Dollar Industries Limited — Proxy Solicitation & Information Statement 2024

Mar 26, 2024

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Date: 26[th] March, 2024

The Secretary The Secretary National Stock Exchange of India Limited BSE Limited Exchange Plaza, C-1, Block ‘G’ Phiroze Jeejeebhoy Towers Bandra- Kurla Complex, Bandra (E) Dalal Street Mumbai – 400 051 Mumbai – 400 001 Symbol - DOLLAR Scrip Code - 541403

Dear Sir / Madam,

Reg : Notice of Postal Ballot and E-voting

Pursuant to Regulation 30 of SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed herewith the Postal Ballot Notice dated 23[rd] March, 2024.

The aforesaid postal ballot notice will be sent electronically to the members whose name will appear in the Register of Members/ List of Beneficial Owners as on the cut-off date i.e Friday, 22[nd] March, 2024, on their registered email address.

The Company has engaged the services of Central Depository Services (India) Limited (‘CDSL’) to offer e-voting facility to all its members to enable them to cast their votes electronically.

The e-voting period will commence on Wednesday, 3rd April, 2024 at 9 A.M. (IST) and end on Thursday, 2nd May, 2024 at 5:00 P.M. (IST).

The Postal Ballot Notice will also be available on the Company’s website at - https://www.dollarglobal.in/news highlight and CDSL’s website at www.cdslindia.com. This may please be taken on record and kindly inform to all the members of your Stock Exchanges.

Thanking You,

Yours faithfully, For Dollar Industries Limited

LALIT Digitally signed by LALIT LOHIA Date: 2024.03.26 LOHIA 20:41:37 +05'30' Lalit Lohia Company Secretary and Compliance Officer

Encl: As above

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DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969 ‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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NOTICE OF POSTAL BALLOT

[Pursuant to Section 110 of the Companies Act, 2013, read with the Rule 22 of the Companies (Management and Administration Rules, 2014)]

To All Members,

DOLLAR INDUSTRIES LIMITED

NOTICE is hereby given that pursuant to the provisions of Section 108, Section 110 and other applicable provisions, if any, of the Companies Act, 2013 (the “Act”) read with Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 (the “Rules”), including any statutory amendment(s), modification(s), variation(s) or re-enactment(s) thereto, for the time being in force and in accordance with the guidelines prescribed by the Ministry of Corporate Affairs (the “MCA”) for holding general meetings / conducting postal ballot through e-voting vide General Circular Nos. 14/2020 dated 8[th] April 2020 and the last Circular No. 9/2023 dated 25[th] September, 2023 (the “Relevant Circulars”), the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (the “Listing Regulations”), Secretarial Standard – 2 issued by the Institute of Company Secretaries of India and other applicable laws and regulations, if any, including any statutory modification(s) or re-enactment(s) thereto for the time being in force, to transact the below mentioned proposed special businesses by the members of the Dollar Industries Limited (“the Company”) by passing resolutions through postal ballot (“Postal Ballot”) only through remote e-voting.

MCA has clarified that for companies that are required to provide e-voting facility under the Act, while they are transacting any business only by postal ballot up to September 30, 2024, the requirements provided in Rule 20 of the Rules as well as the framework provided in the MCA Circulars will be applicable mutatis mutandis. Further, the Company need to send Postal Ballot Notice by email only to all its members who have registered their email addresses with the Company or depository / depository participants and the communication of assent / dissent of the members take place through the remote e-voting system. This Postal Ballot is accordingly being initiated in compliance with the MCA Circulars.

Hence, in compliance with the requirements of the MCA Circulars, hard copy of Postal Ballot Notice along with Postal Ballot Forms and pre-paid business reply envelope were not required to be sent to the members for this Postal Ballot and members are required to communicate their assent or dissent through the remote e- voting system only.

The Board of Directors of the Company in its meeting held on Saturday, March 23, 2024 has appointed Mr. Santosh Kumar Tibrewalla, Practicing Company Secretary, (Membership No. FCS 3811, C.P No. 3982), as Scrutinizer for conducting the Postal Ballot process in fair and transparent manner in accordance with the provisions of Companies Act, 2013 and Rule 20 and 22 of the Companies (Management and Administration) Rules, 2014.

The Scrutinizer will submit their report to the Chairman of the Company or in his absence, any person authorized by him after the completion of the scrutiny of e-voting data provided by CDSL. The results of the

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969

‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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Postal Ballot/E-voting shall be announced by the Chairman of the Company or in his absence, any person authorized by him, within 2 (two) working days from the last date of e- voting.

