AGM Information • Mar 18, 2021
AGM Information
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the action you should take you are recommended to seek your own financial advice from your stockbroker, solicitor, accountant or other professional adviser authorised under the Financial Services and Markets Act 2000.
If you have sold or transferred all of your holding of ordinary shares in Drax Group plc please forward this document and the accompanying documents (but not the personalised Form of Proxy or Form of Direction), as soon as possible, to the purchaser or the transferee or to the person through whom the sale or transfer was effected for transmission to the purchaser or the transferee.
In light of Covid-19 restrictions and current prohibitions on public gatherings, attendance at the AGM shall be restricted and therefore shareholders are strongly encouraged to vote electronically or to vote by proxy.
For shareholders, a Form of Proxy is enclosed with this document. Whether or not you propose to join the AGM remotely, you are requested to complete and submit a Form of Proxy to the Company's Registrars, Equiniti Limited, Proxy Department, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA to arrive by no later than 11.30am on Monday 19 April 2021.
If you hold shares in CREST you may appoint a proxy by completing and transmitting a CREST proxy instruction to Equiniti Limited (CREST participant ID RA19) so that it is received by no later than 11.30am on Monday 19 April 2021.
For Share Incentive Plan (SIP) participants, a Form of Direction is enclosed with this document and should be sent to the Trustee, Equiniti Share Plan Trustees Limited, at Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA to arrive by no later than 11.30am on Friday 16 April 2021. As a participant in the SIP you are unable to join the meeting unless you hold shares registered in your own name.
| Contents | |
|---|---|
| This document contains: | Page |
| Part A Letter from the Chair | 1 |
| Part B Notice of the Annual General Meeting | 3 |
| Part C Explanatory notes to the Notice of the AGM | 5 |
| Part D Administrative notes relating to the AGM | 8 |
| Part E Definitions | 12 |
| Part F Skills and experience of the Board | 13 |
| Appendix 1 – Articles of Association 2021 | 15 |
| Appendix 2 – Information for the Day: User Guide to joining the AGM remotely | 17 |
| Latest time for receipt of Forms of Direction from SIP participants to be valid at the AGM | 11.30am on 16 April |
|---|---|
| Latest time for receipt of Forms of Proxy and CREST proxy instructions to be valid at the AGM | 11.30am on 19 April |
| AGM 11.30am on 21 April |
|
| Ordinary shares marked ex-final dividend | 22 April |
| Record date for entitlement to the final dividend | 23 April |
| Dispatch of the final dividend warrants and tax vouchers | 13 May |
| Payment date for the final dividend | 14 May |
Registered Office: Drax Power Station Selby North Yorkshire YO8 8PH Registered in England and Wales Number 5562053
Philip Cox CBE (Chair) Will Gardiner (CEO) Andy Skelton (CFO) John Baxter CBE Nicola Hodson David Nussbaum Vanessa Simms
10 March 2021
I am pleased to enclose the Notice of the AGM of Drax Group plc (the Company or Drax), which will be held at 11.30am on Wednesday 21 April 2021 at 8-10, The Lakes, Northampton NN4 7YD. The Notice of the AGM is set out in Part B on pages 3 and 4.
At the time of publication of this notice, public health guidance and legislation issued by the UK Government imposes restrictions on public gatherings and travel as a result of the Covid-19 pandemic. It is likely that these restrictions on public gatherings will remain in place at the time of the AGM. In light of these measures, and with the safety and wellbeing of the Company's shareholders and employees in mind, the Directors have decided that attendance at the AGM will be restricted.
This means that shareholders and other attendees will not currently be permitted to attend the AGM in person, save for the Chair and any persons nominated by the Chair of the meeting in order to establish a quorum. However, despite the current exceptional circumstances, the Directors are keen to maintain engagement with shareholders. You can therefore join the meeting and submit questions by logging on to web.lumiagm.com. A user guide detailing the arrangements to join and submit questions at the meeting is set out in Appendix 2 on pages 17 and 18.
Your vote is important to us. All votes will be by poll which means that each share carries one vote and all votes count. As you will not be able to attend in person, we strongly encourage you to vote in advance or to appoint the Chair as your proxy by submitting your enclosed proxy form by post or electronically as further detailed on pages 8 and 9. If you appoint someone other than the Chair of the meeting as your proxy, that person may not be able to attend the AGM in person or cast your votes.
