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DATELINE RESOURCES LIMITED — AGM Information 2021
Dec 21, 2021
64793_rns_2021-12-21_4e270fc0-b7c8-4aa0-9c22-6c33822a63f8.pdf
AGM Information
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DATELINE RESOURCES LIMITED (COMPANY) ACN 149 105 653
NOTICE OF ANNUAL GENERAL MEETING
TIME : 11 am (Sydney time) DATE : 31 January 2022 PLACE : The Offices of K&L Gates Level 31, 1 O’Connell Street Sydney NSW 2000
This Notice of Meeting should be read in its entirety. If Shareholders are in any doubt as to how they should vote, they should seek advice from their professional advisers prior to voting.
Should you wish to discuss the matters in this Notice of Meeting please do not hesitate to contact the Company Secretary, Mr Mark Ohlsson on +61 400 801 814.
Dateline Notice of Meeting - 2021 AGM
CONTENTS
| Business of the Meeting (setting out the proposed Resolutions) | 3 |
|---|---|
| Explanatory Statement (explaining the proposed Resolutions) | 5 |
| Glossary | 11 |
| Proxy Form | Attached |
IMPORTANT INFORMATION
Time and place of Meeting
Notice is hereby given that the Meeting will be held at 11 am (Sydney time) on 31 January 2022 at:
The Offices of K&L Gates Level 31, 1 O’Connell Street Sydney NSW 2000
Your vote is important
The business of the Meeting affects your Shareholding and your vote is important.
Voting eligibility
The Directors have determined pursuant to Regulation 7.11.37 of the Corporations Regulations 2001 (Cth) that the persons eligible to vote at the Meeting are those who are registered Shareholders at 7.00 pm (Sydney time) on 27 January 2022.
Voting in person
To vote in person, attend the Meeting at the time, date and place set out above.
Voting by proxy
To vote by proxy, please complete and sign the enclosed Proxy Form and return by the time and in accordance with the instructions set out on the Proxy Form.
In accordance with section 249L of the Corporations Act, Shareholders are advised that:
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each Shareholder has a right to appoint a proxy;
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the proxy need not be a Shareholder; and
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a Shareholder who is entitled to cast 2 or more votes may appoint 2 proxies and may specify the proportion or number of votes each proxy is appointed to exercise. If the member appoints 2 proxies and the appointment does not specify the proportion or number of the member’s votes, then in accordance with section 249X(3) of the Corporations Act, each proxy may exercise one-half of the votes.
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Proxy vote if appointment specifies way to vote
Section 250BB(1) of the Corporations Act provides that an appointment of a proxy may specify the way the proxy is to vote on a particular resolution and, if it does :
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the proxy need not vote on a show of hands, but if the proxy does so, the proxy must vote that way (i.e. as directed); and
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if the proxy has 2 or more appointments that specify different ways to vote on the resolution, the proxy must not vote on a show of hands; and
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if the proxy is the chair of the meeting at which the resolution is voted on, the proxy must vote on a poll, and must vote that way (i.e. as directed); and
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if the proxy is not the chair, the proxy need not vote on the poll, but if the proxy does so, the proxy must vote that way (i.e. as directed).
Transfer of non-chair proxy to chair in certain circumstances
Section 250BC of the Corporations Act provides that, if:
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an appointment of a proxy specifies the way the proxy is to vote on a particular resolution at a meeting of the Company's members; and
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the appointed proxy is not the chair of the meeting; and
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at the meeting, a poll is duly demanded on the resolution; and
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either of the following applies:
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➢ the proxy is not recorded as attending the meeting; or
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➢ the proxy does not vote on the resolution,
the chair of the meeting is taken, before voting on the resolution closes, to have been appointed as the proxy for the purposes of voting on the resolution at the meeting.
Proxies must be:
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lodged by posting them or delivering them by hand to the address specified below; or
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received at the fax number specified below; or
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received at the email address specified below,
not later than 48 hours before the Meeting (i.e. not later than 11 am (Sydney time) on 27 January 2022).
