Dewan Textile Mills Limited — Proxy Solicitation & Information Statement 2025

Oct 6, 2025

DEWAN TEXTILE MILLS LIMITED

FORM-4

October 6,2025

The General Manager Pakistan Stock Exchange Limited Stock Exchange Building Stock Exchange Road Karachi, Pakistan.

Subject: Notice of Annual General Meeting

Dear Sir,

Enclosed please find a copy of the Notice of the Annual General Meeting to be held on Monday, October 27, 2025 for circulation amongst the TRE Certificate Holders of the Exchange.

Yours faithfully

Muhammdd Hanif German Company Secretary

Enclosures: (As above)

Syed Magbool Ali Director

DEWAN TEXTILE MILLS LIMITED Registered Office: Dewan Centre, 3-A, Lalazar Beach Hotel, Road, Karachi - 74000 Pakistan Fax +92 21 356308601UAN +92 21 111 364 111

NOTICE OF ANNUAL GENERAL MEETING

Notice is hereby given that 56th Annual General Meeting of Dewan Textile Mills Limited will be held at Dewan Cement Limited Factory Site, at Deh Dhando, Dhabeji, District Malir, Karachi, Pakistan on Monday, October 27, 2025 at 2:00 p.m. to transact the following businesses;

• 1. To confirm the minutes of the preceding Extra Ordinary General Meeting of the Company held on Monday, January 27, 2025;
• 1. To receive, consider, approve and adopt the annual audited financial statements of the Company for the year ended June 30, 2025, together with the Directors' and Auditors' Reports thereon;
• 1. To confirm the appointment of the Statutory Auditors of the Company for the year ended June 30, 2026, and to fix their remuneration;
• 1. To consider any other business with the permission of the Chair.

Karachi

September 29, 2025

Notes:

• a. The share transfer books of the company will remain closed from October 20, 2025 to October 27, 2025 (both days inclusive). Transfers received in order at the share registrar office M/s. BMF Consultants Pakistan (Private) Limited, Located at Anum Estate Building, Room No.310 & 311,3rd Floor,49, Darul Aman Society, Main Shahrah-e-Faisal, adjacent to Baloch Colony Bridge, Karachi, Pakistan.
• b. A member entitled to attend and vote at this meeting may appoint another member as his/her proxy to attend the meeting and vote for his/her behalf, proxies in order to be effective must be received at the Shares Registrar Office duly stamped and signed not less than 48 hours (Working days only) before the time of holding of the meeting. CDC Account Holder will further have to follow the guidelines as laid down in Circular 1 dated January 26,2000 issued by Securities and Exchange commission of Pakistan for attending the meeting and appointment of proxies.
• c. members are requested to promptly communicate the change in their addresses, if any, to the Company's share registrar.

d. Electronic Transmission of Financial Statements Etc.:

SECP through its notification No. SRO 389(1)/2023 dated March 21, 2023 has allowed companies to circulate Annual Audited Financial Statements along with Notice of Annual General Meeting through email instead of sending the same through post, to those members who desires to avail this facility? The members who desire to opt to receive aforesaid statements and notice of AGM through e-mail are requested to

A YOUSUF DEWAN COMPANY DEWAN TEXTILE MILLS LIMITED Registered Office: Dewan Centre, 3-A, Lalazar Beach Hotel, Road, Karachi - 74000 Pakistan Fax +92 21 35630860 | UAN +92 21 111 364 111

DEWAN TEXTILE MILLS LIMITED

provide their written consent on the Standard Request Form available on the Company's website: http://www.yousufdewan.com/Dtml/index.html

e. Video Conference Facility:

Pursuant to the provisions of the Companies Act, 2017, member can avail video conference facility to participate in this Annual General Meeting provided that the company receives consent from the members holding in aggregate 10% or more shareholding, residing in a city, at least seven (7) days prior to the date of meeting. Subject to the fulfillment of the above conditions, members shall be informed of the venue along with complete information necessary to access the facility. Format of request form has been placed on the Company's website.

