Compensation | Compensation | Compensation | |||||
| Name | Cash ($)(1)(4) | ($)(2)(4) | ($)(3)(4) | ($) | Earnings ($) | ($) | Total ($) | |||
| Thomas G. Baxter(5) | $ 68,752 | $ 41,477 | $ 52,548 | | | | $ 162,777 | |||
| Charles M. Brennan, III(5) | $ 71,806 | $ 41,477 | $ 44,075 | | | | $ 157,358 | |||
| James A. Chiddix(5) | $ 48,502 | $ 24,575 | $ 21,965 | | | | $ 95,042 | |||
| Charles B. Coe(5) | $ 58,009 | $ 40,951 | $ 46,892 | | | | $ 145,852 | |||
| Stephen C. Coley(5) | $ 67,801 | $ 58,624 | $ 52,177 | | | | $ 178,602 | |||
| Patricia L. Higgins(5) | $ 47,253 | $ 33,941 | $ 10,492 | | | | $ 91,686 | |||
| Jack H. Smith(6) | $ 6,000 | $ (23,856 | ) | $ (39,358 | ) | | | | $ (57,214 | ) |
callerid=999 iwidth=480 length=60
| (1) | Under the 2007 Non-Employee Directors Equity Plan, non-employee
directors who do not beneficially own at least 7,500 shares
of Company common stock or restricted stock units must elect to
receive at least 60% of their annual retainer(s) in restricted
shares of common stock or restricted stock units, at the
Companys discretion. Additionally, the non-employee
directors may elect to receive up to 100% of such retainer(s) in
restricted shares of common stock or restricted stock units, as
applicable. The amounts in this column represent the fees that
were earned or paid in cash plus the grant date fair value of
restricted shares for the annual retainer(s) which the director
elected to receive in restricted shares during fiscal 2009. The
annual retainer fees which were required to be paid in
restricted shares are included in the Stock Awards
column. For fiscal 2009, the total number of restricted shares
and aggregate grant date fair value which were elected to be
paid in shares and therefore included in this column is as
follows: Charles M. Brennan, III, 3,748 shares having
an aggregate grant date fair value of $30,054; Stephen C. Coley,
4,167 shares having an aggregate grant date fair value of
$35,049 and Patricia L. Higgins, 608 shares having an
aggregate grant date fair value of $6,002. |
| --- | --- |
| (2) | The dollar amount shown reflects the amount recognized by the
Company during fiscal 2009 for financial statement purposes
pursuant to SFAS No. 123(R) (without any reduction for risk
of forfeiture) for restricted stock or restricted stock unit
awards granted to the non-employee directors during or prior to
fiscal 2009, excluding amounts a director elected to receive in
restricted shares or restricted stock units
(RSUs) as described in footnote
(1) above. Each RSU entitles the recipient to one share of
the Companys common stock upon settlement. See
Note 15 to Consolidated Financial Statements in the
Companys Annual Report on Form 10-K for the fiscal year ended July 25, 2009, regarding
assumptions underlying valuation of equity awards. |
| (3) | Represents the accounting expense that the Company incurred
during fiscal 2009 for stock options granted to the directors
during or prior to fiscal 2009. The dollar amount shown reflects
the amount recognized for financial statement purposes pursuant
to SFAS No. 123(R) (without any reduction for risk of
forfeiture). See Note 15 to Consolidated Financial
Statements in the Companys Annual Report on Form 10-K for the fiscal year ended July 25, 2009, regarding
assumptions underlying valuation of equity awards. |
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(4) The following table shows the grant date fair value of shares of restricted stock, restricted stock units and stock options granted to directors during fiscal 2009 computed in accordance with SFAS 123(R). See Note 15 to Consolidated Financial Statements in the Companys Annual Report on Form 10-K for the fiscal year ended July 25, 2009, regarding assumptions underlying valuation of equity awards.
| Grant Date — Fair Value | Grant Date — Fair Value | ||
|---|---|---|---|
| of Restricted | of Stock | ||
| Stock/Units | Option | ||
| Name | Grant Date | Awards ($) | Awards ($) |
| Thomas G. Baxter | 11/25/2008 | $ 24,998 | $ 29,921 |
| Charles M. Brennan, III | 07/28/2008 | $ 5,024 | $ |
| 10/27/2008 | $ 5,005 | $ | |
| 11/25/2008 | $ 24,998 | $ 29,921 | |
| 01/26/2009 | $ 10,010 | $ | |
| 04/27/2009 | $ 10,015 | $ | |
| James A. Chiddix | 11/25/2008 | $ 24,998 | $ 29,921 |
| Charles B. Coe | 07/28/2008 | $ 4,512 | $ |
| 10/27/2008 | $ 4,506 | $ | |
| 11/25/2008 | $ 24,998 | $ 29,921 | |
| Stephen C. Coley | 07/28/2008 | $ 8,768 | $ |
| 10/27/2008 | $ 8,756 | $ | |
| 11/25/2008 | $ 24,998 | $ 29,921 | |
| 01/26/2009 | $ 8,761 | $ | |
| 04/27/2009 | $ 8,765 | $ | |
| Patricia L. Higgins | 07/28/2008 | $ 7,504 | $ |
| 10/27/2008 | $ 7,501 | $ | |
| 11/25/2008 | $ 24,998 | $ 29,921 | |
| Jack H. Smith | N/A |
(5) As of July 25, 2009, each non-employee director had the following aggregate number of outstanding unvested restricted stock units and outstanding unexercised stock options:
| Outstanding — Unvested | Outstanding | |
|---|---|---|
| Restricted | Stock | |
| Name | Stock/Units | Options* |
| Thomas G. Baxter | 7,474 | 24,667 |
| Charles M. Brennan, III | 7,474 | 34,000 |
| James A. Chiddix | 4,873 | 15,000 |
| Charles B. Coe | 5,676 | 24,834 |
| Stephen C. Coley | 6,575 | 31,000 |
| Patricia L. Higgins | 4,873 | 12,604 |
- Includes vested and unvested stock options.
(6) Mr. Smith passed away on August 6, 2008.
Compensation Committee Interlocks and Insider Participation
Thomas G. Baxter, Charles B. Coe and Patricia L. Higgins are members of the Compensation Committee. No member of the Compensation Committee is a current or former officer or employee of the Company. In addition, there are no compensation committee interlocks between the Company and other entities involving the Companys executive officers and the Companys Board members who serve as executive officers of those other entities.
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EXECUTIVE COMPENSATION
Compensation Discussion and Analysis
Overview
The Compensation Committee of the Board of Directors (the Compensation Committee) is responsible for establishing the Companys overall executive compensation philosophy and overseeing the Companys executive compensation program in accordance with its charter. This charter is available on the Companys website at www.dycomind.com . The Compensation Committee approves the types and amounts of compensation for the Chief Executive Officer and the other executive officers named in the Summary Compensation Table set forth on page 29 of this Proxy Statement (together, the Named Executive Officers). Information about the Compensation Committee and its members can be found on page 7 of this Proxy Statement. The Board of Directors has determined that each member of the Compensation Committee is independent within the meaning of the New York Stock Exchange corporate governance listing standards and the Companys Corporate Governance Guidelines.
Compensation Philosophy and Objectives
The Companys executive compensation program is designed to promote the long-term success of the Company and to increase shareholder value. It rewards executive officers who contribute to the Companys sustained growth and successful attainment of strategic goals with total compensation that is comparable to those companies with which the Company competes for executive talent. The executive compensation program has been designed to:
| | attract, motivate and retain high quality executives; |
|---|---|
| | align the financial interests of those executives with the |
| financial interests of the Companys shareholders; | |
| | reward executive actions that enhance long-term shareholder |
| returns; and | |
| | promote a culture of Company ownership. |
To accomplish the objectives set forth above, the Compensation Committee has structured the compensation program to include the following elements:
| | base salaries, which attract, retain and motivate key executives; |
|---|---|
| | annual cash incentive awards, which hold executives accountable |
| for annual performance, align executives interests with | |
| those of shareholders and focuses executives on generating | |
| revenues, operating earnings and cash flow; and | |
| | equity-based compensation, which aligns executives |
| interests with those of shareholders, holds executives | |
| accountable for long-term performance and encourages ownership | |
| of Company stock. |
Consistent with the objectives and philosophy of the executive compensation program, the program places a substantial amount of total executive compensation at risk based on the performance of the Company and the executive through the annual cash incentive program and equity-based compensation awards granted under the Companys 2003 Long-Term Incentive Plan. For fiscal 2009, based on the grant date fair value of equity awards, base salary was approximately 35% and 38% of the target total direct compensation, while at-risk, performance based compensation represented approximately 65% and 62%% of target total direct compensation for Messrs. Nielsen and Estes, respectively.
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Of the at-risk performance based compensation, approximately 46% and 43% consisted of annual cash incentive awards and approximately 54% and 57% consisted of long-term equity-based incentive awards for Messrs. Nielsen and Estes, respectively. The equity-based incentive awards included stock options, time vesting restricted stock units and performance vesting restricted stock units. With respect to the Named Executive Officers other than Messrs. Nielsen and Estes, and excluding Ms. Aliperta whose employment with the Company ended on September 1, 2009, base salary was approximately 60% of total direct compensation, the fiscal 2009 annual cash incentive award was approximately 20% of total direct compensation, and at-risk, long-term equity-based incentive awards were approximately 20% of total direct compensation. The equity-based incentive awards included stock options and time vesting restricted stock units. Messrs. Nielsen and Estes received a greater percentage of performance based compensation than the other Named Executive Officers in order to reflect their relative significance in influencing the operations and performance of the Company.
Overall levels of executive compensation are established based on an assessment of the Companys performance as a whole. Individual executive compensation is determined based on an assessment of the performance of the Named Executive Officer and the compensation levels of the Companys peer group. Variation in compensation among the Named Executive Officers reflects the different roles, responsibilities, and performance of the Named Executive Officers as well as their relative value in relation to similarly situated executive officers of the Companys peer group with which the Company competes for talent. These factors are the basis of the Compensation Committees decision regarding determinations of base salary, annual cash incentive awards and long-term equity awards.
In addition to determining the compensation for the Named Executive Officers, the Compensation Committee evaluates risks and rewards associated with the Companys overall compensation philosophy and structure. Management and the Compensation Committee discuss those practices that identify and mitigate potential risks, as necessary. With respect to the elements of compensation:
| | Base salary provides a fixed level of compensation irrespective
of Company performance and therefore does not encourage
risk-taking. |
| --- | --- |
| | Annual cash incentives are designed to reward achievement of
short-term performance metrics. Undue risk is mitigated through
a combination of plan design which places a cap on the maximum
annual cash incentive available to the Chief Executive Officer
and the Chief Operating Officer, and Board and management
procedures that place a cap on the maximum annual cash incentive
awards that may be paid to all other Named Executive Officers. |
| | Long-term equity compensation is governed in a number of ways to
mitigate risks. Specifically, the Company has stock ownership
requirements for the Named Executive Officers with respect to
time vesting equity awards granted under the Companys
long-term incentive plan as described on page 27 of this
Proxy Statement. The maximum number of performance units that
may be awarded with respect to an annual performance period or a
three-year performance period is capped. Named Executive
Officers must also obtain permission from the Companys
General Counsel before the sale of any shares, including those
contemplated during any window of time where trading is
permitted. |
Role of the Compensation Committee
The Compensation Committee is responsible for designing, reviewing and overseeing the administration of the Companys executive compensation program, and annually reviewing and approving all compensation decisions relating
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to the Named Executive Officers. Generally, all decisions with respect to determining the amount or form of compensation for the Named Executive Officers are made by the Compensation Committee in accordance with the methodology described below.
To assist the Compensation Committee in making its compensation decisions, management prepares detailed information for certain of the Compensation Committee meetings, which indicates, among other things, the base salary and compensation payouts, both cash and equity, under the Companys incentive plans over an extended period of years. This information also presents the potential payments to each of the Named Executive Officers under various performance scenarios. The overall purpose of this information is to present, in a unified fashion, all of the elements of actual and potential future compensation possible for the Named Executive Officers. This single presentation assists the Compensation Committee in analyzing the individual elements of compensation (including the compensation mix) and the total amount of actual and projected compensation for a particular performance year.
Additionally, the Compensation Committee reviews information regarding the Companys peer group, as well as other compensation data, which has been provided by the Committees independent compensation consultants, as described below. The Compensation Committee also considers the following factors in setting the target total direct compensation for each Named Executive Officer: (i) the individual responsibilities, experience and achievements of the Named Executive Officers and their potential contributions to the Companys performance, (ii) recommendations from senior management and (iii) whether the components of a Named Executive Officers compensation align with the executive compensation programs overall objectives.
Role of Consultants and Market Review
The Compensation Committee possesses the authority under its charter to hire outside advisors to provide the Compensation Committee with information as needed in making compensation decisions. Typically, the Compensation Committee engages an independent compensation consultant to conduct a compensation benchmarking study no less than once every two years for the Named Executive Officers. During fiscal 2008, the Compensation Committee retained Compensation Strategies, Inc. (Compensation Strategies) to advise it in connection with setting compensation for the Named Executive Officers for fiscal 2009. In connection with this engagement, Compensation Strategies provided market compensation data based upon a peer group of companies (the Peer Group). The Peer Group consists of 20 companies
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from the specialty construction and engineering services industry with annual revenues ranging from $540 million to $9.6 billion. The companies comprising the Peer Group are:
| Michael Baker Corporation | MasTec, Inc. |
|---|---|
| Chicago Bridge & Iron Company N.V. | Matrix Service Company |
| Emcor Group Inc. | McDermott International, Inc. |
| Foster Wheeler AG. | Perini Corporation |
| Global Industries, Ltd. | Pike Electric Corporation |
| Granite Construction Inc., | Quanta Services, Inc. |
| Insituform Technologies, Inc. | Shaw Group Inc. |
| Integrated Electrical Services, Inc. | Tetra Tech, Inc. |
| Jacobs Engineering Group Inc. | URS Corporation, |
| KBR, Inc. | Willbros Group, Inc. |
These companies were selected as they represent a group of companies with which the Company competes for executive talent. Market data for the Peer Group was size-adjusted using statistical regression analysis to remove significant swings between raw data points, and to construct market pay levels commensurate with the Companys revenues. This data was used by the Compensation Committee to benchmark executive compensation and evaluate the Companys cash incentive and equity compensation mix and levels based on then current compensation practices and trends.
The Compensation Committee, together with its compensation consultants, periodically reviews the composition of the Peer Group based on available market data. In the years that the Compensation Committee does not commission a benchmarking study it establishes compensation targets for our Named Executive Officers by utilizing the prior years compensation amounts, generally adjusting base salaries to reflect inflation. All of the decisions with respect to determining the amount or form of executive compensation under the Companys executive compensation programs are made by the Compensation Committee and reflect judgments by the Compensation Committee based in part on the information and advice provided by the outside advisors that it retains.
In addition to providing executive compensation benchmarking data, in October 2008, Compensation Strategies reviewed the Chief Executive Officer and Chief Operating Officers annual incentive award opportunities and performance vesting restricted stock unit award structures and provided advice to the Compensation Committee. Compensation Strategies also provided advice to the Compensation Committee in connection with the negotiation of a new employment agreement with Mr. Estes. This agreement was entered into in November 2008 and is described on page 40 of this Proxy Statement.