Address: Dateline Resources Limited L29, 2 Chifley Square SYDNEY NSW 2000 Postal address: Dateline Resources Limited PO Box 178 NEUTRAL BAY NSW 2089 Email address: [email protected]
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BUSINESS OF THE MEETING
AGENDA
1. FINANCIAL STATEMENTS AND REPORTS
To receive and consider the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the Directors, the Director’s report, the Remuneration Report and the auditor’s report.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
To consider and, if thought fit, to pass, with or without amendment, the following Resolution as an ordinary resolution :
- “That, for the purposes of section 250R(2) of the Corporations Act and for all other purposes, approval is given to adopt the Remuneration Report as contained in the Company’s annual financial report for the financial year ended 30 June 2021.”
Note: the vote on this Resolution is advisory only and does not bind the Directors or the Company.
Voting Exclusion Statement : A vote on this Resolution must not be cast (in any capacity) by or on behalf of either of the following persons:
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a member of the Key Management Personnel, details of whose remuneration is included in the Remuneration Report; or
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a Closely Related Party of such a member.
However, a person (the voter ) described above may cast a vote on this Resolution as a proxy if the vote is not cast on behalf of a person described above and either:
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the voter is appointed as a proxy by writing that specifies the way the proxy is to vote on this Resolution; or
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the voter is the Chair and the appointment of the Chair as proxy:
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does not specify the way the proxy is to vote on this Resolution; and
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expressly authorises the Chair to exercise the proxy even though this Resolution is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – MR FRANCIS WILLIAM LANNEN
To consider and, if thought fit, to pass, with or without amendment, the following Resolution as an ordinary resolution :
“That, “That, for the purpose of clause 13.4 of the Constitution and for all other purposes, Mr Francis William Lannen, a Director, who was appointed on 15 January 2020 retires, and being eligible, is elected as a Director.”
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4. RESOLUTION 3 – APPROVAL OF ADDITIONAL 10% PLACEMENT CAPACITY
To consider and, if thought fit, to pass, with or without amendment, the following Resolution as a special resolution :
“That, for the purposes of ASX Listing Rule 7.1A and for all other purposes, approval is given for the issue of Equity Securities totalling up to 10% of the issued share capital of the Company at the time of issue, calculated in accordance with the formula prescribed in ASX Listing Rule 7.1A.2 and on the terms and conditions set out in the Explanatory Statement.”
Voting Exclusion : The Company will disregard any votes cast on this Resolution by:
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any person who is expected participate in, or who will obtain a material benefit as a result of, the proposed issue of securities (except a benefit solely by reason of being a holder of Shares); or
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an associate of those persons.
However, the Company will not disregard a vote if:
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it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the Proxy Form; or
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it is cast by the Chair as proxy for a person who is entitled to vote, in accordance with a direction on the Proxy Form to vote as the proxy decides or
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it is cast by a holder acting solely in a nominee, trustee, custodial or other fiduciary capacity on behalf of a beneficiary provided the following conditions are met:
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the beneficiary provides written confirmation to the holder that the beneficiary is not excluded from voting, and is not an associate of a person excluded from voting, on this Resolution; and
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the holder votes on this Resolution in accordance with directions given by the beneficiary to the holder to vote in that way.
Dated: 22 December 2021 By order of the Board
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Mr Mark Ohlsson Company Secretary
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EXPLANATORY STATEMENT
This Explanatory Statement has been prepared to provide information which the Directors believe to be material to Shareholders in deciding whether to pass the Resolutions.
1. FINANCIAL STATEMENTS AND REPORTS – AGENDA ITEM
In accordance with the Constitution, the business of the Meeting will include receipt and consideration of the annual financial report of the Company for the financial year ended 30 June 2021 together with the declaration of the directors, the directors’ report, the Remuneration Report and the auditor’s report.
The Company will not provide a hard copy of the Company’s annual financial report to Shareholders unless specifically requested to do so. The Company’s annual financial report is available on its website at http://www.datelineresources.com.au.
2. RESOLUTION 1 – ADOPTION OF REMUNERATION REPORT
2.1 General
Section 250R(2) of the Corporations Act requires that at a listed company’s annual general meeting, a resolution that the remuneration report be adopted must be put to shareholders. However, such a resolution is advisory only and does not bind the company or the directors of the company.
The remuneration report sets out the company’s remuneration arrangements for the directors and senior management of the company. The remuneration report is part of the directors’ report contained in the annual financial report of the company for a financial year.
The chair of the meeting must allow a reasonable opportunity for its shareholders to ask questions about or make comments on the remuneration report at the annual general meeting.