The Directors are very grateful to shareholders for their support and understanding in these challenging times.
The explanatory notes to the Resolutions are set out in Part C on pages 5 to 7.
A copy of the Company's Annual Report and Accounts for the year ended 31 December 2020 is now available on our website at www.drax.com. Our website is one of the means by which we communicate with our shareholders. As well as the Annual Report and Accounts, you can find further information including the latest news, press releases, investor presentations and dividend history. You can sign up for news alerts about Drax on our website www.drax.com by selecting 'Subscribe'.
If you have requested to receive a hard copy of the Annual Report and Accounts, this is enclosed. If you no longer wish to receive a hard copy, and instead wish to receive communications electronically, please contact our Registrar, Equiniti, on 0371 384 2030 from within the UK or +44 121 415 7047 from outside the UK.
Ordinary shareholders
Whether or not you propose to join the AGM remotely, you are requested to:
If you hold shares in CREST you may appoint a proxy by completing and transmitting a CREST proxy instruction to Equiniti Limited (CREST participant ID RA19) so that it is received by no later than 11.30am on Monday 19 April 2021.
You are unable to join the meeting unless you hold shares registered in your own name.
SIP participants are therefore requested to:
If you are a SIP participant and you also own shares in your own right, then you will need to complete both the Form of Direction and the Form of Proxy and submit them both, either online or by post, in order for your total holding to be registered for voting.
Voting on each of the Resolutions to be put to the AGM will be by poll so that all votes are included whether or not the shareholder is able to attend the meeting.
The results of the voting at the meeting will be announced to the London Stock Exchange as soon as practicable following the meeting and will also appear on the Company's website www.drax.com.
The Company has included on the Form of Proxy, and the Form of Direction, a "Vote withheld" option in order for shareholders to abstain from voting on any particular Resolution. However, an abstention is not a vote in law and will not be counted in the calculation of the proportion of votes "For" or "Against" the relevant Resolution.
The Directors of the Company consider that the Resolutions to be put to shareholders at the AGM are in the best interests of the Company and its members as a whole.
Accordingly, the Directors unanimously recommend that you vote in favour of all the proposed Resolutions as they intend to do so in respect of their own beneficial interests.
Yours sincerely
Philip Cox CBE Chair
Notice is hereby given that the Annual General Meeting (AGM) of Drax Group plc (the Company) will be held at 11.30am on Wednesday 21 April 2021 at 8-10, The Lakes, Northampton, NN4 7YD.
The shareholders of the Company are asked to consider and, if thought fit, pass Resolutions 1 to 14 as ordinary resolutions, and to consider and, if thought fit, pass Resolutions 15 to 18 as special resolutions.
in each case provided that the aggregate amount of any such donations and expenditure shall not exceed £125,000. This authority shall commence on the date of the passing of this resolution and remain in force until the conclusion of the 2022 AGM (or, if earlier, until the close of business on 30 June 2022).
The authorities conferred on the Directors under paragraphs (a) and (b) above shall commence on the date of the passing of this resolution and remain in force until the conclusion of the 2022 AGM (or, if earlier, until the close of business on 30 June 2022), save that under each authority the Company may, before such expiry, make an offer or agreement which would or might require shares to be allotted or rights to subscribe for, or to convert any security into, shares to be granted after such expiry and the directors may allot shares or grant rights to subscribe for, or to convert any security into, shares (as the case may be) in pursuance of such an offer or agreement as if the relevant authority conferred hereby had not expired.
The powers conferred under paragraphs (a) and (b) above shall commence on the date of the passing of this resolution and remain in force until the conclusion of the 2022 AGM (or, if earlier, until the close of business on 30 June 2022), save that the Company may, before such expiry, make an offer or agreement which would or might require equity securities to be allotted after such expiry and the Directors may allot equity securities in pursuance of such offer or agreement as if the power conferred hereby had not expired.
a. the maximum aggregate number of ordinary shares hereby authorised to be purchased is 41,172,561;
b. the minimum price (exclusive of expenses) which may be paid for an ordinary share is its nominal value; and
By order of the Board
Group Company Secretary Drax Group plc, Drax Power Station, Selby, North Yorkshire YO8 8PH
10 March 2021
The Directors are required to present to the meeting the Annual Report and Accounts for the financial year ended 31 December 2020. This includes (i) the audited accounts; (ii) the Directors' report; (iii) the strategic report; and (iv) the report of the auditor of the Company on the audited accounts and the auditable part of the Directors' Remuneration Report. A separate resolution seeks approval by the shareholders of the Directors' Remuneration Report, which vote is advisory in nature.
