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DATADOT TECHNOLOGY LIMITED — AGM Information 2009
Sep 13, 2009
64764_rns_2009-09-13_b76d10c5-ddef-4f5f-964f-63c46973dcba.pdf
AGM Information
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DataDot Technology Limited
DataDot Technology Limited
ACN 091 908 726
FOR ALL ENQUIRIES CALL:
(within Australia) 1300 737 760 (outside Australia) +61 2 9290 9600
FACSIMLE +61 2 9290 9655
ALL CORRESPONDENCE TO:
Registries Limited GPO Box 3993 Sydney NSW 2001 Australia
Your Address
YOUR VOTE IS IMPORTANT
FOR YOUR VOTE TO BE EFFECTIVE IT MUST BE RECORDED BEFORE 10AM WEDNESDAY 14 OCTOBER 2009
This is your address as it appears on the company’s share register. If this is incorrect, please mark the box with an “X” and make the correction on the form. Securityholders sponsored by a broker should advise your broker of any changes. Please note, you cannot change ownership of your securities using this form.
TO VOTE ONLINE
<SRN/HIN>
STEP 1 : VISIT www.registries.com.au/vote/datadotagm2009 STEP 2: Enter your holding/Investment type STEP 3: Enter your SRN/HIN and VAC:
TO VOTE BY COMPLETING THE PROXY FORM
STEP 1 Appointment of Proxy
Indicate here who you want to appoint as your Proxy
If you wish to appoint the Chairman of the Meeting as your proxy, mark the box. If you wish to appoint someone other than the Chairman of the Meeting as your proxy please write the full name of that individual or body corporate. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy. A proxy need not be a security holder of the company. Do not write the name of the issuer company or the registered securityholder in the space.
Proxy which is a Body Corporate
Where a body corporate is appointed as your proxy, the representative of that body corporate attending the meeting must provided an “Appointment of Corporate Representative” prior to admission. An Appointment of Corporate Representative form can be obtained from the company’s securities registry.
Appointment of a Second Proxy
You are entitled to appoint up to two proxies to attend the meeting and vote on a poll. If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the company’s securities registry or you may copy this form.
To appoint a second proxy you must:
(a) complete two Proxy Forms. On each Proxy Form state the percentage of your voting rights or the number of securities applicable to that form. If the appointments do not specify the percentage or number of votes that each proxy may exercise, each proxy may exercise half your votes. Fractions of votes will be disregarded.
(b) return both forms together in the same envelope.
STEP 3 Sign the Form
The form must be signed
In the spaces provided you must sign this form as follows:
Individual: This form is to be signed by the securityholder. Joint Holding : where the holding is in more than one name, all the securityholders must sign.
Power of Attorney: to sign under a Power of Attorney, you must have already lodged it with the registry. Alternatively, attach a certified photocopy of the Power of Attorney to this form when you return it.
Companies: this form must be signed by a Director jointly with either another Director or a Company Secretary. Where the company has a Sole Director who is also the Sole Company Secretary, this form must be signed by that person. Please indicate the office held by signing in the appropriate place.
STEP 4 Lodgement of a Proxy
This Proxy Form (and any Power of Attorney under which it is signed) must be received at an address given below not later than 48 hours before the commencement of the meeting at 10.00am on Friday 16 October 2009. Any Proxy Form received after that time will not be valid for the scheduled meeting.
Proxies may be lodged using the reply paid envelope or:
BY MAIL Share Registry – Registries Limited, GPO Box 3993, Sydney NSW 2001 Australia
BY FAX + 61 2 9290 9655
IN PERSON Share Registry – Registries Limited, Level 7, 207 Kent Street, Sydney NSW 2000 Australia
STEP 2 Voting Directions to your Proxy
You can tell you Proxy how to vote
To direct your proxy how to vote, place a mark in one of the boxes opposite each item of business. All your securities will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of securities you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given item, your proxy may vote as he or she chooses. If you mark more than one box on an item your vote on that item will be invalid.
DataDot Technology Limited
<Address 1> <Address 2> <Address 3> <Address 4> <Address 5>
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STEP 1 - Appointment of Proxy
I/We being a member/s of DataDot Technology Limited and entitled to attend and vote hereby appoint
the Chairman of the Meeting (mark with an OR ‘X’)
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If you are not appointing the Chairman of the Meeting as your proxy please write here the full name of the individual or body corporate (excluding the registered Securityholder) you are appointing as your proxy.
or failing the individual or body corporate named, or if no individual or body corporate is named, the Chairman of the Meeting, as my/our proxy at the Annual General Meeting of DataDot Technoly Limited to be held at the Conference Room 2, Level 6, 1 O’Connell Street Sydney, NSW 2000 on Friday the 16[th] October 2009 at 10.00am and at any adjournment of that meeting, to act on my/our behalf and to vote in accordance with the following directions or if no directions have been given, in favour of all resolutions.
STEP 2 - Voting directions to your Proxy – please mark � to indicate your directions
| Ordinary Business | Ordinary Business | For | Against | Abstain* | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Item | 1 | Election of Director – Bruce Rathie | |||||||||
| Item | 2 | Ratification of Share Issue | |||||||||
| Item | 3 | Remuneration Report |
THE CHAIRMAN WILL VOTE ALL OPEN PROXIES IN FAVOUR OF ALL RESOLUTIONS
In addition to the intentions advised above. The Chairman of the Meeting intends to vote undirected proxies in favour of each of the items of business.
*If you mark the Abstain box for a particular item, you are directing your proxy not to vote on your behalf on a show of hands or on a poll and your votes will not be counted in computing the required majority on a poll.
STEP 3 - PLEASE SIGN HERE This section must be signed in accordance with the instructions overleaf to enable your directions to be implemented.
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----- Start of picture text ----- Individual or Securityholder 1 Securityholder 2 Securityholder 3Sole Director and Sole Company Secretary Director Director/Company SecretaryContact Name ……………………………….…….. Contact Daytime Telephone ………………………………….. Date /----- End of picture text -----