Pre-Annual General Meeting Information • Oct 19, 2022
Pre-Annual General Meeting Information
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If you are in any doubt as to the action you should take, you are recommended to seek immediately your own personal financial advice from your stockbroker, bank manager, solicitor, accountant, fund manager or other appropriate independent financial adviser, who is authorised under the Financial Services and Markets Act 2000 if you are in the UK or, if not, from another appropriately authorised independent financial adviser.
If you have sold or otherwise transferred all of your Shares, please send this document, together with the accompanying documents, at once to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.

Incorporated in England and Wales under the Companies Act 2006 with registered number 07236769
Notice of General Meeting
Notice of a General Meeting (the "General Meeting") of the Company to be held at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA at 3.30pm (or, if later, immediately following the conclusion or adjournment of the AGM) on Friday 4 November 2022 is set out on pages 11 to 12 of this document. A Form of Proxy for use at the General Meeting is enclosed and, to be valid, should be completed, signed and returned so as to be received by the Company's Registrars, Equiniti as soon as possible but, in any event, so as to arrive no later than 3.30pm on 2 November 2022. The form of proxy can be delivered by post or by hand to Equiniti Limited, Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA. Completion and return of a form of proxy will not preclude shareholders from attending and voting at the General Meeting should they choose to do so. Further instructions relating to the form of proxy are set out in the notice of the General Meeting.
A summary of the action to be taken by Shareholders is set out on page 4 of this document and in the notice of General Meeting.
Jefferies International Limited ("Jefferies"), which is authorised and regulated in the UK by the Financial Conduct Authority, is acting exclusively for DFS Furniture plc as Sponsor and no-one else in connection with the matters set out in this document. Apart from the responsibilities and liabilities, if any, which may be imposed on Jefferies by FSMA or the regulatory regime established thereunder, Jefferies will not be responsible to any other person other than DFS Furniture plc for providing the protections afforded to clients of Jefferies nor for providing advice in relation to the contents of this document or the matters set out in this document.
Capitalised terms have the meaning ascribed to them in Part IV (Definitions) of this document.
| Part IV: | Definitions | 10 |
|---|---|---|
| Part III: | Additional information | 7 |
| Part II: | Summary of the Arrangements | 5 |
| Part I: | Letter from the Chair | 3 |
(Incorporated in England and Wales under the Companies Act 2006 with registered number 07236769)
1 Rockingham Way, Redhouse Interchange Adwick-le-Street, Doncaster 19 October 2022
As set out on page 117 in the section entitled "Distributable reserves" in the Directors' report contained in the Annual Report (which is incorporated by reference in this document), the Company has discovered that in the course of 2022 certain distributions were made otherwise than in accordance with the Companies Act 2006 (the "Act").
The Act requires the Company to ensure that prior to paying any dividend or purchasing its own shares it has the requisite level of distributable profits (and in the case of dividends, net assets) by reference to relevant accounts. Whilst the Company followed its internal processes ahead of the payment of the Interim Dividend and Special Dividend in May 2022 and the commencement of the Company's share buyback programme as announced on 15 March 2022 to check the sufficiency of the Company's distributable reserves, the Board has subsequently become aware that the calculation of net assets had not correctly reflected the consideration paid for shares held by the Company's employee benefit trust or those held in treasury. As a result, despite there being ample distributable reserves available in the Group, insufficient distributable profits had been transferred to the Company at the time of the Interim Dividend and Special Dividend payments and subsequent purchases of shares pursuant to the Company's share buyback programme meaning that up to 14 September 2022, regrettably £21.9 million of the total distributions (the "Relevant Distributions") (of which £1.4 million related to the Dividend payments and the remainder to the share buybacks made between the payment of those Dividends and 14 September 2022 (inclusive) (the "Relevant Share Buybacks")) was made otherwise than in accordance with the Act.
Upon becoming aware of the issue, the Board took immediate action to remedy this technical oversight by paying dividends of £70 million to the Company from elsewhere in the Group. The sum of £70 million was determined taking account of the distributable reserves that would be required in respect of the historic Relevant Distributions (£21.9 million) with excess in order to give future flexibility.