Resolution 2 seeks shareholder approval for the annual statement to shareholders by the Chair of the Remuneration Committee and the Annual Report on Remuneration which can be found on pages 108 to 133 of the Annual Report and Accounts. The Annual Report on Remuneration gives details of the implementation of the Company's existing Directors' Remuneration Policy in terms of the payments and share awards made to the Directors in connection with their performance and that of the Company during the year ended 31 December 2020. This vote is advisory and will not affect the way in which the Directors' Remuneration Policy has been implemented.
The Company's auditor during the year, Deloitte LLP, has audited those parts of the Directors' Remuneration Report that are required to be audited and their report may be found on pages 143 to 150 of the Annual Report and Accounts.
Resolution 3 seeks shareholder approval to pay the final dividend of 10.3 pence per ordinary share, which is recommended by the Directors for payment to those shareholders who are on the Register of the Company at 6.30pm on 23 April 2021. If approved by shareholders at the AGM, the final dividend will be paid on 14 May 2021.
In accordance with the recommendations of the UK Corporate Governance Code (the Code), each of the Directors will retire and offer themselves for re-election by shareholders.
The skills and experience for each of the Directors are set out in Part F of this Notice (and on pages 84 and 85 of the Annual Report and Accounts).
The Board has determined that all of the Non-Executive Directors being proposed for re-election are independent in character and judgement, and there are no relationships or circumstances which are likely to affect, or could appear to affect, their independence.
During the year, the Board completed a review of its performance as well as an externally led evaluation of its Committees. Following these evaluations, the Board is satisfied that the performance of each Director standing for re-election continues to be effective and that each Director continues to demonstrate commitment to the role.
It is the Group's policy to rigorously review any proposal to extend a Non-Executive Director's aggregate period of office beyond six years. During the year, the Senior Independent Director led a review into the appropriateness of the Chair serving a third and final term. The review found the performance of the Chair continues to be effective – he shows good leadership, invests the necessary time, cultivates good dynamics and an open and transparent Board culture, and ensures there is appropriate Board focus on the long-term. Following the review, the Board unanimously support the re-election of the Chair.
More information can be found on pages 95 and 96 of the Annual Report and Accounts.
The Company must appoint or re-appoint an auditor at every general meeting at which accounts are presented and it is normal practice for the Company's Directors, acting through the Audit Committee, to be authorised to determine the auditor's remuneration. Deloitte LLP has advised its willingness to continue in office as auditor of the Company.
Part 14 of the Companies Act 2006 (the Act) contains restrictions on companies making political donations or incurring political expenditure.
Drax is a politically neutral organisation and did not make any political donations in 2020.
It is not the policy of the Company to make donations to political parties, and the Directors have no intention of changing that policy. However, the Act defines political donations and political expenditure terms very widely. This means that activities that form part of the normal relationship between the Company and bodies concerned with policy review, law reform and other business matters affecting the Company, which might not be thought to be political expenditure in the usual sense, could require shareholders' consent under the Act.
In view of the broad wording adopted in the Act, and the Board's wish to avoid any inadvertent infringement of it, it is seeking shareholders' consent for the Company, and any wholly owned subsidiary company, to incur total annual expenditure for such purposes, provided that the aggregate amount of any such donations and expenditure shall not exceed £125,000, in order that the Company may continue to engage with regulators and policymakers without inadvertently breaching the applicable legislation. Further information on how the Company engaged with political parties in 2020 can be found on page 43 and page 136 of our Annual Report and Accounts and our Political Engagement Policy is available on our website at www.drax.com.
It is the intention that the Company will seek to renew this authority, if appropriate, at each subsequent AGM.
The authority given to the Directors to allot further shares in the capital of the Company requires the prior authorisation of the shareholders in general meeting under Section 551 CA 2006. Upon the passing of Resolution 14 the Directors will have authority (pursuant to paragraph (a) of the Resolution) to allot shares up to an aggregate nominal value of £15,320,832, which is approximately one-third of the issued ordinary share capital as at 10 March 2021 (being the latest practicable date before the publication of this Notice). This authority will expire immediately following the AGM in 2022 or on 30 June 2022, whichever is the earlier.