2.2 Voting consequences
If at least 25% or more of the votes cast on a remuneration report resolution are voted against the adoption of the remuneration report in two consecutive annual general meetings, the Company will be required (at that second annual general meeting) to put to Shareholders a resolution proposing the calling of an extraordinary general meeting at which all of the Directors (other than the Managing Director) must go up for re-election ( Spill Resolution ).
If more than 50% of votes cast are in favour of the Spill Resolution, the Company must convene the extraordinary general meeting to consider the Spill Resolution ( Spill Meeting ) within 90 days of the second annual general meeting.
All of the Directors who were in office when the Directors’ report (as included in the Company’s annual financial report for the most recent financial year) was approved, other than the managing Director of the Company, will cease to hold office immediately before the end of the Spill Meeting but may stand for re-election at the Spill Meeting.
Following the Spill Meeting those persons whose election or re-election as Directors is approved will be the Directors.
2.3 Previous voting results
At the Company’s previous annual general meeting the votes cast against the remuneration report considered at that annual general meeting were less than 25%. Accordingly, the Spill Resolution is not relevant for this Annual General Meeting.
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2.4 Proxy voting restrictions
Shareholders appointing a proxy for this Resolution should note the following:
- (a) If you appoint a member of the Key Management Personnel (other than the Chair) whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member as your proxy:
You must direct your proxy how to vote on this Resolution. Undirected proxies granted to these persons will not be voted and will not be counted in calculating the required majority if a poll is called on this Resolution.
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(b) If you appoint the Chair as your proxy (where the Chair is also a member of the Key Management Personnel whose remuneration details are included in the Remuneration Report, or a Closely Related Party of such a member):
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You do not need to direct your proxy how to vote on this Resolution. However, if you do not direct the Chair how to vote, you must mark the acknowledgement on the Proxy Form to expressly authorise the Chair to exercise his or her discretion in exercising your proxy even though this Resolution is connected directly or indirectly with the remuneration of Key Management Personnel.
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(c) If you appoint any other person as your proxy:
You do not need to direct your proxy how to vote on this Resolution, and you do not need to mark any further acknowledgement on the Proxy Form.
3. RESOLUTION 2 – ELECTION OF DIRECTOR – MR FRANCIS WILLIAM LANNEN
Clause 13.4 of the Constitution allows the Directors to appoint at any time a person to be a Director as an addition to the existing Directors, but only where the total number of Directors does not at any time exceed the maximum number specified by the Constitution.
Any Director so appointed holds office only until the next following annual general meeting and is then eligible for election.
Mr Lannen was appointed by the Directors in January 2020 as an addition to the existing Directors and as such will retire in accordance with clause 13.4 of the Constitution and being eligible seeks election.
Mr Lannen has a Bachelor of Engineering (Mining) Honours, from the University of Sydney and holds statutory qualifications as a Mine Manager of underground and open pit mines in both NSW and Tasmania. Further information in relation to Mr Lannen's experience and expertise is set out in the Company's annual report for the financial year ended 30 June 2021.
The Directors (other than Mr Lannen) unanimously recommend that Shareholders vote FOR this Resolution 2.
4. RESOLUTION 3 – APPROVAL OF ADDITIONAL PLACEMENT CAPACITY
4.1 General
ASX Listing Rule 7.1A provides that an “eligible entity” may seek Shareholder approval to allow it to issue Equity Securities up to 10% of its issued capital through placements in the 12 months after the entity’s annual general meeting ( 10% Placement Capacity ). The 10% Placement Capacity is in addition to the Company’s 15% placement capacity under Listing Rule 7.1.
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An eligible entity is one that, as at the date of the relevant annual general meeting:
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is not included in the S&P/ASX 300 Index; and
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has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300 million.
The Company is an eligible entity as it is not included in the S&P/ASX 300 Index and has a current market capitalisation of less than $300 million.
The effect of Resolution 3 will be to allow the Directors to issue Equity Securities up to 10% of the Company’s fully paid ordinary securities on issue under the 10% Placement Capacity during the period up to 12 months after the Meeting, without subsequent Shareholder approval and without using the Company’s 15% annual placement capacity granted under Listing Rule 7.1.
The Company is seeking shareholder approval of Resolution 3 by way of a special resolution. A special resolution is one which requires at least 75% of votes cast on that resolution to be in favour of that resolution in order for it to be passed.