At the direction of the Compensation Committee, in December 2008, Compensation Strategies reviewed the Companys long-term incentive plans and equity award practices and proposed changes designed to address the effects of widespread decreases in public company stock prices and the effect on the Companys equity compensation programs. The Compensation Committee considered the data provided by Compensation Strategies, as well as deteriorating market conditions, and, as a result, decided to award stock option grants instead of performance vesting restricted stock units in the fiscal 2009 equity awards made to the Named Executive Officers in December 2008. The long-term equity based compensation awards made in fiscal 2009 are discussed in greater detail beginning on page 21 of this Proxy Statement.
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Based on market data provided by Compensation Strategies, the Compensation Committee concluded that the base salaries of the Named Executive Officers were generally between the 50th and 75th percentile for the Peer Group, and that average cash incentive targets and long-term equity incentive compensation were generally below the 50th percentile as compared to the Peer Groups compensation levels.
Role of Executive Officers
In the first quarter of each fiscal year, the Companys Chief Executive Officer meets with the Compensation Committee to discuss the prior fiscal year financial results and to evaluate and assess the performance of the other Named Executive Officers. This assessment, together with the Compensation Committees own judgment, taking into account the results of the most recent compensation benchmarking study, is used to evaluate the individual performance and compensation of those Named Executive Officers. The Compensation Committee is solely responsible for evaluating the Chief Executive Officers performance and setting the level and components of his compensation. The Chief Executive Officer is not present when the Compensation Committee determines his compensation.
Major Compensation Components of Named Executive Officers and Analysis of 2009 Compensation Decisions
In order to achieve its compensation philosophy and objectives, the Compensation Committee has designed the executive compensation program for the Named Executive Officers to utilize three major compensation components: (i) annual base salary; (ii) annual cash incentive awards; and (iii) long-term equity-based incentives. The Compensation Committee considers each compensation component individually and all compensation components in the aggregate when making decisions regarding amounts that may be awarded under each of the other compensation components.
Annual Base Salaries. Named Executive Officers are provided with a base salary which recognizes the value of the executives skills, experience, prior record of achievement, and importance to the Company. Base salary levels are intentionally set to attract quality executives, to provide a fixed base of cash compensation, and to recognize the challenges and varied skill requirements of different positions.
Base salaries are reviewed annually and from time to time in connection with a promotion or other change in responsibility. The Chief Executive Officer submits written base salary recommendations to the Compensation Committee for the other Named Executive Officers. In making his recommendation, the Chief Executive Officer reviews each executives performance, market compensation levels for comparable positions, the executives potential attractiveness to other companies, and the overall financial health and performance of the Company. The Compensation Committee reviews the Chief Executive Officers recommendations for Named Executive Officers (other than the Chief Executive Officer), and together with its own judgments, sets actual base salaries relative to the recommendations. Periodically, the Compensation Committee utilizes a study of market compensation levels prepared by an independent compensation consultant in order to evaluate the executives base salaries and the Chief Executive Officers recommendations. Such a study was prepared by Compensation Strategies for use by the Compensation Committee in setting base salaries for fiscal 2009. In years where the study is not prepared, the most recent studys findings are adjusted by a reasonable factor primarily reflecting an increase for inflation and the adjusted findings are then considered by the Compensation Committee.
The Compensation Committee directly sets the base salary for the Chief Executive Officer. In so doing, the Committee reviews the performance of the Chief Executive Officer, market compensation levels as set forth in the independent compensation consultants most recent study and other relevant information. In addition, the Committee
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reviews the results of any assessment of the Chief Executive Officers performance resulting from a formal survey of all of the Companys directors which are conducted from time to time and informal communications from any of the Companys directors. At a meeting in August 2008, the Compensation Committee determined annual base salaries for the executive officers of the Company for fiscal 2009.
The Compensation Committee has generally set base salaries between the 50th and 75th percentile of the survey data prepared by its compensation consultant adjusted, as discussed above, by a factor in years when the survey is not prepared. In setting base salaries for the Named Executive Officers, the Compensation Committee made a general assessment of each Named Executive Officers performance, experience and scope of responsibilities. For fiscal 2009, the base salary increases for our Named Executives Officers were 3.5% for Mr. Nielsen, 8.3% for Mr. DeFerrari, 4.2% for Mr. Estes and 4.8% for Mr. Vilsoet. The increases for Messrs. Nielsen, Estes and Vilsoet primarily reflect an adjustment over the prior years base salary consistent with setting the base salaries generally between the 50th and 75th percentile of the survey data determined based on the study by Compensation Strategies previously described. The increase for Mr. DeFerrari recognized his recent promotion to Chief Financial Officer, and his growing importance to and increased tenure with the Company. The base salary of each Named Executive Officer is set forth in the Salary column of the Summary Compensation Table on page 29 of this Proxy Statement.
Annual Cash Incentives. Named Executive Officers are provided annual cash incentive award opportunities in order to recognize and reward individual performance that meaningfully enhances the operations of the Company during a fiscal year. Awards are designed to communicate to executives that good performance is recognized and valued. Furthermore, the Company believes annual cash incentive awards strongly encourage executives to continuously improve their efforts to enhance the Companys short-term performance.
Annual Cash Incentive Awards Named Executive Officers (other than Chief Executive Officer and Chief Operating Officer). Prior to fiscal 2008, the annual cash incentive compensation for all of the Named Executive Officers, other than the Chief Executive Officer, was determined as described under this subheading. Beginning with fiscal 2008, the Compensation Committee, upon the recommendation of the Chief Executive Officer, determined to include the annual cash incentive awards for both the Chief Executive Officer and the Chief Operating Officer under the Companys annual incentive plan described under Annual Incentive Plan Chief Executive Officer and Chief Operating Officer below in order to qualify such amounts as performance-based compensation under Section 162(m) of the Internal Revenue Code. References under this subheading to other Named Executive Officers exclude the Chief Executive Officer and the Chief Operating Officer.
Each fiscal year the Chief Executive Officer prepares a written report to the Compensation Committee recommending annual cash incentive awards for each of the other Named Executive Officers (other than the Chief Operating Officer). The Chief Executive Officers recommendations result from a two-step analysis. First, the overall financial performance of the Company is evaluated in order to determine the appropriate level of total annual cash incentive awards for all eligible employees, including the other Named Executive Officers. Second, the Chief Executive Officer evaluates the individual performance of the other Named Executive Officers against ranges of annual award opportunities that were established at the beginning of the fiscal year and correspond to minimum and maximum percentages of base salary. Generally, maximum annual cash incentive awards to the other Named Executive Officers have been capped at 50% of base salary. Based on a review of other companies with which the Company competes for executive talent, this cap was increased to 75% of base salary beginning for fiscal 2010. The purpose of this process is to ensure that individual awards reflect an appropriate balance between the overall financial performance of the Company and the individual executives performance. The Chief Executive Officer presents his evaluation and objective recommendations regarding the
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individual performance component of the annual cash incentive compensation earned by each of the other Named Executive Officers to the Compensation Committee for their consideration. This evaluation has elements of subjectivity and depends on an overall analysis of the effectiveness of the individual executive and his or her ability to meet Company expectations. The Compensation Committee then conducts its own deliberations and approves the final annual cash incentive compensation, if any. Any cash incentives resulting from this process are discretionary and subjectively determined.
After receiving the recommendation of the Chief Executive Officer, the Compensation Committee met with the Chief Executive Officer in August 2009 to discuss his recommendations. Discussion of these recommendations continued at a meeting of the Compensation Committee in October 2009 and the fiscal 2009 awards to Messrs. DeFerrari and Vilsoet were approved at that meeting. The annual cash incentive awards paid to Messrs. DeFerrari and Vilsoet were 35% of those officers fiscal 2009 base salaries and are set forth in the Bonus column of the Summary Compensation Table on page 29 of this Proxy Statement. Annual cash incentive award payments were made following the conclusion of the Companys financial statement audit.
Annual Incentive Plan Chief Executive Officer and Chief Operating Officer. In October 2008, the Compensation Committee established the performance goals of the fiscal 2009 performance based cash incentive opportunity for both the Chief Executive Officer and the Chief Operating Officer under the Companys annual incentive plan.
Annual incentive plan compensation is derived from performance measures that are established by the Compensation Committee within 90 days of the beginning of each fiscal year in order to qualify such compensation as performance-based compensation under Section 162(m) of the Internal Revenue Code. Accordingly, the Chief Executive Officers and Chief Operating Officers annual incentive plan compensation is not discretionary, although it may be reduced (but not increased) by the Compensation Committee through the exercise of its discretion. Compensation paid under the annual incentive plan is designed to be at risk based on the performance of the Company and has exhibited significant variability from year to year. Over the last three fiscal years, the payout to the Chief Executive Officer has ranged from 29% to 121% of base salary and the payout ratio for the Chief Operating Officer during the two years he has participated in the annual incentive plan has ranged from 29% to 60% of base salary.
For fiscal 2009, the award opportunity under the annual incentive plan was comprised of two components. The first, was based on operating earnings and cash flows of the Company, while the second, was based on the operating earnings and contract revenues of the Company coupled with the achievement of a number of non-financial performance measures that were established by the Compensation Committee in October 2008. At the time the Compensation Committee determined the performance criteria for fiscal 2009, it capped any possible award under the annual incentive plan to Mr. Nielsen at 170% of his base salary and Mr. Estes at 140% of his base salary. In addition, each of the two components of the plan was subject to a cap as described below. The amount earned under each of the components can be reduced at the discretion of the Compensation Committee. The two components of the annual incentive plan are described in more detail below.
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For fiscal 2009, the targets for Messrs. Nielsen and Estes, the range of potential payouts and the actual amounts awarded under the annual incentive plan were as follows:
| Target Percentage of | Range of Potential Payout | Actual | Actual Award as a — Percentage of | ||
|---|---|---|---|---|---|
| Name | Base Salary | Minimum | Maximum | Award | Base Salary |
| Steven E. Nielsen | 85 % | $ | $ 1,241,000 | $ 610,150 | 84 % |
| Timothy R. Estes | 70 % | $ | $ 700,000 | $ 301,901 | 60 % |
The performance measures established by the Compensation Committee under the first component of the annual incentive plan for fiscal 2009 applied a pre-established payout ratio as a percentage of operating earnings (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements) above a threshold percentage (2.5%) of contract revenues. The payout percentage varied as a function of the Companys cash flow ratio, which was measured as the ratio of operating cash flow to net income (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements). For fiscal 2009, operating cash flow of approximately $126.6 million was more than two times net income (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements).
The range of pre-established payout percentage was as follows:
| Pre-established Payout | ||
|---|---|---|
| Percentage of Eligible Operating | ||
| Earnings Above Threshold | ||
| Contract Revenues | ||
| Cash Flow Ratio | Steven E. Nielsen | Timothy R. Estes |
| less than 1.00 | 2.40 % | 1.40 % |
| 1.00 to 1.49 | 2.90 % | 1.70 % |
| 1.50 to 2.00 | 3.40 % | 2.00 % |
| greater than 2.00 | 3.90 % | 2.30 % |
The use of a threshold amount before any annual incentive compensation was earned ensured that the Companys performance exceeded a pre-established level before any award was earned by the Chief Executive Officer or the Chief Operating Officer. The reliance on cash flow and earnings measures in determining the payout amount reflects the importance to the Company of both operating margins and cash flows. As designed, the fiscal 2009 performance criteria provided that acceptable margins without solid cash flows resulted in a reduced award payment, while solid cash flows absent acceptable margins would result in no award payment. Once the cash flow threshold requirement is met, only incremental earnings generate an award payout. The use of both operating earnings and cash flow as performance criteria ensures that only high quality earnings result in the payout of awards, as both income statement and balance sheet performance is required. The maximum cash incentive award under the first component of the annual incentive plan was capped at 130% of base salary for Mr. Nielsen and 110% of base salary for Mr. Estes. Additionally, Mr. Nielsen would not earn an award under this component of the plan if the award, as calculated under the established performance criteria, was less than 10% of his base salary for fiscal 2009.
Eligible operating earnings under the first component of the annual incentive plan were approximately $10.0 million for Mr. Nielsen and $9.9 million for Mr. Estes. The actual payout ratio for the first component of the annual incentive plan
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was 3.90% and 2.30% for Messrs. Nielsen and Estes, respectively, resulting in an award of $391,150 for Mr. Nielsen and $226,901 for Mr. Estes.
The performance measure established by the Compensation Committee for the second component of the annual incentive plan was operating earnings (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements) above a threshold percentage (1%) of contract revenues. If this threshold is attained, a maximum payout of 40%, with respect to Mr. Nielsen, and 30%, with respect to Mr. Estes, of annual base salary was established. Although driven by the performance measures set forth in the preceding sentence, the Compensation Committee also established a number of non-financial performance criteria to be met in determining whether Mr. Nielsen and Mr. Estes were to be awarded the full amount available under this component of the annual incentive plan. These non-financial performance measures were designed to increase the Companys long term competiveness, while improving margins through cost reduction. The Compensation Committee applied an actual payout ratio of 30% and 15% for Messrs. Nielsen and Estes, respectively, under this component of the annual incentive plan resulting in an award of $219,000 and $75,000 for Messrs. Nielsen and Estes, respectively.
The actual annual incentive award paid to the Chief Executive Officer and Chief Operating Officer, as approved by the Compensation Committee, is set forth on the Non-Equity Incentive Plan Compensation column of the Summary Compensation Table on page 29 of this Proxy Statement. Annual cash incentive award payments were made following conclusion of the Companys financial statement audit.
Long-Term Equity Based Compensation
Named Executive Officers are eligible to receive long-term equity-based incentive compensation awards under the Companys 2003 Long-Term Incentive Plan. Long-term equity awards provide for compensation that is at risk based on the performance of the Company, and, consequently, directly align the interests of executive officers with those of shareholders. Furthermore, long-term equity awards contain vesting provisions which are important to the retention of key executives. The value of issued but unvested long-term equity awards meaningfully encourages executives to remain with the Company as leaving the Company results in the forfeiture of any unvested value of previously accumulated long-term equity awards. For Named Executive Officers, other than the Chief Executive Officer, individual long-term equity based awards are recommended by the Chief Executive Officer for consideration and approval by the Compensation Committee.
The Compensation Committee has generally made grants of long-term equity awards annually in December of each year to the Named Executive Officers. However, performance vesting equity awards granted to the Chief Executive Officer and Chief Operating Officer have been made in October of each year to comply with Section 162(m) of the Internal Revenue Code. In limited instances, awards under the long-term equity awards may also be granted to recognize outstanding performance during the year or at the initiation of employment for newly hired key executives, or upon renewal of employment agreements for existing key executives.
The equity grants made to the Named Executive Officers have historically been comprised of a number of different equity based instruments awarded from time to time, including restricted stock, restricted units and stock options. In October 2008, the Chief Executive Officer and Chief Operating Officer received grants of performance vesting restricted units as discussed in greater detail below in Performance Vesting Restricted Stock Units Chief Executive Officer and Chief Operating Officer. The grant of performance vesting restricted units was consistent with the type of award granted to the Chief Executive Officer and the Chief Financial Officer in the prior fiscal year although, because of the volatility in the Companys stock price at the time of the fiscal 2009 grant, the actual number of shares awarded was determined by
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dividing the dollar level of the award approved by the Compensation Committee by an average of the closing price of the Companys common stock for the 45 trading days ending two days prior to the date of grant.
