Governance Information • Oct 2, 2015
Governance Information
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Headquarters: Buttrio (UD), via Nazionale 41 Fully paid-up share capital of euro 81,304,566 Tax and Registration Number with the Register of Companies of Udine: 00167460302.
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In accordance with article 123-bis of Legislative Decree n.58 dated February 24, 1998
Approved by the Board of Directors on September 24, 2015
(traditional model of administration and control)
This document is available on the Company's website www.danieli.com, "Investors" section.
| Foreword | 3 | ||
|---|---|---|---|
| 1. | Issuer's profile | 4 | |
| 2. | Information on ownership structure (up to June 30, 2015) | 4 | |
| a) | Share capital structure | ||
| b) | Restrictions on the transfer of securities | ||
| c) | Major shareholdings in share capital | ||
| d) | Securities that confer special rights | ||
| e) | Employee shareholding: Mechanism for the exercise of voting rights | ||
| f) | Restrictions on voting rights | ||
| g) | Agreements between shareholders | ||
| h) | Change-of-control clauses and by-law provisions regulating takeover bids | ||
| i) | Authorizations to increase share capital and purchase own shares | ||
| j) | Management and coordination | ||
| 3. | Compliance | 7 | |
| 4. | Board of Directors | 7 | |
| 4.1 | Appointment and Replacement | ||
| 4.2 | Composition | ||
| 4.3 | Role of the Board of Directors | ||
| 4.4 | Delegated Bodies | ||
| 4.5 | Other Executive Directors | ||
| 4.6 | Independent Directors | ||
| 5. | Handling of corporate information | 14 | |
| 6. | Board committees | 15 | |
| 7. | Directors' remuneration | 15 | |
| 8. | Control and risks | 15 | |
| 9. | Internal control and risk management system | 15 | |
| 9.1 | Director of the internal control and risk management system | ||
| 9.2 | Internal control bodies | ||
| 9.3 | Organization Model according to Legislative Decree 231/2001 | ||
| 9.4 | External auditing company | ||
| 9.5 | Officer in charge of preparing the company's accounting documents | ||
| 9.6 | Coordination among officers of the internal control and risk management system | ||
| 10. Directors' interests and transactions with related parties | 19 | ||
| 11. Appointment of statutory auditors | 19 | ||
| 12. Composition and operation of the Board of Statutory Auditors | 21 | ||
| 13. Relations with shareholders | 23 | ||
| 14. Shareholders' meetings | 23 | ||
| 15. Other Corporate Governance Practices | 24 | ||
| 16. Changes since the end of the reference year | 24 | ||
| Tables | |||
| Table 1 - Structure of the board of directors and the committees | 25 | ||
| Table 2 – Structure of the Board of Statutory Auditors | 26 |
In 2010, after examining its governance system, the company's board of directors decided not to adhere to the Self-Regulatory Code for Listed Companies issued by the Italian Stock Exchange "Borsa Italiana S.p.A." This decision was due primarily to the need to have a basic, dynamic structure that is better suited to the market in which the company operates, strengthening efficiency by assigning the task of Corporate Governance to the executive directors, and monitoring, control and assistance to the non-executive directors and to the board of statutory auditors, while increasing and improving the existing control and auditing procedures.
Other considerations that influenced this decision are:
The duties of the committees of the board of directors are therefore borne by the entire board, under the coordination of the Chairman of the Board, who is also the highest ranking executive in charge of running the company.
However, in sharing the spirit of transparency and fairness that characterizes the provisions of the Self-Regulatory Code, the Board of Directors has drawn up this report on corporate governance, which summarizes the practices that the company actually follows, and which are in accordance with current legislation and regulations.
The Danieli Group, whose parent company is Danieli & C. – Officine Meccaniche S.p.A. (hereinafter referred to as DANIELI), has its main operating companies in Italy, the United States, Russia, The Netherlands, Germany, Sweden, the United Kingdom, France, Spain, India, Thailand, China, Vietnam, Austria and Japan. It designs, manufactures and installs machines and plants for the metallurgical industry – including "turnkey" plants – with technologies and products that cover the entire production cycle, from ore processing to finished steel products in a wide range of types and sizes.
DANIELI is one of the top three manufacturers in the world of plants and machines for the metallurgical industry and applies the concepts of sustainability ("SustSteel") and "Recycling" of steel in the field of EAFbased minimills; it is world leader in plants for the production of long products, and second manufacturer in the world of plants for the production of flat products.