The last date of the e-voting shall be the date on which the Resolutions shall be deemed to have been passed, if approved by the requisite majority.

SPECIAL BUSINESS:

APPOINTMENT OF MS. VIBHA AGARWAL (DIN: 00060102) AS AN INDEPENDENT DIRECTOR OF THE COMPANY

To consider and, if thought fit to pass the following resolution as a Special Resolution -

“ RESOLVED THAT pursuant to the provisions of Sections 149, 150 read with Schedule IV and any other applicable provisions, if any, of the Companies Act, 2013 (hereinafter referred as “the Act”) and the Companies (Appointment and Qualification of Directors) Rules, 2014 and the applicable provisions of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (hereinafter referred as “SEBI Listing Regulations”) (including any statutory modification(s) or re-enactment thereof for the time being in force), Ms. Vibha Agarwal (DIN: 00060102) be and is hereby appointed as an Independent Director of the Company to hold office for 5 (Five) consecutive years w.e.f. 1[st] April, 2024 till 31[st] March, 2029.

FURTHER RESOLVED THAT the Board of Directors be and are hereby authorized to do all such acts and things as may be necessary and expedient to give effect to the above resolution, on behalf of the Company.”

Registered Office: ‘Om Tower’, 15[th] floor, 32, J. L. Nehru Road, Kolkata- 700 071

By Order of the Board of Directors

Company Secretary

Date: 23[rd ]

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969 ‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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NOTES:

1. The Explanatory statement pursuant to Sections 102 and 110 of the Act read with Regulation 36 of Listing Regulations and Secretarial Standard- 2 on General Meetings (“SS-2”) stating all material facts and the reasons for the proposals set out in resolutions is annexed herewith and forms a part of the Notice.

2. The Postal Ballot Notice is being sent via e-mail to all the Members, whose names appear in the Register of Members/ List of Beneficial Owners as received from Depositories i.e. National Securities Depository Limited (“NSDL”) / Central Depository Services (India) Limited (“CDSL”) as on March 22, 2024 in accordance with the provisions of the Companies Act, 2013, read with Rules made thereunder and Ministry of Corporate Affairs, Government of India’s General Circular No. 17/2020 dated April 13, 2020.

3. In terms of Sections 108, 110 and other applicable provisions of the Companies Act, 2013, as amended, read together with the Companies (Management and Administration) Rules, 2014 and in compliance with Regulation 44 of the Securities and Exchange Board of India (Listing Obligations and Disclosure Requirements) Regulations, 2015 (hereinafter referred to as the ‘Listing Regulations’) as amended from time to time, Company is pleased to offer remote e-voting facility to all the members of the Company. The Company has appointed Central Depository Services (India) Limited (hereinafter referred to as “CDSL”) for facilitating e-voting to enable the members to cast their votes electronically (hereinafter referred to as the “Remote e-voting”).

4. The Postal Ballot Notice has been uploaded on the websites of the Company (www.dollarglobal.in), CDSL (www.cdslindia.com), Bombay Stock Exchange of India (www.bseindia.com) and National Stock Exchange of India Limited (www.nseindia.com), in compliance with the Relevant Circulars.

5. To facilitate such members to receive this notice electronically and cast their vote electronically, the Company has made special arrangement for registration of email addresses in terms of the MCA Circulars. The process for registration of email address is as under:

6. a) For voting in the resolution proposed in the Postal Ballot through remote e-voting, members who have not registered their email address may get their email address registered by sending an email to the Company’s Share Transfer Agent at nichetechpl@nichetechpl.com. Member(s) may also intimate the same to the Company by writing an email at investors@dollarglobal.in.The members shall provide the following information in the email–

Full Name No of shares held: Folio Number (if shares held in physical) and PAN Share certificate number (if shares held in physical) and PAN DP ID & Client ID (if shares are held in demat) Email id to be registered and Mobile No.:

• b) Post successful registration of the email, the member would get soft copy of the notice and the procedure for e-voting along with the User ID and Password to enable e-voting for this Postal Ballot. In case of any queries, member may write to nichetechpl@nichetechpl.com or investors@dollarglobal.in.

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969

‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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• c) It is clarified that for permanent registration of email address, members are required to register their email addresses, in respect of electronic holdings with their concerned Depository Participants and in respect of physical holdings, with the Company’s Share Transfer Agent i.e. Niche Technologies Private Limited, by following due procedure.

