Proxy Solicitation & Information Statement • May 15, 2019
Proxy Solicitation & Information Statement
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The undersigned
| First name …………………………………………………………………………………………………………………………………………………… |
|---|
| Family name ………………………………………………………………………………………………………………………….……………………… |
| Address ………………………………………………………………………………………………………………………………………………………… |
| or |
| Corporate name………………………………………………………….………………………………………………………………………………… |
| Legal |
| form…………………….……………………………………………………………………………………………………………………………………. |
| Registered office ……………………………………………………………………………………………………………………………………… |
| hereby represented by …………………….…………………………………………………………………………………………………………… |
| (family name, first name, title of the proxy holder) whom declares and certifies to the SA D'Ieteren NV to |
| have the necessary power of attorney to sign this form on behalf of the shareholder |
owner on the record date of Thursday May 23rd, 2019, at midnight (Belgian time), of………………….………… registered/dematerialised shares (*) held with …………………………………………………… (name of the financial institution), of SA D'Ieteren NV with registered office located at rue du Mail 50, 1050 Brussels, Company Register 0403448140, and with which he/she hereby declares to vote,
hereby grants special powers, with power to substitute, to:
……………………………………………………………………………………………………………
in order to be represented at the Ordinary and Extraordinary General Meetings of the company that will take place on Thursday June 6th, 2019, at 3 p.m., at the registered office of the company, in order to discuss the agenda herewith attached and to vote on his/her/its behalf in the way indicated hereafter:
(*) Delete where applicable
| Point 1 | Point 2 | Point 3 | Point 4 (directors) |
|---|---|---|---|
| [This item does not | vote in favour | vote in favour | vote in favour |
| require a vote] | vote against | vote against | vote against |
| abstain | abstain | abstain | |
| Point 4 (statutory |
Point 5.1 | Point 5.2 | Point 5.3 |
| auditor) | vote in favour | vote in favour | vote in favour |
| vote in favour | vote against | vote against | vote against |
| vote against | abstain | abstain | abstain |
| abstain | |||
| Point 5.4 | Point 5.5 | ||
| vote in favour | [This item does not | ||
| vote against | require a vote] | ||
| abstain |
(**) Please indicate your vote by ticking the appropriate box
| Point 1 | ||
|---|---|---|
| vote in favour | ||
| vote against | ||
| abstain |
(**) Please indicate your vote by ticking the appropriate box
In addition the proxy holder has the right to:
(i) participate to the discussion and vote, change or reject any proposition on the agenda on behalf of the shareholder AND
(ii) on the basis of the above, sign all acts, resumes, attendance lists and in general, do what is necessary for this General Meeting and any other General Meeting with the same agenda and which would be convened again because of a report or adjournment.
The present proxy, duly filled in and signed by the shareholder or his representative, must be sent to Euroclear Belgium, Issuer Services, at the following address:
on Friday May 31st, 2019, at 4 pm (Belgian time) at the latest. Please note, however, that Thursday May 30th is a bank holiday in Belgium and that it is, therefore, advisable for shareholders to ensure that the mentioned forms (if sent by post) reach Euroclear Belgium on Wednesday May 29th by the latest.
For proxies sent by e-mail, the originals should be remitted to the Chairman of the General Meeting at the latest at the beginning of this Meeting. If this formality is not fulfilled, the company will not recognize the power of attorney of the proxy holder.
In addition, the owners of dematerialised shares must send to Euroclear Belgium, at the addresses mentioned above and within the same timeframe, a certificate set out by their agreed account holder or clearing institution, attesting the number of dematerialised shares held in the shareholder's name in their books at the registration date with which he/she/it has here above declared to vote.
If in accordance with article 533ter of the Company Code, new items and/or new proposed resolutions are added to the agenda after the date of this proxy and an amended agenda is published on May 22nd, 2019, at the latest, the proxy holder shall (please tick the appropriate box):
abstain from voting on the new items and/or the new proposed resolutions;
vote or abstain from voting on the new items and/or the new proposed resolutions as he/she deems fit, taking into consideration the interests of the shareholder.
If the shareholder does not select any of the abovementioned options, the proxy holder shall abstain from voting on the new items of the agenda and/or the new proposed resolutions. In case of conflict of interest, the proxy holder will always abstain from voting on the new items of the agenda and/or the new proposed resolutions.
This proxy is irrevocable. It remains valid (a) for the following General Meetings which would be held with the same agenda and (b) for the items on this agenda, if this agenda is completed in accordance with
Article 533ter of the Company Code and published after the date at which the shareholder has sent the present form to the abovementioned address. Shareholders who vote by proxy may attend the Meeting but will not be permitted to vote in person.
In order to participate to the General Meeting, proxy holders will have to prove their identity and power, and the representatives of legal persons will have to provide documents proving their power of attorney or special mandates, to Euroclear Belgium, at the addresses mentioned above and within the same timeframe as required for the proxy. The company does not deliver access cards.
The company reserves the right to refuse proxies which are not filled out properly or which are not complete.
Made in ……………..………………, on …………………………..………. 2019.
Family name: First name:
Signature (to be preceded by the handwritten words "Good for proxy"):
Enclosed: Agenda of the Ordinary and Extraordinary General Meetings of June 6th, 2019
Proposal to approve the annual financial statements as at 31 December 2018, including the distribution of profits.
Proposal to approve the Remuneration Report included in the Corporate Governance Statement of the Annual Report 2018.
Proposal to give discharge through separate voting:
for carrying out their functions in 2018.
The capital increases decided pursuant to this authorization may be carried out either by contributions in cash or in kind within the limits permitted by the Companies Code, or by incorporation of disposable or non-disposable reserves or issue premiums, with or without creation of new shares, whether preferred or not, with or without voting rights, with or without subscription rights.
The new shares to be subscribed in cash are offered by preference to the shareholders, in proportion to the part of the capital which their shares represent. The Board of Directors may, however, limit or remove, in accordance with the corporate interest and according to the conditions prescribed by law, the preferential subscription right for the capital increases decided by it, including in favour of one or more specified persons.
The Board of Directors is authorized to decide, within the framework of the authorized capital, the issue of bonds convertible into shares, of subscription rights or securities that may give rights to shares of the company, in accordance with the conditions set by the Companies Code, and up to a maximum amount such that the amount of capital increases that may result from the exercise of the rights and securities referred to above does not exceed the limit of the remaining authorized capital. The Board of Directors may limit or waive, in accordance with the corporate interest and under legal conditions, the preferential subscription right in the event of issues of bonds convertible into shares, of subscription rights or securities that may give entitlement to shares of the company, including in favour of one or more specified persons.
1.3. Proposal to replace the text of the first two paragraphs of Article 9bis of the Articles of Association as follows:
"On the dates and on the terms and conditions it fixes, the Board of Directors is authorized to increase the share capital on one or more occasions up to a maximum amount of SIXTY MILLION EUROS (EUR 60,000,000).
This authorization is valid for a period of five years from the publication in the Belgian State Gazette of the amendment of the articles of association decided by the Extraordinary General Meeting of June six, two thousand and nineteen. "
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