Proxy Solicitation & Information Statement • Oct 6, 2020
Proxy Solicitation & Information Statement
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Danieli & C. Officine Meccaniche S.p.A. Extraordinary Shareholders Meeting to be held on October 28,2020 Form for the attribution of proxy to the Designated representative, as per
As per article 135-undicies of the TUF, exclusively in charge pursuant to article 106 paragraph 4, of Legislative Decree No. 18, of March 17, 2020
Pursuant to Legislative Decree "on measures to strengthen the national health service and economic support for families, workers and enterprises related to the epidemiological emergency by COVID-19", approved by the Council of Ministers on March 16, 2020 and published in G.U. on March 17, 2020 (converted by Law no. 27, dated April 24 2020) on the holding of meetings of listed companies, the application of which has been extended to the meetings convened by October 15, 2020 of Article 71 of Legislative Decree No. 10 of 14 August 2020 and having regard to the notice of the Shareholders' Meeting of Danieli & C. Officine Meccaniche S.p.A. of October 28, 2020, published by the Company on 6 October 2020, this proxy can only be issued in favor of Trevisan & Associati Law Firm, with its registered office in Milan, Viale Majno n. 45- Vat Code 07271340965 (the "Designated Representative") in the manner and within the terms set out below.
For any information you can contact the Designated Representative at free-phone number 800 134 679 from 9:00 am to 6:00 pm from Monday to Friday or by email at [email protected].
Trevisan & Associati Law Firm, as Designated Representative, does not fall under any of the conflict of interest conditions indicated by art. 135-decies TUF. However, if there are unknown circumstances or if the proposals submitted to the Shareholders Meeting are amended or supplemented, the Designated Representative does not intend to cast a vote other than those indicated in the following voting instructions.
To be completed with the information requested on the basis of the "Instructions for completion" below and notify the Company via the Designated Representative (1)
* mandatory information.
The Undersigned*..........................................................................................................................................born in *………………………………………………….
| E-MARKET SDIR |
|---|
| CERTIFIED |
| Residing in (city) ………………………………… (address) ….……………………………………………………………………………………………. | ||||
|---|---|---|---|---|
| telephone | number | *.…………………………………………………….…, | address | |
| ……………………………………………….……………………………………………………… |
(2) shareholder having a right to vote at the close of the accounting day of October 19, 2020 (record date) as: holder of the shares – legal representative – – pledgee – assignee – usufructuary- custody- – ffl manager – other (specify)…………………………………………………. for No........................................ Danieli & C. Officine Meccaniche s.p.A savings shares.
| (3) | In the |
name | of | ………………………………………………………………………………………………………… | born | in | |||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| * | on | *Tax | Identification | Number/Vat | Code | (o | other | corresponding | |||||||
| code)………………………………………………………………… residing in/having its registered office in ………………………………… (address) | |||||||||||||||
| …………………………………………………………………………………………………… | |||||||||||||||
| portfolio. held in |
custody | account | No. | ………. | …….………………………at | ||||||||||
| ………………………………………………….ABI………………………CAB………………… | |||||||||||||||
| Error! | Reference | source | not | found. | as it |
results | from | communication | No.………………………… | effectuated | by | (Bank) | |||
| *………………………………………………………………………………… |
DELEGATE/SUB-DELEGATE the Designated Representative with registered office in Milan, Viale Majno n. 45, in the person of Mr. Dario Trevisan, born in Milan on 4.05.1964 (C.F. TRVDRA64E04F205I), that can be, in turn, replaced by Mrs Camilla Clerici, born in Genova on 19.01.1973 (C.F. CLRCLL73A59D969J), or by Mr Giulio Tonelli born in La Spezia on 27/02/1979 (C.F. TNLGLI79B27E463Q), or by Mrs. Valeria Proli born in Novara on 24/10/1984 (C.F. PRLVLR84R64F952S), or by Mrs. Raffaella Cortellino born in Barletta (BA) on 04/06/1989 (C.F. CRTRFL89H44A669V), or by Mr.
