AGM Information • Apr 14, 2022
AGM Information
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To be held at, and broadcast from, Ashurst LLP, London Fruit & Wool Exchange, 1 Duval Square, London, E1 6PW
on Thursday, 19 May 2022 at 10:00am
If you are in any doubt about its content or the action you should take, you should consult your stockbroker, accountant or other independent professional adviser authorised under the Financial Services and Markets Act 2000. If you have sold or transferred all your shares in the Company, please pass this document and the accompanying documents to the purchaser or transferee, or to the person who arranged the sale or transfer, so they can pass these documents to the person who now holds the shares.
A form of proxy for the Annual General Meeting is enclosed and should be completed and returned so as to reach Equiniti Limited ("Equiniti") (the Company's Registrars) by no later than 10:00am on Tuesday, 17 May 2022. Completion and return of the form of proxy will not prevent you from attending and voting at the meeting in person or attending virtually and voting at the meeting electronically, should you so wish. Alternatively, you can register your proxy vote electronically by no later than 10:00am on Tuesday, 17 May 2022, either by means of a website provided by Equiniti, www.sharevote.co.uk, or by using the service provided by Euroclear. Further details are given in the explanatory notes from page 10 of this document.
Dialight plc Leaf C, Level 36 Tower 42 25 Old Broad Street London EC2N 1HQ Registered in England and Wales 2486024 Web: www.dialight.com 14 April 2022
Dear Shareholder
I am pleased to inform you that this year's Annual General Meeting (Meeting or AGM) of Dialight plc (Dialight or the Company) will be held at, and broadcast from, Ashurst LLP, London Fruit & Wool Exchange, 1 Duval Square, London, E1 6PW, on Thursday, 19 May 2022 at 10:00am.
This document provides details of those items of business to be transacted at the AGM and includes the formal notice of the AGM (the Notice). Explanatory notes can be found from page 10 onwards.
This year, we will conduct the AGM as a 'hybrid' meeting, as permitted by our Articles of Association adopted at our 2020 Annual General Meeting. A 'hybrid' meeting gives shareholders (or their proxies or corporate representatives) the opportunity to attend and participate in the meeting both physically and virtually, i.e. electronically without the need for physical attendance. Shareholders will be able to attend and participate in the Meeting virtually by following the instructions on page 13.
The Company will continue to monitor closely government guidance on physical attendance at meetings in the lead up to the Meeting. Should we consider it necessary to restrict physical attendance or introduce safety constraints at the Meeting, we will announce further updates via a Regulatory Information Service and on the Company's website at www.ir.dialight.com. Shareholders are accordingly requested to visit the Company's website for any such further updates.
The health and wellbeing of our shareholders, as well as our employees, is of paramount importance and we will take such further steps in relation to the Meeting as are appropriate with this in mind.
All shareholders are encouraged to vote either in advance of the Meeting by casting a proxy vote or on the day of the Meeting by attending in person or virtually. You can vote either:
For further information on the appointment of proxies please refer to the explanatory notes and the notes to the form of proxy.
We note that international financial sanctions regimes, including those related to the ongoing situation in Ukraine, may constrain the ability of any shareholders subject to such sanctions to exercise their rights attaching to their shares, including rights to vote at the AGM and other general meetings, and to have those votes recognised by the Company. We will continue to monitor this situation, and the Company's obligations to take into account the votes of shareholders will at all times remain subject to compliance with all applicable law and regulation then in force.
The attention of shareholders is drawn to the notes accompanying resolution 3.
This year, we are delighted to welcome Clive Jennings to the Board of Dialight as Group Chief Financial Officer. Clive has been Dialight's interim Chief Financial Officer since 4 May 2021. Clive has extensive experience across several senior financial and operational roles and has already brought significant benefit to the business. He will stand for election and all other directors will retire and (except for Stephen Bird, who has retired from the Board) stand for re-election at the AGM. Details of the changes to board roles that have taken place this year are set out on page 54 of the Company's 2021 Annual Report. Information regarding the items of business to be transacted at the AGM can be found in the explanatory notes overleaf.