The Group employs approximately 11,000 people, and over 90% of its sales are to foreign markets.
The Danieli Group is also directly involved in the manufacture of long steel products, through Acciaierie Bertoli Safau S.p.A. (ABS) in Italy and ABS Sisak d.o.o. in Croatia (special steels for the following industries: automotive, heavy equipment, mechanical engineering, energy and petroleum).
DANIELI has implemented a Governance and Internal Control System that is capable of dealing with complex business situations both domestically and internationally, in the interest of the stakeholders and the communities in which the company operates.
The company encourages compliance with standards of quality, efficiency and safety, requiring commitment, responsibility and observance of these principles at all levels and in all departments of its organization.
DANIELI's personnel is obliged to comply with the national and supranational laws and regulations applicable to its conduct in Italy and abroad, with transparency and in observance of the ethical principles according to which the conviction of acting for the benefit of the company cannot in any way justify behavior that is in conflict with these essential values.
DANIELI has adopted a traditional administration and control system and is therefore governed by a Board of Directors, whose Chairman and CEO also represents the majority shareholder (Sind International S.p.A.).
The subscribed and paid-up share capital is euro 81,304,566, divided as follows:
| Fully-paid share capital of euro 81,304,566 | |||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Number of shares |
% of share capital |
Listed | Rights and obligations | ||||||||
| Ordinary shares | 40,879,533 | 50.28% | Milan | Voting rights | |||||||
| Non-convertible savings shares (without voting rights) |
40,425,033 | 49.72% | Milan | Without voting rights, but preferred as regards profit distribution and capital repayment. |
There are no restrictions on the transfer of securities - except those provided for by law.
| Major shareholdings in share capital (art. 120 of the Consolidated Law on Finance) | ||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
| Declarant | Direct Shareholder | % of Ordinary Capital | % of Voting Capital | |||||||
| Sind International S.p.A. | Sind International S.p.A., Milan |
67.175% | 67.175% | |||||||
| Danieli & C. Officine Meccaniche S.p.A. (own shares without voting rights) |
Danieli & C. Officine Meccaniche S.p.A., Buttrio (UD) |
7.24% | 7.24% |
The company has not issued any securities that confer special rights of control.
The corporate by-laws do not provide for any employee shareholding programs.
There are no restrictions on voting rights - except those provided for by law.
To the company's knowledge, there are no agreements between shareholders pursuant to art. 122 of the Consolidated Law on Finance.
There are no major agreements entered into by the company or by any of its subsidiaries with third parties, which will become effective, be modified or cancelled if there is a change in control of the contracting company.
The by-laws do not contain any provisions referring to takeover bids, in which case reference must be made to the provisions contained in the Civil Code and in the special laws on this subject matter.
Pursuant to art. 2443 of the Civil Code, the Board of Directors has the power to increase share capital, either all at once or gradually, up to a total maximum amount of euro 100,000,000 through the issue of ordinary and/or savings shares to be allocated free of charge to the assignees and/or to be offered as a payment option, with the right to set aside - within the limits of the law - a part of the issued shares for directors and employees of the company and/or its subsidiaries. Pursuant to art. 2420 ter of the Civil Code, the Board of Directors also has the power to issue bonds – including convertible bonds – up to a maximum amount of 150,000,000 euro.
These powers, which expired in 2014, were renewed for an additional five-year term by the shareholders during the extraordinary meeting held on October 28, 2014.
As far as own shares are concerned, for the year ended June 30, 2015, the company held 2,961,213 ordinary shares equivalent to 7.24% of ordinary share capital, and 3,945,363 savings shares equivalent to 9.76% of savings share capital.
During the shareholders' meeting held on October 28, 2014, the Board of Directors was authorized to purchase and sell the company's ordinary and savings shares in compliance with current regulations and according to the following conditions:
a) except in very unusual cases, the purchase and sale of shares are subject to a Board of Directors' resolution and must fall within the limits allowed by the current pro tempore rules; they must take place in regulated markets based on their quotations in these markets, according to the terms agreed with the market management company and in compliance with the principle of equal treatment of shareholders as per the provisions of art. 132 of Legislative Decree n.58 - Consolidated Law on Finance, dated February 24, 1998;
b) considering the number of ordinary and savings shares currently in the portfolio of the company or its subsidiaries, under no circumstances shall the nominal value of the purchased shares exceed one fifth of the share capital at nominal value, subject to the provisions of paragraph 3, art. 2357 of the Civil Code;
c) the authorization will be valid until the shareholders' meeting to approve the financial statements for the year ending June 30, 2015, and in any case not after November 30, 2015;
d) the minimum and maximum purchase prices for both categories of shares will be a unit price between +20% and -20% of the official stock exchange price on the day preceding the one on which the transaction takes place;
e) the sale price of the shares in item d) and of those currently in the portfolio will not be less than their stock exchange value at the time of the sale;
f) among the available reserves, the "extraordinary" reserve is to be used for the purchase of own shares.