However, as a matter of law, the Company could have claims against the shareholders who received the Dividends and the directors of the Company at the time the Relevant Distributions were paid (the "Relevant Directors"). The Company has no intention of pursuing any such claims. Instead, the Company is proposing the Resolution at the General Meeting to put the Company, its current and former shareholders and the Relevant Directors in the position they would have been in had the Relevant Distributions been made fully in accordance with the Act. This includes entering into deeds of release to release the shareholders and the Relevant Directors, in each case from any liability in respect of the Dividends (in the case of the shareholders) and the Relevant Distributions (in the case of the Relevant Directors).
Due to the fact that the Relevant Share Buybacks were conducted at a time when the Company did not have sufficient distributable profits, title to the Shares that were the subject of such buybacks has not transferred to the Company from Jefferies or Peel Hunt (as appropriate) who were each acting as the Company's brokers in relation to the Relevant Share Buybacks. The Company is therefore also proposing to enter into a deed with each of Jefferies and Peel Hunt in order, inter alia, to effect the lawful transfer of the Shares that were the subject of the Relevant Share Buybacks, therefore transferring equitable title in the relevant shares from Jefferies or Peel Hunt (as appropriate) to the Company.
As the Relevant Directors are each related parties of the Company, the entry by the Company into deeds of release in favour of the Relevant Directors (the "Release of Relevant Directors") is a related party transaction for the purposes of the Listing Rules. As such, the Release of Relevant Directors is conditional, amongst other things, on shareholder approval, which will be sought at a General Meeting convened for 4 November 2022.
Further details of the various documents that it is proposed are entered into by the Company in connection with this matter are included in Part II (Summary of the Arrangements) of this document.
In accordance with the Listing Rules, none of the Relevant Directors will vote on the Resolution to be proposed at the General Meeting and each of the Relevant Directors has undertaken to take all reasonable steps to ensure that its associates will not vote on the Resolution.
As at close of business on 14 October 2022, being the latest practicable date prior to the publication of this document (the "Latest Practicable Date"), the Relevant Directors were recorded in the Company's register of members as holding in aggregate 904,327 Shares, representing approximately 0.38 per cent. of the Company's existing ordinary share capital (excluding Shares held in treasury and the Buyback Shares).
You will find set out at the end of this document a notice convening a General Meeting to be held at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA at 3.30pm (or, if later, immediately following the conclusion or adjournment of the AGM) on Friday 4 November 2022 at which the Resolution will be proposed.
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The business of the General Meeting will be conducted on a poll. We would encourage shareholders to vote in the following ways:
If you will be attending the General Meeting in person, please bring the attendance card enclosed with your Proxy Form. If you are not able or do not wish to attend the General Meeting in person, you can cast your votes by proxy by completing the enclosed Proxy Form and returning it to Equiniti Limited at Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA. Alternatively, you can vote using the internet at wwww.sharevote.co.uk using the relevant reference numbers printed on your Proxy Form. Completion and return of the Proxy Form will not prevent shareholders from attending in person and voting at the meeting should you subsequently decide to do so.
CREST members may use the CREST electronic proxy appointment service to submit their proxy appointment in respect of the General Meeting. Institutional investors may also be able to appoint a proxy electronically via the Proxymity platform – please go to www.proxymity.io as detailed in the Notes to the Notice of General Meeting on pages 13 to 15 of this document.
Your attention is drawn to the further information contained in Parts II to IV of this document.
The Board has not considered whether the Resolution is in the best interests of the Company, given the interests of the Directors in the Resolution. Accordingly, the Board cannot recommend that Shareholders vote in favour of the Resolution but does recommend that Shareholders vote. Notwithstanding this, the Board has been advised by Jefferies, in its capacity as the Company's sponsor, that the waiver of claims against the Relevant Directors and the entry into the deed of release in favour of the Relevant Directors are fair and reasonable so far as the Shareholders are concerned.
The Board has taken steps to ensure that the issues referred to in this document do not arise again, including by conducting a review of the relevant accounting and legal guidance and augmenting the Company's existing procedures by establishing a detailed checklist of considerations, standard calculations with supporting reports and additional review procedures in relation to the payment of any distribution. We are sorry this has occurred and are grateful for Shareholders' understanding.
Yours faithfully
Steve Johnson Non-Executive Chair DFS Furniture plc
The Board has become aware of a technical issue in relation to £21.9 million in aggregate of the total distributions (of which £1.4 million related to the May 2022 Dividends and the remainder to the Relevant Share Buybacks). This issue resulted in the Relevant Distributions being made at a time when the Company had insufficient distributable profits and therefore otherwise than in accordance with the Act.
