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DATADOT TECHNOLOGY LIMITED — Proxy Solicitation & Information Statement 2007
Oct 31, 2007
64764_rns_2007-10-31_36bacd1f-92e1-40c0-aa2d-2a69e318acc4.pdf
Proxy Solicitation & Information Statement
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All correspondence to : Registries Limited PO Box R67 Royal Exchange, Sydney NSW 1223 Enquiries : 61 2 9290 9600 Facsimile : 61 2 9279 0664 www.registriesltd.com.au [email protected]
PROXY FORM
DATADOT TECHNOLOGY LIMITED ACN 091 908 726 Annual General Meeting Proxy Form
� Mark this box with an 'X' if you are Issuer Sponsored and want to make any changes to your address details (see the following instructions)
Add1 Add2 Add3 Add4 Add5 Add6
Appointment of Proxy
If appointing a proxy to attend the Annual General Meeting on your behalf, please complete the form and submit it in accordance with the directions on the following page.
I/We being a shareholder/shareholders of DataDot Technology Limited pursuant to my/our right to appoint not more than two proxies, appoint
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The Chairman of the Meeting OR (mark with an “X”)
Write here the name of the person you are appointing if this person is someone other than the Chairman of the Meeting.
or failing him/her
Write here the name of the other person you are appointing.
or failing him/her, (or if no proxy is specified above) the Chairman of the Meeting, as my/our proxy to vote for me/us and on my/our behalf at the Annual General Meeting to be held at Urban Hotel St Leonards, 194 Pacific Highway, St Leonards, NSW 2065 on 27 November 2007 at 10am and at any adjournment of that Meeting.
This proxy is to be used in respect of
% of the ordinary shares I/we hold.
Voting directions to your proxy – please mark ⌧ to indicate your directions
| RESOLUTION | RESOLUTION | For | Against | Abstain* |
|---|---|---|---|---|
| 1. | Re-election of Director – John Francis Richards | � | � | � |
| 2. | Re-election of Director – Allan Richard Farrar | � | � | � |
| 3. | Re-election of Director – Bruce Rathie | � | � | � |
| 4. | Election of Director – Gary Flowers | � | � | � |
| 5. | Remuneration Report | � | � | � |
- If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
PLEASE SIGN HERE
This section must be signed in accordance with the following instructions to enable your directions to be implemented. Executed in accordance with section 127 of the Corporations Act:
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----- Start of picture text ----- Individual or Shareholder 1 Joint Shareholder 2 Joint Shareholder 3Director Director / Company Secretary Sole Director & Sole CompanySecretaryDated this day of 2007----- End of picture text -----
Contact Name
Contact Business Telephone / Mobile
Annual General Meeting Proxy Form
DataDot Technology Limited ACN 091 908 726
INSTRUCTIONS FOR COMPLETING PROXY FORM
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Your pre-printed name and address is as it appears on the share register of DataDot Technology Limited. If you are Issuer Sponsored and this information is incorrect, please mark the box at the top of the Proxy Form and make the correction on the form. Securityholders sponsored by a broker on the CHESS subregister should advise their broker of any changes. Please note, you cannot change ownership of your securities using this form.
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Completion of a Proxy Form will not prevent individual shareholders from attending the Annual General Meeting in person if they wish. Where a shareholder completes and lodges a valid Proxy Form and attends the Annual General Meeting in person, then the proxy’s authority to speak and vote for that shareholder is suspended while the shareholder is present at the Annual General Meeting.
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A shareholder of the Company entitled to attend and vote is entitled to appoint not more than two proxies. Where more than one proxy is appointed, each proxy must be appointed to represent a specified proportion of the shareholder’s voting rights. If the shareholder appoints two proxies and the appointment does not specify this proportion, each proxy may exercise half of the votes.
- A proxy need not be a shareholder of the Company.
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If you mark the Abstain box for a particular item, you are directing your proxy not to vote on that item on a show of hands or on a poll and that your shares are not to be counted in computing the required majority on a poll.
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If a representative of a company shareholder is to attend the meeting, a properly executed original (or certified copy) of the appropriate “Certificate of Appointment of Corporate Representative” should be produced for admission to the Annual General Meeting. Previously lodged “Certificates of Appointment of Corporate Representative” will be disregarded by the Company.
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If a representative as Power of Attorney of a shareholder is to attend the meeting, a properly executed original (or certified copy) of an appropriate Power of Attorney should be produced for admission to the Annual General Meeting. Previously lodged Powers of Attorney will be disregarded by the Company.
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Signing Instructions
You must sign this form as follows in the spaces provided:
Individual:
Joint Holding:
Power of Attorney:
Companies:
Where the holding is in one name, the holder must sign.
Where the holding is in more than one name, all of the shareholders should sign.
If you are signing under a Power of Attorney, you must lodge an original or certified photocopy of the appropriate Power of Attorney with your completed Proxy Form.
Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person.
If the company (pursuant to section 204A of the Corporations Act 2001) does not have a Company Secretary, a Sole Director can sign alone.
Otherwise this form must be signed by a Director jointly with either another Director or a Company Secretary. Please indicate the office held by signing in the appropriate place.
- Lodgement of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at either of the addresses below, or at the fax number below, not later than 10am on 25 November 2007 (48 hours before the commencement of the meeting). Any Proxy Form received after that time will not be valid for the scheduled meeting.
Hand deliveries:
Registries Limited Level 2 28 Margaret Street Sydney NSW 2000
Postal address:
Registries Limited PO Box R67
Royal Exchange NSW 1223
Fax number: (02) 9279 0664