Copies of all service agreements under which the Directors of the Company are employed by the Company and copies of the letters of appointment of the Non-Executive Directors of the Company will be available for inspection at the Company's registered office during normal business hours (Saturdays, Sundays and public holidays excepted) from the date of this Notice until the date of the AGM and at the place of the AGM for 15 minutes prior to and during the Meeting.
The Directors consider that all the resolutions to be put to the Meeting are in the best interests of the Company and its shareholders as a whole and are most likely to promote the success of the Company for the benefit of shareholders as a whole. The Directors unanimously recommend that you vote in favour of all the proposed resolutions as they intend to do so in respect of their own interests (both beneficial and non-beneficial). If you have any questions regarding the AGM business please contact Equiniti by phone on 0371 3842495. Lines are open from 8.30am to 5:30pm, Monday to Friday (excluding public holidays in England and Wales). Non-UK callers can dial +44 (0)121 415 7047.
Karen Oliver Chair
The Annual General Meeting (Meeting or AGM) of Dialight plc (the Company) will be held at, and broadcast from, Ashurst LLP, London Fruit & Wool Exchange, 1 Duval Square, London, E1 6PW, at 10:00am on Thursday, 19 May 2022. You will be asked to consider and, if thought fit, pass the resolutions below. Resolutions 14 to 16 (inclusive) will be proposed as special resolutions; all other resolutions will be proposed as ordinary resolutions. Voting on all resolutions will be conducted by way of a poll rather than a show of hands, including for those shareholders (or their proxies or corporate representatives) attending the Meeting virtually and voting electronically.
provided that the amount of political donations made and political expenditure incurred by the Company and its subsidiaries pursuant to this resolution shall not in aggregate exceed £10,000.
Such power shall, unless previously renewed, revoked or varied, expire at the conclusion of the Company's next Annual General Meeting after this resolution is passed or on 30 June 2023, whichever is the earlier. For the purpose of this resolution the above terms (political donations, political parties, independent election candidates, political organisations and political expenditure) shall have the same meanings as set out in Part 14 of the Companies Act 2006.
The authorised sum referred to in paragraphs (a), (b) and (c) of this resolution may be comprised of one or more amounts in different currencies which, for the purpose of calculating that authorised sum, shall be converted into pounds sterling at such rate as the Board of the Company in its absolute discretion may determine to be appropriate.
and so that the Directors may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical problems in, or under the laws of, or the requirements of any regulatory body or stock exchange in, any territory or any other matter whatsoever.
Such authorities shall, unless previously renewed, revoked or varied, expire at the conclusion of the Company's next Annual General Meeting after this resolution is passed or on 30 June 2023, whichever is earlier, but, in each case, so that the Company may make offers and enter into agreements before the authority expires which would, or might, require shares to be allotted or rights to subscribe for or to convert any security into shares to be granted after the authority expires and the Directors may allot shares or grant such rights under any such offer or agreement as if the authority conferred by this resolution had not expired.
but subject to such exclusions or other arrangements as the Directors may deem necessary or appropriate to deal with treasury shares, fractional entitlements, record dates, legal, regulatory or practical difficulties which may arise under the laws of, or the requirements of any regulatory body or stock exchange in any territory or any other matter whatsoever; and,
(b) in the case of the authority granted under paragraph (a) of resolution 13 (or in the case of any sale of treasury shares), and otherwise than pursuant to paragraph (a) of this resolution 14, up to an aggregate nominal amount of £30,880.
The power granted by this resolution shall, unless previously renewed, revoked or varied, expire on the conclusion of the Company's next Annual General Meeting after this resolution is passed or on 30 June 2023, whichever is the earlier, save that the Company may, before such expiry, make offers or agreements which would or might require equity securities to be allotted, or treasury shares to be sold, after such expiry and the Directors may allot equity securities, or sell treasury shares, in pursuance of any such offer or agreement notwithstanding that the power conferred by this resolution has expired.