In addition, in accordance with the Investment Association Share Capital Management Guidelines (which set out the expectations of institutional investors in relation to, among other things, the authority of Directors to allot shares), upon the passing of this Resolution 14, the Directors will have authority (pursuant to paragraph (b) of the Resolution) to allot ordinary shares in connection with a rights issue in favour of ordinary shareholders up to a maximum nominal value of £30,641,665, as reduced by the nominal amount of any shares issued under paragraph (a) of Resolution 14.
This amount (before any reduction) represents approximately two-thirds of the Company's issued ordinary share capital as at 10 March 2021 (being the latest practicable date before the publication of this Notice). This authority will also expire immediately following the next AGM or on 30 June 2022, whichever is the earlier. As a result, if Resolution 14 is passed, the Directors could allot shares representing up to two-thirds of the Company's current issued share capital pursuant to a rights issue.
The Directors will continue to seek to renew these authorities at each AGM, in accordance with current best practice from time to time. The Directors have no current plans to exercise this authority except in connection with employee share plans.
As at 10 March 2021, being the latest practicable date before publication of this Notice, the Company held 13,841,295 equity securities in treasury.
If the Directors wish to exercise the authority under Resolution 14 and offer shares (or sell any shares which the Company may purchase and elect to hold as treasury shares) for cash, the CA 2006 requires that, unless shareholders have given specific authority for the waiver of their statutory pre-emption rights, the new shares must be offered first to existing shareholders in proportion to their existing shareholdings. In certain circumstances, it may be in the best interests of the Company to allot new shares (or to grant rights over shares) for cash without first offering them to existing shareholders in proportion to their holdings.
Resolution 15 would authorise the Directors to do this by allowing the Directors to allot shares for cash (i) by way of a rights issue (subject to certain exclusions), (ii) by way of an open offer or other offer of securities (not being a rights issue) in favour of existing shareholders in proportion (as nearly as may be) to their shareholdings (subject to certain exclusions) and (iii) otherwise than under (i) or (ii), up to an aggregate nominal value of £2,298,124 which is equivalent to approximately 5% of the issued ordinary share capital of the Company on 10 March 2021 (being the latest practicable date prior to the publication of this Notice). The Resolution also applies to the sale and re-issue of ordinary shares held as treasury shares by the Company.
If approved by the shareholders, the authority contained in Resolution 15 will expire on the earlier of the conclusion of the next AGM or on 30 June 2022. The Directors intend to renew such power at successive AGMs in accordance with current best practice.
The Directors have no current plans to exercise this authority except in connection with employee share plans (but they consider its approval to be appropriate in order to preserve maximum flexibility for the future).
In addition, and in line with best practice, the Company has not issued more than 7.5% of its issued share capital on a non-pre-emptive basis over the last three years. In accordance with the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities, the Directors do not intend to issue more than 7.5% of the issued ordinary share capital of the Company (excluding treasury shares) for cash on a nonpre-emptive basis in any rolling three-year period without prior consultation with shareholders.
As at 10 March 2021, being the latest practicable date before the publication of this Notice, the Company held 13,841,295 equity securities in treasury.
Resolution 16 is to authorise the Company to buy back up to 41,172,561 ordinary shares. The authority would expire at the conclusion of the 2022 AGM or, if earlier, on 30 June 2022. The Directors intend to seek renewal of this power at subsequent AGMs in accordance with current best practice.
Resolution 16 specifies the maximum number of ordinary shares which may be purchased (representing 10% of the Company's issued ordinary share capital as at 10 March 2021) and the maximum and minimum prices at which they may be bought, exclusive of expenses, reflecting the requirements of the CA 2006 and the Listing Rules.
The Directors have no present intention of exercising this authority other than with a view for use in relation to the Company's share plans or where it is appropriate to conduct buy backs to return value to shareholders. The granting of this authority should not be taken to imply that any ordinary shares will be purchased, other than in relation to the above. Except in relation to the above, no purchase of ordinary shares will be made unless it is expected that the effect will be to increase earnings per share and the Directors consider it to be in the best interests of shareholders.