Although it is controlled by another company, the Company is not subject to management and coordination pursuant to art. 2497 and subsequent articles of the Civil Code, since the controlling company - Sind International S.p.A. - is not an operating company; DANIELI does, however, manage and coordinate its direct and indirect subsidiaries.
Finally, the following should be noted:
The company, as provided for in art. 89-bis of the Consob Issuers' Regulations, declares that it has not adopted a Code of Conduct.
In the meeting of October 25, 2012, the shareholders renewed the company boards, taking into account the provisions of Law n. 120 of July 12, 2011, which introduced the concept of gender balance. After three years in office, these boards are now up for renewal. Therefore the meeting to be convened to approve the financial statements to June 30, 2015, will also be called upon to renew the boards.
Directors are appointed – as per art. 15 of the corporate by-laws requiring that their number be between five and eleven - from lists which have to be submitted within a specific period established by law (including by telecommunication), at the headquarters of the shareholders who alone or together with other shareholders constitute the percentage of ordinary share capital specified in statutory provisions (Consob has set a threshold of 2.5%), with the following distinctions:
Each shareholder is allowed to submit one list.
The lists must indicate the names of the candidates numbered progressively, and cannot exceed the maximum number of members to be elected; they must also indicate the directors who possess the independence requirements established by law and the by-laws. If the names of at least three candidates are submitted, the number of candidates of the gender that is inferior in number on the list must comply with the minimum quota established by current legislation on gender balance.
Each candidate can only appear on one list, under penalty of being declared ineligible.
At least one of the members of the Board of Directors, or two if the Board is made up of more than 7 members, must possess the requirements of independence established by law for auditors in art. 148, paragraph 3 of Legislative Decree n.58 of February 24, 1998.
Furthermore, pursuant to art. 147-quinquies of Legislative Decree n.58 of February 24, 1998, individuals performing administrative and managerial duties must possess the same good standing as the members of the board of auditors, in compliance with the Regulations issued by the Ministry of Justice pursuant to art. 148 paragraph 4 of Legislative Decree n.58 of February 24, 1998, under penalty of forfeiting their position.
Together with each list, which must indicate the names of the shareholders and the amount of shares held by each one, the following documents must be submitted, or the list will not be accepted:
a statement from the shareholders, other than those who alone or jointly hold a controlling interest or relative majority, declaring that no relationships of affiliation exist between the former and the latter, as per art. 144-quinquies of the Consob Issuers' Regulations;
declarations in which each candidate accepts the candidacy, describes his/her personal and professional characteristics, stating, under his/her own responsibility, that there are no reasons for ineligibility or incompatibility, that he/she possesses the necessary requirements of good standing and – if necessary – of independence, as provided for in current regulations, as well as providing information on positions of administration and control held in other companies;
One of the members of the Board of Directors is from the list of minority shareholders that obtained the largest number of votes and that is not connected, not even indirectly, with shareholders who have submitted or voted for the list which received the highest number of votes.
Each shareholder has the right to vote for only one list.
Depending on the number of members established by the shareholders and their numerical order, the candidates on the list which receives the highest number of votes will be elected, with the exception of one, who will be the first candidate in numerical order from the list that received the second highest number of votes.
If the procedure described above does not comply with the law on gender balance, instead of the last candidate of the gender that is superior in number on the list of the majority shareholder, the next candidate elected will be of the gender that is inferior in number from the same list.
If only one or no list is submitted, and to appoint the directors required to complete the Board of Directors, the shareholders will deliberate by relative majority, provided they comply with the law on gender balance.
The directors will hold office for three years, they can be re-elected and their term in office will expire on the date of the meeting called to approve the annual report for the last financial year in which they were in office.
In the case of resignation, revocation or dismissal of the majority of directors appointed to office, the entire board will be dismissed.
If during the year one or more directors pass away, the board will temporarily replace them by passing a resolution approved by the board of auditors, provided that the majority continues to be made up of directors appointed by the shareholders as per art. 2386 of the Civil Code, and provided that it is in compliance with the law on gender balance.