The Company has been advised that, as a consequence of the Relevant Distributions having been made otherwise than in accordance with the Act, it may have claims against past and present Shareholders who were recipients of the Dividends and against persons who were directors of the Company at the time of payment of the Dividends and at the time of entry into the Relevant Share Buybacks.
The Board notes that the Company has no intention of bringing such claims.
The Company has been further advised that Jefferies and Peel Hunt are each entitled to be reinstated on the Company's register of members in respect of the Shares that were the subject of the Relevant Share Buybacks.
The Board also notes that at the time of each of the Relevant Share Buybacks, neither Jefferies nor Peel Hunt were aware that the relevant Shares were purchased by the Company otherwise than in accordance with the Act.
In order to: (i) remedy the potential consequences of the Relevant Distributions having been made by the Company otherwise than in accordance with the Act; (ii) obtain the approval of Shareholders for the related party transaction in accordance with the Listing Rules; and (iii) put all potentially impacted parties so far as possible in the position that they were intended to be had the Relevant Distributions been made in accordance with the requirements of the Act, the Company is proposing the Resolution, the full text of which is set out in the Notice of Meeting set out at the end of this document.
If passed, the effect of the Resolution, which will be proposed as a special resolution, will be to: (i) authorise and confirm the appropriation of the relevant distributable profits of the Company to the payment of each of the Relevant Distributions; (ii) waive and release those Shareholders who appeared on the record date for the Dividends from any and all claims which the Company has or may have in relation to the payment of the Dividends, such waiver and release to be effected by way of entry by the Company into a deed of release; (iii) authorise the Company to enter into buyback deeds with each of Jefferies and Peel Hunt to acquire the relevant Shares the subject of the Relevant Share Buybacks, pursuant to which the Company will also waive and release any claims which it has or may have against Jefferies and Peel Hunt in respect of the monies paid by the Company to them in respect of the Relevant Share Buybacks; and (iv) waive and release any rights of the Company to make claims against the Relevant Directors in respect of each of the Relevant Distributions, such waiver and release to be effected by way of entry by the Company into a deed of release.
The approach that the Company is proposing by way of Resolution in respect of the Dividends and the Relevant Share Buybacks is consistent with the approach taken by other UK listed companies that have, similarly, made distributions otherwise than in accordance with the Act.
The approach that the Company is proposing involves the authorisation of the appropriation of the distributable profits of the Company to the payment of each of the Relevant Distributions. As a matter of common law, it is necessary for the appropriation of distributable profits to be approved by Shareholders.
The Company has been advised that it is preferable for Shareholders to approve the Company's entry into of the shareholders' deed of release since the release of those past and present Shareholders who appeared on the register of members on the record date for the Dividends (or their personal representatives (and their successors in title) if they are deceased) from any and all claims which the Company has or may have in respect of the payment of the Dividends will, insofar as those persons remain Shareholders of the Company, comprise a shareholder distribution. This will not however have any impact on the financial position of the Company because the aggregate amount of the Dividends is offset by the release of each relevant Shareholder from the liability to repay the amount already paid and the Company will not be required to make any further payments to shareholders in respect of the Dividends.
The entry by the Company into the buyback deeds with each of Jefferies and Peel Hunt requires Shareholder authorisation under section 694 of the Act. For the purposes of the Act, the buyback deeds will each constitute an "off-market" purchase contract where the relevant Shares will be purchased otherwise on a recognised investment exchange. Specific authority to make these off-market purchases is also being sought in the Resolution. The Board intends to hold the Shares purchased under this authority as treasury shares.
The purpose of the buyback deeds between the Company and each of Jefferies and Peel Hunt is to effect the lawful transfer of the Shares that are the subject of the Relevant Share Buybacks in accordance with the Act, thereby transferring equitable title in the Shares from Jefferies or Peel Hunt (as appropriate) to the Company. The buyback deed between Jefferies and the Company relates to 6,783,132 Shares and the buyback deed between Peel Hunt and the Company relates to 7,031,724 Shares. Immediately following entry into the buyback deeds with each of Jefferies and Peel Hunt, a total of 13,814,856 Shares (the "Buyback Shares") will be bought back by the Company.