• Resolutions, if passed by the Members through postal ballot are deemed to have been duly passed on the last date specified for the e-voting i.e. May 2, 2024 in terms of Secretarial Standard – 2 on General Meetings (“SS-2”) issued by the Institute of Company Secretaries of India.

• A member cannot exercise his vote by proxy on Postal Ballot.

• As required by Rule 20 and Rule 22 of the Companies (Management and Administration) Rules, 2014 read with the MCA Circulars and the SEBI Listing Regulations, the details pertaining to this Postal Ballot will be published in one English national daily newspaper circulating throughout India (in English language) and one regional daily newspaper circulating in Kolkata.

• Voting rights will be reckoned on the paid-up value of shares registered in the name of the Members on March 22, 2024 (Cut-off date) . Only those Members whose names are recorded in the Register of Members of the Company or in the Register of Beneficial Owners maintained by the Depositories as on the Cut-off date will be entitled to cast their votes electronically.

• In compliance with Sections 108 and 110 of the Companies Act, 2013 and the Rules made thereunder, the Company has provided the facility to the Members to exercise their votes electronically and vote on all resolutions through the e-voting service facility arranged by CDSL. The instructions for electronic voting are given in this Notice. E-Voting will commence on April 3, 2024 at 9:00 A.M. and will end on May 2, 2024 at 5:00 P.M . E-Voting shall not be allowed beyond the said time and date.

• The Company has appointed Mr. Santosh Kumar Tibrewalla, (Membership No. FCS. 3811, C.P No 3982) Practicing Company Secretary (Peer Reviewed), as a Scrutinizer to scrutinize the postal ballot process in a fair and transparent manner.

• The Scrutinizer shall after the receipt of assent or dissent of the Members on or before May 2, 2024, shall, after the completion of his Scrutiny, submit his report to the Chairman of the Company on May 3, 2024. The Result shall be announced by the Chairman of the Company by May 3, 2024 at Company’s Registered Office and the resolution will be taken as passed effectively on the last date on which the company received duly completed postal ballot form as per SS-2 issued by ICSI i.e. May 2, 2024 will be taken to be date of passing the resolution.

• The results of the postal ballot will be placed on the Company’s website at www.dollarglobal.in and CDSL at www.cdslindia.com immediately after the result is declared . The Company shall simultaneously forward the results to the Stock Exchanges where the shares of the Company are listed i.e. NSE & BSE in accordance with the provisions of SEBI Listing Regulations.

• The Resolution, if passed by the requisite majority through Postal Ballot, will be deemed to have been passed on the last date specified for remote e-voting i.e. Thursday, May 2, 2024.

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969

‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063 Email: investors@dollarglobal.in Website: www.dollarglobal.in

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VOTING THROUGH ELECTRONIC MEANS

• I. The instructions for members for voting electronically are as under:

• a) The remote e-voting period commences on Wednesday, April 3, 2024 (9:00 A.M.) and ends on Thursday, May 2, 2024 (5:00 P.M). During this period members of the Company, holding shares either in physical form or in dematerialized form, as on the cut-off date i.e. on March 22, 2024 , may cast their vote by remote e-voting. The remote e-voting module shall be disabled by CDSL for voting thereafter. Once the vote on a resolution is cast by the member, the member shall not be allowed to change it subsequently.

• b) The Members should log on to the e-voting website www.evotingindia.com.

• c) Click on “Members” tab.

• d) Now Enter your User ID

• 1) For CDSL: 16 digits beneficiary ID,

• 2) For NSDL: 8 Character DP ID followed by 8 Digits Client ID,

• 3) Members holding shares in Physical Form should enter Folio Number registered with the Company.

• e) Next enter the Image Verification as displayed and Click on Login.

• f) If you are holding shares in Demat form and had logged on to www.evotingindia.com and voted on an earlier voting of any company, then your existing password is to be used.