If directors from the minority list need to be replaced, the board – if possible - will co-opt the candidates listed in numerical order on the same list as the director to be replaced, in compliance with the law on gender balance; these candidates will renew the acceptance of their candidacy in writing, and submit it together with the declarations stating that they possess the requirements to hold office as specified in current regulations and in the corporate by-laws.
The company is not subject to further provisions in this respect.
The company does not have a specific succession plan in the case of early expiry of a director's term of office. In any event, for each "key" role within the corporation, other high-level professional figures have been selected who are ready to take over from their predecessors at any time.
In any event, it will be the board of directors who will make a decision on this matter.
The by-laws state that the Company must be governed by a Board of Directors made up of a minimum of five and a maximum of eleven members.
As of June 30, 2015, there are six (5) incumbent members of the Board of Directors appointed by the general shareholders' meeting on October 25, 2012, namely:
The directors were elected from the only list submitted, by the majority shareholder Sind International S.p.A. during the shareholders' meeting, with 89.759% of those present voting for the list.
Between their appointment and now there have been no changes in the composition of the board; its term in office will expire at the shareholders' meeting called to approve the annual report for the year ending June 30, 2015.
Personal and Professional Characteristics of each Director
Born in Udine on May 16, 1942
Education and work experience: Diploma from the Malignani Technical Institute of Udine (1961) He began and continues his professional career with DANIELI (first appointed director in 1985):
1982 Manager of Sales, Project Managers, Engineering Departments and Research Center
1983 Chief Executive Officer, Management of Sales & Research Centre
| 1999-2004 | Member of the Board of Directors of Banca Popolare Friuladria S.p.A. (Banca Intesa) |
|---|---|
| 2000 | Honorary degree in Mechanical Engineering awarded by the Università degli Studi of Trieste |
| 2002 | "Federico Giolitti" prize at the 7th European Steelmaking Conference |
| 2004 | "Premio del Lavoro e del Progresso Economico" awarded by the Executive Committee of the |
| Chamber of Commerce of Udine at the 51st prize-giving ceremony | |
| 2006 | Honorary degree in Industrial Engineering awarded by the Università degli Studi of Udine |
| 2006 | Awarded the "Cavaliere del Lavoro della Repubblica Italiana" |
| 2009-2009 | Member of the Board of Directors of Cassa di Risparmio del Friuli Venezia Giulia S.p.A. (Intesa Group). |
| 2010 | President of the foundation "ITS – Istituto Tecnico Superiore nuove tecnologie per il made in Italy, indirizzo per l'industria meccanica ed aeronautica" of Udine. |
| 2013 | Member of the Board of Directors of Banca Popolare Friuladria S.p.A. (Crédit Agricole Group). |
Owner of various patents for steelmaking machines and processes.
Born in Udine on April 14, 1943
First appointed director in 1999.
Born in Trieste on September 6, 1958
First appointed director in 2003.
Education: Degree in Mechanical Engineering (University of Trieste)
Appointed General Manager of Danieli Centro Met, the Group product line for steelmaking plants.
Born in Latisana (UD) on November 4, 1980.
First appointed director in 2009.
Education: Degree in Electrical Engineering from the Politecnico di Milano.
Born in Asola (MN) on July 14, 1940.
First appointed director in 2003.
Education: Degree in Economics and Business (Bocconi University)
He has also held numerous positions as a trustee in bankruptcy, judicial liquidator of administrative receiverships and of arrangements with creditors.
Currently, he is primarily involved in setting up and managing corporate structures and contracts for financial-economic transactions.
Although the Board of Directors has not established the general criteria concerning the maximum number of governing and control positions that a person can hold in other companies, considered to be incompatible with the role of director in this company, it has made the following observations; most of the positions held by the executive directors are within the Danieli Group; the Independent Director has in the past performed and continues to perform his duties at Danieli with efficiency and commitment.
