Datamatics Global Services Limited — AGM Information 2020

Dec 26, 2020

December 26, 2020

To, Corporate Communication Listing Department Department National Stock Exchange of India BSE Limited Limited Phiroze Jeejeeboy Towers, Exchange Plaza, Bandra Kurla Complex, Dalal Street, Mumbai – 400 001 Bandra (East) Mumbai 400 051 BSE Scrip Code: 532528 NSE Code: DATAMATICS

Dear Sir/Madam,

Sub: Summary of proceedings of the 32[nd] Annual General Meeting (AGM)

Pursuant to Regulation 30 read with Schedule III of the SEBI (Listing Obligations and Disclosure Requirements) Regulations, 2015, please find enclosed herewith a summary of the proceedings of the 32[nd] AGM of the Company held on Saturday, December 26, 2020 at 11.30 a.m. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”).

The proceedings of the 32[nd] Annual General Meeting shall also be made available on the Company’s website at www.datamatics.com.

This is for your information and record.

Thanking you,

Yours faithfully,

For Datamatics Global Services Limited

DIVYA Digitally signed by DIVYA KUMAT Date: 2020.12.26 KUMAT 17:04:48 +05'30'

Divya Kumat Executive Vice President, Chief Legal Officer & Company Secretary

Encl: a/a

DATAMATICS GLOBAL SERVICES LTD.

Knowledge Centre, Plot 58, Street No. 17, MIDC, Andheri (East), Mumbai - 400 093. INDIA | Tel: +91 (22) 6102 0000/1/2 | Fax : +91 (22) 2834 3669 | CIN: L72200MH1987PLC045205 | business@datamatics.com | www.datamatics.com

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Summary of the Proceedings of the 32[nd] Annual General Meeting (AGM) of Datamatics Global Services Limited (“the Company) held on Saturday, December 26, 2020 at 11.30 a.m. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”).

We wish to inform you that the 32[nd] Annual General Meeting (AGM) of the Company was held as scheduled on Saturday, December 26, 2020 at 11.30 a.m. through Video Conferencing (“VC”) / Other Audio Visual Means (“OAVM”), brief proceedings of which are as under:

"Dr. Lalit S. Kanodia, Chairman of the Company, Chaired the Meeting.

Ms. Divya Kumat Executive Vice President, Chief Legal Officer & Company Secretary of the Company welcomed all the members who joined the AGM through VC from their respective locations.

Ms. Kumat welcomed Dr. Lalit S. Kanodia Chairman, Mr. Dilip Dandekar - Independent Director, Mr. Sameer Kanodia - Non Executive Director and Mr. Sandeep Mantri - Chief Financial Officer, who joined the meeting from the registered office of the Company situated at Andheri East, Mumbai. She then welcomed the Vice Chairman & CEO of the Company Mr. Rahul L. Kanodia, who joined the meeting through VC from New York, USA. She also welcomed Mrs. Asha Kanodia, Non-Executive Director, Mr. R. K. Saraswat, Mr. Vinay Aggarwal & Mrs. Mona Bhide, Independent Directors of the Company who joined the meeting through VC from Mumbai.

She also welcomed Mr. Vijay Jain, Statutory Auditors and Mr. Tushar Shridharani, Secretarial Auditor who joined the Meeting through VC from their respective locations.

42 Members attended the AGM through VC/OVAM. The requisite quorum, as required under the Companies Act, 2013 being present, the Chairman called the meeting to order.

The Chairman Dr. Lalit S. Kanodia and Vice Chairman & CEO of the Company Mr. Rahul L. Kanodia in their speech gave an overview of the performance of the Company for the FY 2020 and future plans of the Company, considering the prevailing Covid-19 Pandemic situation.

With the consent of the Members, the Notice of the Meeting and Reports of the Directors and Auditors on the Financial Statements of the Company for the FY 2020 along with other documents were taken as read.