Andrea Ferrero born in Torino on 05/05/1987 (C.F. FRRNDR87E05L219F), or by Mrs. Alessia Giacomazzi born in Castelfranco Veneto (TV) on 05/09/1985 (C.F. GCMLSS85P45C111T) all domiciled, for the purposes of this delegation, at Trevisan & Associati Law Firm, Viale Majno n. 45, 20122 – Milan- or by Mrs. Roberta Garbuio born in Castelfranco Veneto (TV) on 12/06/1982 (C.F. GRBRRT82H52C111X), or by Mrs. Luisa Trinca born in Montebelluna (TV) on 14/07/1976 (C.F. TRNLSU76L54F443E), or by Mrs. Mirta Samengo born in Trieste on 31.03.1980 (SMNMRT80C71L424P), to participate and to vote at the Extraordinary shareholders meeting of Danieli & C. Officine Meccaniche S.p.A. to be held on October 28, 2020, with reference to the aforementioned saving shares, as instructed to the same provided and
DECLARE that there are no grounds for incompatibility or suspension of the exercise of the right to vote and to be aware that:
| Identification | Document | (6) | *(type)…………….……………….……… | issued | by |
|---|---|---|---|---|---|
| *…………………………………….……….n.…….…………………………………………………………. |
The Undersigned (7) …………………………….………………………DELEGATES the Designated Representative to vote during the Shareholders Meeting according to the following instruction Error! Reference source not found.:
| E-MARKET SDIR |
|---|
| CERTIFIED |
| DELIBERATION PROPOSAL SUBMITTED TO THE MEETING Mandatory conversion of the saving shares into 1. |
VOTING INSTRUCTION For, Against, |
Abstained | |
|---|---|---|---|
| ordinary shares. Related and consequent resolutions. |
|||
| – vote for resolution proposed by the Section A Administrative Body |
F | C | A |
| – vote for proposal of the member (9) Section A2 |
F [name of the proposing shareholders] |
C | A |
DATE………………………………………………….
SIGNATURE…...………………………………………
In the event of circumstances unknown at the time of issue of the delegation, I, the undersigned, with reference to:
| E-MARKET SDIR |
|---|
| CERTIFIED |
| RESOLUTIONS SUBMITTED TO A VOTE |
CONFIRMS THE VOTING ISTRUCTRION |
WITHDRAWING OF THE VOTING ISTRUCTRION |
AMENDMENT THE VOTING ISTRUCTION For, Against, Abstained |
OF | |
|---|---|---|---|---|---|
| 1. Mandatory Conversion of saving shares into ordinary shares. Related and consequent resolutions. |
|||||
| – vote for Section A resolution proposed by the Administrative Body |
(Please indicate your choice with a cross) |
(Please indicate your choice with a cross) |
F | C | A |
| – vote for Section A2 proposal of the member (9) |
(Please indicate your choice with a cross) |
(Please indicate your choice with a cross) |
F (name of the proposing shareholders) |
C | A |
DATE………………………………………………….
SIGNATURE…...………………………………………
In the event of a vote on amendments or additions to the resolutions submitted to the Shareholders Meeting with reference to:
| RESOLUTIONS SUB MITTED TO A VOTE |
CONFIRMS THE VOTING |
WITHDRAWING OF THE |
AMENDMENT OF THE VOTING ISTRUCTION |
|---|---|---|---|
| ------------------------------------- | --------------------------- | ----------------------- | ------------------------------------------------ |
| ISTRUCTRION | VOTING ISTRUCTRION |
For, Against, Abstained |
|||
|---|---|---|---|---|---|
| 1. Mandatory Conver sion of saving shares into ordinary shares. Related and conse quent resolutions. |
|||||
| – vote for reso Section A lution proposed by the Ad ministrative Body |
(Please indicate your choice with a cross) |
(Please indicate your choice with a cross) |
F |
C | A |
| – vote for pro Sezione A2 posal of the member (9) |
F ………… (name of the proposing shareholders) |
C | A |
DATE………………………………………………….