The terms of each of the buyback deeds provides that on entry into the deed, Jefferies or Peel Hunt (as appropriate) will be reinstated on the Company's register of members, evidencing their legal title over the relevant Shares. Immediately following this reinstatement, the Company will purchase the relevant Shares for an aggregate consideration of £2 (£1 payable to Jefferies and £1 payable to Peel Hunt) (and neither Jefferies nor Peel Hunt will be required to account for the monies originally paid to it by the Company in respect of any of the Relevant Share Buybacks).
Pursuant to the buyback deeds, the Company will also waive any rights or claims which it has or may have against Jefferies and Peel Hunt in respect of the Relevant Share Buybacks and the moneys paid by the Company to Jefferies and Peel Hunt in respect of the relevant Shares. In addition, Jefferies and Peel Hunt will each acknowledge that its reinstatement on the Company's register of members in respect of the relevant Shares will satisfy the Company's obligation to restore legal title in the relevant Shares to it. The Company will also indemnify Jefferies and Peel Hunt, each of their respective affiliated companies and their respective directors, officers, employees and agents ("Indemnified Parties") from and against any and all claims, losses, damages, liabilities or expenses which the Indemnified Party may suffer or incur, or which may be made or threatened against an Indemnified Party in relation to the matters the subject of the relevant buyback deed.
Jefferies and Peel Hunt will also each waive any rights or claims they have or may have to dividends otherwise due in respect of the relevant Shares, any rights or claims it has or may have to the current value of the relevant Shares and any other rights, claims, interests or benefits which may have arisen in respect of the Shares prior to the date of the relevant buyback deed.
The entry by the company into the buyback deeds will result in the Company's distributable reserves being reduced by £2. Otherwise it will have no effect on the Company's financial position.
Under the Act it is necessary for Shareholders to approve the Company's waiver and release of any rights of the Company to make claims against the Relevant Directors in respect of the Relevant Distributions, since the Board would itself have a potential conflict of interest in approving such a waiver and release. This is because members of the Board are named as beneficiaries of the waiver and release.
In addition, the entry by the Company into the directors' deed of release and consequential waiver of any rights of the Company to make claims against past and present directors in respect of the Relevant Distributions constitutes a related party transaction (as defined in the Listing Rules) as each of the Relevant Directors is a related party for the purposes of the Listing Rules. As a result, the Resolution must be approved by the Company's shareholders who are not interested related parties in the directors' deed of release. Accordingly, each of the Relevant Directors have undertaken to abstain, and to take all reasonable steps to ensure that their respective associates abstain, from voting on the Resolution.
The entry by the Company into the directors' deed of release will not have any effect on the Company's financial position.
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Having undertaken the Relevant Share Buybacks otherwise than in accordance with the Act, those Shares that were the subject of the Relevant Share Buybacks technically remain in issue. As such, the share capital of the Company as at the Latest Practicable Date comprises 258,636,720 Shares (244,821,864 Shares if the Buyback Shares are excluded).
As at the Latest Practicable Date, there were 9,681,836 outstanding share-based awards or options granted under all incentive plans operated by the Company, which if exercised would represent 3.80 per cent. of the issued share capital of the Company (excluding Shares held in treasury). If the specific authority to make off-market purchases described at paragraph 6 of this Part II (Summary of the Arrangements) was exercised in full, that percentage would increase to 4.02 per cent.
The Company was incorporated and registered in England and Wales on 27 April 2010 under the Companies Act 2006 as a private company limited by shares with registered number 07236769. It re-registered as a public company limited by shares on 18 February 2015. Its LEI number is 213800GDSOBNKS1U1P93.
The registered office of the Company is 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster DN6 7NA and its telephone number is +44 (0)1302 330 365. The Company's website is at www.dfscorporate.co.uk. Information on the website does not form part of this document.