Ms. Divya Kumat, Company Secretary, informed the Members that pursuant to the provisions of Section 108 of the Companies Act, 2013 read with Rule 20 of the Companies (Management and Administration) Rule, 2014 and Regulation 44 of SEBI (Listing Obligation and Disclosure Requirement) Regulation, 2015, the Company had provided a facility to exercise their vote through electronic means i.e. remote e-voting facility to the Members of the Company with respect to the businesses to be transacted at the 32[nd] AGM. The remote e-voting had commenced on December 23, 2020 at 9.00 a.m. and concluded on December 25, 2020 at 5.00 p.m. In addition, facility for e-voting

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was also provided during the AGM to those members who did not cast vote through remote e-voting facility.

The Board had appointed Mr. Swapneel V. Patel, Company Secretary in Practice (Membership No. A41106/Certificate of Practice No. 15628), as the Scrutinizer of remote e-voting process as well e- voting at AGM in a fair and transparent manner.

The following business items, as set out in the Notice of AGM, were transacted at the meeting:

Sr. No.	Business Item	Resolution Type
ORDINARY BUSINESS
1.	To receive, consider and adopt a) the Audited Consolidated Financial Statement of the Company for the financial year ended March 31, 2020, together with the Reports of the Auditors; and; b) the Audited Standalone Financial Statements of the Company for the financial year ended March 31, 2020, the reports of the Board of Directors and the Auditors thereon.	Ordinary Resolution
2.	To appoint a Director in place of Mr. Rahul L. Kanodia (DIN: 00075801), who retires by rotation and being eligible, offers himself for re-appointment.	Ordinary Resolution
SPECIAL BUSINESS
3.	To appoint Mrs. Asha L. Kanodia as Non-Executive Non- Independent Director of the Company.	Special Resolution
4.	To appoint Mrs. Mona Bhide as Woman Independent Director of the Company	Ordinary Resolution
5.	To re-appoint Dr. Lalit S. Kanodia as Chairman & Whole Time Director of the Company	Special Resolution
6.	To re-appoint Mr. Vinay Aggarwal as Independent Director of the Company	Special Resolution
7.	To divest entire 62.51% shares in CIGNEX Datamatics Inc. (a corporation headquartered in the USA), indirectly held by the Company through Datamatics Global Technologies Limited(Mauritius).	Special Resolution

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The Chairman informed that the Members were provided with following facilities to communicate with the Board concurrently during the AGM :

a) facility to submit their questions in advance, with regard to any business set out in the Notice of the 32[nd] AGM, on Company’s email address investors@datamatics.com and

b) a chat box facility to pose questions concurrently, during the proceeding of the meeting.

The Chairman Dr. Lalit S. Kanodia, Vice Chairman & CEO Mr. Rahul L. Kanodia and Mr. Sandeep Mantri CFO of the Company responded suitably to the queries sought by the Members (through email as well as chat box facility) which inter-alia included performance of the Company, prevailing Covid-19 Pandemic situation, financial statements, major strategic initiatives taken by the Company.

Facility for e-voting remained open for 15 minutes after conclusion of the meeting to enable the members, who attended the meeting and had not voted previously, to cast their vote.

The Chairman also informed that the E-voting results along with the Scrutinizer's Report would be notified to stock exchanges and be placed on the Company's website www.datamatics.com within 48 hours of conclusion of the AGM.

The Chairman expressed his gratitude towards all members for participating. The e-voting facility at the AGM remained open for 15 minutes thereafter.

Further, it is hereby confirmed that the meeting was called, convened, held and conducted as per the provisions of the Companies Act, 2013 read with relevant circulars issued by Securities and Exchange Board of India (SEBI) and Ministry of Corporate affairs (MCA).

For Datamatics Global Services Limited

DIVYA Digitally signed by DIVYA KUMAT Date: 2020.12.26 KUMAT 17:05:39 +05'30'

Divya Kumat Executive Vice President, Chief Legal Officer & Company Secretary

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