As of June 30, 2015, the Directors of Danieli & C. Officine Meccaniche S.p.A. hold the following positions as Directors or Statutory Auditors in other companies listed on regulated markets (including foreign markets), in financial, banking and insurance companies or large companies, as well as in companies belonging to the group (marked with an asterisk):
| Gianpietro Benedetti | Sind International SpA Danieli Co. Ltd. Danieli Automation SpA *Acciaierie Bertoli Safau SpA Banca Popolare FriulAdria SpA |
Chairman Chairman Chairman Director Director |
|---|---|---|
| Carla de Colle | Acciaierie Bertoli Safau SpA ABS Sisak d.o.o. |
Chairman Supervisory Board member |
| Franco Alzetta | Danieli Metallurgical Equipment (Beijing) Co. Ltd. Danieli Changshu Metallurgical Equipment and Service Co. Ltd. Danieli Centro Combustion SpA Stem Srl Morgardshammar AB Sund Birsta AB |
Chairman Director Director Director Director |
| Giacomo Mareschi Danieli | Sind International SpA *Danieli Co. Ltd. |
Director C.E.O. |
| Augusto Clerici Bagozzi | Cassa Lombarda SpA S.I.O.R.A. Srl - Società Italiana Organizzazioni Revisioni Aziendali Disano Illuminazione SpA Lamplast Finanziaria SpA SG Factoring SpA O.R.M.I.G. Officine Riunite Macchine Industriali Genova SpA FOS NOVA Srl SIRIUS SpA |
Director/Member of the Executive Committee Sole Director Chairman of the Board of Statutory Auditors Chairman of the Board of Statutory Auditors Chairman of the Board of Statutory Auditors Chairman of the Board of Statutory Auditors Chairman of the Board of Statutory Auditors Chairman of the Board of Statutory Auditors |
Four of the five members of the Board of Directors received their professional training at DANIELI, gradually gaining important skills in the field of business in which the company and its subsidiaries operate. The CEO has always promoted numerous initiatives (meetings, congresses, management training courses) in order to enhance corporate dynamics, their evolution, the regulatory framework and corporate ethics.
During the year ended June 30, 2015, the Board of Directors met 5 times.
The average duration of the meetings was two hours.
Five meetings have been scheduled for the current financial year, one of which was already held on September 24, 2015.
The Chairman of the Board of Directors ensures that well in advance of the meeting all the Directors and Statutory Auditors receive the necessary documentation and information required for informed decisionmaking; executives from the Parent Company or from Group companies, as well as department managers knowledgeable on the items on the agenda, may also be invited to attend the meetings, for any detailed discussions that may be required.
Rarely during the meetings are topics discussed without having first provided the pertinent documentation.
According to the by-laws, the Board of Directors must examine and approve the strategic, industrial and financial plans of the company and the Group, as well as establishing a Corporate Governance system for Danieli and for the organization of the Group under the Parent Company Danieli.
The Board of Directors assesses the suitability of the general organizational, governing and accounting structure of the company set up by the executives, with particular reference to the internal control and risk management system. Major transactions pointed out by the Internal Auditors are examined by the Board of Statutory Auditors, the Independent Director or the Watchdog Committee, as the case may be.
In performing the control and coordination of the subsidiary companies' operations, the Board of Directors also assesses the suitability of the organizational, governing and accounting systems set up by the Executive Directors, with particular reference to the internal control and risk management system. This is then verified by the monitoring bodies and the Watchdog Committee – when appointed - of the subsidiaries.
This is particularly the case for those subsidiaries which, because of their turnover, are considered to be functionally important, i.e.:
The Board examines the general performance of the company by considering, in particular, the information provided by the delegated bodies, and by periodically comparing actual and planned results, with the possibility of requesting additional information or clarifications in order to properly evaluate the facts submitted to the board for discussion.
According to the Code for Transactions with Related Parties (approved by the Board of Directors on November 12, 2010, and subsequently modified on November 14, 2012) the Board of Directors is responsible for first examining and approving:
The Board has established the general criteria to identify related-party transactions, setting a threshold of 0.5 million euro for each minor transaction.
All extraordinary financial transactions are explained by the Chairman and examined and commented on at each meeting of the Board of Directors.
The shareholders have not authorized any exceptions to the non-competition clause for directors, either for themselves or on behalf of third parties, pursuant to art. 2390 of the Civil Code.
The board of directors has assessed the size, composition and operation of the board and its committees, based on the replies to a questionnaire – reformulated annually – sent to all the Directors. The replies were first examined by the Independent Director and then by the Board after hearing the opinion of the Board of Statutory Auditors. In conclusion, the assessment on the suitability, efficiency and operation of the board was positive for fiscal 2014/2015 as well.