f. Attendance through Zoom:

The members may attend the AGM online through ZOOM, by following the below quidelines:

• The member shall get himself/herself registered by sending his/her request to the Company at e-mail ID dtml.corp@yousufdewan.com as per Standard Request $(i)$ Company's the $n^{n}$ (http://www.yousufdewan.com/DTML/index.html or can send his/her request to available Form the Company Secretary at Dewan Centre, 3-A Lalazar Beach Hotel Road Karachi along with a legible copy of CNIC not later than October 25, 2025. Zoom link shall be sent by the Company only on email ID or Mobile/WhatsApp
• $(ii)$ Number mentioned in Standard request Form.

g. Deposit of physical Shares into CDC Account;

Section 72 of the Companies Act, 2017, requires all listed companies to replace the shares held in physical form with the shares to be issued in Book-Entry Form (i.e. CDC Account) within four (4) years from the date of the promulgation of the Companies Act,2017.Pursuant to the SECP letter No.CSD/ED/Misc./2016-639-640 dated March 26,2021, the Company is following up with all shareholders holding shares in physical form with the request to convert their Shares in Book-Entry Form (i.e. CDC Account) in order to comply with the provisions of the Companies Act, 2017. Shareholders are again requested to contact the Company's Share Registrar to understand and complete the process of conversion of shares held in physical form, into the Book-Entry Form.

h. Updating of Particulars:

The Shareholders are requested to promptly notify change in their address, if any, to the Company's Share Registrar. In case of corporate entity, the shareholders are requested to promptly notify change in their particulars of their authorized representative, if applicable.

Restriction on Distribution of Gifts: i.

In accordance with the directive issued by the SECP Vide SRO 452 (1)/2025 dated 17th March 2025 the Company would like to inform all the shareholders that no gifts will be distributed at the AGM.

A YOUSUF DEWAN COMPANY

STANDARD AND REA

Notice is hereby given that 56th Annual General Meeting of Dewan Textile Mills Limited will be held at Dewan Cement Limited Factory Site, at Deh Dhando Dhabeji, District Malir, Karachi, Pakistan on Monday, October 27, 2025 at 02:00 P.M to transact the following businesses;

• 1. To confirm the minutes of the preceding Extra Ordinary General Meeting
     of the Company held on Monday, January 27, 2025;
     2. To receive, consider, approve and adopt the annual audited financial
• statements of the Company for the year ended June 30, 2025, together
  with the Directors' and Auditors' Reports thereon;
• 1. To confirm the appointment of the Statutory Auditors of the Company for the year ended June 30, 2026, and to fix their remuneration;
• 1. To consider any other business with the permission of the Chair

Karachi: September 29, 2025 NOTES:

By order of the Board
Muhammad Hanif German Company Secretary

B dailytimes.com.pk

Your Right to Know

13 VO /DailyTimesPak

Rabiul Sani 12, 1447

• a) The share transfer books of the company will remain closed from October 20, 2025 to October 27, 2025 (both days inclusive). Transfers received in order at the share registrar office M/s. BMF Consultants Pakistan (Private) Limited, Located at Anum Estate Building, Room No.310 & 311,3rd Floor,49, Danul Aman Society, Main Shahrah-e-Faisal, adjacent to Baloch Colony Bridge, Karachi, Pakistan
• A member entitled to attend and vote at this meeting may appoint another
  member as his/her proxy to attend the meeting and vote for his/her behalf,
  proxies in order to be effective must be received at the Shares Registrar duly stamped and signed not less than 48 hours (Working days only) before the time of holding of the meeti

CDC Account Holder will further have to follow the guidelines as laid down
in Circular 1 dated January 26,2000 issued by Securities and Exchange commission of Pakistan for attending the meeting and appointment of

• proxies.
  Members are requested to promptly communicate the change in their addresses
  Members are requested to provide
  that $\mathbf{c}$
• d) Electronic Transmission of Financial Statements Etc.:

SECP through its notification No. SRO 389(1)/2023 dated March 21, 2023 has allowed companies to circulate Annual Audited Financial Statements along with Notice of Annual General Meeting through email instead of sending the same through post, to those members who desires to avail this facility? The members who desire to opt to receive aforesaid statements and notice of AGM through e-mail are requested to provide their written consent on the Standard Request Form available on the Company's website: http://www.yousufdewan.com/dtml/index.html

Video Conference Facility:

Pursuant to the provisions of the Companies Act, 2017, member can avail video
conference facility to participate in this Annual General Meeting provided that the company receives consent from the members holding in aggregate 10% or more shareholding, residing in a city, at least seven (7) days prior to the date of mote shareholding, its state and the above conditions, members shall be informed of the venue along with complete information necessary to access the facility. Format of request form has been placed on the Company's website. Attendance through Zoom:

$\hat{\mathbf{n}}$

The members may attend the AGM online through ZOOM, by following the below guidelines: $\ddot{\mathbf{n}}$

• The member shall get himself/herself registered by sending his/her request to the Company at e-mail ID dtml.com/ayousufdewan.com as per Standard Request Form available on the Company's website (http://www.yousufdewan.com/dtml/index.html or can send his/her request to the Company Secretary at Dewan Centre, 3-A Lalazar Beach Hotel Road
• Karachi along with a legible copy of CNIC not later than October 25, 2025.
  Zoom link shall be sent by the Company only on email ID or Mobile/WhatsApp Number mentioned in Standard request Form. $ii)$

g) Deposit of physical Shares into CDC Account;

Section 72 of the Companies Act, 2017, requires all listed companies to replace the shares held in physical form with the shares to be issued in Heliade the shares helia in physical ruth with the shares to be issued in
Book-Entry Form (i.e. CDC Account) within four (4) years from the date
of the promulgation of the Companies Act, 2017. Pursuant to the SECP
letter N Company is following up with all shareholders holding shares in physical
form with the request to convert their Shares in Book-Entry Form (i.e. CDC Account) in order to comply with the provisions of the Companies
Act,2017.Shareholders are again requested to contact the Company's Share Registrar to understand and complete the process of conversion of shares held in physical form, into the Book-Entry Form.

Updating of Particulars: h)

The Shareholders are requested to promptly notify change in their
address, if any, to the Company's Share Registrar. In case of corporate entity, the shareholders are requested to promptly notify change in their articulars of their authorized representative, if applicable.

Restriction on Distribution of Gifts:

In accordance with the directive issued by the SECP Vide SRO 452
(1)/2025 dated 17th March 2025 the Company would like to inform all the eholders that no gifts will be distributed at the AGM.

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دیوان شکستانل ملز ا نوثس برائے سالا نیہ اجلاس عام بذر بعدنونس بذاكر مطلع كياجاتات كدريون فيكشاكل طولمعيثد كالمحاول سالاندا طلاك عام بروز مي 27 2 كتوبر 2026 ودبر 02:00 مج دیوان سینٹ ٹیکٹری سائیٹ، دیں۔ڈھنڈو، دھانیکی، فیلع ملیو، کراچی میں مصدرہ ڈیل اصور کی انتمام دنی کیلئے $a_{\mu}$ 1 276 من 2026 كومنعقده كين ك غير معمولى اجلاس عام كى كارروائى كى توثيق. 2 2025 كون 2025 كونس بوف والمساك سليح كينى كے آذت شده مالى كوشواروں معد ذائر يكفرز اور آذيزو كى ريور فسكى وصولى غور وخوش اور منظورى-3 8 جون 2026 كونس بيرنے والے سال سكينے تين سكے قانونى آذيز زكى تقررى اوران كے شاہر وكالفين۔ 4 يحرثين كى اجازت ت ديكر اموركى انجام دى-بمرورة أوطيف جمامى $21$ بي برون
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