The power granted by this resolution shall, unless previously renewed, revoked or varied, expire at the conclusion of the Company's next Annual General Meeting after this resolution is passed or on 30 June 2023, whichever is the earlier, but, in each case, during this period the Company may make offers, and enter into agreements, which would, or might, require equity securities to be allotted (and treasury shares to be sold) after the power expires and the Board may allot equity securities (and sell treasury shares) under any such offer or agreement as if the power had not expired.
This authority shall, unless previously renewed, revoked or varied, expire at the conclusion of the Company's next Annual General Meeting after this resolution is passed or on 30 June 2023, whichever is the earlier, but during this period the Company may make a contract to purchase ordinary shares under this authority before the expiry of the authority which will or may be executed wholly or partly after the expiry of the authority, and may make a purchase of ordinary shares in pursuance of any such contract.
By order of the Board
Richard Allan Company Secretary Dialight plc
14 April 2022
Company Number: 2486024 Registered Office: Leaf C, Level 36 Tower 42 25 Old Broad Street London EC2N 1HQ
Resolutions 1 to 13 are proposed as ordinary resolutions. This means that for each of those resolutions to be passed, more than half of the votes cast must be in favour of the resolution.
Resolutions 14 to 16 are proposed as special resolutions. This means that for each of those resolutions to be passed, at least threequarters of the votes cast must be in favour of the resolution.
Voting on all resolutions will be conducted by way of a poll rather than a show of hands. This is a more transparent method of voting as shareholder votes are to be counted according to the number of shares held. This ensures that shareholders who are not able to attend the Annual General Meeting, but who have appointed proxies, have their votes fully taken into account. Any Directors who have been appointed as proxies will cast those votes as directed by the person who appointed them.
The Directors will lay before the Meeting the audited Annual Report and Accounts for the financial year ended 31 December 2021, together with the Directors' report and the auditors' report on those accounts.
The Directors' Remuneration Report, which may be found on pages 65 to 79 of the Company's 2021 Annual Report and Accounts, gives details of the remuneration paid to the Directors for the year ended 31 December 2021 and includes the Directors' Remuneration Policy applicable to the period on pages 67 to 73. The Company's auditor has audited those parts of the Directors' Remuneration Report to be audited and their report may be found on pages 83 to 89 of the Company's 2021 Annual Report and Accounts.
By voting on resolution 2, shareholders are invited to approve the Directors' Remuneration Report (excluding the Directors' Remuneration Policy). This vote is advisory in nature so payments made or promised to Directors will not have to be repaid, reduced or withheld if the resolution is not passed.
In accordance with Section 439A of the Companies Act 2006, the Remuneration Policy is subject to a binding shareholder vote by ordinary resolution at least once every three years. The Company's current Remuneration Policy was last approved by shareholders at the annual general meeting in 2020.
The Company is required to appoint the auditor at each general meeting at which accounts are laid before the Company, to hold office until the conclusion of the next such meeting. Further details relating to the proposed re-appointment of KPMG are set out on page 64 of the Annual Report. Under the Companies Act 2006, and subject to the passing of this resolution, the maximum tenure of KPMG is until 31 December 2023 and so this would be the final year that KPMG is appointed. The Audit Committee is undertaking a formal tender process for the selection of a new external auditor of the Company to be appointed at next year's Annual General Meeting.
This resolution authorises the Directors, in accordance with standard practice, to determine the remuneration of the auditor.
In accordance with the UK Corporate Governance Code (the Code) and the Company's Articles of Association, all existing Directors who have served since the Company's Annual General Meeting in 2021, will stand for re-election or election, other than Stephen Bird who has retired. The Board considers that, following a formal performance evaluation, the performance of each Director on the Board at the date of this Notice continues to be effective and demonstrates the commitment required to continue in their present roles and accordingly supports each Director's re-election or election.