SIGNATURE…...………………………………………
(1) The proxy form, to be notified to the Company through the Designated Representative with voting instructions reserved to it, must be received, in original, to the Designated Representative together with a copy of the identity document and documentation attesting to his entitlement to speak and vote at the Shareholders Meeting, as well as, in the case of a legal person, the documentation proving the corporate powers (Chamber or similar copy), by courier or registered letter with return receipt to:
Trevisan &Associati Law Firm
Viale Majno, n. 45
20122 - Milano
(Rif. "Delega Assemblea DANIELI & C. OFFICINE MECCANICHE 2020")
by the end of the second open stock trade market day before the date set for the Shareholders Meeting in a single call ( 26,October 2020).
Notwithstanding the sending of the original proxy, complete with voting instructions, the same can also be notified electronically, to the certified email address: [email protected]. The sending to the aforementioned certified email address of the proxy, signed with advanced electronic signature, qualified or digital, in accordance with current legislation, meets the requirement of written form.
The transmission of the proxy form in different ways and in different terms from those indicated above, will not guarantee the proxy holder the correct assignment of the proxy to the Designated Representative.
(2) Circle the status of the signatory to the delegation and attach to the delegation form, if necessary, the documentation proving the powers of signature.
of Directors or by the shareholder and that the proposal was not put forward or put to the vote for any reason and, in the Section B, no choice is made or the choice indicated in Sect is confirmed. A, the subject is considered abstained.
(11) In the event of changes or additions to the resolution proposals submitted to the Shareholders Meeting, it is possible to choose between: a) confirmation of any voting instruction already expressed; b) the modification of the voting instruction already expressed or the conferral of the voting instruction; c) the revocation of the voting instruction already expressed. If no choice is made, the voting instructions of Section A) shall be deemed to be confirmed.
Conferring proxy upon a representative in conflict of interest is permitted provided that the representative informs the shareholder in writing of the circumstances giving rise to such conflict of interest and provided specific voting instructions are provided for each resolution in which the representative is expected to vote on behalf of the shareholder. The representative shall have the onus of proof regarding disclosure to the shareholder of the circumstances giving rise to the conflict of interest. Article 1711, second paragraph of the Italian Civil Code does not appl[y[920].](javascript:jumpToAnchorId()
In any event, for the purposes of this article, conflict of interest exists where the representative or substitute:
a) has sole or joint control of the company, or is controlled or is subject to joint control by that company;
b) is associated with the company or exercises significant influence over that company or the latter exercises significant influence over the representativ[e[921];](javascript:jumpToAnchorId()
c) is a member of the board of directors or control body of the company or of the persons indicated in paragraphs a) and b);
d) is an employee or auditor of the company or of the persons indicated in paragraph a);
e) is the spouse, close relative or is related by up to four times removed of the persons indicated in paragraphs a) to c);
f) is bound to the company or to persons indicated in paragraphs a), b), c) and e) by independent or employee relations or other relations of a financial nature that compromise independence.
Replacement of the representative by a substitute in conflict of interest is permitted only if the substitute is indicated by the shareholder. In such cases, paragraph 1 shall apply. Disclosure obligations and related onus of proof in any event remain with the representative.
This article shall also apply in cases of share transfer by proxy.
Unless the Articles of Association decree otherwise, companies with listed shares designate a party to whom the shareholders may, for each shareholders' meeting and within the end of the second trading day prior to the date scheduled for the shareholders' meeting, including for callings subsequent to the first, a proxy with voting instructions on all or some of the proposals on the agenda. The proxy shall be valid only for proposals on which voting instructions are conferred.
Proxy is conferred by signing a proxy form, the content of which is governed by a CONSOB regulation. Conferring proxy shall be free of charge to the shareholder. The proxy and voting instructions may be cancelled within the time limit indicated in paragraph 1.
Shares for which full or partial proxy is conferred are calculated for the purpose of determining due constitution of the shareholders' meeting. With regard to proposals for which no voting instructions are given, the shares are not considered in calculating the majority and the percentage of capital required for the resolutions to be carried.