As at the Latest Practicable Date, the following Relevant Directors beneficially owned Shares (either directly or through connected persons):
| Relevant Director | Number of shares |
|---|---|
| Tim Stacey | 684,173 |
| Mike Schmidt | 68,077 |
| Ian Durant | 44,666 |
| Jane Bednall | 13,333 |
| Jo Boydell | 13,333 |
| Alison Hutchinson | 48,056 |
| Steve Johnson | 26,666 |
| Loraine Martins | 6,023 |
As at the Latest Practicable Date, the following options to acquire Shares had been granted to the following Relevant Directors and remained outstanding:
| Relevant Director | Type of award | Date of Grant | Number of Shares over which options granted |
Exercise Price | Normal vesting date |
|---|---|---|---|---|---|
| Tim Stacey | 2019 LTIP | 25/10/19 | 248,275 | £2.42 | 25/10/22 |
| 2020 LTIP | 06/10/20 | 337,711 | £1.77 | 6/10/23 | |
| 2021 LTIP | 11/10/21 | 251,908 | £2.62 | 11/10/24 | |
| 2021 LTIP | 12/11/21 | 39,169 | £2.81 | 12/11/24 | |
| 2021 DBT | 21/10/21 | 31,911 | £2.71 | 21/10/24 | |
| 2021 DBT | 20/12/21 | 28,300 | £2.35 | 21/12/24 |
Tim Stacey and Mike Schmidt each entered into a service contract with the Company (dated 24 May 2022 and 10 July 2019 respectively). Tim Stacey's service contract is terminable 12 months' notice by either party. Mike Schmidt's service contract was terminable on 6 months' notice by either party. Mike Schmidt served notice to terminate his service contract on 5 July 2022 and left the Company on 14 October 2022.
Tim Stacey's base salary is £453,200 and Mike Schmidt's base salary was £339,900. Executive directors' salaries are reviewed each April in line with the rest of the Company's workforce.
Executive directors are also eligible to participate in an annual bonus, and bonus awards may be made up to the maximum allowable opportunity at the Remuneration Committee's discretion. The minimum bonus opportunity is £Nil, target is 65 per cent. of the maximum bonus opportunity and the maximum is 120 per cent. of salary in the case of Tim Stacey (and was 110 per cent. of salary in the case of Mike Schmidt).
Executive directors are also eligible to participate in the LTIP, and LTIP awards may be made up to the maximum allowable opportunity at the Remuneration Committee's discretion. The minimum LTIP opportunity is Nil, target is 60 per cent. of the maximum opportunity and the maximum is 175 per cent. of salary in the case of Tim Stacey (and was 140 per cent. of salary in the case of Mike Schmidt).
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When determining any loss of office payment for a departing director, the Remuneration Committee will always seek to minimise cost to the Company whilst complying with the terms of the service contract and seeking to reflect the circumstances persisting at the time. The Remuneration Committee reserves the right to make additional payments where such payments are made in good faith in discharge of an existing legal obligation (or by way of damages for breach of such obligation) or by way of settlement or compromise of any claim arising in connection with the termination of an executive director's office or employment. Executive directors will generally receive base salary for the duration of their contractual notice period, or in lieu of notice, except for certain circumstances such as termination for gross misconduct.
Executive directors may, at the Remuneration Committee's discretion, be eligible for an annual bonus for the financial year of cessation. Any annual bonus awarded would be based on performance during the year as determined by the Remuneration Committee and pro-rated for time.
For good leavers (in accordance with the definition in the plan rules) DBP awards will generally continue and vest at the normal date. The Remuneration Committee may determine to time pro-rate the number of shares to vest however normal policy is that awards will not be pro-rated for time. If a participant ceases employment and is not a good leaver their awards will lapse in full on the date of such cessation.
For good leavers (in accordance with the definition in the plan rules), outstanding LTIP awards will generally continue and vest at the normal date, subject to the Remuneration Committee's assessment of performance against targets, with awards pro-rated for time in office. However, the Remuneration Committee retains discretion to allow vesting on cessation and to not pro-rate awards for time if it considers the circumstances warrant this action. If a participant ceases employment for any other reason, awards will lapse in full on the date of cessation. Unless otherwise determined by the Remuneration Committee and except in the event of the participant's death, any applicable post-vesting holding period will continue to apply post cessation of employment.
Any vested DBP and LTIP shares that are subject to post-cessation shareholding will be held for two years after cessation.