If Resolution 3 is passed, the Company will be able to issue equity securities up to the combined 25% limit in Listing Rules 7.1 and 7.1A without any further shareholder approval.
If Resolution 3 is not passed, the Company will not be able to access the additional 10% capacity to issue equity securities without shareholder approval provided for in Listing Rule 7.1A and will remain subject to the 15% limit on issuing equity securities without shareholder approval set out in Listing Rule 7.1.
4.2 ASX Listing Rule 7.1A
ASX Listing Rule 7.1A came into effect on 1 August 2012 and enables an eligible entity to seek shareholder approval at its annual general meeting to allow it to issue Equity Securities comprising the 10% Placement Capacity in addition to those under the eligible entity’s 15% annual placement capacity under Listing Rule 7.1.
ASX Listing Rule 7.1A.1 provides that Shareholder approval obtained under ASX Listing Rule 7.1A for the 10% Placement Capacity applies for the period commencing on the date of the annual general meeting at which the approval is obtained and expiring on the first to occur of the following:
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(a) the date which is 12 months after the date of the annual general meeting at which the approval is obtained; and
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(b) the date of approval by Shareholders of a transaction under ASX Listing Rule 11.1.2 (a significant change to the nature or scale of the Company’s activities) or ASX Listing Rule 11.2 (disposal of the Company’s main undertaking).
Shareholder approval was first obtained under ASX Listing Rule 7.1A at the Company’s Annual General Meeting on 29 November 2013 and was subsequently re-approved at each Annual General Meeting held since then (including at the Company’s 2020 AGM held on 4 December 2020. In accordance with ASX Listing Rule 7.1A.1, this Shareholder approval obtained at the Company’s 2020 AGM expired 4 December 2021. Accordingly, the Company is seeking Shareholder approval for the 10% Placement Capacity under ASX Listing Rule 7.1A for the 12-month period following this Meeting, by way of Resolution 3.
The Equity Securities issued under ASX Listing Rule 7.1A must be in the same class as an existing class of quoted Equity Securities. As at the date of this Notice, the Company has only one class of quoted Equity Securities on issue, being the Shares (ASX Code: DTR).
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The exact number of Equity Securities that the Company may issue under an approval under ASX Listing Rule 7.1A will be calculated according to the following formula:
(A x D) - E
Where:
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A = the number of Shares on issue 12 months before the date of issue or agreement to issue:
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(i) plus, the number of Shares issued in the previous 12 months under an exception in ASX Listing Rule 7.2;
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(ii) plus, the number of partly paid shares that became fully paid in the previous 12 months;
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(iii) plus, the number of Shares issued in the previous 12 months with approval of holders of Shares under Listing Rule 7.1 or 7.4; and
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(iv) less the number of Shares cancelled in the previous 12 months.
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D = 10%.
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E = the number of Equity Securities issued or agreed to be issued under ASX Listing Rule 7.1A.2 in the 12 months before the date of issue or agreement to issue that are not issued with the approval of holders of ordinary securities under ASX Listing Rule 7.1 or 7.4.
4.3 Technical Information required by ASX Listing Rule 7.3A
Pursuant to and in accordance with ASX Listing Rule 7.3A, the information below is provided in relation to Resolution 3:
(a) Minimum Price
The minimum price at which the Equity Securities may be issued is 75% of the volume weighted average price of Equity Securities in that class, calculated over the 15 Trading Days on which trades in that class were recorded immediately before:
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(i) the date on which the price at which the Equity Securities are to be issued is agreed by the Company and the recipient of the securities; or
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(ii) if the Equity Securities are not issued within 10 ASX trading days of the date in paragraph 6.3(a)(i), the date on which the Equity Securities are issued.
(b) Date of Issue
The Equity Securities may be issued under the 10% Placement Capacity commencing on the date of the Annual General Meeting and expiring on the first to occur of the following:
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(i) 12 months after the date of the Annual General Meeting; and
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(ii) the date of approval by Shareholders of any transaction under ASX Listing Rules 11.1.2 (a significant change to the nature or scale of the Company’s activities) or 11.2 (disposal of the Company’s main undertaking).
(c) Risk of voting dilution
Any issue of Equity Securities under the 10% Placement Capacity will dilute the interests of Shareholders who do not receive any Shares under the issue.