The person appointed as representative shall any interest, personal or on behalf of third parties, that he or she may have with respect to the resolution proposals on the agenda. The representative must also maintain confidentiality of the content of voting instructions received until scrutiny commences, without prejudice to the option of disclosing such information to his or her employees or collaborators, who shall also be subject to confidentiality obligations. The party appointed as representative may not be assigned proxies except in compliance with this article.
By regulation pursuant to paragraph 2, CONSOB may establish cases in which a representative failing to meet the indicated terms of Article 135-decies may express a vote other than that indicated in the voting instructions.
… omissis …
Companies with listed shares may designate for ordinary or extraordinary meetings the representative provided for in Article 135-undecies of Legislative Decree No. 58 of 24 February 1998, even if the articles of association provide otherwise. The same companies may also provide in the notice of convocation that the participation in the shareholders' meeting is carried out exclusively through the designated representative pursuant to article 135-undecies of Legislative Decree 24 February 1998, n. 58; the aforementioned appointed representative may also be given delegations or sub-delegations pursuant to Article 135-novies of Legislative Decree 24 February 1998, n. 58, in derogation from art. 135-undecies, paragraph 4, of the same decree.
Paragraph 4 shall also apply to companies admitted to trading on an MTF and to companies with shares distributed to the public to a significant extent.
…omissis…
Trevisan & Associati Law Firm (the "Holder") , Designated Representative of the issuer pursuant to Article 135-undecies of Legislative Decree no. 58 of 24 February 1998 (the "TUF"), as the holder of the "Processing" (as defined in Article 4 of the Regulation) of Personal Data (as defined below) provides this "Information on the Processing of Personal Data" in accordance with the provisions of the applicable legislation (Article 13 of the Regulation and subsequent
related national legislation).
The personal details of the shareholder and any representative (the "Delegator") as well as the residence, the tax code, the identification document, the email address, the telephone number and the shareholding (in total the "Personal Data") are communicated, also with IT or electronic tools, by the Delegant to Trevisan & Associati Law Firm by means of this form, used for the conferral of representation at the general meeting and the expression of vote on behalf of the Delegating Party, in accordance with the instructions given by the Delegating Party.
The Data Controller processes the Personal Data of the Delegating Party, reported in this proxy form, in a lawful and fair manner and in order to ensure its confidentiality and security. The Processing - which includes the collection and any other operations contemplated in the definition of "processing" by Article 4 of the Regulation - is carried out through manual, computerised and/or telematic tools, with organizational methods and logic strictly related to the purposes indicated below.
The purpose of the Data Processing by the Data Controller is to allow representation at the Shareholders' Meeting and the correct expression of votes by the Appointed Representative on behalf of the Delegating Party, in compliance with the provisions of the aforementioned Article 135-undecies of the TUF.
The legal basis of the processing is represented by obligations:
The provision of Personal Data and the processing of the same is necessary for the purposes indicated above and their failure to provide implies, therefore, the impossibility of establishing and managing the aforementioned relationship of representation at the meetin
The Personal Data will be made accessible for the purposes mentioned above, before, during and after the Shareholders' Meeting, to the employees and collaborators of the Data Controller who are in charge of the processing, as well as to the Company.
The Personal Data of the Delegating Party will be processed within the European Union and will be stored, even on servers located within the European Union, for a period of at least 1 year, in accordance with current legislation. They will be communicated by Trevisan & Associati Law Firm to the Company for the legal requirements related to the drafting of the minutes of the meeting and the update of the shareholders' register and will be communicated to third parties only in compliance with requests from the supervisory authorities and the judiciary.
The Delegate has the right to know, at any time, which are their Personal Data and how they are processed; he also has the right to update, supplement, rectify and also has the right to have them deleted, limit or oppose to their processing but, In such cases, it may be impossible to execute your instructions regarding the participation in the meeting. It should also be considered that, after the assembly, the Personal Data and voting instructions of the Delegating Party must be kept by the Designated Representative for 1 year at the disposal of the Authorities.
For the exercise of these rights the Delegating Party may contact Trevisan & Associati Law Firm, at the address indicated in the proxy form or at the following e-mail address: [email protected].
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