Subsequent to the October 2008 awards, as a result of the continued economic uncertainty that existed, the Compensation Committee determined that the fiscal 2009 equity awards to be made in December 2008 would include stock options and time vesting restricted stock units. The Compensation Committee believed that the economic uncertainty and depressed Company stock price at the time of the December 2008 awards made it imprudent to deliver a grant-date value of restricted stock units at previous award levels as the number of shares granted would have significantly increased potential dilution to a level determined by the Compensation Committee to be unacceptable. Conversely, a grant of a number of restricted units consistent with the number of units granted in the prior year would have significantly reduced the value of the grant delivered to the executives.
Awards granted to the Named Executive Officers under the 2003 Long-Term Incentive Plan in December 2008 consisted of (i) stock options which vest ratably on the four subsequent anniversaries of the grant date and (ii) time vesting restricted stock units which vest ratably on the four subsequent anniversaries of the grant date. Continued employment at the time of vesting is required for both the time vesting restricted stock unit awards and the stock options. In addition, as described under Performance Vesting Restricted Stock Units Other Named Executive Officers below, an award of performance vesting restricted stock units was made to Ms. Aliperta in December 2008.
Stock Options. Stock options represent the opportunity to purchase shares of the Companys common stock at a fixed price at a future date. This generally aligns the Named Executive Officers incentives with those of the Companys shareholders because stock options have value only if the Companys stock price increases from the date of grant. Stock options also inherently reward performance as it is the Companys performance over an extended period that causes the value of its common stock, and the value of the stock options, to increase.
In December 2008, stock options were granted to the Named Executive Officers (other than Ms. Aliperta, who received an award of performance based restricted stock units in connection with being appointed Chief Accounting Officer) at an exercise price equal to the closing price of the underlying Company common stock on the grant date. These stock options vest ratably on the four subsequent anniversaries of the grant date and outstanding stock options are no longer exercisable upon the termination of the Named Executive Officer. Information regarding stock options awarded during fiscal 2009 is shown in the Grant of Plan-Based Awards Table on page 30 of this Proxy Statement.
Time Vesting Restricted Stock Units. The 2003 Long-Term Incentive Plan provides for the issuance of time vesting restricted stock units that vest in equal installments on the first, second, third and fourth anniversaries of the date such units are granted, so long as the employee remains employed by the Company on the vesting date. These awards are not subject to performance conditions, but are designed to enhance retention by rewarding continued employment, as leaving the Company results in the forfeiture of the unvested awards. This retention effect is further enhanced as the price of the Companys common stock increases. Upon satisfaction of the vesting requirements, each time vesting restricted stock unit is settled for one share of Company common stock. The shares of common stock received upon vesting of the time vesting restricted stock units are subject to shareholding requirements, see Shareholding Requirements on page 27 of this Proxy Statement.
In December 2008, time vesting restricted stock units having an aggregate share value of approximately $227,600 were granted to Mr. Nielsen, Mr. Estes, Mr. DeFerrari, Mr. Vilsoet and Ms. Aliperta. The value of the individual grants received by the Named Executive Officers was approximately 12%, 10% and 22% of each executives base salary for Messrs. Nielsen and Estes and Ms. Aliperta, respectively, and approximately 6% of base salary for each of
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Messrs. DeFerrari and Vilsoet. The award to Ms. Aliperta was made in connection with her appointment as Chief Accounting Officer of the Company in November 2008.
The number of units granted to these Named Executive Officers was determined by dividing the value granted by the closing price of the Companys common stock on the date of grant of the units. Information regarding the fair value and the number of time vesting restricted stock units that the Named Executive Officers were granted in December 2008 is shown in the Grant of Plan-Based Awards Table on page 30 of this Proxy Statement. Information regarding the number of shares of time vesting restricted stock units and the value realized on vesting in fiscal 2009 is shown in the Option Exercises and Stock Vested Table on page 35 of this Proxy Statement.
Performance Vesting Restricted Stock Units Chief Executive Officer and Chief Operating Officer. In October 2008, an award of performance vesting restricted stock units was made to the Chief Executive Officer and the Chief Operating Officer. The performance vesting restricted stock units vest in three annual installments beginning on the anniversary of the date of grant subject to the Company achieving annual pre-tax income and operating cash flow goals (the Annual Goals) pre-established by the Compensation Committee for each of fiscal years 2009, 2010 and 2011. Upon the satisfaction of the relevant vesting requirements (as discussed below), each performance vesting restricted stock unit is settled for one share of Company common stock. For the annual long-term equity awards to vest, the Companys operating earnings (before asset impairments, performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements) must exceed certain pre-established targets, which are set forth as a percentage of contract revenue as described below. If such operating earnings are less than or equal to 2.5% of contract revenue, no annual award will vest and, subject to reduction as described below, 100% of the potential award will vest if such operating earnings equal or exceed 5.0% of contract revenues. For qualifying earnings between these amounts the percentage of the potential award vesting is interpolated between zero and 100%. The amount of annual performance share units subject to vesting each year will be reduced to 75% of the award otherwise earned if the ratio of operating cash flow for the fiscal period is less than net income for the period (before asset impairments, performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements).
The use of a threshold amount ensured that performance exceeded a pre-established level before any award is earned. The reliance on earnings and cash flow measures in determining the level of vesting reflects the importance of both operating margins and cash flows. Similar to the annual incentive plan, no award is earned absent acceptable margins and the level of award may be reduced if the pre-establish cash flow criteria is not met. The use of both operating earnings and cash flow as performance criteria ensure that both income statement and balance sheet performance are required to earn the maximum award.
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The components of the Annual Goals and the potential annual payout of performance vesting restricted stock units are summarized as follows:
| Potential | Fiscal Year Ratio of — Operating Cash Flow to | Award Payout | |
|---|---|---|---|
| Fiscal Year Qualifying Earnings | Vesting Percentage | Qualifying Net Income | Percentage |
| 2.5% or less of Contract revenue | None | | |
| 2.51% to 4.99% of Contract revenue | 0.1% to 100% | Less than 1.0 | 75 % |
| 1.0 or greater | 100 % | ||
| 5.0% or more of Contract revenue | 100% | Less than 1.0 | 75 % |
| 1.0 or greater | 100 % |
In addition to the performance units earned when Annual Goals are met, the Chief Executive Officer and the Chief Operating Officer may each earn supplemental units if the Company achieves cumulative qualifying earnings and operating cash flow ratio goals based on the previous three fiscal years (the Three Year Goals). To comply with Section 162(m) of the Internal Revenue Code, the Compensation Committee established the performance criteria for these supplemental units within ninety days of the beginning of fiscal 2009.
If the Three Year Goals are achieved, the Chief Executive Officer and the Chief Operating Officer will each vest in additional restricted stock units of up to 100% of the number of restricted stock units vesting in that fiscal year upon the satisfaction of the relevant Annual Goals. Vesting of these supplemental units only occurs if cumulative operating earnings for the three year period (before asset impairments, performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements) exceed certain pre-established targets, which are set forth as a percentage of contract revenue. If such cumulative qualifying earnings for the three year period are more than 7.51% of cumulative contract revenues for the period but less than 10% of cumulative contract revenue for the period, a supplemental award of 50% of the target annual units will be earned so long as cumulative operating cash flow for such period is greater than cumulative net income (before asset impairments, amounts recorded for performance share and performance unit compensation and amounts associated with the extinguishment of debt and termination of debt agreements) for the period. If such cumulative qualifying earnings for the three year period are 10.01% or more of cumulative contract revenues for the period, a supplemental award of 100% of the target annual units will be earned so long as cumulative operating cash flow for such period is greater than cumulative net income (before asset impairments, amounts recorded for performance vesting restricted units and amounts associated with the extinguishment of debt and termination of debt agreements) for the period. No supplemental units will vest if such operating cash flow is not equal to or greater than such net income, in each case as measured over the same cumulative three year period.
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The components of the Three Year Goals and the potential payout of performance vesting restricted stock units are summarized as follows:
| Cumulative Ratio of | ||
|---|---|---|
| Operating Cash Flow | ||
| to Qualifying | ||
| Net Income for the | ||
| Cumulative Qualifying Earnings for | Applicable Three | Supplemental Payout |
| the Applicable Three Year Period | Year Period | Percentage |
| 7.51% to 10.00% of Contract revenue | Less than 1.0 | 0 % |
| 1.0 or greater | 50 % | |
| 10.01% of Contract revenue or greater | Less than 1.0 | 0 % |
| 1.0 or greater | 100 % |
Supplemental units are earned only in a fiscal year for which units are awarded for meeting the Annual Goals. Consequently, strong prior performance does not ensure vesting if unaccompanied by current fiscal year performance. The three year performance required to earn supplemental units is meaningfully more difficult than that required to earn an annual award and is only triggered by operating earnings and cash flow performance that is significantly better than that of fiscal 2009. The performance criteria selected, operating margin and cash flow, require both income statement and balance sheet performance. These performance criteria provide that good margins without acceptable cash flows result in reduced vesting of the annual awards or the elimination of vesting of any supplemental awards, while acceptable cash flows absent acceptable margins result in no vesting. Applying these criteria historically for the last seven years would have resulted in partial vesting of supplemental units at 50% in three years and no vesting in four of the years.
The awards granted to the Chief Executive Officer and Chief Operating Officer for fiscal 2009 totaled $561,920 in share value (based on the closing price of a share of Company common stock on the date of grant, October 20, 2008, and the target award under the grant). This amount represented 46% of their aggregate base salaries, with the Chief Executive Officer receiving 48% of his base salary in the form of performance vesting restricted stock units and the Chief Operating Officer receiving 42% of his base salary in the form of performance vesting restricted stock units. For both the Chief Executive Officer and the Chief Operating Officer, the share values granted were converted into a specific target number of performance share units by dividing the share values granted by the average closing price of the Companys common stock for a 45-day period ending two days prior to the day of the Compensation Committees grant of the units.
Based on fiscal 2009 results, the Chief Executive Officer and the Chief Operating Officer will vest in approximately 42% of their respective target annual awards under the fiscal 2009 grants of performance based restricted stock units or 12,065 units and 7,628 units, respectively. This was the result of the Companys qualifying earnings of approximately 3.6% of contract revenue and an operating cash flow ratio greater than 1.0 of qualifying net income, based on operating cash flow of approximately $126.6 million.
Mr. Nielsen and Mr. Estes were granted awards of performance based restricted stock units in fiscal 2008 and 2007. The annual goals under the fiscal 2008 and 2007 awards are the same as those set forth above with respect to the fiscal 2009 awards. The three year goals under the fiscal 2008 and 2007 awards are also the same as those set forth above for the fiscal 2009 awards, except to the extent that the three year measurement period is determined by the fiscal year of the grant. Based on fiscal 2009 performance, Messrs. Nielsen and Estes will vest in 6,465 and 4,268 shares of common stock, respectively, representing 42% of target annual awards under the fiscal 2008 and 2007 grants of performance based
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restricted stock units. Based on fiscal 2009 results, no supplemental awards were earned under the fiscal 2009, 2008 or 2007 grants of performance vesting restricted units.
Information regarding the fair value and the number of performance vesting restricted stock units granted to the Chief Executive Officer and Chief Operating Officer in fiscal 2009 is shown in the Grant of Plan-Based Awards Table on page 30 of this Proxy Statement.
Performance Vesting Restricted Stock Units Other Named Executive Officers. In December 2008, $100,012 in share value was granted to Ms. Aliperta in the form of performance vesting restricted stock units (based on the closing price of a share of Company common stock on the date of grant, December 15, 2008, and the target award under the grant) with substantially the same terms as those awarded to the Chief Executive Office and Chief Operating Officer in October 2008 as discussed above. This award was made in connection with Ms. Alipertas appointment to Chief Accounting Officer and represented 44% of her base salary. The share values granted were converted into a specific number of restricted stock units by dividing the share value granted by the closing price of the Companys common stock on the day of the Compensation Committees approval. Ms. Alipertas employment ended prior to the vesting date of her fiscal 2009 grant of performance vesting restricted stock units; see Employment and Separation Agreements Lisa Aliperta Separation Agreement.
Mr. DeFerrari and Mr. Vilsoet were granted awards of performance based restricted stock units in fiscal 2008 and 2007. The annual goals under the fiscal 2008 and 2007 awards are the same as those set forth above with respect to the fiscal 2009 awards. The three year goals under the fiscal 2008 and 2007 awards are also the same as those set forth above for the fiscal 2009 awards, except to the extent that the three year measurement period is determined by the fiscal year of the grant. Based on fiscal 2009 performance, Messrs. DeFerrari and Vilsoet will vest in 1,091 and 1,899 shares of common stock, respectively, representing 42% of target annual awards under the fiscal 2008 and fiscal 2007 grants of performance based restricted stock units. Based on fiscal 2009 results, no supplemental awards were earned under the fiscal 2007 or 2008 grants of performance vesting restricted units.
Information regarding the fair value and the number of performance vesting restricted stock units that Ms. Aliperta was granted in fiscal 2009 is shown in the Grant of Plan-Based Awards Table on page 30 of this Proxy Statement.
Other Benefits
We provide employees with a range of retirement and health and welfare benefits that are designed to assist us in attracting and retaining employees and to reflect the competitive practices of the companies in the Peer Group. The Named Executive Officers are eligible for the following benefits:
401(k) Plan. We maintain a tax qualified deferred contribution retirement plan (the 401(k) Plan) that covers substantially all of our salaried and hourly employees. Each of the Named Executive Officers participates in the 401(k) Plan. Participants may contribute up to 15% of their compensation on a before-tax basis into their 401(k) Plan accounts, subject to statutory limits. In addition, we match an amount equal to 30% for each dollar contributed by participants on the first 5% of their eligible earnings.
Because the 401(k) Plan is a tax qualified retirement plan, the Internal Revenue Code limits the additions that can be made to a participants 401(k) Plan account each calendar year. Additions include Company matching contributions, before-tax contributions made by a participant and participant after-tax contributions. In addition, the Internal Revenue
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Code limits the amount of annual compensation that may be taken into account in computing benefits under the 401(k) Plan.
The Company does not maintain any defined benefit pension plan, non-tax qualified supplemental retirement plan or non-tax qualified supplemental deferred compensation plan.
Health and Welfare Plans. Active employee benefits such as medical, dental, life insurance and disability coverage are available to all salaried and hourly employees through our flexible benefits plan. Employees contribute to the cost of the benefits plan by paying a portion of the premium costs.
Named Executive Officers participate in the medical and dental plans on terms identical with those afforded all other employees. In addition, we provide certain key employees, including the Named Executive Officers, with additional life insurance and disability coverage at no cost to the individual. The amount paid on behalf of the Named Executive Officers is set forth in the All Other Compensation column of the Summary Compensation Table on page 29 of this Proxy Statement.
Shareholding Requirements
Beginning in fiscal 2006, awards of time vesting restricted stock and time vesting restricted stock units granted to the Named Executive Officers have been subject to shareholding requirements. As each grant vests, the executive is required to retain, on account with the Companys stock transfer agent, one-half of the shares that have vested, net of shares withheld to pay taxes. The shareholding requirement continues until the shares on account are equal in value to the executives base salary then in effect. From that point forward, the executive is free to sell shares that vest subsequently, but must hold those shares previously on account so long as the executive remains employed by the Company. All restrictions on those shares held by the transfer agent lapse ninety days after an executive is no longer employed by the Company. None of the Named Executive Officers who have received awards of time vesting restricted stock or restricted stock units since fiscal 2006 have reached the shareholding requirement.