Under the CA 2006, the Company is allowed to hold its own shares in treasury following a buy back, instead of having to cancel them. This gives the Company the ability to re-issue treasury shares quickly and cost-effectively (including pursuant to the authority under Resolution 14 above) and provides the Company with additional flexibility in the management of its capital base. The Company currently holds 13,841,295 shares in treasury following a buy back programme between April 2018 and January 2019.
Such shares may be re-sold for cash but all rights attaching to them, including voting rights and any right to receive dividends, are suspended whilst they are held in treasury. If the Directors exercise the authority conferred by Resolution 16, the Company will have the option of either holding in treasury or of cancelling any of its own shares purchased pursuant to this authority and will decide at the time of purchase which option to pursue.
The total number of options to subscribe for, and awards over, shares, outstanding at 10 March 2021, being the last practicable date before the publication of this Notice was 17,329,925. This represents approximately 4.21% of the issued share capital at that date. If the Company was to buy back the maximum number of ordinary shares permitted pursuant to this Resolution then the total number of options to subscribe for ordinary shares, outstanding at 10 March 2021, would represent approximately 4.68% of the reduced share capital.
The Company is proposing to adopt the New Articles in order to update the Current Articles to reflect recent developments in market practice, including in relation to the retirement and reappointment of Directors, hybrid general meetings (enabling shareholders to attend in person or remotely) and untraced shareholders, as well as amending the language of the articles to be gender neutral.
Details of the principal changes being proposed in the New Articles are summarised in the Appendix. Changes of a minor, technical or clarifying nature (Minor Changes) have not been summarised in Appendix 1. A copy of the New Articles, together with a marked up version detailing both the principal changes noted in Appendix 1 and the Minor Changes will be available for inspection on the Company's website.
Resolution 18 is a resolution to allow the Company to hold general meetings (other than AGMs) on 14 clear days' notice.
The Shareholders' Rights Regulations state that the notice period required for general meetings of the Company is 21 days, unless shareholders approve a shorter notice period, which cannot, however, be less than 14 clear days. AGMs will continue to be held on at least 21 clear days' notice.
In order to preserve the Company's ability to call general meetings (other than an AGM) on 14 clear days' notice, Resolution 18 seeks such approval. The shorter notice period would not be used as a matter of routine for such meetings, but only where the flexibility is merited by the business of the meeting and is thought to be to the advantage of shareholders as a whole.
The CA 2006 requires that, in order to be able to call a general meeting on less than 21 clear days' notice, the Company must make a means of electronic voting available to all shareholders for that meeting. The Company provides this facility (see paragraph 10 of Part D on page 9 of this document for the Company's arrangements for electronic proxy appointments).
Exchange as soon as practicable following the meeting and also will be published on the Company's website www.drax.com.
information rights (or, perhaps the custodian or broker who administers the investment on their behalf). Nominated Persons should continue to contact that member, custodian or broker (and not the Company) regarding any changes or queries relating to the Nominated Person's personal details and interest in the Company (including any administrative matter). The only exception to this is where the Company expressly requests a response from a Nominated Person.
The telephone helpline service will be available between 8.30am and 5.30pm Monday to Friday – excluding public holidays in England and Wales.
The telephone helpline service will not be able to provide legal, financial or personal taxation advice. Calls may be recorded and randomly monitored for security and training purposes.