The non-executive directors do not have service contracts but are appointed under letters of appointment which provide for a review after an initial three-year term, terminable by either the director or the Company with one month's prior written notice. Each non-executive director is subject to annual re-election at the Company's annual general meeting. Ian Durant was first appointed to the Board on 2 May 2017, Alison Hutchinson on 1 May 2018, Jo Boydell on 6 December 2018, Steve Johnson on 6 December 2018, Jane Bednall on 1 January 2020 and Loraine Martins on 28 June 2021. Ian Durant will retire from the Board at the conclusion of the Company's AGM which will be held at 2.30pm on 4 November 2022.
The current fee structure for the non-executive directors is as follows: the Chair's fee is £192,895, the senior independent non-executive director's fee is £64,300, each chair of a Board committee has a fee of £63,580 and the basic non-executive director fee is £53,580.
The non-executive directors' fees are kept under review and if they are increased such increases will typically be in line with those awarded to the wider workforce. The non-executive directors do not participate in any incentive plans.
The Company has not entered into any related party transaction with or relating to any of the Relevant Directors.
As at the Latest Practicable Date, the Company had been notified of the following holdings in the Company's issued ordinary share capital exclusive of treasury shares and the Buyback Shares pursuant to DTR 5 (each, a "Notifiable Interest"):
| Shareholder | Number of shares |
Number of voting rights |
Percentage of voting rights attached to the issued ordinary share capital (exclusive of treasury shares and the Buyback Shares) |
Date of Notification |
|---|---|---|---|---|
| Aberforth Partners LLP | 12,843,307 | 12,843,307 | 5.34 | 15 June 2022 |
| abrdn plc | 10,781,534 | 10,781,534 | 4.48 | 14 April 2020 |
| Adriana S.A. | 21,960,922 | 21,960,922 | 9.12 | 15 September 2022 |
| Allianz Global Investors GmbH | 12,386,797 | 12,386,797 | 5.15 | 24 August 2022 |
| Aviva plc | 19,034,051 | 19,034,051 | 7.91 | 30 April 2020 |
| Cobas Asset Management | 10,088,413 | 10,088,413 | 4.19 | 22 August 2022 |
| Janus Henderson Investors | 12,003,538 | 12,003,538 | 4.99 | 6 September 2022 |
| JO Hambro Capital Management Limited | 24,478,718 | 24,478,718 | 10.17 | 10 October 2022 |
| Jupiter Fund Management | 12,548,079 | 12,548,079 | 5.21 | 24 May 2022 |
| Liontrust Investment Partners LLP | 10,693,566 | 10,693,566 | 4.44 | 27 November 2019 |
| Pelham Capital Ltd | 12,961,757 | 12,961,757 | 5.39 | 12 December 2019 |
| Stadium Capital Management | 10,611,623 | 10,611,623 | 4.41 | 28 September 2017 |
| State Street Bank | 18,441,958 | 18,441,958 | 7.66 | 3 February 2022 |
Save as set out above, the Company is not aware of any other Notifiable Interests.
There are no contracts which the shareholders would reasonably require in making a properly informed assessment of how to vote on the Resolution and have been entered into by the Company or another member of the Group within the two years immediately preceding the date of this document, and are, or may be material.
The only contract which is significant to the business of the Group is its £215 million revolving credit facility which matures in December 2024 with an option to extend the facility for a further year, subject to mutual agreement with the consortium of lending banks.
There has been no significant change in the financial position of the Group since 26 June 2022, being the end of the last financial period for which audited financial statements have been published.
Jefferies has given and not withdrawn its written consent to the inclusion of its name in this document in the form and context in which it is included.