Severance and Change in Control Benefits
The Company provides for the payment of severance benefits to the Named Executive Officers upon certain types of employment terminations both prior to and following a change of control. In addition, the Company also provides for the vesting of certain equity based awards upon the occurrence of a change of control. Providing severance and change of control benefits assists us in attracting and retaining executive talent and reduces the personal uncertainty that executives are likely to feel when considering a corporate transaction. These arrangements also provide valuable retention incentives that focus executives on completing such transactions, thus, enhancing long-term shareholder value. The Named Executive Officers are provided with severance benefits under individual arrangements negotiated with the Company. The terms and payment amounts reflect the Compensation Committees determination of competitive practices at those companies that we compete with for executive talent at the time the arrangements were entered into and were based, in part, on market information provided by its independent compensation consultants.
The terms of the individual arrangements, and a calculation of the estimated severance benefits that would be payable to each Named Executive Officer under their respective arrangements upon the occurrence of certain events, is set forth under Potential Payments upon Termination of Employment or Change of Control table beginning on page 35 of this Proxy Statement. The amounts set forth for Ms. Aliperta reflect actual payments under her separation agreement, see
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Employment and Separation Agreements Lisa Aliperta Separation Agreement on page 44 of this Proxy Statement.
Tax Deductibility of Compensation
Section 162(m) of the Internal Revenue Code (and the regulations promulgated thereunder) precludes a public corporation from taking an income tax deduction in any one year for compensation in excess of $1 million for its named executive officers (excluding the Chief Financial Officer) employed on the last day of the fiscal year, unless certain specific performance criteria are satisfied. While the executive compensation program seeks to maximize the tax deductibility of compensation payable to the Named Executive Officers by having such compensation qualify as performance based, the Compensation Committee retains the flexibility to compensate Named Executive Officers in a manner intended to promote varying corporate goals, even if certain amounts that may be payable in excess of $1 million may not be deductible under Section 162(m). For fiscal 2009, all of the compensation paid to Mr. Nielsen was deductible for federal income tax purposes.
Code Section 409A
Code Section 409A generally changes the tax rules that affect most forms of nonqualified deferred compensation. The Company believes it is in compliance with Code Section 409A and the regulations promulgated thereunder.
Accounting Rules
The Compensation Committee takes into consideration the accounting treatment of equity incentive awards under SFAS No. 123(R), Share-Based Payment, when determining the form and timing of equity grants to employees, including the Named Executive Officers. The accounting treatment of such grants, however, is not determinative of the type, timing or amount of any particular grant of equity incentive award made to the Companys employees.
Compensation Committee Report
The Compensation Committee has reviewed and discussed with management the preceding Compensation Discussion and Analysis as required by Item 402(b) of Regulation S-K. Based on such review and discussions, the Compensation Committee recommended to the Board of Directors that the Compensation Discussion and Analysis be included in this Proxy Statement and incorporated by reference into the Companys Annual Report on Form 10-K for the year ended July 25, 2009.
The foregoing report has been furnished on behalf of the Board of Directors by the undersigned members of the Compensation Committee.
Compensation Committee
Thomas G. Baxter, Chair Charles B. Coe Patricia L. Higgins
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Summary Compensation Table
The following table sets forth the compensation of our Chief Executive Officer, Chief Financial Officer and the next three highest paid individuals who were serving as executive officers on the last day of fiscal 2009 (collectively, the Named Executive Officers).
| Change in | |||||||||
|---|---|---|---|---|---|---|---|---|---|
| Pension Value | |||||||||
| and | |||||||||
| Nonqualified | |||||||||
| Non-Equity | Deferred | ||||||||
| Stock | Option | Incentive Plan | Compensation | All Other | |||||
| Salary | Bonus | Awards(2) | Awards(2) | Compensation(3) | Earnings | Compensation(4) | Total | ||
| Name and Principal Position | Year | ($) | ($)(1) | ($) | ($) | ($) | ($) | ($) | ($) |
| Steven E. Nielsen | 2009 | $ 730,000 | $ | $ 224,025 | $ 105,897 | $ 610,150 | $ 5,354 | $ 1,675,426 | |
| President and | 2008 | $ 705,000 | | $ 546,986 | $ 4,129 | $ 207,251 | $ 4,342 | $ 1,467,708 | |
| Chief Executive Officer | 2007 | $ 680,000 | | $ 1,104,148 | $ 34,089 | $ 821,618 | | $ 3,194 | $ 2,643,049 |
| H. Andrew DeFerrari | 2009 | $ 325,000 | $ 113,750 | $ 69,666 | $ 13,087 | | | $ 3,441 | $ 524,944 |
| Senior Vice President and | 2008 | $ 241,481 | $ 100,000 | $ 70,954 | | | | $ 2,445 | $ 414,880 |
| Chief Financial Officer | 2007 | $ 195,000 | $ 85,000 | $ 69,081 | | | | $ 1,900 | $ 350,981 |
| Timothy R. Estes | 2009 | $ 500,000 | $ | $ 296,588 | $ 29,452 | $ 301,901 | | $ 9,564 | $ 1,137,505 |
| Executive Vice President and | 2008 | $ 480,000 | | $ 540,179 | | $ 138,193 | | $ 8,999 | $ 1,167,371 |
| Chief Operating Officer | 2007 | $ 460,000 | $ 460,000 | $ 641,366 | $ 31,974 | | | $ 8,082 | $ 1,601,422 |
| Richard B. Vilsoet | 2009 | $ 325,000 | $ 113,750 | $ 107,486 | $ 13,087 | | | $ 4,675 | $ 563,998 |
| Vice President, General | 2008 | $ 310,000 | $ 108,500 | $ 119,111 | | | | $ 4,149 | $ 541,760 |
| Counsel and Secretary | 2007 | $ 285,000 | $ 140,000 | $ 128,024 | | | | $ 3,371 | $ 556,395 |
| Lisa Aliperta(5) | 2009 | $ 192,308 | $ | $ 16,221 | | | | $ 1,242 | $ 209,771 |
| Chief Accounting Officer |
callerid=999 iwidth=480 length=60
| (1) | Bonuses for the fiscal year ended July 25, 2009 were paid
in October 2009. |
| --- | --- |
| (2) | The amounts in the Stock Awards column for fiscal
2009 represent the accounting expense that we incurred during
fiscal 2009 for time and performance vesting restricted stock
unit awards granted to the Named Executive Officers in fiscal
2005 through 2009. The amounts in the Option Awards
column represent the accounting expense that we incurred during
fiscal 2009 for stock options granted in fiscal 2008 and 2009.
The dollar amounts shown reflect the amount recognized for
financial statement purposes pursuant to
SFAS No. 123(R) (without any reduction for risk of
forfeiture). See Note 15 to Consolidated Financial
Statements in our Annual Report on Form 10-K for the fiscal year ended July 25, 2009, regarding
assumptions underlying valuation of equity awards. The terms
applicable to the stock awards and the option awards granted for
the fiscal year ended July 25, 2009 are set forth below in
the Grant of Plan-Based Awards table. |
| (3) | The incentive compensation award under the Annual Incentive Plan
for fiscal year ended July 25, 2009 was paid in October
2009. |
| (4) | All Other Compensation for fiscal 2009 consists of
(i) Company contributions to the Dycom Industries, Inc.
Retirement Savings Plan (Mr. Nielsen $3,496;
Mr. DeFerrari $1,688;
Mr. Estes $4,829; Mr. Vilsoet
$1,950); and (ii) premiums paid by the Company for group
term life insurance and long-term disability
(Mr. Nielsen $1,858;
Mr. DeFerrari $1,753;
Mr. Estes $4,735; Mr. Vilsoet
$2,725; Ms. Aliperta $1,242). |
| (5) | Effective September 1, 2009, Ms. Alipertas
employment with the Company ended. See Employment and
Separation Agreements Lisa Aliperta
Separation Agreement at page 44 of this Proxy
Statement for the material terms of Ms. Alipertas
separation agreement which was entered into subsequent to
July 25, 2009. |
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Grant of Plan-Based Awards Table
The following table sets forth certain information with respect to grants of restricted stock units and stock options under the 2003 Long-Term Incentive Plan and the potential range of awards that were approved under the Annual Incentive Plan for the fiscal year ended July 25, 2009.
| All Other | All Other | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Stock | Option | ||||||||||
| Awards: | Awards: | Exercise | Grant Date | ||||||||
| Estimated Future Payouts Under | Estimated Future Payouts | Number of | Number of | or Base | Fair Value of | ||||||
| Non-Equity Incentive Plan | Under Equity Incentive Plan | Shares of | Securities | Price of | Stock and | ||||||
| Awards(1) | Awards(2) | Stock or | Underlying | Option | Option | ||||||
| Grant | Threshold | Target | Maximum | Threshold | Target | Maximum | Units(3) | Options(4) | Awards | Awards(5) | |
| Name | Date | ($) | ($) | ($) | (#) | (#) | (#) | (#) | (#) | ($/sh) | ($) |
| Steven E. Nielsen | 10/17/2008 | $ | $ 620,500 | $ 1,241,000 | | | | | | | $ |
| 10/20/2008 | | | | 300 | 40,000 | 80,000 | | | | $ 351,200 | |
| 12/15/2008 | | | | | | | 12,500 | | | $ 85,375 | |
| 12/15/2008 | | | | | | | | 70,000 | $ 6.83 | $ 301,000 | |
| H. Andrew DeFerrari | 12/15/2008 | | | | | | | 3,000 | | | $ 20,490 |
| 12/15/2008 | | | | | | | | 20,000 | $ 6.83 | $ 86,000 | |
| Timothy R. Estes | 10/17/2008 | $ | $ 350,000 | $ 700,000 | | | | | | | $ |
| 10/20/2008 | | | | 180 | 24,000 | 48,000 | | | | $ 210,720 | |
| 12/15/2008 | | | | | | | 7,500 | | | $ 51,225 | |
| 12/15/2008 | | | | | | | | 45,000 | $ 6.83 | $ 193,500 | |
| Richard B. Vilsoet | 12/15/2008 | | | | | | | 3,000 | | | $ 20,490 |
| 12/15/2008 | | | | | | | | 20,000 | $ 6.83 | $ 86,000 | |
| Lisa Aliperta(6) | 12/15/2008 | | | | 110 | 14,643 | 29,286 | | | | $ 100,012 |
| 12/15/2008 | | | | | | | 7,324 | | | $ 50,023 |
callerid=999 iwidth=480 length=60
(1) Mr. Nielsens and Mr. Estes fiscal 2009 annual incentive plan (AIP) compensation is derived from performance measures that are established within 90 days of the beginning of the fiscal year pursuant to Section 162(m) of the Internal Revenue Code. The AIP for fiscal 2009 was comprised of two components. The first component applied a pre-established payout ratio to operating earnings (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements) above a threshold percentage of contract revenues. The payout ratio varied as a function of the Companys cash flow performance, which was measured as a ratio of operating cash flow to net income (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements). For fiscal 2009, the first component of the AIP provided that Mr. Nielsen receive an annual incentive award only if the award as calculated equaled or exceeded 10% of his base salary. The second component of the AIP applied a pre-established payout ratio to operating earnings (before asset impairments, annual incentive plan compensation and amounts associated with the extinguishment of debt or termination of debt agreements) above a threshold percentage of contract revenue. With respect to the second component of the AIP, the Compensation Committee established a number of non-financial performance criteria to be met in determining whether Mr. Nielsen and Mr. Estes were to be awarded the full amount available under this component of the AIP. The maximum annual incentive award payable to Mr. Nielsen for fiscal 2009 was set at 170% of his base salary and the maximum annual incentive award payable to Mr. Estes for fiscal 2009 was set at 140% of his base salary. Mr. Nielsens and Mr. Estess actual fiscal 2009 incentive plan payout of $610,150 and $301,901, respectively, was paid in October 2009, as set forth under the Non-Equity Incentive Plan Compensation column in the Summary Compensation Table, see page 29 of this Proxy Statement.
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| (2) | Represents performance vesting restricted stock units
(PRSUs) for the fiscal 2009 to 2011
performance period granted under the Companys 2003
Long-Term Incentive Plan. The PRSUs vest in three
substantially equal annual installments on the anniversary of
the date of grant, subject to meeting certain performance
targets. |
| --- | --- |
| (3) | Represents time vesting restricted stock units
(TRSUs) granted under the Companys 2003
Long-Term Incentive Plan. The TRSUs vest in four
substantially equal annual installments on or about the
anniversary date of the grant. |
| (4) | Represents stock options granted under the Companys 2003
Long-Term Incentive Plan. The stock options vest in four
substantially equal annual installments on the anniversary date
of the grant. |
| (5) | This column shows the full grant date fair value of PRSUs,
TRSUs, and stock options granted to the Named Executive
Officers. Generally, the full grant date fair value is the
amount that the Company would recognize in its financial
statements over the awards vesting schedule. The grant
date fair value was determined under SFAS No. 123(R).
See Note 15 to Consolidated Financial Statements in our
Annual Report on Form 10-K for the fiscal year ended July 25, 2009, regarding
assumptions underlying valuation of equity awards. In the case
of the PRSUs, the grant date fair value is based on the
target number of awards. |
| (6) | Effective September 1, 2009, Ms. Alipertas employment
with the Company ended. See Employment and Separation
Agreements Lisa Aliperta Separation
Agreement at page 44 of this Proxy Statement for the
material terms of Ms. Alipertas separation agreement
which was entered into subsequent to July 25, 2009. |
| | Narrative Accompanying Grant of Plan-Based Awards Table |
The equity incentive awards granted to Messrs. Nielsen and Estes on October 17, 2008 and Ms. Aliperta on December 15, 2008 were subject to the Company achieving certain annual goals (the Annual Goals) established by the Compensation Committee. The Annual Goals were pre-established performance measures based upon (a) pre-tax operating earnings (before asset impairments, amounts recorded for performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements), in excess of 2.5% of contract revenues and (b) the ratio of operating cash flow to net income (before asset impairment, amounts recorded for performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements). Each of Mr. Nielsens, Mr. Estes and Ms. Alipertas target awards vest in three substantially equal installments subject to the Company achieving the Annual Goals in each of fiscal years 2009, 2010 and 2011. In the event the Company achieves the Annual Goals with respect to a performance period and the Company also achieves additional goals established by the Compensation Committee which we based, for each year, on the trailing three year period, each of Mr. Nielsen, Mr. Estes and Ms. Aliperta will vest in up to an additional 100% of the number of shares of the target award that vested in such annual performance period. These additional goals are pre-established performance measures for the indicated period based upon (a) pre-tax operating earnings (before asset impairments, amounts recorded for performance share and performance unit compensation and amounts associated with the extinguishment of debt or termination of debt agreements), in excess of 2.5% of contract revenues and (b) the ratio of operating cash flow to net income (before asset impairments, amounts recorded for performance share and performance unit compensation and amounts associated with the extinguishment of debt).
