AGM Information • Jul 15, 2016
AGM Information
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If you are in any doubt as to what action to take, you should consult your stockbroker, solicitor, bank manager, accountant or other professional adviser, who, if you are taking advice in Ireland, is authorised or exempted under the Investment Intermediaries Act, 1995 or the European Communities (Markets in Financial Instruments) Regulations 2007 (as amended) or, if you are taking advice in the United Kingdom, is authorised under the Financial Services and Markets Act 2000 of the United Kingdom.
If you have sold or transferred all your ordinary shares in DCC plc, please forward this document and the Form of Proxy at once to the stockbroker or other agent through whom the sale or transfer was effected for transmission to the purchaser or transferee.
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to be held on Friday 15 July 2016 at 11.00 a.m. in the InterContinental Hotel, Simmonscourt Road, Ballsbridge, Dublin 4.
15 June 2016
Dear Shareholder
The Notice of the Fortieth Annual General Meeting of DCC plc to be held on Friday 15 July 2016 at 11.00 a.m. in the InterContinental Hotel, Simmonscourt Road, Ballsbridge, Dublin 4, Ireland is set out on pages 3 to 6 of this document.
The resolutions to be proposed at the Annual General Meeting are set out in detail in the Notice and explanatory notes on the resolutions are set out below.
Resolution 1 deals with the consideration of the financial statements of the Company for the year ended 31 March 2016. A full copy of the 2016 Annual Report and Accounts is available on the Company's website www.dcc.ie.
Resolution 2 deals with the declaration of a final dividend of 64.18 pence per ordinary share for the year ended 31 March 2016. If approved, the final dividend will be paid on 21 July 2016 to shareholders on the register at the close of business on 27 May 2016. This will give a total dividend for the year of 97.22 pence per ordinary share, which represents a 15% increase on the prior year.
Resolution 3 deals with the consideration of the Remuneration Report (excluding the Remuneration Policy referred to in Resolution 4) as set out on pages 82 to 103 of the 2016 Annual Report and Accounts.
Resolution 4 deals with the consideration of the Remuneration Policy as set out on pages 85 to 92 of the 2016 Annual Report and Accounts.
During the year, the Remuneration Committee of the Board carried out a review of the Remuneration Policy and are proposing to amend the maximum bonus potentials of the executive Directors and to extend the scope of the existing bonus deferral arrangements. The background to and full details of the proposed changes are set out in the Introduction and Remuneration Policy Report sections of the Remuneration Report, on pages 82 to 92 of the 2016 Annual Report and Accounts.
It is the Company's practice to put the Remuneration Report to an advisory, non-binding shareholder vote at each Annual General Meeting. It is also the Company's practice to put the Remuneration Policy to an advisory, non-binding shareholder vote every three years or earlier if there are changes to the Policy.
As such, at this Annual General Meeting, both the Remuneration Report and the Remuneration Policy will be put to advisory, nonbinding shareholder votes.
Resolution 5 deals with the proposed re-election of all of the Directors with the exception of Mr David Byrne, who has informed the Board of his intention to retire from the Board with effect from the conclusion of the Annual General Meeting. Since 2008, it has been the Board's practice that all Directors will submit to re-election at each Annual General Meeting. This practice meets the requirement that all directors are subject to annual election by shareholders, as set out in the UK Corporate Governance Code.
The Board undertakes a formal annual evaluation of its Directors and is satisfied that all of the Directors proposed for re-election performed effectively in offering independent and constructive challenge to management and have committed sufficient time to discharge their responsibilities effectively.
Brief biographies of the Directors, including their key strengths and experience relevant to their role as Directors, are set out on pages 70 and 71 of the 2016 Annual Report and Accounts.
The re-election of each Director will be considered separately.
Resolution 6 authorises the Directors to determine the remuneration of the Auditors.
Resolution 7 will be proposed as an Ordinary Resolution to authorise the Directors to allot shares up to an aggregate nominal amount of €7,396,400, representing approximately one third of the Company's issued share capital (excluding Treasury Shares) on 15 June 2016. The number of Treasury Shares held by the Company at the date of notice represents 3,672,136 (4.1%) of the Company's issued share capital (excluding Treasury Shares). The Directors have no present intention of making any new issue of shares and will exercise this authority only if they consider it to be in the best interests of shareholders generally at that time.