The following definitions apply throughout this document and in the accompanying Form of Proxy (or in the case of SIP participants, the Form of Direction), unless the context requires otherwise:
| "Annual General Meeting" or "AGM" or "meeting" | the Annual General Meeting of the Company to be held at 11.30am on 21 April 2021 (and any adjournment thereof) |
|---|---|
| "Board" or "Directors" | the Directors of Drax Group plc |
| "CA 2006" | Companies Act 2006 |
| "Code" | UK Corporate Governance Code 2018 |
| "Company" or "Drax Group" or "Drax" | Drax Group plc |
| "Company's Registrars" | Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex BN99 6DA |
| "CREST" | the relevant systems (as defined in the CREST Regulations) in respect of which Euroclear UK & Ireland Limited is the Operator (as defined in such regulations) |
| "CREST Regulations" | the Uncertificated Securities Regulations 2001 (SI 2001 No. 3755) |
| "Form of Direction" | the form enclosed with this document specifically for SIP participants, who may then use it to instruct the Trustee how to vote on resolutions to be put to the AGM |
| "Form of Proxy" | the proxy form enclosed with this document for use by shareholders to vote on resolutions to be put to the AGM |
| "London Stock Exchange" | London Stock Exchange plc |
| "Official List" | the official list of the UK Listing Authority |
| "ordinary shares" | ordinary shares with nominal value of 11 16⁄29 pence each in the capital of the Company |
| "Register" | the register of members of the Company |
| "Resolutions" | the resolutions set out in the notice convening the AGM |
| "shareholders" | holders of ordinary shares |
| "SIP" | the Drax Group Approved Share Incentive Plan |
| "Trustee" | Equiniti Share Plan Trustees Limited as trustee of the SIP |
| "UK Listing Authority" | the Financial Conduct Authority acting in its capacity as the competent authority for the purposes of Part VI of the Financial Services and Markets Act 2000 |
| "UK" | the United Kingdom of Great Britain and Northern Ireland |
Philip is an experienced leader of large businesses, having held both executive and non-executive roles, including in the energy sector. As Chair, Philip cultivates a culture of openness, transparency and honesty in which constructive debate and challenge occurs and in which all directors contribute fully. His responsibilities at Drax include Board composition and succession, Board governance and stakeholder engagement.
He was previously CEO of International Power plc, having formerly been CFO. Prior to this he held a senior operational position at Invensys plc and was CFO at Siebe plc. As a nonexecutive he was previously Chair of Kier Group plc, the Senior Independent Director at Wm Morrison Supermarkets plc, Chair of Global Power Generation and a member of the boards of Talen Energy Corporation, PPL, Meggitt plc and Wincanton plc.
Appointment to the Board: January 2015
Appointment as Chair: April 2015
Will has a strong track record of building and leading wellmanaged companies and creating value. He has been a key architect of our purpose and strategy, driving the sustainability agenda from the top, including Drax's response to the climate change crisis, and ensuring that we are delivering for our stakeholders. He provides leadership of the executive team and takes responsibility for important external relationships and stakeholder management. Will is also a non-executive board member of the Sustainable Biomass Program.
Will joined Drax in 2015 as CFO and was appointed as CEO in January 2018. He has a wealth of experience in finance and technology, having held CFO and divisional Finance Director roles at a number of major companies, including CSR plc (acquired by Qualcomm, Inc in 2015) and Sky. He has dual US-UK citizenship and has lived and worked in the UK since 1998.
Appointment to the Board: November 2015
Andy has over 20 years of strong finance and commercial skills, alongside substantial experience in the technology sector. Since joining Drax two years ago he has driven efficiency and operational excellence across the Group to provide a sound framework from which we can deliver our purpose and strategy. Andy is responsible for financial control and planning, corporate finance, investor relations, tax, IT, procurement, risk and internal audit and is Chair of the Group Ethics and Business Conduct Committee (EBCC). He also represents Drax as a board member of the Northern Powerhouse Partnership.
Andy was previously CFO at Fidessa Group plc and has held a number of senior finance positions at CSR plc, Ericsson and Marconi, including two years as CFO of Ericsson Nikola Tesla. Andy has a BA in accounting and finance and qualified as a chartered accountant in 1994.
Appointment to the Board: January 2019
John brings to Drax highly valuable engineering, health and safety, and energy generation experience, with over 45 years working across the nuclear, electricity, oil and gas sectors.
John was previously at BP plc, most recently as Group Head of Engineering & Process Safety, prior to which he worked at the UK utility Powergen plc as Group Engineering Director, as well as roles as a UKAEA Board member and also as a nuclear submarine engineer officer. He is a non-executive Director of Sellafield Ltd and chairs the Sellafield Board Committee on Environment, Health, Safety & Security.
He is a Chartered Engineer, Fellow of both the Royal Academy of Engineering and the Royal Society of Edinburgh. John was President of both the Institution of Mechanical Engineers and The Welding Institute.
Appointment to the Board: April 2019
Nicola brings valuable technology expertise, as well as having extensive experience in business and digital transformation, sales and IT in leading global companies. As Chair of the Remuneration Committee Nicola brings to the role a wide range of experience of international business, government organisations, and dealing with a variety of stakeholders.
She is currently Vice-President, Global Sales and Marketing, Field Transformation at Microsoft, and was Chief Operating Officer of Microsoft UK. Previously she had P&L and sales roles at Siemens, CSC (now DXC) and Ernst & Young. Nicola is a Non-Executive Director of Beazley plc.