If Resolution 3 is approved by Shareholders and the Company issues the maximum number of Equity Securities available under the 10% Placement Capacity, the economic and voting dilution of existing Shares would be as shown in the table below.
The table below shows the dilution of existing Shareholders calculated in accordance with the formula outlined in ASX Listing Rule 7.1A.2, on the basis of
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the current market price of Shares and the current number of Equity Securities on issue as at the date of this Notice.
The table also shows the voting dilution impact where the number of Shares on issue (variable A in the formula) changes and the economic dilution where there are changes in the issue price of Shares issued under 10% Placement Capacity.
| Dilution | ||||
| Number of | Issue | $0.039 | $0.078 | $0.156 |
| Shares on | Price | 50% decrease |
Issue Price | 100% increase |
| Issue | (per share) | in Issue Price | (current) | in Issue Price |
| 437,931,755 | Shares issued |
43,793,176 | 43,793,176 | 43,793,176 |
| (current | - 10% voting |
|||
| Variable A) | dilution | |||
| Funds Raised |
$1,707,934 | $3,415,868 | $6,831,735 | |
| 656,897,633 | Shares issued |
65,689,763 | 65,689,763 | 65,689,763 |
| (50% | - 10% voting |
|||
| increase in | dilution | |||
| Variable A) | Funds Raised |
$2,561,901 | $5,123,802 | $10,247,603 |
| 875,863,510 | Shares issued |
87,586,351 | 87,586,351 | 87,586,351 |
| (100% | - 10% voting |
|||
| increase in | dilution | |||
| Variable A) | Funds Raised |
$3,415,868 | $6,831,735 | $13,663,471 |
The number of Shares on issue (variable A in the formula) could increase as a result of the issue of Shares that do not require Shareholder approval (such as under a pro-rata rights issue or scrip issued under a takeover offer) or that are issued with Shareholder approval under Listing Rule 7.1.
The table above uses the following assumptions :
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The current variable A as at the date of this Notice is 437,931,755 Shares. 2. The issue price set out above is the closing price of the shares on ASX as at the date of this Notice.
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The Company issues the maximum possible number of Equity Securities under the 10% Placement Capacity.
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The calculations above do not show the dilution that any one particular Shareholder will be subject to. All Shareholders should consider the dilution caused to their own shareholding depending on their specific circumstances.
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This table does not set out any dilution pursuant to approvals under ASX Listing Rule 7.1.
Shareholders should note that there is a risk that:
- (i) the market price for the Company’s Shares may be lower on the issue date than on the date of the Meeting; and
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- (ii) the Shares may be issued at a price that is at a discount to the market price for those Shares on the date of issue.
(d) Purpose of Issue under 10% Placement Capacity
Funds raised pursuant to an issue of Equity Securities under the Company’s ASX Listing Rule 7.1A Placement Capacity may be used (i) to fund the Company’s gold exploration business, (ii) to fund an acquisition of new assets or investments (including any expenses associated with any such acquisition) and (iii) for general working capital purposes.
(e) Allocation under the 10% Placement Capacity
The allottees of the Equity Securities to be issued under the 10% Placement Capacity have not yet been determined. However, the allottees of Equity Securities could consist of current Shareholders or new investors (or both), none of whom will be related parties of the Company.
The Company will determine the allottees at the time of the issue under the 10% Placement Capacity, having regard to the following factors:
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(i) the purpose of the issue;
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(ii) alternative methods for raising funds available to the Company at that time, including, but not limited to, an entitlement issue or other offer where existing Shareholders may participate;
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(iii) the effect of the issue of the Equity Securities on the control of the Company;
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(iv) the Company’s circumstances, including, but not limited to, its financial position and solvency;
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(v) prevailing market conditions; and
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(vi) advice from corporate, financial and broking advisers (if applicable).
(f) Previous Approval under ASX Listing Rule 7.1A
The Company previously obtained approval under ASX Listing Rule 7.1A on 4 December 2020.
For the purposes of ASX Listing Rule 7.3A.6, the Company notes that no Shares were issued in the past twelve months under ASX Listing Rule 7.1A.