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Outstanding Equity Awards Table
The following table sets forth certain information with respect to all outstanding equity awards held by each of the Named Executive Officers as of July 25, 2009.
| Option Awards | Stock Awards(1) | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Equity | Equity | |||||||||||
| Equity | Incentive | Incentive Plan | ||||||||||
| Incentive | Market | Plan Awards: | Awards: | |||||||||
| Plan Awards: | Number of | Value of | Number of | Market or | ||||||||
| Number of | Number of | Number of | Shares or | Shares or | Unearned | Payout Value of | ||||||
| Securities | Securities | Securities | Units of | Units of | Shares, Units, | Unearned | ||||||
| Underlying | Underlying | Underlying | Stock that | Stock that | or Other | Shares, Units, | ||||||
| Unexercised | Unexercised | Unexercised | Option | Option | Have Not | Have Not | Rights that | or Other Rights | ||||
| Options | Options | Unearned | Exercise | Expiration | Vested | Vested | Have Not | that Have Not | ||||
| Name | Exercisable (#) | Unexercisable (#) | Options (#) | Price ($) | Date | (#) | ($) | Vested (#) | Vested ($) | |||
| Steven E. Nielsen | 45,000 | | | $ 26.08 | 08/23/2009 | | | | | |||
| 75,000 | | | $ 45.31 | 08/28/2010 | | | | | ||||
| 72,924 | | | $ 14.34 | 11/19/2011 | | | | | ||||
| 75,000 | | | $ 13.84 | 11/25/2012 | | | | | ||||
| 68,000 | | | $ 25.18 | 11/25/2013 | | | | | ||||
| 75,000 | | | $ 34.64 | 11/22/2014 | | | | | ||||
| 8,750 | 26,250 | (2) | | $ 12.97 | 07/07/2018 | | | | | |||
| | 70,000 | (3) | | $ 6.83 | 12/15/2018 | | | | | |||
| | | | | | 12,500 | (4) | $ 151,250 | | | |||
| | | | | | 3,522 | (5) | $ 42,618 | | | |||
| | | | | | 2,943 | (6) | $ 35,610 | 7,007 | (7) | $ 84,785 | ||
| | | | | | 5,600 | (8) | $ 67,758 | 26,667 | (9) | $ 322,671 | ||
| H. Andrew DeFerrari | 10,000 | | | $ 25.78 | 07/14/2014 | | | | | |||
| 10,000 | | | $ 34.64 | 11/22/2014 | | | | | ||||
| | 20,000 | (3) | | $ 6.83 | 12/15/2018 | | | | | |||
| | | | | | 578 | (10) | $ 6,994 | | | |||
| | | | | | 1,204 | (11) | $ 14,568 | | | |||
| | | | | | 1,476 | (12) | $ 17,860 | | | |||
| | | | | | 3,000 | (4) | $ 36,300 | | | |||
| | | | | | 540 | (13) | $ 6,530 | | | |||
| | | | | | 551 | (14) | $ 6,668 | 1,312 | (15) | $ 15,875 | ||
| Timothy R. Estes | 24,863 | | | $ 26.08 | 08/23/2009 | | | | | |||
| 27,500 | | | $ 45.31 | 08/28/2010 | | | | | ||||
| 50,000 | | | $ 13.84 | 11/25/2012 | | | | | ||||
| 50,000 | | | $ 25.07 | 11/24/2013 | | | | | ||||
| 50,000 | | | $ 34.64 | 11/22/2014 | | | | | ||||
| | 45,000 | (3) | | $ 6.83 | 12/15/2018 | | | | | |||
| | | | | | 7,500 | (4) | $ 90,750 | | | |||
| | | | | | 2,319 | (5) | $ 28,058 | | | |||
| | | | | | 1,949 | (6) | $ 23,586 | 4,641 | (7) | $ 56,156 | ||
| | | | | | 3,360 | (8) | $ 40,656 | 16,000 | (9) | $ 193,600 |
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| Option Awards | Stock Awards(1) | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Equity | Equity | |||||||||||
| Equity | Incentive | Incentive Plan | ||||||||||
| Incentive | Market | Plan Awards: | Awards: | |||||||||
| Plan Awards: | Number of | Value of | Number of | Market or | ||||||||
| Number of | Number of | Number of | Shares or | Shares or | Unearned | Payout Value of | ||||||
| Securities | Securities | Securities | Units of | Units of | Shares, Units, | Unearned | ||||||
| Underlying | Underlying | Underlying | Stock that | Stock that | or Other | Shares, Units, | ||||||
| Unexercised | Unexercised | Unexercised | Option | Option | Have Not | Have Not | Rights that | or Other Rights | ||||
| Options | Options | Unearned | Exercise | Expiration | Vested | Vested | Have Not | that Have Not | ||||
| Name | Exercisable (#) | Unexercisable (#) | Options (#) | Price ($) | Date | (#) | ($) | Vested (#) | Vested ($) | |||
| Richard B. Vilsoet | 25,000 | | | $ 24.88 | 05/09/2015 | | | | | |||
| | 20,000 | (3) | | $ 6.83 | 12/15/2018 | | | | | |||
| | | | | | 866 | (10) | $ 10,479 | | | |||
| | | | | | 1,806 | (11) | $ 21,853 | | | |||
| | | | | | 2,127 | (12) | $ 25,737 | | | |||
| | | | | | 3,000 | (4) | $ 36,300 | | | |||
| | | | | | 1,079 | (13) | $ 13,056 | | | |||
| | | | | | 820 | (14) | $ 9,925 | 1,953 | (15) | $ 23,631 | ||
| Lisa Aliperta | | | | | | 7,324 | (4)(18) | $ 88,620 | | | ||
| | | | | | 2,050 | (16)(18) | $ 24,805 | 9,762 | (17)(18) | $ 118,120 |
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| (1) | The value of unvested restricted stock and restricted stock
units was determined using a share price of $12.10, the closing
price of a share of the Companys common stock on the New
York Stock Exchange at July 24, 2009. |
| --- | --- |
| (2) | These stock options were granted on July 7, 2008 and vest
ratably in four annual installments commencing on July 7,
2009. |
| (3) | These stock options were granted on December 15, 2008 and
vest ratably in four annual installments commencing on
December 15, 2009. |
| (4) | Time vesting restricted stock units were granted on
December 15, 2008 and vest ratably in four annual
installments commencing on December 14, 2009. |
| (5) | Represents 42% of the fiscal 2009 performance vesting restricted
stock units granted on October 17, 2006, which will vest on
October 17, 2009, as a result of meeting certain of the
fiscal 2009 performance targets. |
| (6) | Represents 42% of the fiscal 2009 performance vesting restricted
stock units granted on October 24, 2007, which will vest on
October 24, 2009, as a result of meeting certain of the
fiscal 2008 performance targets. |
| (7) | On October 24, 2007, Mr. Nielsen and Mr. Estes
were granted restricted stock unit awards consisting of shares
of performance vesting restricted stock units as follows:
Mr. Nielsen 21,021 shares and Mr. Estes
13,923 shares. In accordance with Item 402(d)(2) of Regulation S-K, the amount is based on achieving the next highest performance
measure that exceeds fiscal 2009 performance, which is 100% of
the fiscal 2010 target award. The performance vesting restricted
stock units vest in three equal annual installments commencing
on October 24, 2008, subject to meeting certain performance
targets. The shares that have been earned as a result of meeting
the fiscal 2009 performance targets are shown in the
Number of Shares or Units of Stock that Have Not
Vested and Market Value of Shares or Units of Stock
that Have Not Vested columns. |
| (8) | Represents 42% of the fiscal 2009 performance vesting restricted
stock units granted on October 20, 2008, which will vest on
October 20, 2009, as a result of meeting certain of the
fiscal 2009 performance targets. |
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| (9) | On October 20, 2008, Mr. Nielsen and Mr. Estes
were granted restricted stock unit awards consisting of shares
of performance vesting restricted stock units as follows:
Mr. Nielsen 40,000 shares and Mr. Estes
24,000 shares. In accordance with Item 402(d)(2) of Regulation S-K, the amount is based on achieving the next highest performance
measure that exceeds fiscal 2009 performance, which is 100% of
the fiscal 2010 and fiscal 2011 target awards. The performance
vesting restricted stock units vest in three equal annual
installments commencing on October 20, 2009, subject to
meeting certain performance targets. The shares that have been
earned as a result of meeting the fiscal 2009 performance
targets are shown in the Number of Shares or Units of
Stock that Have Not Vested and Market Value of
Shares or Units of Stock that Have Not Vested columns. |
| --- | --- |
| (10) | On December 14, 2005, Mr. DeFerrari and
Mr. Vilsoet were granted 2,312 shares and
3,464 shares, respectively, of time vesting restricted
stock, which vest ratably in four annual installments commencing
on December 14, 2006. |
| (11) | On December 13, 2006, Mr. DeFerrari and
Mr. Vilsoet were granted 2,408 and 3,612 time vesting
restricted stock units, respectively, which vest ratably in four
annual installments commencing on December 14, 2007. |
| (12) | On December 13, 2007, Mr. DeFerrari and
Mr. Vilsoet were granted 1,968 and 2,836 time vesting
restricted stock units, respectively, which vest ratably in four
annual installments commencing on December 14, 2008. |
| (13) | Represents 42% of the fiscal 2009 performance vesting restricted
stock granted on December 13, 2006, which will vest
December 14, 2009, subject to service forfeiture
conditions, as a result of meeting certain of the fiscal 2009
performance targets. |
| (14) | Represents 42% of the fiscal 2009 performance vesting restricted
stock granted on December 13, 2007, which will vest
December 14, 2009, subject to service forfeiture
conditions, as a result of meeting certain of the fiscal 2009
performance targets. |
| (15) | On December 13, 2007, Mr. DeFerrari and
Mr. Vilsoet were granted performance vesting restricted
stock units as follows: Mr. DeFerrari
3,936 shares; and Mr. Vilsoet
5,859 shares. In accordance with Item 402(d)(2) of Regulation S-K, the amount is based on achieving the next highest performance
measure that exceeds fiscal 2009 performance, which is 100% of
the fiscal 2010 target award. The performance vesting restricted
stock units vest in three equal annual installments commencing
on December 14, 2008, subject to meeting certain
performance targets. The units that have been earned as a result
of meeting the fiscal 2009 performance targets, although still
subject to service forfeiture conditions, are shown in the
Number of Shares or Units of Stock that Have Not
Vested and Market Value of Shares of Stock or Units
that Have Not Vested columns. |
| (16) | As of July 25, 2009, this represents 42% of the fiscal 2009
performance vesting restricted stock granted on
December 14, 2008, which were scheduled to vest on
December 14, 2009, subject to service forfeiture
conditions, as a result of meeting certain of the fiscal 2009
performance targets. |
| (17) | On December 15, 2008, Ms. Aliperta was granted 14,643
performance vesting restricted stock units. In accordance with
Item 402(d)(2) of Regulation S-K, the amount is based on achieving the next highest performance
measure that exceeds fiscal 2009 performance, which is 100% of
the fiscal 2010 and fiscal 2011 target awards. The performance
vesting restricted stock units vest in three equal annual
installments commencing on December 14, 2009, subject to
meeting certain performance targets. The shares that have been
earned as a result of meeting the fiscal 2009 performance
targets as of July 25, 2009 are shown in the Number
of Shares or Units of Stock that Have Not Vested and
Market Value of Shares or Units of Stock that Have Not
Vested columns. |
| (18) | Effective September 1, 2009, Ms. Aliperta terminated
employment with the Company and her outstanding awards were
forfeited pursuant to the terms of the 2003 Long-Term Incentive
Plan. |
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Option Exercises and Stock Vested Table
The following table sets forth certain information with respect to stock options and restricted stock units awarded to the Named Executive Officers that were exercised or vested, respectively, during fiscal 2009.
| Option Awards — Number of Shares | Stock Awards — Number of Shares | Value Realized on | |||
|---|---|---|---|---|---|
| Acquired on Exercise | Value Realized on | Acquired on Vesting | Vesting | ||
| Name | (#) | Exercise ($) | (#) | ($) | |
| Steven E. Nielsen | | | 4,025 | (1) | $ 34,696 |
| 3,363 | (2) | $ 25,391 | |||
| H. Andrew DeFerrari | | | 1,247 | (3) | $ 9,016 |
| 1,672 | (4) | $ 12,089 | |||
| Timothy R. Estes | | | 2,650 | (1) | $ 22,843 |
| 2,228 | (2) | $ 16,821 | |||
| 12,500 | (5) | $ 102,750 | |||
| Richard B. Vilsoet | | | 2,170 | (3) | $ 15,689 |
| 2,478 | (4) | $ 17,916 | |||
| Lisa Aliperta | | | | |
callerid=999 iwidth=480 length=60
| (1) | Represents performance vesting restricted stock units awarded
for the fiscal 2008 performance period that vested on
October 17, 2008. Value realized was determined by
multiplying the number of shares acquired on vesting by $8.62,
the closing price of the Companys common stock on the
vesting date. |
| --- | --- |
| (2) | Represents performance vesting restricted stock units awarded
for the fiscal 2008 performance period that vested on
October 24, 2008. Value realized was determined by
multiplying the number of shares acquired on vesting by $7.55,
the closing price of the Companys common stock on the
vesting date. |
| (3) | Represents performance vesting restricted stock awarded for the
fiscal 2008 performance period that vested on December 14,
2008. Value realized was determined by multiplying the number of
shares acquired on vesting by $7.23, the closing price of the
Companys common stock on the vesting date. |
| (4) | Represents time vested restricted stock and restricted stock
units that vested on December 14, 2008. Value realized was
determined by multiplying the number of shares acquired on
vesting by $7.23, the closing price of the Companys common
stock on the vesting date. |
| (5) | Represents time vesting restricted stock that vested on
December 31, 2008. Value realized was determined by
multiplying the number of shares acquired on vesting by $8.22,
the closing price of the Companys common stock on
December 31, 2008. |
Potential Payments Upon Termination of Employment or Change of Control
The Company has entered into certain arrangements that will require it to provide compensation to the Named Executive Officers in the event of certain terminations of employment or a change of control of the Company. The amount of compensation that is potentially payable to each Named Executive Officer in each situation is shown in the table below. The amounts assume that a termination of employment and/or change of control event occurred on July 25, 2009 and, where applicable, uses the closing price of a share of the Companys common stock on July 24, 2009 ($12.10).
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The amounts for Mr. Nielsen, Mr. DeFerrari, Mr. Estes, and Mr. Vilsoet are estimates based only on hypothetical assumptions and do not necessarily reflect the actual amounts that would be paid to the Named Executive Officers, which would be known only at the time they become eligible for payment.