Appointment to the Board: January 2018
David's wealth of experience in international development and environmental matters, as well as his experience as Finance Director of a listed industrial company, is of huge value to Drax and contributes significantly to the Board's understanding of the stakeholder and sustainability landscape, and helps to inform Board discussions and decision-making.
David is Chief Executive of The Elders, a group of independent global leaders working to promote peace and human rights, Deputy Chair of the International Integrated Reporting Council, Board member of the International Budget Partnership, a member of the Advisory Council of Blueprint for Better Business, and a member of the Ethical Investment Advisory Group of the Church of England. He was previously CEO of WWF-UK, CEO of Transparency International, Finance Director and Deputy CEO of Oxfam, and Finance Director of Field Group plc. In a non-executive capacity, David was Vice-Chair of Shared Interest Society, Chair of Traidcraft plc, and a non-executive director of Low Carbon Accelerator Limited.
Appointment to the Board: August 2017
Vanessa has extensive experience in senior finance roles across several different industries, including real estate, telecommunications and medical devices. Her broad and varied experience in finance, risk and internal control is invaluable in her role as Chair of the Audit Committee.
In May 2021 Vanessa will begin a new role as CFO of Land Securities Group plc. Vanessa is currently CFO of Grainger plc and has worked in finance for 20 years, holding a number of senior positions within Unite Group plc, including Deputy Chief Financial Officer. Prior to that Vanessa was UK finance director at SEGRO plc. Vanessa is a Fellow of the Association of Chartered Certified Accountants.
Appointment to the Board: June 2018
Details of the principal changes being proposed in the New Articles are summarised below.
The provisions relating to bearer shares have been removed from the Current Articles pursuant to The Small Business, Enterprise and Employment Act 2015 (SBEEA 2015), which received Royal Assent on 26 March 2015. The SBEEA 2015 reformed the bearer share regime, including prohibiting the creation of new bearer shares at any time on or after 26 May 2015, and requiring all existing bearer shares to be surrendered for conversion into registered shares during a 9 month transitional period, which commenced on 26 May 2015.
Article 12 was added to provide that a share certificate is sent at the risk of the holder and that the Company is not responsible for a share certificate which is lost or delayed in the course of delivery.
The New Articles amend the position in relation to untraced shareholders. Rather than requiring the Company to take out two newspaper advertisements, the New Articles require the Company to use reasonable efforts to trace the shareholder. 'Reasonable efforts' to trace a shareholder may include, if considered appropriate, the Company engaging a professional asset reunification company or other tracing agent to search for a shareholder who has not kept their shareholder details up to date.
In addition, the New Articles provide, at article 34, that money from the sale of the shares of an untraced shareholder will be forfeited if not claimed after two years. These changes reflect best practice and provide the Company with appropriate flexibility in connection with locating untraced shareholders.
The New Articles clarify that any shares resulting from a sub-division of the Company's existing shares may, in addition to having any preference or advantage as compared with the Company's other shares, also have deferred or other rights. This change makes administering any sub-division of shares more straightforward.
The New Articles are intended to allow (but do not require) the Company to hold "hybrid" or "satellite" general meetings in times where physical participation may be prevented or restricted. Such meetings would provide shareholders with the option to attend and participate in person (in the main location or in specified satellite locations) or virtually by electronic means. It is not the current intention of the Board to routinely hold combined physical and electronic general meetings and such meetings will only be held if the Board is confident that the Company has sufficient technology in place at the relevant time to hold and conduct such meetings in an orderly fashion. Absent exceptional circumstances, members of the Board intend to continue the practice of attending general meetings of the Company in person.
In line with the views expressed by institutional shareholder bodies, the changes will not permit meetings to be held exclusively on an electronic basis, so a physical meeting will still be required.
These changes were introduced to provide the Board greater flexibility to align with technological advances, changes in investor sentiment and evolving best practice, particularly in light of the Covid-19 outbreak.
These changes are primarily contained in articles 50, 51 and 53, 57 and 61 in the New Articles. A number of other consequential amendments have been made to the New Articles.
The provisions relating to the appointment and duties of a President have been removed from the New Articles as the Company has not, nor intends to, make use of these provisions.