(g) Compliance with ASX Listing Rules 7.1A.4 and 3.10.5A
When the Company issues Equity Securities pursuant to the 10% Placement Capacity, it will give to ASX:
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(i) a list of the recipients of the Equity Securities and the number of Equity Securities issued to each (not for release to the market), in accordance with ASX Listing Rule 7.1A.4; and
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(ii) the information required by ASX Listing Rules 3.10.5A for release to the market.
(h)
Voting exclusion
A voting exclusion statement is included in this Notice. As at the date of this Notice, the Company has not invited any existing Shareholder to participate in an issue of Equity Securities under ASX Listing Rule 7.1A. Therefore, no existing Shareholders will be excluded from voting on this Resolution.
The Directors unanimously recommended that Shareholders vote FOR this Resolution 3. The Chair will cast all available proxies in favour of Resolution 3.
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Glossary
$ means Australian dollars.
Annual General Meeting or Meeting means the meeting convened by the Notice.
ASIC means the Australian Securities & Investments Commission.
ASX means ASX Limited (ACN 008 624 691) or the financial market operated by ASX Limited, as the context requires.
ASX Listing Rules means the Listing Rules of ASX.
Board means the current board of directors of the Company.
Business Day means Monday to Friday inclusive, except New Year’s Day, Good Friday, Easter Monday, Christmas Day, Boxing Day, and any other day that ASX declares is not a business day.
Chair means the chair of the Meeting.
Closely Related Party of a member of the Key Management Personnel means:
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(a) a spouse or child of the member;
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(b) a child of the member’s spouse;
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(c) a dependent of the member or the member’s spouse;
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(d) anyone else who is one of the member’s family and may be expected to influence the member, or be influenced by the member, in the member’s dealing with the entity;
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(e) a company the member controls; or
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(f) a person prescribed by the Corporations Regulations 2001 (Cth) for the purposes of the definition of ‘closely related party’ in the Corporations Act.
Company means Dateline Resources Limited (ACN 149 105 653).
Constitution means the Company’s constitution.
Corporations Act means the Corporations Act 2001 (Cth).
Directors means the current directors of the Company.
Eligible Entity means an entity that, at the date of the relevant general meeting:
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(a) is not included in the S&P/ASX 300 Index; and
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(b) has a maximum market capitalisation (excluding restricted securities and securities quoted on a deferred settlement basis) of $300 million.
Equity Securities includes a Share, a right to a Share or Option, an Option, a convertible security and any security that ASX decides to classify as an Equity Security.
Explanatory Statement means the explanatory statement accompanying the Notice.
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Key Management Personnel has the same meaning as in the accounting standards issued by the Australian Accounting Standards Board and means those persons having authority and responsibility for planning, directing and controlling the activities of the Company, or if the Company is part of a consolidated entity, of the consolidated entity, directly or indirectly, including any director (whether executive or otherwise) of the Company, or if the Company is part of a consolidated entity, of an entity within the consolidated group.
Notice or Notice of Meeting means this notice of meeting including the Explanatory Statement and the Proxy Form.
Option means an option to acquire a Share.
Proxy Form means the proxy form accompanying the Notice.
Remuneration Report means the remuneration report set out in the Directors’ report section of the Company’s annual financial report for the financial year ended 30 June 2021.
Resolutions means the resolutions set out in the Notice, or any one of them, as the context requires.
Share means a fully paid ordinary share in the capital of the Company.
Shareholder means a registered holder of a Share.
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APPOINTMENT OF PROXY FORM
DATELINE RESOURCES LIMITED ACN 149 105 653
ANNUAL GENERAL MEETING
I/We of: being a Shareholder entitled to attend and vote at the Meeting, hereby appoint: Name: OR: the Chair of the Meeting as my/our proxy.
or failing the person so named or, if no person is named, the Chair, or the Chair’s nominee, to vote in accordance with the following directions, or, if no directions have been given, and subject to the relevant laws as the proxy sees fit, at the Meeting to be held at 11 am (Sydney time), on 31 January 2022 at The Offices of K&L Gates, Level 31 1 O’Connell Street, Sydney NSW, and at any adjournment thereof.