• g) If you are a first time user follow the steps given below:

	For Members holding shares in Demat Formand Physical Form
PAN	Enter your 10-digit alpha-numeric *PAN issued by Income Tax Department (Applicable for both demat Members as well as physical Members)  Members who have not updated their PAN with the Company/Depository Participant are requested to use the first two letters of their name and the 8 digits of the sequence number in the PAN field.  In case the sequence number is less than 8 digits enter the applicable number of 0’s before the number after the first two characters of the name in CAPITAL letters. Eg. If your name is Ramesh Kumar with sequence number 1 then enter RA00000001 in the PAN field.
Dividend Bank Details or Date of Birth (DOB)	Enter the Dividend Bank Details or Date of Birth (in dd/mm/yyyy format) as recorded in your demat account or in the company records in order to login.  If both the details are not recorded with the depository or company, please enter the Member id / folio number in the Dividend Bank details field as mentioned in instruction(v)

• h) After entering these details appropriately, click on “SUBMIT” tab.

• i) Members holding shares in physical form will then directly reach the Company selection screen. However, Members holding shares in Demat form will now reach ‘Password Creation’ menu wherein they are required to mandatorily enter their login password in the new password field. Kindly note that this password is to be also used by the Demat holders for voting for resolutions of any other company on which they are eligible to vote, provided that company opts for e-voting through CDSL platform. It is strongly recommended not to share your password with any other person and take utmost care to keep your password confidential.

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969

‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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• j) For Members holding shares in physical form, the details can be used only for e-voting on the resolutions contained in this Notice.

• k) Click on the EVSN for the relevant < Dollar Industries Limited >on which you choose to vote.

• l) On the voting page, you will see “RESOLUTION DESCRIPTION” and against the same the option “YES/NO” for voting. Select the option YES or NO as desired. The option YES implies that you assent to the Resolution and option NO implies that you dissent to the Resolution.

• m) Click on the “RESOLUTIONS FILE LINK” if you wish to view the entire Resolution details.

• n) After selecting the resolution, you have decided to vote on, click on “SUBMIT”. A confirmation box will be displayed. If you wish to confirm your vote, click on “OK”, else to change your vote, click on “CANCEL” and accordingly modify your vote.

• o) Once you “CONFIRM” your vote on the resolution, you will not be allowed to modify your vote.

• p) You can also take a print of the votes cast by clicking on “Click here to print” option on the Voting page.

• q) If a Demat account holder has forgotten the login password, then Enter the User ID and the image verification code and click on Forgot Password & enter the details as prompted by the system.

• r) Note for Non–Individual Members and Custodians:

• Non-Individual Members (i.e. other than Individuals, HUF, NRI etc.) and Custodian are required to log on to www.evotingindia.com and register themselves as Corporates.

• A scanned copy of the Registration Form bearing the stamp and sign of the entity should be emailed to helpdesk.evoting@cdslindia.com.

• After receiving the login details a Compliance User should be created using the admin login and password. The Compliance User would be able to link the account(s) for which they wish to vote on.

• The list of accounts linked in the login should be mailed to helpdesk.evoting@cdslindia.com and on approval of the accounts they would be able to cast their vote.

• A scanned copy of the Board Resolution and Power of Attorney (POA) which they have issued in favour of the Custodian, if any, should be uploaded in PDF format in the system for the scrutinizer to verify the same.

• s) The Scrutinizer shall after the conclusion of voting, count the votes cast through remote e-voting in the presence of at least two witnesses not in the employment of the Company and shall submit his consolidated scrutinizer’s report of the total votes cast in favor or against, if any, to the Chairman or a person authorized by him in writing, who shall countersign the same and declare the result of the voting forthwith.

• t) The Results declared along with the report of the Scrutinizer shall be placed on the website of the Company www.dollarglobal. in and shall intimate the same to the NSE.

In case you have any queries or issues regarding e-voting, you may refer the Frequently Asked Questions (“FAQs”) and e-voting manual available at www.evotingindia.com, under help section or write an email to helpdesk.evoting@cdslindia.com .

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969 ‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063

Email: investors@dollarglobal.in Website: www.dollarglobal.in

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EXPLANATORY STATEMENT PURSUANT TO SECTION 102(1) OF THE COMPANIES ACT, 2013:

Item No. 1

The Board of Directors, on the recommendation of Nomination and Remuneration Committee in their respective meeting held on Saturday 23[rd] March, 2024, appointed Ms. Vibha Agarwal as an Additional Director designated as Non-Executive Independent Director of the Company, with effect from 1[st] April, 2024, under Section 149, 150 of the Companies Act, 2013 and Articles of Association of the Company subject to the approval of Members in the general meeting by means of special resolution and any other approval as may be required from time to time.