Of the seven directors seeking election or re-election, two (Clive Jennings and Karen Oliver) have been subject to formal and extensive review processes upon assuming a relevant Board role (CFO and Chair roles respectively) – and their recommendations for election/ re-election are made in full confidence of the efficacy of these review processes. Of the remaining five directors: Fariyal Khanbabi is an executive and CEO of the Group; Gaëlle Hotellier has invested considerable time and effort in her capacity as Chair of the Remuneration Committee and on assuming the role of Workforce Engagement NED; David Thomas has expended considerable time and effort in his capacity as Audit Committee chair and on assuming the SID role; Gotthard Haug has assumed a role on the Audit
Committee; and, David Blood has contributed considerable time and effort on shareholder liaison whilst serving in the role of Chair and since that date in bringing his extensive corporate experience to bear in Board discussions. Biographical details of all Directors can be found on page 54 of the 2021 Annual Report and Accounts and on the Company's website at www.dialight.com.
Part 14 of the Companies Act 2006 prohibits the Company and its subsidiaries from, amongst other things, making political donations exceeding £5,000 in aggregate in any 12-month period or incurring political expenditure in respect of a political party or other political organisation or an independent election candidate unless authorised by the Company's shareholders. Neither the Company nor any of its subsidiaries has any intention of making any political donations or incurring any political expenditure. However, the Companies Act 2006 defines 'political party', 'political organisation', 'political donation' and 'political expenditure' widely. For example, bodies such as those concerned with policy review and law reform or with the representation of the business community or sections of it, which the Company and/or its subsidiaries may see benefit in supporting, may be caught. Accordingly, the Company wishes to ensure that neither it nor its subsidiaries inadvertently commits any breaches of the Companies Act 2006 through the undertaking of routine activities, which would not normally be considered to result in the making of political donations and political expenditure being incurred. As permitted under the Companies Act 2006, the resolution extends not only to the Company but also covers all companies that are subsidiaries of the Company at any time the authority is in place. The resolution reflects the three categories covered by the rules and authorises the Company and its subsidiaries to:
As required by the Companies Act 2006, the resolution is in general terms and does not purport to authorise particular donations.
Neither the Company nor any of its subsidiaries has any intention of making any political donations or incurring any political expenditure at this time and, as is common practice, this resolution is included on the advice of the Company's legal advisers to avoid any inadvertent, technical breach of the restrictions on political donations contained in the Companies Act 2006.
This resolution is divided into two parts. Paragraph (a) of the resolution would give the Directors the authority to allot ordinary shares up to an aggregate nominal amount equal to £205,867 (representing a maximum of 10,892,396 ordinary shares). This amount represents approximately one-third of the issued share capital of the Company as at 13 April 2022, being the latest practicable date prior to publication of this Notice.
In line with the latest guidelines issued by the Investment Association (IA), paragraph (b) of the resolution would give the Directors the authority to allot ordinary shares in connection with a rights issue in favour of ordinary shareholders up to an aggregate nominal amount equal to approximately £411,733 (representing a maximum of 21,784,793 ordinary shares), as reduced by the nominal amount of any ordinary shares issued under paragraph (a) of the resolution. This amount (before any reduction) represents approximately two-thirds of the issued share capital of the Company as at 13 April 2022, being the latest practicable date prior to publication of this Notice.
The authorities sought under paragraphs (a) and (b) of the resolution will expire at the earlier of the conclusion of the Annual General Meeting of the Company to be held in 2023 and 30 June 2023 (the last date by which the Company must hold an Annual General Meeting in 2023).