In line with the requirements of the Code, the New Articles require directors to retire (and should they wish to remain in office, seek re-election) at each annual general meeting. This requirement does not apply to directors in their first year of appointment who were appointed in the period between the AGM notice being issued and the AGM itself. This confirms existing Company practice.
The Board feels it is appropriate to increase the cap on director remuneration (Director Fee Cap). Under the Current Articles, the Director Fee Cap is set at £1,000,000 per annum. By increasing the cap to £1,500,000 per annum, the Company will have greater flexibility to implement the most appropriate remuneration as part of its continued growth. The increase will also provide sufficient head-room to enable the Board to execute any succession plans for the future. The Board is satisfied that this new fee cap is in-keeping with current market practice.
The provisions relating to the appointment of 'Associate Directors' have been removed from the New Articles as the Company has not, nor intends to, make use of these provisions.
The Companies Act 2006 and the Companies (Receipt of Accounts and Reports) Regulations 2013 allow the Company to send a copy of its strategic report with supplementary material instead of its full accounts to a member who has elected or tacitly agreed to receive these documents, provided that the Company is not prohibited from doing so in its articles. Article 146 is intended to make it clear there is no such prohibition. Shareholders should note that they can always view the full annual report on the Company's website or request a hard copy from the Company's Registrar.
The requirement for the Company to provide notices or other documents to shareholders on three consecutive occasions before a member ceases to be entitled to receive notices or other documents has been reduced to two consecutive occasions in order to decrease the related administrative cost on the Company.
The Current Articles were amended to enable the Company to determine to send hard copies only to some or all members in order to cater for any potential securities law issues with sending documents electronically to overseas shareholders in certain circumstances.
The opportunity has also been taken to make a number of small technical or tidy up amendments to the Current Articles. Changes which are of a minor, technical or clarifying nature or which have been made to remove provisions in the Current Articles which duplicate English company law are not noted.
The New Articles also contain a number of non-substantive stylistic and grammatical changes (for instance, to replace the term 'Chairman' with gender neutral references to the 'Chair').
For the Annual General Meeting, Drax Group plc will be enabling shareholders to join the meeting electronically, should they wish to do so. This can be done by accessing the AGM website, https://web.lumiagm.com.
Lumi AGM can be accessed online using most well-known internet browsers such as Internet Explorer (not compatible with versions 10 and below), Edge, Chrome, Firefox and Safari on a PC, laptop or internet-enabled device such as a tablet or smartphone. If you wish to join the AGM using this method, please go to https://web.lumiagm.com on the day.
On accessing the AGM website, you will be asked to enter a Meeting ID which is 123-088-802.
You will then be prompted to enter your unique SRN and PIN which is the first two and last two digits of your SRN. These can be found printed on your form of proxy. Access to the meeting via the website will be available from 10:30am on 21 April 2021.
The meeting will be broadcast with presentation slides. Once logged in, and at the commencement of the meeting, you will be able to listen to the proceeding of the meeting on your device, as well as being able to see the slides of the meeting which will include the resolutions to be put forward to the meeting, these slides will progress automatically as the meeting progresses.
Shareholders joining electronically may ask questions via the website by typing and submitting their question in writing – Select the messaging icon from within the navigation bar and type your question at the bottom of the screen, once finished, press the 'send' icon to the right of the message box to submit your question.
An active internet connection is required in order to allow you to submit questions and listen to the audiocast. It is the user's responsibility to ensure you remain connected for the duration of the meeting.
Please contact the Company's Registrar before 11:30am on 20 April 2021 on 0371 684 2030 or +44(0) 121 415 7047 if you are calling from outside the UK for your SRN and PIN.
Lines are open 8.30am to 5.30pm Monday to Friday (excluding public holidays in England & Wales).
Open the Lumi AGM website and you will be prompted to enter the Meeting ID. If a shareholder attempts to login to the website before the meeting is live*, a pop-up dialogue box will appear.
After entering the Meeting ID, you will be prompted to enter your unique SRN
When successfully authenticated, you will be taken to the Home Screen.
* 10:30am on 21 April 2021
To view the meeting presentation, expand the "Broadcast Panel", located at the bottom of your device. If viewing through a browser, it will appear automatically.
This can be minimised by pressing the same button.
If you would like to ask a question, select the messaging icon.
Type your message within the chat box at the bottom of the messaging screen.
Click the send button to submit.
and PIN (see "Logging In" on page 17).
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