Datamatics Global Services Limited — AGM Information 2024

Aug 1, 2024

August 01, 2024

To,

Corporate Communication Department Listing Department BSE Limited National Stock Exchange of India Limited Phiroze Jeejeeboy Towers, Exchange Plaza, Bandra Kurla Complex, Dalal Street, Mumbai – 400 001. Bandra (East) Mumbai 400 051. BSE Security Code: 532528 NSE Symbol: DATAMATICS

Sub: Proceedings of 36[th] Annual General Meeting of the Company

Dear Sir/Madam,

Pursuant to Regulation 30 read with Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015 (‘SEBI Listing Regulations’), please find below the summary of proceedings of the 36[th] Annual General Meeting (‘AGM’) of the Company:

1. The 36[th] AGM of the Company was held on Thursday, August 01, 2024, through Video Conferencing ("VC") / Other Audio-Visual Means ("OAVM") facility. The Meeting commenced at 02:30 P.M. IST.

2. In accordance with the circulars of the Ministry of Corporate Affairs and SEBI and in compliance with the provisions of the Companies Act, 2013 and SEBI Listing Regulations and the Secretarial Standards issued by the Institute of Companies Secretaries of India, the AGM of your Company was convened through Video Conferencing (VC) or Other Audio-Visual means (OAVM). The Company had provided all Members the facility to attend the AGM through Video Conferencing.

3. Dr. Lalit S. Kanodia, Chairman of the Board, chaired the meeting and welcomed the Members present at the 36[th] AGM of the Company.

4. As per the attendance record, 53 members were present at the Meeting and after ascertaining that the requisite quorum was present, the Chairman called the Meeting to order.

5. Dr. Lalit S. Kanodia, Mr. Rahul L. Kanodia & Mr. Sameer L. Kanodia are present at the Meeting from the Board Room, KC Office, Mumbai.

6. Mr. Vinay Aggarwal, the Chairman of the Audit Committee, Stakeholders' Relationship Committee, Risk Management Committee and Nomination and Remuneration Committee joined the Meeting through VC from Mumbai.

7. Mr. Dilip Dandekar and Ms. Mona Bhide, Independent Directors of the Company could not join the Meeting due to their prior commitments.

8. Mr. Ashish Bairagra & Mr. Vijay Jain, Partners of M L Bhuwania and Co LLP, the Statutory Auditors and Ms. Krishma Shah, Authorised Representative of M/s. Tushar Shridharani, Practicing Company Secretaries, Secretarial Auditor of the Company joined the Meeting through VC from Mumbai.

9. The Chairman, Dr. Lalit S. Kanodia and Vice Chairman & CEO of the Company, Mr. Rahul L. Kanodia then delivered their speech on the performance and business overview of the Company.

DATAMATICS GLOBAL SERVICES LTD. Knowledge Centre, Plot 58, Street No. 17, MIDC, Andheri (East), Mumbai - 400 093. INDIA | Tel: +91 (22) 6102 0000/1/2 | Fax : +91 (22) 2834 3669 | CIN: L72200MH1987PLC045205 | investors@datamatics.com | www.datamatics.com

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1. The Notice of the 36[th] AGM along with the copies of the Audited Financial Statements including the Audited Consolidated Financial Statements for the financial year ended March 31, 2024 together with the Directors and Auditors' Reports were dispatched electronically to all the Members within the statutory period in accordance Section 101 of Companies Act, 2013, MCA and SEBI Circulars.

2. Ms. Divya Kumat, Company Secretary further informed the Members that in terms of Section 108 of the Companies Act, 2013 read with Rule 20 of Companies (Management and Administration) Rules, 2014 and Regulation 44 of the SEBI Listing Regulations, the Company had provided remote e-voting facility to its Members. The remote e-voting period commenced on Monday, July 29, 2024 at 09:00 A.M. and ended on Wednesday, July 31, 2024 at 05:00 P.M. IST. The Company Secretary further informed that the Company had also provided facility of e-voting during the AGM.

3. The Company Secretary informed that the Board of Directors of the Company had appointed Mr. Swapneel Patel (Membership No. A41106/Certificate of Practice No. 15628) as the Scrutinizer to scrutinize the voting during the AGM and remote e-voting process in a fair and transparent manner.

4. The following items of business, as set out in the Notice convening the 36[th] AGM, were put to vote:

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Item No. Description Ordinary/ Special
Ordinary Business:
1 (a) To receive, consider and adopt the Audited Consolidated Ordinary
Financial Statements of the Company for the financial year
ended March 31, 2024, together with the Reports of the
Auditors thereon;
(b) To receive, consider and adopt the Audited Standalone
Financial Statements of the Company for the financial year
ended March 31, 2024, together with the reports of the
Board of Directors and Auditors thereon.
2 To declare Final Dividend of Rs. 5/- per Equity Share of the face Ordinary
value of Rs. 5/- each (100%) for the financial year ended March
31, 2024.
3 To re-appoint Mr. Sameer Kanodia (DIN: 00008232), who Ordinary
retires by rotation and being eligible, offers himself for
reappointment.
Special Business:
4 To approve the Commission to Non-Executive Directors. Special
5 To approve the reclassification of Outgoing Promoters to Ordinary
“Public” shareholders category.
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1. All items as set out above were transacted through remote e-voting prior to the AGM and e-voting during the AGM.

2. The Chairman informed that the Members were provided with a chat box facility to pose questions concurrently, during the proceeding of the meeting. Thereafter, the Chairman offered an opportunity to the Members who had registered themselves as speakers to express their views or ask questions/ queries on resolution proposed as set out in the Notice of AGM. Dr. Lalit S. Kanodia, Chairman and Mr. Rahul L. Kanodia, Vice Chairman & CEO of the Company, then responded to the questions asked and clarification sought by the Members.

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1. The facility for e-voting remained open for 15 minutes after the conclusion of the meeting to enable the members, who attended the meeting and had not voted previously, to cast their vote.

2. The Chairman expressed his gratitude towards all members for participating. The e-voting facility at the AGM remained open for 15 minutes thereafter.

3. The Chairman informed the members that the combined results of voting (remote e-voting and e- voting during the AGM) along with the Scrutinizers’ Combined Report shall be declared within 2 working days of the Meeting and would be communicated to the Stock Exchanges where equity shares of the Company are listed. He further informed that the combined results shall also be uploaded on the website of the Company at www.datamatics.com.

4. The meeting concluded at 03:25 P.M.

The above is for your information, records and reference. Please note that this document does not constitute minutes of the proceedings of the Annual General Meeting of the Company.

Thanking you,

Yours faithfully,

For Datamatics Global Services Limited

DIVYA Digitally signed by DIVYA KUMAT KUMAT Date: 2024.08.01 18:38:39 +05'30'

Divya Kumat EVP, Chief Legal Officer & Company Secretary

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