This authority will, if renewed, expire on the earlier of the date of the next Annual General Meeting of the Company or 14 October 2017.
Resolution 8 will be proposed as a Special Resolution to renew the Directors' authority to issue shares for cash other than strictly pro-rata to existing shareholdings. The proposed authority is limited to the allotment of shares in specific circumstances relating to rights issues or any other issues up to an aggregate nominal amount of €1,109,400, representing approximately 5% of the Company's issued share capital (excluding Treasury Shares) on 15 June 2016. The Directors will exercise this authority only if they consider it to be in the best interests of shareholders generally at that time.
This authority will, if renewed, expire on the earlier of the date of the next Annual General Meeting of the Company or 14 October 2017.
Resolution 9 will be proposed as a Special Resolution to renew the authority of the Company, or any subsidiary, to make market purchases of up to 10% of the aggregate nominal value of the Company's issued share capital (excluding Treasury Shares) and to hold these shares as treasury shares or cancel them at the Directors' discretion. The resolution also sets out the minimum and maximum prices that may be paid for shares purchased in this manner.
If the Directors were to exercise the authority being renewed by this resolution up to the maximum number of shares allowed, the total number of options to subscribe for ordinary shares in the Company (which, on 15 June 2016, is 972,343, representing 1.1% of the issued share capital (excluding Treasury Shares)) would represent 1.2% of the issued share capital (excluding Treasury Shares). The Directors will exercise this authority only if they consider it to be in the best interests of shareholders generally at that time.
This authority will, if renewed, expire on the earlier of the date of the next Annual General Meeting of the Company or 14 January 2018.
Resolution 10 will be proposed as a Special Resolution to authorise the Company to re-issue treasury shares off-market at certain specified minimum and maximum prices.
This authority will, if renewed, expire on the earlier of the date of the next Annual General Meeting of the Company or 14 January 2018.
Those shareholders unable to attend the Meeting may appoint a proxy. Your proxy may be submitted by post by completing the enclosed Form of Proxy and returning it to the Company's Registrar, Computershare Investor Services (Ireland) Limited, PO Box 954, Heron House, Corrig Road, Sandyford Industrial Estate, Dublin 18, Ireland. Your proxy may also be submitted through the internet; instructions on how to do this are set out on the Form of Proxy. CREST members who wish to appoint a proxy or proxies via the CREST electronic proxy appointment service should refer to Note 5 on page 6 of this document.
All proxy votes must be received by the Company's Registrar not less than 48 hours before the time appointed for the Meeting or any adjournment of the Meeting. The submission of a proxy will not prevent you attending and voting at the Meeting should you wish to do so.
The Directors are satisfied that the resolutions set out in the Notice of the Annual General Meeting are in the best interests of the Company and its shareholders. Accordingly, the Directors unanimously recommend you to vote in favour of each of the resolutions set out in the attached Notice, as they intend to do in respect of all the ordinary shares which they own or control in the capital of the Company.
Yours faithfully
John Moloney Chairman
Notice is hereby given that the Fortieth Annual General Meeting of DCC plc will be held in the InterContinental Hotel, Simmonscourt Road, Ballsbridge, Dublin 4, Ireland on Friday 15 July 2016 at 11.00 a.m. for the following purposes:
"That, for the purposes of Section 1021 of the Companies Act 2014, the Directors of the Company be and they are hereby generally and unconditionally authorised to exercise all the powers of the Company to allot relevant securities (as defined by Section 1021(12) of that Act) (including, without limitation, any treasury shares, as defined in Section 106 of that Act) up to an aggregate nominal amount of €7,396,400, representing approximately one third of the issued share capital of the Company (excluding Treasury Shares) at the date of the notice containing this resolution. This authority shall expire at the close of business on the earlier of the date of the next Annual General Meeting of the Company or 14 October 2017 but may be previously revoked or varied by the Company in General Meeting and may be renewed by the Company in General Meeting for a further period not to exceed 15 months from the date of such renewal. The Company may make an offer or agreement before the expiry of this authority which would or might require relevant securities to be allotted after this authority has expired and the Directors may allot relevant securities in pursuance of any such offer or agreement as if the authority conferred hereby had not expired."