Copies of the following documents may be inspected on the Company's website www.dfscorporate.co.uk/investors/shareholder-meetings and also during normal business hours on any weekday (Saturdays, Sundays and public holidays excepted) at the registered office of the Company at 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster DN6 7NA up to and including the date of the General Meeting:
(a) the Memorandum and Articles of Association of the Company;
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The following definitions apply throughout this document, unless stated otherwise:
| AGM | the annual general meeting of Shareholders to be formally held at 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA at 2.30pm on 4 November 2022 |
|---|---|
| Annual Report | the Company's report and accounts for the 52 weeks ended 26 June 2022 |
| Board | the board comprising the Directors |
| Company | DFS Furniture plc |
| DBP | Deferred Bonus Plan |
| Directors | the directors of the Company |
| Dividends | the Interim Dividend and the Special Divided |
| DTR | the Disclosure Guidance and Transparency Rules made by the FCA pursuant to Part 6 of FSMA |
| Interim Accounts | the interim accounts of the Company for the 11 weeks ended 14 September 2022 and filed with the Registrar of Companies on 22 September 2022 |
| Interim Dividend | the payment of 3.7 pence per Share by way of interim dividend on 25 May 2022 |
| Jefferies | Jefferies International Limited |
| Form of Proxy | the form of proxy accompanying this document for use by Shareholders in relation to the General Meeting |
| FCA | the Financial Conduct Authority |
| FSMA | Financial Services and Markets Act 2000 |
| General Meeting | the General Meeting of the Company to be held at 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA at 3.30pm (or, if later, immediately following the conclusion or adjournment of the AGM) on Friday 4 November 2022 or any adjournment thereof, notice of which is set out at the end of this document |
| Group | the Company and its subsidiary undertakings |
| Listing Rules | means the Listing Rules issued and maintained by the FCA under Part VI of FSMA |
| LTIP | Long Term Incentive Plan |
| Peel Hunt | Peel Hunt LLP |
| Resolution | the special resolution set out in the notice of General Meeting at the end of this document |
| Shares | the Shares of £0.10 pence each in the capital of the Company |
| Shareholders | the holders of the Shares |
| Special Dividend | the payment of 10 pence per Share by way of special dividend on 25 May 2022 |
| Sponsor | Jefferies International Limited |
Incorporated in England and Wales under the Companies Act 2006 with registered number 07236769
NOTICE IS HEREBY GIVEN that a General Meeting of DFS Furniture plc (the "Company") will be held at DFS Group Support Centre, 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street, Doncaster, DN6 7NA at 3.30pm (or, if later, immediately following the conclusion or adjournment of the Company's annual general meeting of shareholders being held at 2.30pm immediately before the General Meeting) on Friday 4 November 2022 to consider and, if thought fit, pass the following resolution, which will be proposed as a special resolution.
THAT:
(c) Any and all claims which the Company has or may have against its Directors (whether past or present) arising out of or in connection with the approval, declaration or payment of the Relevant Distributions be waived and released and the deeds of release in favour of such persons be entered into by the Company in the form produced to the General Meeting and initialled by the Chairman for the purposes of identification and any Director in the presence of a witness, or any two Directors or any Director and the Group Company Secretary be authorised to execute the same as a deed poll for and on behalf of the Company.
By order of the Board of Directors
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Group Company Secretary DFS Furniture plc 19 October 2022
Registered office: Registered Office DFS Furniture plc 1 Rockingham Way, Redhouse Interchange, Adwick-le-Street Doncaster DN6 7NA
Appointment of a proxy does not preclude you from attending the meeting and voting in person.
In the case of a shareholder which is a company, the Proxy Form must be executed under its common seal or signed on its behalf by an officer of the company or an attorney for the company. Any power of attorney or any other authority under which the Proxy Form is signed (or a duly certified copy of such power or authority) must be included with the Proxy Form. If you have not received a Proxy Form and believe that you should have one, or if you require additional Proxy Forms, please contact Equiniti Limited at Aspect House, Spencer Road, Lancing, West Sussex, BN99 6DA or on 0371 384 2030, lines open 8.30am to 5.30pm Monday to Friday (excluding bank or public holidays). Overseas holders should contact +44 (0)121 415 7047.
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CREST Personal Members or other CREST sponsored members, and those CREST members who have appointed a voting service provider(s), should refer to their CREST sponsor or voting service provider(s), who will be able to take the appropriate action on their behalf. In order for a proxy appointment made using the CREST service to be valid, the appropriate CREST message (a CREST Proxy Instruction) must be properly authenticated in accordance with Euroclear UK & Ireland Limited's (EUI) specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or is an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by Equiniti Limited (ID RA19) no later than 3.30pm on 2 November 2022, or, in the event of an adjournment of the meeting, 48 hours before the adjourned meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the timestamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time, any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service providers should note that EUI does not make available special procedures in CREST for any particular message. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his/her CREST sponsor or voting service provider(s) take(s)) such action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers, are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5)(a) of the Uncertificated Securities Regulations 2001.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
The revocation notice must be received by Equiniti no later than 3.30pm on 2 November 2022. If you attempt to revoke your proxy appointment but the revocation is received after the time specified, your original proxy appointment will remain valid unless you attend the meeting and vote in person.
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