The following table and the narrative that follows describe the potential payments upon termination of employment or a change of control of the Company as of July 25, 2009.
| Failure to Renew | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Termination of | Employment | ||||||||||
| Employment for | Agreement at | ||||||||||
| Cause, Resignation | Substantially no | ||||||||||
| without Good | Termination of | Resignation | Less Terms Than | Change of Control | |||||||
| Reason, Disability | Employment | for Good | Existing | Termination | Resignation for | ||||||
| or Retirement | without Cause(1) | Reason(1) | Agreements | without Cause | Good Reason | ||||||
| Name | ($) | ($) | ($) | ($) | ($) | ($) | |||||
| Steven E. Nielsen | |||||||||||
| Severance | | $ 4,380,000 | (2) | $ 4,380,000 | (2) | $ 1,460,000 | (3) | $ 4,999,038 | (4) | 4,999,038 | (4) |
| Stock Options | | | | | $ 368,900 | (5) | 368,900 | (5) | |||
| Stock Awards | | | | | $ 906,290 | (6) | 906,290 | (6) | |||
| Tax Gross Up | | | | | $ 544,563 | (7) | 544,563 | (7) | |||
| H. Andrew DeFerrari | |||||||||||
| Severance | | $ 325,000 | (8) | | | $ 325,000 | (8) | | |||
| Stock Options | | | | | $ 105,400 | (5) | | ||||
| Timothy R. Estes | |||||||||||
| Severance | | $ 2,000,000 | (9) | $ 2,000,000 | (9) | $ 1,000,000 | (10) | $ 2,303,666 | (11) | 2,303,666 | (11) |
| Stock Options | | | | | $ 237,150 | (5) | 237,150 | (5) | |||
| Stock Awards | | | | | $ 560,266 | (6) | 560,266 | (6) | |||
| Tax Gross Up | | | | | | | |||||
| Richard B. Vilsoet | |||||||||||
| Severance | | $ 325,000 | (8) | | | $ 325,000 | (8) | | |||
| Stock Options | | | | | $ 105,400 | (5) | |
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| (1) | Amounts for continuation of insurance benefits are not included
and would be minimal. |
| --- | --- |
| (2) | Determination of severance is based on three times the sum of
(i) the annual base salary in effect as of July 25,
2009; plus (ii) the greater of (x) the average amount
of the annual incentive pay paid in the last three fiscal years
or (y) the annual base salary in effect as of July 25,
2009. |
| (3) | Determination of severance is based on one times the sum of
(i) the annual base salary in effect as of July 25,
2009; plus (ii) the greater of (x) the average amount
of the annual incentive pay paid in the last three fiscal years
or (y) the annual base salary in effect as of July 25,
2009. |
| (4) | Determination of severance is based on (a) three times the
sum of (i) the annual base salary in effect as of
July 25, 2009; plus (ii) the greater of (x) the
average amount of the annual incentive pay paid in the last
three fiscal years or (y) the annual base salary in effect
as of July 25, 2009; plus (b) a pro-rata incentive pay
amount equal to the greater of (x) the average amount of
the annual incentive pay paid in the last three fiscal years or
(y) the annual incentive pay paid for fiscal 2009. |
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| (5) | Represents the difference between the closing price of a share
of the Companys common stock on July 25, 2009 and the
exercise price of the stock options. |
| --- | --- |
| (6) | Represents the outstanding time and performance based restricted
stock units on July 25, 2009 using the closing price of the
Companys common stock on July 25, 2009. Performance
based restricted stock units are based on the units that will
vest at their target performance levels. |
| (7) | Represents the potential amount of the tax gross up
payment for tax due as a result of the application of the
golden parachute tax provisions of the Internal
Revenue Code. |
| (8) | Represents the annual base salary in effect as of July 25,
2009. |
| (9) | Determination of severance is based on two times the sum of
(i) the annual base salary in effect as of July 25,
2009; plus (ii) the greater of (x) the average amount
of the annual incentive pay paid in the last three fiscal years
or (y) the annual base salary in effect as of July 25,
2009. |
| (10) | Determination of severance is based on one times the sum of
(i) the annual base salary in effect as of July 25,
2009; plus (ii) the greater of (x) the average amount
of the annual incentive pay paid in the last three fiscal years
or (y) the annual base salary in effect as of July 25,
2009. |
| (11) | Determination of severance is based on (a) two times the
sum of (i) the annual base salary in effect as of
July 25, 2009; plus (ii) the greater of (x) the
average amount of the annual incentive pay paid in the last
three fiscal years or (y) the annual base salary in effect
as of July 25, 2009; plus (b) a pro-rata incentive pay
amount equal to the greater of (x) the average amount of
the annual incentive pay paid in the last three fiscal years or
(y) the annual incentive pay paid for fiscal 2009. |
Employment and Separation Agreements
Steven E. Nielsen Employment Agreement
Effective as of May 15, 2008, the Company entered into an employment agreement with Steven E. Nielsen (the Nielsen Employment Agreement). Under the terms of the Nielsen Employment Agreement, Mr. Nielsen will continue to serve as President and Chief Executive Officer of the Company.
During the term of the Nielsen Employment Agreement, Mr. Nielsen will receive the following compensation and benefits: (i) an annual base salary of $705,000 (subject to increase by the Compensation Committee of the Board of Directors); (ii) an annual bonus as determined by the Board of Directors with a maximum bonus opportunity of not less than 135% of his base salary; (iii) eligibility to participate in long-term incentive plans of the Company; (iv) eligibility to participate in all employee benefit plans or programs of the Company; and (v) an annual executive physical.
The Nielsen Employment Agreement provides for a term of employment that continues until May 31, 2012. If, during the term of the Nielsen Employment Agreement, there is a Change in Control of the Company at any time following May 15, 2010, Mr. Nielsens employment under the Nielsen Employment Agreement will be extended for an additional two years.
Termination for Cause or Resignation Without Good Reason. In the event that Mr. Nielsen resigns his employment with the Company without Good Reason or the Company terminates his employment for Cause (as such terms are defined below), Mr. Nielsen will not be entitled to any severance payments, but will receive his base salary through the date of termination and any bonus earned, but unpaid, for the year prior to the year in which the termination of employment occurs.
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Termination Without Cause or Resignation for Good Reason. Subject to Mr. Nielsens execution and delivery of a general waiver and release of claims, if the Company terminates his employment without Cause or if Mr. Nielsen resigns his employment with the Company for Good Reason prior to a Change in Control, Mr. Nielsen will be entitled to:
| | His base salary through the date of termination and any bonus
earned, but unpaid, for the year prior to the year in which the
termination of employment occurs. |
| --- | --- |
| | A cash severance payment equal to three times the sum of:
(x) his then annual base salary, plus (y) the greater
of (i) the average amount of the annual bonus paid to him
during the three fiscal years immediately preceding such
termination or resignation or (ii) 100% of his then annual
base salary. The cash severance payment will be payable in
substantially equal monthly installments over the 18-month period following such termination or resignation, provided that
any remaining payments will be paid in a lump sum within five
days following a Change in Control. |
| | Continued participation in the Companys health and welfare
plans for a period of three years following
Mr. Nielsens resignation of employment for Good
Reason or his termination of employment by the Company without
Cause or a cash payment equal to the value of the benefit. |
Subject to Mr. Nielsens execution and delivery of a general waiver and release of claims, in the event the Company terminates Mr. Nielsens employment without Cause or Mr. Nielsen resigns employment with the Company for Good Reason following a Change in Control, Mr. Nielsen will be entitled to:
| | His base salary through the date of termination and any bonus
earned, but unpaid, for the year prior to the year in which the
termination of employment occurs. |
| --- | --- |
| | A cash severance payment equal to three times the sum of:
(x) his then annual base salary, plus (y) the greater
of (i) the average amount of the annual bonus paid to him
during the three fiscal years immediately preceding such
termination or resignation or (ii) 100% of his then annual
base salary. The cash severance amount will be payable in a
single lump sum within five days following such termination or
resignation. |
| | A pro-rata annual bonus for the year in which such termination
or resignation occurs equal to the greater of (i) the
average amount of the annual bonus paid to him during the three
fiscal years immediately preceding such termination or
resignation or (ii) the annual bonus that he would have
received based on the actual performance achieved through the
date of such termination or resignation. The annual bonus amount
will be prorated based upon the number of days worked during the
year of such termination or resignation and will be payable in a
single lump sum within five days following such termination or
resignation. |
| | Continued participation in the Companys health and welfare
plans for a period of three years following his termination or
resignation or a cash payment equal to the value of the benefit. |
| | All outstanding equity awards held by Mr. Nielsen at the
time of his resignation of employment with the Company for Good
Reason or his termination of employment by the Company without
Cause following a Change in Control will fully and immediately
vest and all outstanding performance shares, performance share
units or equivalent awards will vest at their target performance
levels. |
| | A tax gross-up payment to cover any golden parachute excise taxes
levied on any payments or distributions or benefits received
under Mr. Nielsens employment agreement or pursuant
to any Company benefit plan, such that the net amount of the
severance payment retained by Mr. Nielsen after the
deduction of any excise tax will be equal to the amount of such
payment prior to the imposition of such excise tax. However, if
the present value of the |
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payments to be made to Mr. Nielsen does not exceed the product of (i) three times his base amount (within the meaning of Section 280G of the Internal Revenue Code), multiplied by (ii) 110%, then the severance payments to be provided under the Nielsen Employment Agreement shall be reduced by the least amount necessary such that no such severance payment will be subject to the excise tax.
Non-Renewal of Nielsen Employment Agreement. Subject to Mr. Nielsens execution and delivery of a general waiver and release of claims, in the event the Company fails to renew the Nielsen Employment Agreement following the expiration of the employment term on substantially no less favorable terms and Mr. Nielsens employment is terminated, he will be entitled to receive a cash severance payment equal to: (x) one times his then annual base salary, plus (y) the greater of (i) the average amount of the annual bonus paid to him during the immediately preceding three fiscal years or (ii) 100% of his then base salary. The severance payment will be payable in substantially equal monthly installments over the 12-month period following such non-renewal of the Nielsen Employment Agreement, provided that any remaining payments will be paid in a lump sum within five days following a Change in Control.
Restrictive Covenants. Mr. Nielsen is subject to a five-year confidentiality covenant and one-year non-competition and non-solicitation covenants. Mr. Nielsen is also subject to an assignment of inventions and developments agreement.
Enforcement of Agreement. The Nielsen Employment Agreement provides for arbitration in the event of any dispute or controversy arising out of the Nielsen Employment Agreement or Mr. Nielsens employment with the Company. The Company has also agreed to reimburse Mr. Nielsen, on an after tax basis, for all reasonable legal fees incurred by him in enforcing the Nielsen Employment Agreement.
Defined Terms. The following terms provided in the Nielsen Employment Agreement are used in this description.
Cause means a termination of Mr. Nielsens employment for his: (i) indictment for any crime, whether a felony or misdemeanor, that materially impairs his ability to function as President and Chief Executive Officer of the Company and such crime involves the purchase or sale of any security, mail or wire fraud, theft, embezzlement, moral turpitude, or Company property; (ii) repeated willful neglect of his duties; or (iii) willful material misconduct in connection with the performance of his duties or other willful material breach of his employment agreement. No event in clause (ii) or (iii) will constitute Cause unless the Company gives Mr. Nielsen written notice of termination of his employment for Cause and such grounds are not corrected by Mr. Nielsen within 30 days of receipt of notice. If Mr. Nielsen fails to correct the event or condition to the satisfaction of the Board of Directors, Mr. Nielsen will have the opportunity to address the Companys Board of Directors prior to a termination of employment for Cause.
Good Reason means a resignation by Mr. Nielsen for any of the following reasons: (i) a failure by the Company to pay compensation or benefits due and payable; (ii) a material change in the duties or responsibilities performed by Mr. Nielsen as Chief Executive Officer of a public company; (iii) a relocation of the Companys principal office by more than 25 miles from Palm Beach Gardens, Florida without Mr. Nielsens consent; (iv) failure by the Company to obtain agreement by a successor to assume the Nielsen Employment Agreement; or (v) any resignation by Mr. Nielsen during the 30-day period commencing on the first anniversary of a Change in Control. Mr. Nielsen must provide the Company with written notice of his intention to terminate his employment for Good Reason and the Company will have the opportunity to cure the event or condition under clauses (i) and (ii) within 30 days of receipt of such notice.
Change in Control shall be deemed to have occurred if any one or more the following events occur: (i) an acquisition by any person or group of beneficial ownership of 20% or more of the total outstanding voting stock of the Company; (ii) a change in the composition of the Board of Directors of the Company such that the individuals who
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constitute the Board of Directors as of the Effective Date of the Nielsen Agreement (the incumbent directors) cease to constitute a majority of the Board without the consent of a majority of the incumbent directors; (iii) consummation of a reorganization, merger or consolidation or sale or other disposition of all or substantially all of the Companys assets to any person or entity, or any person or entity consolidates with or merges with or into the Company; or (iv) the approval by the shareholders of the Company of a complete liquidation or dissolution of the Company.
Timothy R. Estes Employment Agreement
Effective as of November 25, 2008, the Company entered into an employment agreement with Timothy R. Estes (the Estes Employment Agreement). Pursuant to the Estes Employment Agreement, Mr. Estes serves as Executive Vice President and Chief Operating Officer of the Company.
The Estes Employment Agreement provides for a term of employment that began on December 31, 2008 and continues until December 31, 2012, provided that if there is a Change in Control of the Company at any time following December 31, 2010, Mr. Estes employment under the Estes Employment Agreement will be extended for an additional two years. Under the terms of the Estes Employment Agreement, Mr. Estes is provided with the following compensation and benefits: (i) an annual base salary of $500,000 (subject to increase by the Compensation Committee of the Board of Directors); (ii) an annual bonus as determined by the Board of Directors with a maximum bonus opportunity of not less than 100% of his base salary; (iii) eligibility to participate in all employee benefit plans or programs of the Company; and (iv) an annual executive physical.
Termination for Cause or Resignation without Good Reason. In the event that Mr. Estes resigns his employment with the Company without Good Reason or the Company terminates his employment for Cause (as such terms are defined below), Mr. Estes will not be entitled to any severance payments, but will receive his base salary though the date of termination and any bonus earned, but unpaid, for the year prior to the year in which the termination of employment occurs.
Termination Without Cause or Resignation for Good Reason. Subject to Mr. Estes execution and delivery of a general waiver and release of claims, if the Company terminates his employment without Cause or if Mr. Estes resigns his employment with the Company for Good Reason prior to a Change in Control, Mr. Estes will be entitled to:
| | His base salary through the date of termination and any bonus
earned, but unpaid, for the year prior to the year in which the
termination of employment occurs. |
| --- | --- |
| | A cash severance payment equal to two times the sum of:
(x) his then annual base salary, plus (y) the greater
of (i) the average amount of the annual bonus paid to him
during the three fiscal years immediately preceding such
termination or resignation or (ii) 100% of his then annual
base salary. The cash severance payment will be payable in
substantially equal monthly installments over the 18-month period following such termination or resignation, provided that
any remaining payments will be paid in a lump sum within five
days following a Change in Control. |
| | Continued participation in the Companys health and welfare
plans for a period of two years following Mr. Estes
resignation of employment for Good Reason or his termination of
employment by the Company without Cause or a cash payment equal
to the value of the benefit. |
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Subject to Mr. Estes execution and delivery of a general waiver and release of claims, in the event the Company terminates Mr. Estes employment without Cause or Mr. Estes resigns employment with the Company for Good Reason following a Change in Control, Mr. Estes will be entitled to:
| | His base salary through the date of termination and any bonus
earned, but unpaid, for the year prior to the year in which the
termination of employment occurs. |
| --- | --- |
| | A cash severance payment equal to two times the sum of:
(x) his then annual base salary, plus (y) the greater
of (i) the average amount of the annual bonus paid to him
during the three fiscal years immediately preceding such
termination or resignation or (ii) 100% of his then annual
base salary. The cash severance amount will be payable in a
single lump sum within five days following such termination or
resignation. |
| | A pro-rata annual bonus for the year in which such termination
or resignation occurs equal to the greater of (i) the
average amount of the annual bonus paid to him during the three
fiscal years immediately preceding such termination or
resignation or (ii) the annual bonus that he would have
received based on the actual performance achieved through the
date of such termination or resignation. The annual bonus amount
will be prorated based upon the number of days worked during the
year of such termination or resignation and will be payable in a
single lump sum within five days following such termination or
resignation. |
| | Continued participation in the Companys health and welfare
plans for a period of two years following his termination or
resignation or a cash payment equal to the value of the benefit. |
| | All outstanding equity awards held by Mr. Estes at the time
of his resignation of employment with the Company for Good
Reason or his termination of employment by the Company without
Cause following a Change in Control, will fully and immediately
vest and all outstanding performance shares, performance share
units or equivalent awards will vest at their target performance
levels. |
| | A tax gross-up payment to cover any golden parachute excise taxes
levied on any payments or distributions or benefits received
under Mr. Estes employment agreement or pursuant to
any Company benefit plan, such that the net amount of the
severance payment retained by Mr. Estes after the deduction
of any excise tax will be equal to the amount of such payment
prior to the imposition of such excise tax. However, if the
present value of the payments to be made to Mr. Estes does
not exceed the product of (i) three times his base
amount (within the meaning of Section 280G of the
Internal Revenue Code), multiplied by (ii) 110%, then the
severance payments to be provided under the Estes Employment
Agreement shall be reduced by the least amount necessary such
that no such severance payment will be subject to the excise tax. |
Non-Renewal of Estes Employment Agreement. Subject to Mr. Estes execution and delivery of a general waiver and release of claims, in the event the Company fails to renew the Estes Employment Agreement following the expiration of the employment term on substantially no less favorable terms and Mr. Estes employment is terminated, he will be entitled to receive a cash severance payment equal to: (x) one times his then annual base salary, plus (y) the greater of (i) the average amount of the annual bonus paid to him during the immediately preceding three fiscal years or (ii) 100% of his then base salary. The severance payment will be payable in substantially equal monthly installments over the 12-month period following such non-renewal of the Estes Employment Agreement, provided that any remaining payments will be paid in a lump sum within five days following a Change in Control.