The Chair intends to vote undirected proxies in favour of all Resolutions in which the Chair is entitled to vote.
| Voting on business of the Annual General Meeting | Voting on business of the Annual General Meeting | FOR | AGAINST | ABSTAIN |
|---|---|---|---|---|
| Resolution 1 | Adoption of Remuneration Report | |||
| Resolution 2 | Re-election of Director – Mr Francis William Lannen | |||
| Resolution 3 | Approval of additional placement capacity |
Please note : If you mark the abstain box for a particular Resolution, you are directing your proxy not to vote on that Resolution on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
Important for Resolution 1, If you have not directed your proxy how to vote as your proxy in respect of Resolution 1 and the Chair is, or may by default be, appointed your proxy, you must mark the box below.
I/we direct the Chair to vote in accordance with his/her voting intentions (as set out above) on Resolution 1 (except where I/we have indicated a different voting intention above) and expressly authorise that the Chair may exercise my/our proxy even though Resolution 1 is connected directly or indirectly with the remuneration of a member of the Key Management Personnel.
If the Chair is, or may by default be, appointed your proxy and you do not mark this box and you have not directed the Chair how to vote, the Chair will not cast your votes on Resolution 1 and your votes will not be counted in calculating the required majority if a poll is called on 1.
If two proxies are being appointed, the proportion of voting rights this proxy represents is: % Signature of Shareholder(s): Individual or Shareholder 1 Shareholder 2 Shareholder 3 Sole Director/Company Secretary Director Director/Company Secretary Date: Contact name: Contact ph (daytime): E-mail address: Consent for contact by e-mail: YES NO
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Instructions for Completing ‘Appointment of Proxy’ Form
1.
( Appointing a proxy ): A Shareholder entitled to attend and cast a vote at the Meeting is entitled to appoint a proxy to attend and vote on their behalf at the Meeting. If a Shareholder is entitled to cast 2 or more votes at the Meeting, the Shareholder may appoint a second proxy to attend and vote on their behalf at the Meeting. However, where both proxies attend the Meeting, voting may only be exercised on a poll. The appointment of a second proxy must be done on a separate copy of the Proxy Form. A Shareholder who appoints 2 proxies may specify the proportion or number of votes each proxy is appointed to exercise. If a Shareholder appoints 2 proxies and the appointments do not specify the proportion or number of the Shareholder’s votes each proxy is appointed to exercise, each proxy may exercise one-half of the votes. Any fractions of votes resulting from the application of these principles will be disregarded. A duly appointed proxy need not be a Shareholder.
2.
( Direction to vote ): A Shareholder may direct a proxy how to vote by marking one of the boxes opposite each item of business. The direction may specify the proportion or number of votes that the proxy may exercise by writing the percentage or number of Shares next to the box marked for the relevant item of business. Where a box is not marked the proxy may vote as they choose subject to the relevant laws. Where more than one box is marked on an item the vote will be invalid on that item.
3. ( Signing instructions ):
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( Individual ): Where the holding is in one name, the Shareholder must sign.
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( Joint holding ): Where the holding is in more than one name, all of the Shareholders should sign.
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( Power of attorney ): If you have not already provided the power of attorney with the registry, please attach a certified photocopy of the power of attorney to this Proxy Form when you return it.
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( Companies ): Where the company has a sole director who is also the sole company secretary, that person must sign. Where the company (pursuant to Section 204A of the Corporations Act) does not have a company secretary, a sole director can also sign alone. Otherwise, a director jointly with either another director or a company secretary must sign. Please sign in the appropriate place to indicate the office held. In addition, if a representative of a company is appointed pursuant to Section 250D of the Corporations Act to attend the Meeting, the documentation evidencing such appointment should be produced prior to admission to the Meeting. A form of a certificate evidencing the appointment may be obtained from the Company.
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( Attending the Meeting ): Completion of a Proxy Form will not prevent individual Shareholders from attending the Meeting in person if they wish. Where a Shareholder completes and lodges a valid Proxy Form and attends the Meeting in person, then the proxy’s authority to speak and vote for that Shareholder is suspended while the Shareholder is present at the Meeting.
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( Return of Proxy Form ): To vote by proxy, please complete and sign the enclosed Proxy Form and return by:
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(a) hand to the Company at Level 29, 2 Chifley Square Street Sydney; or
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(b) post to the Company, PO Box 178 Neutral Bay NSW 2089 ; or
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(c) email to the Company at [email protected],
so that it is received not less than 48 hours prior to commencement of the Meeting (i.e. 11 am (Sydney time) on 27 January 2022).
Proxy Forms received later than this time will be invalid.
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