The Directors are mindful of shareholder concerns relating to the general granting of allotment powers and take all such allotment authorities so granted seriously. The Company has previously consulted with its major shareholders on the inclusion of this resolution and also sought external legal advice. Other than in respect of employee share schemes, the Directors have no present intention to exercise the authorities sought under this resolution. However, the authorities will give the Directors the flexibility to (a) manage the business prudently and (b) take advantage of business opportunities as they arise. If circumstances changed and the Directors were
considering exercising the authorities sought under this resolution, the Directors would take note of relevant corporate governance guidelines in the use of such powers. As at the date of this Notice, no ordinary shares are held by the Company in treasury.
Resolutions 14 and 15 will be proposed as special resolutions, each of which requires a 75% majority of the votes to be cast in favour. They would give the Directors the power to allot ordinary shares (or sell any ordinary shares which the Company holds in treasury) for cash without first offering them to existing shareholders in proportion to their existing shareholdings in certain circumstances.
The power set out in resolution 14 would be, similar to previous years, limited to: (a) allotments or sales in connection with pre-emptive offers and offers to holders of other equity securities if required by the rights of those shares; or (b) as the Board otherwise considers necessary, or otherwise up to an aggregate nominal amount of £30,880 (representing 1,633,859 ordinary shares). This aggregate nominal amount represents approximately 5% of the issued share capital of the Company (excluding treasury shares) as at 13 April 2022, being the latest practicable date prior to publication of this Notice.
In respect of the power under resolution 16(b), the Directors confirm their intention to follow the provisions of the Pre-Emption Group's Statement of Principles regarding cumulative usage of authorities within a rolling 3-year period where the Principles provide that usage in excess of 7.5% of the issued share capital of the Company (excluding treasury shares) should not take place without prior consultation with shareholders. The Directors have no present intention of exercising this power.
The power set out in resolution 15 would be limited to allotments or sales of up to an aggregate nominal amount of £30,880 (representing 1,633,859 ordinary shares) and would be in addition to the power set out in resolution 14. This aggregate nominal amount represents an additional 5% of the issued share capital of the Company (excluding treasury shares) as at 13 April 2022, being the latest practicable date prior to publication of this Notice.
In respect of the power under resolution 15, the Directors confirm their intention to use the power granted by resolution 15 only in connection with a transaction which they have determined to be an acquisition or other capital investment (of a kind contemplated by the Pre-Emption Group's Statement of Principles most recently published prior to the date of this Notice) which is announced contemporaneously with the announcement of the issue, or which has taken place in the preceding six month period and is disclosed in the announcement of the issue.
The powers under resolutions 14 and 15 will expire at the earlier of the conclusion of the Annual General Meeting of the Company to be held in 2023 and 30 June 2023 (the last date by which the Company must hold an Annual General Meeting in 2023).
This resolution would give authority for the Company to purchase up to 3,267,719 of its ordinary shares, representing approximately 10% of the Company's issued share capital. The resolution specifies the minimum and maximum prices for any ordinary shares purchased under the authority. If granted, the authority will expire at the earlier of the conclusion of the Annual General Meeting of the Company to be held in 2023 and 30 June 2023 (the last date by which the Company must hold an Annual General Meeting in 2023).
The Directors will determine whether any ordinary shares acquired pursuant to this authority are to be cancelled or held in treasury at the time that they resolve to exercise the authority. As at 13 April 2022, being the latest practicable date prior to publication of this Notice, the total number of options over shares outstanding under the Company's share schemes was 1,291,402 which, if exercised, would represent approximately 3.95% of the issued shares at that time. If the Company were to purchase its own shares to the fullest possible extent of its authority from shareholders (existing and being sought), this number of outstanding options could potentially represent approximately 4.39% of the issued share capital of the Company.
The Directors are of the opinion that this authority, if renewed, will continue to give them greater flexibility to manage the issued share capital of the Company for the benefit of the shareholders and would only use this authority if it is for the benefit of the shareholders as a whole and could be expected to result in an increase in the earnings per share of the Company. The Directors have no present intention of exercising the authority conferred by this resolution.

Leaf C Level 36 Tower 42 25 Old Broad Street London, EC2N 1HQ www.dialight.com
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