Restrictive Covenants. Mr. Estes is subject to a five-year confidentiality covenant and one-year non-competition and non-solicitation covenants. Mr. Estes is also subject to an assignment of inventions and developments agreement.
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Enforcement of Agreement. The Estes Employment Agreement provides for arbitration in the event of any dispute or controversy arising out of the Estes Employment Agreement or Mr. Estes employment with the Company. The Company has also agreed to reimburse Mr. Estes, on an after tax basis, for all reasonable legal fees incurred by him in enforcing the Estes Employment Agreement.
Defined Terms. The following terms provided in the Estes Employment Agreement are used in this description.
Cause means a termination of Mr. Estes employment for his: (i) indictment for any crime, whether a felony or misdemeanor, that materially impairs his ability to function as Executive Vice President and Chief Operating Officer of the Company and such crime involves the purchase or sale of any security, mail or wire fraud, theft, embezzlement, moral turpitude, or Company property; (ii) repeated willful neglect of his duties; or (iii) willful material misconduct in connection with the performance of his duties or other willful material breach of his employment agreement. No event in clause (ii) or (iii) will constitute Cause unless the Company gives Mr. Estes written notice of termination of his employment for Cause and such grounds are not corrected by Mr. Estes within 30 days of receipt of notice. If Mr. Este fails to correct the event or condition to the satisfaction of the Board of Directors, Mr. Estes will have the opportunity to address the Companys Board of Directors prior to a termination of employment for Cause.
Good Reason means a resignation by Mr. Estes for any of the following reasons: (i) a failure by the Company to pay compensation or benefits due and payable; (ii) a material change in the duties or responsibilities performed by Mr. Estes as Executive Vice President and Chief Operating Officer of a public company; (iii) a relocation of the Companys principal office by more than 25 miles from Statesville, North Carolina without Mr. Estes consent; (iv) failure by the Company to obtain agreement by a successor to assume the Estes Employment Agreement; or (v) any resignation by Mr. Estes during the 30 day period commencing on the first anniversary of a Change in Control. Mr. Estes must provide the Company with written notice of his intention to terminate his employment for Good Reason and the Company will have the opportunity to cure the event or condition under clauses (i) and (ii) within 30 days of receipt of such notice.
Change in Control shall be deemed to have occurred if any one or more the following events occur: (i) an acquisition by any person or group of beneficial ownership of 20% or more of the total outstanding voting stock of the Company; (ii) a change in the composition of the Board of Directors of the Company such that the individuals who constitute the Board of Directors as of the Effective Date of the Estes Agreement (the incumbent directors) cease to constitute a majority of the Board without the consent of a majority of the incumbent directors; (iii) consummation of a reorganization, merger or consolidation or sale or other disposition of all or substantially all of the Companys assets to any person or entity, or any person or entity consolidates with or merges with or into the Company; or (iv) the approval by the shareholders of the Company of a complete liquidation or dissolution of the Company.
H. Andrew DeFerrari Employment Agreement
The Company entered into an employment agreement with H. Andrew DeFerrari, effective as of July 14, 2004 and amended as of July 14, 2006 (the DeFerrari Employment Agreement). Pursuant to the DeFerrari Employment Agreement, Mr. DeFerrari serves as the Chief Financial Officer of the Company. The DeFerrari Employment Agreement provides for an initial term of employment that began on July 14, 2004 and continues until July 14, 2006. The initial term is automatically renewed for additional 12 month periods unless either party gives prior notice of nonrenewal. Under the terms of the DeFerrari Employment Agreement, Mr. DeFerrari is provided with the following compensation: (i) an annual base salary of $150,000 (subject to increase by the Board of Directors); (ii) an annual bonus equal to an amount between
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20% and 50% of his base salary, if certain performance measures are met, as determined within the sole discretion of the Board of Directors; and (iii) eligibility to participate in all employee benefit plans or programs of the Company.
Termination for Cause; Resignation for Any Reason; Death and Disability. In the event that (i) the Company terminates the executives employment for Cause (as defined below) (ii) the executive resigns his employment for any reason or (iii) the executive dies or becomes disabled, the Company will not have any obligation to pay his base salary or other compensation or to provide him any employee benefits subsequent to the date of his termination or resignation of employment.
Termination Without Cause. In the event the Company terminates the executives employment without Cause, upon his execution and delivery of a waiver and release of claims, he will become entitled to receive the following payments and benefits, subject to his compliance with noncompetition, nonsolicitation and confidentiality covenants:
| | 12 months of base salary continuation; and |
|---|---|
| | 12 months of continued medical and life insurance benefits |
| (including benefits to eligible dependents). |
Change of Control. In the event of a Change of Control, the executive will become vested as of the date of the Change of Control in all outstanding stock options under the Companys Long-Term Incentive Plan to the extent not already vested in such stock options.
Defined Terms. The following terms provided in the DeFerrari Employment Agreement are used in this description.
Cause means (i) entering a plea of no-contest, or being convicted of any crime, that constitutes a felony; or (ii) any willful misconduct that is injurious to the financial condition or business reputation of the Company. Additionally, in Mr. DeFerraris case, Cause also includes (x) any material breach of his duty of loyalty owed to the Company or, as a result of his gross negligence, his breach of his duty of care owed to Company; or (y) any material breach of his employment agreement or his failure or refusal to perform any material duties required by his employment agreement.
A Change of Control shall be deemed to have occurred with respect to the Company if any one or more of the following events occur: (i) a tender offer is made and consummated for fifty percent (50%) or more of the outstanding voting securities of the Company; (ii) any person acquires fifty percent (50%) or more of the outstanding voting securities of the Company; (iii) substantially all of the assets of the Company are sold or transferred to another person, corporation or entity that is not a wholly owned subsidiary of the Company; or (iv) a change in the Board of Directors of Dycom such that a majority of the seats on the Board of Directors are occupied by individuals who were neither nominated by a majority of the directors as of the close of business on the effective date of the executives employment agreement nor appointed by directors so nominated.
Richard Vilsoet Employment Agreement
Effective as of May 5, 2005, the Company entered into an employment agreement with Richard Vilsoet (the Vilsoet Employment Agreement). Pursuant to the Vilsoet Employment Agreement, Mr. Vilsoet serves as General Counsel of the Company. The Vilsoet Employment Agreement provides for an initial term of employment that began on May 9, 2005 and continues until May 9, 2009. The initial term is automatically renewed for additional 12-month periods unless either party gives prior notice of nonrenewal. Under the terms of the Vilsoet Employment Agreement, Mr. Vilsoet is provided with the following compensation: (i) an annual base salary of $250,000 (subject to increase by the Board of Directors); (ii) an
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annual bonus equal to an amount between 20% and 50% of his base salary, if certain performance measures are met, as determined within the sole discretion of the Board of Directors; and (iii) eligibility to participate in all employee benefit plans or programs of the Company.
Termination for Cause; Resignation for Any Reason; Death and Disability. In the event that (i) the Company terminates the executives employment for Cause (as defined below) (ii) the executive resigns his employment for any reason or (iii) the executive dies or becomes disabled, the Company will not have any obligation to pay his base salary or other compensation or to provide him any employee benefits subsequent to the date of his termination or resignation of employment.
Termination without Cause. In the event the Company terminates the executives employment without Cause, upon his execution and delivery of a waiver and release of claims, he will become entitled to receive the following payments and benefits, subject to his compliance with noncompetition, nonsolicitation and confidentiality covenants:
| | 12 months of base salary continuation; and |
|---|---|
| | 12 months of continued medical and life insurance benefits |
| (including benefits to eligible dependents). |
Change of Control. In the event of a Change of Control, the executive will become vested as of the date of the Change of Control in all outstanding stock options under the Companys Long-Term Incentive Plan to the extent not already vested in such stock options.
Defined Terms. The following terms provided in the Vilsoet Employment Agreement are used in this description.
Cause means (i) entering a plea of no-contest, or being convicted of any crime, that constitutes a felony; or (ii) any willful misconduct that is injurious to the financial condition or business reputation of the Company.
A Change of Control shall be deemed to have occurred with respect to the Company if any one or more of the following events occur: (i) a tender offer is made and consummated for fifty percent (50%) or more of the outstanding voting securities of the Company; (ii) any person acquires fifty percent (50%) or more of the outstanding voting securities of the Company; (iii) substantially all of the assets of the Company are sold or transferred to another person, corporation or entity that is not a wholly owned subsidiary of the Company; or (iv) a change in the Board of Directors of the Company such that a majority of the seats on the Board of Directors are occupied by individuals who were neither nominated by a majority of the directors as of the close of business on the effective date of the executives employment agreement nor appointed by directors so nominated.
Lisa Aliperta Separation Agreement
Effective September 1, 2009, the Company entered into a separation agreement with Lisa Aliperta (the Aliperta Separation Agreement). Pursuant to the Aliperta Separation Agreement, the Company will continue to pay Ms. Alipertas base salary until January 30, 2010, an aggregate amount of approximately $80,800 less any tax-related deductions or withholdings. In addition, the Aliperta Separation Agreement provides for (i) a payment of $40,000 not later than October 31, 2009 and, (ii) no later than December 31, 2009, a payment equal to the fair market value at December 15, 2009 of restricted stock units that would have vested on that date had Ms. Aliperta remained an employee of the Company.
The payments and benefits provided to Ms. Aliperta under the Aliperta Separation Agreement required her execution and delivery of a general release of claims against the Company and continued compliance with certain confidentiality provisions.
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EQUITY COMPENSATION PLAN INFORMATION
The following table gives information about common stock of the Company that may be issued under its equity compensation plans as of July 25, 2009, including the 1991 Incentive Stock Option Plan, the 1998 Incentive Stock Option Plan, the 2001 Directors Stock Option Plan, the 2002 Directors Restricted Stock Plan, the 2003 Long-Term Incentive Plan and the 2007 Non-Employee Directors Equity Plan, all of which were approved by the Companys shareholders. No further options will be granted under the 1991 Incentive Stock Option Plan, the 1998 Incentive Stock Option Plan or the 2001 Directors Stock Option Plan.
| (c) | |||
|---|---|---|---|
| Number of | |||
| (a) | Securities Remaining | ||
| Number of | (b) | Available for Future Issuance | |
| Securities to Be Issued | Weighted-Average | Under Equity | |
| Upon Exercise | Exercise Price | Compensation Plans | |
| of Outstanding | of Outstanding | (Excluding Securities | |
| Options, Warrants | Options, Warrant | Reflected in | |
| Plan category | and Rights | and Rights | Column (a)) |
| Equity compensation plans approved by security holders | 2,866,675 | $ 23.36 | 2,209,194 |
| Equity compensation plans not approved by security holders | | | |
| Total | 2,866,675 | $ 23.36 | 2,209,194 |
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SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT
The following table provides information about the beneficial ownership of the Companys common stock as of October 2, 2009. We have listed each person known to us that beneficially owns more than five percent (5%) of our outstanding common stock, each of the Companys directors, each of the current Named Executive Officers identified in the Summary Compensation Table on page 29 of this Proxy Statement, and all directors and executive officers as a group.
Beneficial ownership is determined in accordance with the rules of the Securities and Exchange Commission. The percentage ownership is based on 38,994,161 shares of common stock outstanding as of October 2, 2009. In computing the number of shares beneficially owned by a person and the percentage ownership of that person, shares of common stock subject to options held by that person that are currently exercisable or exercisable within 60 days of October 2, 2009, and restricted stock units that vest within 60 days of October 2, 2009, are deemed outstanding. These shares, however, are not deemed outstanding for the purposes of computing the percentage ownership of any other person. Except as indicated in the footnotes to this table and as provided pursuant to applicable community property laws, each stockholder named in the table has sole voting and investment power with respect to the shares set forth opposite such stockholders name. Unless otherwise indicated, the address for each of the individuals listed below is c/o Dycom Industries, Inc., 11770 U.S. Highway 1, Suite 101, Palm Beach Gardens, Florida 33408.
| Number of Shares | Ownership of | ||
|---|---|---|---|
| of Common Stock | Common Stock | ||
| Beneficially | Beneficially | ||
| Name of Beneficial Owner | Owned | Owned | |
| 5% Stockholders: | |||
| Buckhead Capital Management, LLC | 2,179,607 | (1) | 5.59 % |
| 1545 Peachtree Street NE, Suite 550, Atlanta, Georgia 30309 | |||
| Directors and Executive Officers: | |||
| Thomas G. Baxter | 29,240 | (2) | * |
| Charles M. Brennan, III | 65,982 | (3) | * |
| James A. Chiddix | 33,272 | (4) | * |
| Charles B. Coe | 25,513 | (5) | * |
| Stephen C. Coley | 38,514 | (6) | * |
| Patricia L. Higgins | 10,714 | (7) | * |
| Steven E. Nielsen | 894,127 | (8) | 2.29 % |
| Timothy R. Estes | 278,907 | (9) | * |
| H. Andrew DeFerrari | 27,862 | (10) | * |
| Richard B. Vilsoet | 37,363 | (11) | * |
| Lisa Aliperta | | * | |
| All directors and executive officers as a group (11 persons) | 3,621,101 | (12) | 9.29 % |
callerid=999 iwidth=480 length=60
| * | Less than 1% of the outstanding common stock. |
|---|---|
| (1) | Based solely on information contained in a Schedule 13G |
| filed with the SEC on February 18, 2009 by Buckhead Capital | |
| Management, LLC. The Schedule 13G indicates that | |
| 2,179,607 shares are beneficially owned by Buckhead |
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| | Capital Management, LLC. Buckhead Capital Management, LLC
exercises sole voting and dispositive power over all
2,179,607 shares. |
| --- | --- |
| (2) | Includes 14,167 shares of common stock that may be acquired
through the exercise of stock options and 5,772 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (3) | Includes 23,500 shares of common stock that may be acquired
through the exercise of stock options and 5,772 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (4) | Includes 5,000 shares of common stock that may be acquired
through the exercise of stock options and 4,873 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (5) | Includes 14,334 shares of common stock that may be acquired
through the exercise of stock options and 4,873 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (6) | Includes 19,500 shares of common stock that may be acquired
through the exercise of stock options and 6,575 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (7) | Includes 3,151 shares of common stock that may be acquired
through the exercise of stock options and 4,873 shares of
common stock underlying unvested time vesting restricted stock
units. |
| (8) | Includes 374,674 shares of common stock that may be
acquired through the exercise of stock options and
12,065 shares of common stock underlying unvested
performance vesting restricted stock units. |
| (9) | Includes 177,500 shares of common stock that may be
acquired through the exercise of stock options and
7,628 shares of common stock underlying unvested
performance vesting restricted stock units. |
| (10) | Includes 20,000 shares of common stock that may be acquired
through the exercise of stock options and 578 shares of
unvested time vesting restricted stock. |
| (11) | Includes 25,000 shares of common stock that may be acquired
through the exercise of stock options and 866 shares of
unvested time vesting restricted stock. |
| (12) | Includes 676,826 shares of common stock that may be
acquired through the exercise of stock options and
53,875 shares of common stock underlying unvested time
vesting and performance vesting restricted stock and restricted
stock units for all directors and executive officers as a group. |
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CERTAIN RELATIONSHIPS AND RELATED TRANSACTIONS
The Board of Directors has adopted a written policy and procedures for the review of all transactions in which the Company is a participant and any director or nominee, executive officer or security holder of more than five percent of our common stock (or, in the case of the foregoing persons, their immediate family members) has a direct or indirect financial interest (each a related person transaction).