"That the Directors of the Company be and are hereby empowered pursuant to Sections 1022 and 1023 of the Companies Act 2014, with such power expiring at the close of business on the earlier of the date of the next Annual General Meeting of the Company or 14 October 2017, to allot equity securities (as defined in Section 1023(1) of that Act) (including, without limitation, any Treasury Shares (as defined in Section 106 of that Act)) of the Company for cash pursuant to the authority given by Resolution 7 as if Section 1022 of that Act did not apply to any such allotment, provided however that the power conferred on the Directors by this resolution shall be restricted to:
(a) the allotment of equity securities in connection with any rights issue in favour of ordinary shareholders where the equity securities respectively attributable to the interests of all ordinary shareholders are proportionate (as nearly as may be) to the respective numbers of ordinary shares held by them (but subject to such exclusions or other arrangements as the Directors may deem necessary or expedient to comply with the laws of any territory or the requirements of any regulatory body or any stock exchange in any territory or in connection with fractional entitlements or otherwise); and
(b) the allotment (otherwise than pursuant to sub-paragraph (a) above) of equity securities up to an aggregate nominal amount of €1,109,400, representing approximately 5% of the issued share capital of the Company (excluding Treasury Shares) at the date of the notice containing this resolution.
The Company, prior to the expiry of this power, may make an offer or agreement which would or might require equity securities to be allotted after such expiry and the Directors may allot equity securities in pursuance of such offer or agreement as if the power conferred hereby had not expired."
"That the Company and/or any subsidiary (as defined by Section 7 of the Companies Act 2014) of the Company be hereby generally authorised to make market purchases (as defined by Section 1072 of that Act) of shares of any class in the Company ("Shares") on such terms and conditions and in such manner as the Directors may determine from time to time but subject to the provisions of the Companies Act 2014 and to the following restrictions and provisions:
If the means of providing the foregoing information as to dealings and prices by reference to which the maximum price is to be determined is altered or is replaced by some other means, then a maximum price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on the London Stock Exchange or its equivalent.
"That for the purposes of Section 1078 of the Companies Act 2014, the re-issue price range at which ordinary shares of €0.25 in the capital of the Company ("Shares") held as treasury shares (as defined by Section 106 of that Act) ("Treasury Shares") may be re-issued off-market shall be as follows:
provided that if Treasury Shares (including Treasury Shares held by the Company at the date of passing of this Resolution) are being re-issued for the purposes of either the DCC plc 1998 Employee Share Option Scheme or the DCC plc Long Term Incentive Plan 2009, the re-issue price shall be the issue or subscription price provided for in such Scheme or Plan.
For the purposes of this Resolution the expression "Appropriate Price" shall mean an amount equal to the average of the five amounts resulting from determining whichever of the following ((i), (ii) or (iii) specified below) in relation to the Shares of the same class as the Treasury Share being re-issued shall be appropriate for each of the five business days immediately preceding the day on which the Treasury Share is re-issued as determined from the information published in The Daily Official List of the London Stock Exchange reporting the business done on each of those five business days:
If the means of providing the foregoing information as to dealings and prices by reference to which the Appropriate Price is to be determined is altered or is replaced by some other means, then the Appropriate Price shall be determined on the basis of the equivalent information published by the relevant authority in relation to dealings on the London Stock Exchange or its equivalent.
This resolution shall continue in effect until the close of business on the earlier of the date of the next Annual General Meeting of the Company or 14 January 2018 unless previously varied or renewed in accordance with the provisions of Section 1078 of the Companies Act 2014."
By order of the Board
Secretary DCC House Leopardstown Road Foxrock Dublin 18 Ireland
15 June 2016
Further information on CREST procedures and requirements is contained in the CREST Manual. The message appointing a proxy(ies) must be received by the Registrar (3RA50) not later than 11.00 a.m. on Wednesday 13 July 2016. For this purpose the time of receipt will be taken to be the time (as determined by the timestamp generated by the CREST system) from which the Registrar is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. The Company may treat as invalid a proxy instruction in the circumstances set out in Regulation 35(5)(a) of the Companies Act, 1990 (Uncertificated Securities) Regulations, 1996.
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