Pursuant to Regulation 17(1C) of SEBI (Listing Obligations & Disclosure Requirements) Regulations, 2015, the Company needs to obtain approval from Shareholders for appointment of Ms. Vibha Agarwal at next General Meeting or within a period of three months from the date of appointment, whichever is earlier.

The Company has received a declaration from Ms. Vibha Agarwal, confirming her eligibility for appointment as an Independent Director and has also furnished her consent in writing to act as an Independent Director in Form DIR-2 pursuant to Rule 8 of the Companies (Appointment & Qualification of Directors) Rules, 2014. She would not be disqualified from being appointed as Director in terms of Section 164 of the Companies Act, 2013.

The Company has also received a declaration from Ms. Vibha Agarwal confirming the criteria of Independence as prescribed under Section 149(6) of the Companies Act, 2013, under the Regulation 16(b) of the SEBI Listing Regulations, confirming that she do not have any interest in any member and fiduciary relationship with any of the shareholders of the Company and do not have any interested positions in commercial contracts and financial affairs of the Company. In accordance to the verification made by the Company and its Nomination and Remuneration Committee, Ms. Vibha Agarwal is not debarred from holding of office as Director(s) pursuant to any SEBI order. Further, she shall not be liable to retire by rotation.

A copy of the draft Letter of Appointment for Independent Directors is available for inspection through electronic mode, basis the request being sent on investors@dollarglobal.in

Disclosure under Regulation 36(3) of the Listing Regulations and Secretarial Standard- 2 on General Meetings (“SS-2”) -2 issued by the Institute of Company Secretaries of India are set out in the Annexure to the Explanatory Statement. This Explanatory Statement may also be regarded as an appropriate disclosure under the Listing Regulations.

Accordingly, consent of the members is sought for passing the Special Resolution as set out in Item No. 1 of the accompanying Notice.

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969 ‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063 Email: investors@dollarglobal.in Website: www.dollarglobal.in

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Except Ms. Vibha Agarwal, being an appointee, none of the Directors or Key Managerial Personnel of the Company or their relatives is concerned or interested, financially or otherwise, in the resolution as set out in the Notice.

Registered Office: ‘Om Tower’, 15[th] floor, 32, J. L. Nehru Road, Kolkata- 700 071

Date: 23[rd]

By Order of the Board of Directors

Company Secretary

DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969 ‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063 Email: investors@dollarglobal.in Website: www.dollarglobal.in

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ANNEXURE TO THE EXPLANATORY STATEMENT

Additional Information on Director recommended for appointment/re-appointment as required under Regulation 36(3) of SEBI Listing Regulation, and Secretarial Standard - 2 on General Meetings (“SS-2”) as prescribed by the Institute of Company Secretaries of India.

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Sl. Particulars Details
No.
1. Name of Director Ms. Vibha Agarwal
2. DIN 00060102
3. Date of Birth 09.06.1974.
4. Age 49 Years
5. Date of first appointment on the 1 [st] April, 2024 as an Additional Director designated as
Board Non-Executive Independent Director.
6. Qualifications Chartered Accountant & Cost Accountant
7. Experience and expertise in Experience in Internal Audit and Insurance Distribution
specific functional Area business for last two decades.
8. Terms and conditions of As placed on the Company’s website
appointment or re-appointment www.dollarglobal.in
9. Details of remuneration sought to Sitting fee for attending Board and Committee
be paid meetings of the Company.
10. Details of remuneration last drawn NIL
11. Attendance at Board, Committee &
Board Meetings Committee Annual General
General Meetings held from the
Meetings Meeting
date of his appointment and Postal One out of One Not applicable Not applicable
Ballot Notice
12. Number of Shares held in Equity Nil
Capital of the Company
13. Directorship held in other Indian Nil
Listed Companies
14. Chairman/Member of Committees Nil
of Board of Director of other Listed
Companies
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DOLLAR INDUSTRIES LIMITED CIN: L17299WB1993PLC058969

‘OM TOWER’, 15[TH] FLOOR, 32, J. L. NEHRU ROAD, KOLKATA – 700 071 Phone No.:– 033-2288 4064-66, Fax – 033-2288 4063 Email: investors@dollarglobal.in Website: www.dollarglobal.in

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1. Disclosure of relationships between None Directors/KMP inter-se

Registered Office: ‘Om Tower’, 15[th] floor, By Order of the Board of Directors 32, J. L. Nehru Road, For Dollar Industries Limited Kolkata- 700 071

sd/Lalit Lohia Date: 23[rd] March, 2024 Company Secretary