A member of the Board of Directors or any of our executive officers proposing to enter into such transaction must report the proposed related person transaction to the Companys General Counsel or Vice President of Internal Audit. The policy calls for the proposed related person transaction to be reviewed, and if deemed appropriate, approved by the Audit Committee. Generally, the Audit Committee will approve the transaction if the Audit Committee determines the transaction is beneficial to the Company and contains the same or reasonably comparable terms as would be obtained in an arms length transaction with an unrelated third party.
Neither the Company nor any of its subsidiaries has engaged in any related party transaction since the beginning of the last fiscal year.
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Section 16(a) of the Securities and Exchange Act of 1934 requires our directors and executive officers, and persons who own more than ten percent (10%) of our common stock, to file with the SEC initial reports of ownership and reports of changes in ownership of common stock and other equity securities of the Company. Our officers, directors and greater than ten percent (10%) shareholders are required by SEC regulations to furnish us with all Section 16(a) forms they file. Based solely on our review of such reports, or written representations from persons required to file such reports, we believe that all such Section 16(a) filing requirements were satisfied during fiscal year 2009.
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PROPOSAL 2
RATIFICATION OF THE APPOINTMENT OF
THE INDEPENDENT AUDITOR
Deloitte & Touche LLP has been appointed by the Audit Committee and the Board of Directors to serve as the Companys independent auditor for fiscal 2010. Shareholder ratification of this appointment is not required by the Companys By-laws or otherwise; however, the Board of Directors considers a proposal for shareholders to ratify the appointment to be an opportunity for shareholders to provide direct feedback to the Board of Directors on an important aspect of corporate governance and good corporate practice. If shareholders fail to ratify the appointment, the Audit Committee and the Board of Directors will consider whether it is appropriate to select another registered independent public accounting firm. Even if the appointment is ratified, the Audit Committee, in its discretion, may direct the appointment of a different registered independent public accounting firm at any time during the year if the Audit Committee believes this change would be in the best interest of the Company and its shareholders.
Representatives of Deloitte & Touche LLP are expected to be present at the Annual Meeting for the purposes of responding to shareholders questions and making statements that they consider appropriate.
The Board of Directors recommends that you vote FOR the ratification of the appointment of Deloitte & Touche LLP as the Companys independent auditor for fiscal 2010.
PRINCIPAL ACCOUNTING FIRM FEES
The Companys independent auditor fee pre-approval policy provides for an annual process through which the Audit Committee evaluates and pre-approves the nature, scope and fees associated with the annual audit of the Companys financial statements and other audit related services. The Audit Committee pre-approves all other audit and permissible non-audit services provided by the Companys independent auditors on a case-by-case basis. These services may include audit services, audit related services, tax services and other permissible services.
Aggregate fees billed for the fiscal years ended July 25, 2009 and July 26, 2008 by our principal accounting firm, Deloitte & Touche LLP, the member firms of Deloitte Touche Tohmatsu, and their respective affiliates are as follows:
| 2009 | 2008 | |
|---|---|---|
| Audit Fees(a) | $ 1,850,848 | $ 2,006,736 |
| Audit-Related Fees(b) | | |
| Tax Fees(c) | | |
| All Other Fees(d) | | |
| Total | $ 1,850,848 | $ 2,006,736 |
callerid=999 iwidth=480 length=60
| (a) | Audit Fees for each of fiscal 2009 and 2008 consist of fees and
expenses for professional services in connection with the audit
of the annual financial statements, reviews of our quarterly
reports filed on Form 10-Q and reviews of registration statements and other periodic
filings with the SEC. Amounts also include fees for the audit of
the Companys internal control over financial reporting, as
promulgated by Section 404 of the Sarbanes-Oxley Act. |
| --- | --- |
| (b) | Audit-Related Fees are fees for assurance and related services
that are reasonably related to the performance of the audit or
review of the Companys financial statements and internal
control over financial reporting. |
| (c) | Tax Fees include fees for tax research and tax advice. |
| (d) | All Other Fees are fees for any services not included in the
first three categories. |
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AUDIT COMMITTEE REPORT
The Audit Committee (the Committee) of the Companys Board of Directors consists of three directors, all of whom meet the independence standards of the New York Stock Exchange and the applicable rules of the U.S Securities and Exchange Commission. The Committee operates in accordance with a written charter adopted by the Board of Directors. The Committee reviews the charter on an ongoing basis and a copy, which has been approved by the Board of Directors, is available on the Companys website at www.dycomind.com.
The Committees primary responsibility is to assist the Board of Directors in fulfilling its responsibility for oversight of (a) the quality and integrity of the Companys financial statements and related disclosures, internal controls and financial reporting, (b) the Companys compliance with applicable legal and regulatory requirements, (c) the Companys independent auditors qualifications, independence and performance and (d) the performance of the Companys internal audit and control functions.
Management has the primary responsibility for preparing the Companys consolidated financial statements and the overall financial reporting process, including maintaining the Companys system of internal accounting controls. The Companys independent auditors, Deloitte & Touche LLP (Deloitte), have the responsibility for auditing the Companys financial statements and issuing an opinion as to the conformity of those audited financial statements to accounting principles generally accepted in the United States of America, and for auditing the effectiveness of the Companys internal control over financial reporting. The Committee monitors and oversees these processes.
The Committee reviewed the Companys audited consolidated financial statements and the results of the audits relating to the Companys internal control over financial reporting for the 2009 fiscal year, and discussed those matters with management and Deloitte. During the 2009 fiscal year, the Committee also discussed the interim financial information contained in each quarterly earnings announcement with management and Deloitte prior to public release. In addition, the Committee regularly discussed with management, the internal auditors and Deloitte the quality and adequacy of the Companys internal controls and the internal audit functions organization, responsibilities, budget and staffing and the quality of the Companys financial reporting. The Committee regularly meets separately with management, the Companys internal auditors and Deloitte. The Committee reviewed with both the independent and internal auditors their audit plans, audit scope, and the identification of audit risks. The Committee also discussed with the independent auditors all matters required by Statement on Auditing Standards No. 114 (The Auditors Communication with Those Charged with Governance).
As part of the Committees oversight responsibilities of the audit process, the Committee has received the written disclosures and the letter from Deloitte required by applicable requirements of the Public Company Accounting Oversight Board regarding the independent accountants communications with the audit committee concerning independence, and has discussed with Deloitte any relationships that may impact their objectivity and independence from the Company and from management of the Company.
Based on the aforementioned reviews and discussions, the Committee recommended to the Board of Directors that the audited consolidated financial statements be included in the Companys Annual Report on Form 10-K for the fiscal year ended July 25, 2009 for filing with the Securities and Exchange Commission. The Committee also approved the appointment of Deloitte as the Companys independent auditors for the 2010 fiscal year.
Audit Committee
Charles M. Brennan, III, Chair Charles B. Coe Stephen C. Coley
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ADDITIONAL INFORMATION
Proposals For Fiscal Year 2010 Annual Meeting of Shareholders
Proposals by shareholders intended to be presented at the 2010 Annual Meeting of Shareholders must be received by the Secretary of the Company on or before July 1, 2010 to be considered for inclusion in the Companys proxy materials for that meeting.
In addition, shareholders who desire to propose an item of business for action at an annual meeting of shareholders (other than proposals submitted by inclusion in the Proxy Statement), including the election of a director, must follow certain procedures set forth in the Companys By-Laws. In general, written notice must be received by the Secretary of the Company not less than ninety (90) days or more than one hundred twenty (120) days before the anniversary date of the immediately preceding annual meeting of shareholders. The notice should contain a brief description of the proposal and the reason for conducting such business; the name and address of the shareholder proposing such business, as it appears in our books; the class and number of shares of the Company that are beneficially owned by the shareholder; and any financial interest of the shareholder in such business. Shareholders should, however, consult the Companys By-Laws to ensure that the specific requirements of such notice are met. A copy of the Companys By-Laws may be obtained by any shareholder, without charge, upon written request to the Secretary of the Company at 11770 U.S. Highway 1, Suite 101, Palm Beach Gardens, Florida 33408.
All shareholder proposals should be sent to the Companys executive offices at 11770 U.S. Highway 1, Suite 101, Palm Beach Gardens, Florida 33408, Attention: Corporate Secretary.
Expenses of Solicitation
The Company will bear the cost of this solicitation of proxies. Proxies may be solicited by directors, officers and regular employees of the Company, without compensation, in person or by mail, telephone, facsimile transmission, telephone or electronic transmission. The Company will reimburse brokers and other custodians, nominees and fiduciaries for their reasonable out-of-pocket expenses incurred in forwarding proxy material to beneficial owners.
Other Matters
We know of no other matters that will be brought before the Annual Meeting other than the matters referred to in this Proxy Statement. If, however, any matters properly come before the Annual Meeting, the persons named as proxies and acting thereon will have discretion to vote on those matters according to their judgment to the same extent as the person delivering the proxy would be entitled to vote.
Notice of Internet Availability of Proxy Materials
Dycom Industries, Inc.s 2009 Proxy Statement and its 2009 Annual Report are available at the Companys website, www.dycomind.com . Please note that the other information contained in or connected to our website is not intended to be part of this Proxy Statement.
By Order of the Board of Directors,
Richard B. Vilsoet Secretary
October 27, 2009
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DYCOM INDUSTRIES, INC. 11770 U.S. HIGHWAY 1, SUITE 101 PALM BEACH GARDENS, FL 33408 VOTE BY INTERNET www.proxyvote.com Use the Internet to transmit your voting instructions and for electronic delivery of information up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you access the web site and follow the instructions to obtain your records and to create an electronic voting instruction form. Electronic Delivery of Future PROXY MATERIALS If you would like to reduce the costs incurred by our company in mailing proxy materials, you can consent to receiving all future proxy statements, proxy cards and annual reports electronically via e-mail or the Internet. To sign up for electronic delivery, please follow the instructions above to vote using the Internet and, when prompted, indicate that you agree to receive or access proxy materials electronically in future years. VOTE BY PHONE - 1-800-690-6903 Use any touch-tone telephone to transmit your voting instructions up until 11:59 P.M. Eastern Time the day before the cut-off date or meeting date. Have your proxy card in hand when you call and then follow the instructions. VOTE BY MAIL Mark, sign and date your proxy card and return it in the postage-paid envelope we have provided or return it to Vote Processing, c/o Broadridge, 51 Mercedes Way, Edgewood, NY 11717. TO VOTE, MARK BLOCKS BELOW IN BLUE OR BLACK INK AS FOLLOWS: THIS PROXY CARD IS VALID ONLY WHEN SIGNED AND DATED. KEEP THIS PORTION FOR YOUR RECORDS DETACH AND RETURN THIS PORTION ONLY The Board of Directors recommends that you vote FOR the following: For Withhold For All All All Except To withhold authority to vote for any individual nominee(s), mark For All Except and write the number(s) of the nominee(s) on the line below. 1. Election of Directors Nominees 0 0 0 01 Stephen C. Coley 02 Patricia L. Higgins 03 Steven E. Nielsen The Board of Directors recommends you vote FOR the following proposal(s): For Against Abstain 2 To ratify the appointment of Deloitte & Touche LLP as the Companys independent auditor for fiscal 2010. 3 To vote at the discretion of the proxies and attorneys-in-fact on the transaction of such other business as may properly come before the Annual Meeting and any adjournments thereof. NOTE: The shares represented by this proxy, when properly executed, will be voted in the manner directed herein by the undersigned Stockholder(s). IF NO DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR ITEMS 1, 2 AND 3. If other matters properly come before the meeting, or if cumulative voting is required, the person named in this proxy will vote in their discretion. 0 0 0 0 0 0 For address change/comments, mark here. (see reverse for instructions) Please sign exactly as your name(s) appear(s) hereon. When signing as attorney, executor, administrator, or other fiduciary, please give full title as such. Joint owners should each sign personally. All holders must sign. If a corporation or partnership, please sign in full corporate or partnership name, by authorized officer. Signature [PLEASE SIGN WITHIN BOX] Date Signature (Joint Owners) Date
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Dycom Industries, Inc. 11770 U.S. Highway 1, Suite 101 Palm Beach Gardens, FL 33408 Important Notice Regarding the Availability of Proxy Materials for the Annual Meeting: The Annual Report, Notice & Proxy Statement is/ are available at www.proxyvote.com . DYCOM INDUSTRIES, INC. Proxy for the 2009 Annual Meeting of Shareholders November 24, 2009 This Proxy is solicited on behalf of the Board of Directors The undersigned hereby appoints Steven E. Nielsen and H. Andrew DeFerrari, and each of them, proxies and attorneys-in-fact, with the power of substitution (the action of both of them or their substitutes present and acting or if only one be present and acting, then the action of such one to be inany event controlling), to vote all shares of common stock held of record by the undersigned on October 2, 2009 at the 2009 Annual Meeting of Shareholders (the Annual Meeting) of the Company scheduled to be held on November 24, 2009, and at any adjournments thereof. THIS PROXY, WHEN PROPERLY EXECUTED, WILL BE VOTED AS DIRECTED BY THE SHAREHOLDER(S). IF NO SUCH DIRECTION IS MADE, THIS PROXY WILL BE VOTED FOR THE ELECTION OF THE NOMINEES LISTED ON THE REVERSE SIDE FOR THE BOARD OF DIRECTORS AND FOR EACH PROPOSAL. Address change/comments: (If you noted any Address Changes and/or Comments above, please mark corresponding box on the reverse side.) Continued and to be signed on reverse side
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