Of the five directors in office, three have management powers, namely:
the Chairman and CEO, Mr. Gianpietro Benedetti;
the Vice-chairman Carla de Colle, who, in accordance with the by-laws, exercises her powers if the Chairman is absent or unable to act;
The Chairman is mostly responsible for running the company (Chief Executive Officer) and developing company strategies; he is also the controlling shareholder.
All the powers of the Board of Directors have been conferred on the Chairman and CEO, with the exception of: those that cannot be delegated by law, and those concerning safety, environmental protection and administration; the Chairman and CEO is obliged to report to the Board of Directors.
The Corporate by-laws assign signing power and the role of representative for legal and other matters to the Chairman of the Board of Directors, and to the Vice-Chairman if the former is absent or unable to act.
Because of the demands of the international steelmaking plant market, which require rapid decision-making, no power limitations have been set for the Chairman and CEO, with the exception of those required by law.
Nonetheless, collective decisions are preferred whenever possible.
The Executive Committee has all the powers of the Board of Directors, with the exception of those that cannot be delegated by law or by the corporate by-laws, and is obliged to report its decisions to the Board of Directors at the first subsequent meeting.
The Executive Committee meets to deal with unforeseeable operating emergencies; the members of the Board of Legal Auditors are invited to attend these meetings.
Four meetings were held during the year ended June 30, 2015.
At each meeting of the Board of Directors, the executive directors report on the major transactions carried out or to be carried out by virtue of their powers.
The executive director Mr. Franco Alzetta – who has a thorough knowledge of corporate operations, having gained decades-long experience in the field – holds the position of Chief Operating Officer whose powers cover the "Plant Making" business segment. He is also on the company's Executive Committee and is a member of the Board of Directors of some of the Group's operating companies.
Limits have been set on his powers, beyond which any decisions must be made collectively.
Of the five incumbent members of the Board of Directors, Augusto Clerici Bagozzi is a non-executive director who since 2003 has possessed the requirements of independence – as regards the company, the directors and the management of the company - as specified in art. 148 paragraph 3 of Legislative Decree 58/98 (Consolidated Law on Finance).
The existence of the above-mentioned prerequisites has been examined and confirmed by the board of directors, and declared by Mr. Bagozzi himself.
Moreover, the Board of Statutory Auditors, which ensures that the rules of corporate governance are properly implemented, has verified that the criteria and procedures used by the Board of Directors to assess the independence of its members were properly applied, and has confirmed that Mr. Augusto Clerici Bagozzi possesses the requirements of independence.
Dealing with insider information is the responsibility of the Chairman and CEO; information of a pricesensitive nature is divulged by the Chairman and CEO to the head of Investor Relations and to the Department of Corporate Affairs, for subsequent release to markets.
All relationships with financial analysts and institutional investors, in turn, are coordinated by the Chairman and CEO through the "Investor Relations" department.
Press releases concerning resolutions approving the quarterly, half-yearly and yearly results, as well as any extraordinary transactions, must first be approved by the Board of Directors.
Personnel of the Danieli Group who through their work are privy to confidential information, have been warned by the company not to divulge this information outside the company or use it for personal gain.
On April 1, 2006, the company set up a "Register of people with access to insider information", which is periodically updated.
With the exception of the Executive Committee, the Board of Directors did not deem it necessary to set up other board committees.
In particular, the duties of the Appointments Committee and the Remuneration Committee are the responsibility of the entire Board of Directors under the coordination of the Chairman; as regards the remuneration of directors with special responsibilities, the Independent Director makes proposals that are in line with market practices, and the decisions are then made by the company boards with the approval of the Board of Statutory Auditors.
Please refer to the Report on Remuneration published in accordance with art. 123-ter of Legislative Decree 58/98 (Consolidated Law on Finance).
As of September 27, 2010, following the issuing of Legislative Decree 30/2010, the Board of Statutory Auditors has taken on the role of "Internal Control Committee", for the purpose of monitoring the effectiveness of the internal control and risk management system. In this capacity the Board of Statutory Auditors is assisted by an internal body (made up of an Internal Control Officer and two Internal Auditors, all appointed by the Board of Directors), to ensure that the internal control and risk management system is operating properly.
Together with the Officer in Charge of Preparing the Company's Accounting Documents and the External Auditors, the Board of Statutory Auditors determines whether or not the accounting principles are being applied properly and consistently in preparing the consolidated financial statements; it expresses opinions and makes proposals on specific aspects concerning the identification of the company's main risks, as well as on the design, execution and management of the Internal Control system; it contributes to drawing up and approving the work plan prepared by the Internal Control Officer; it acknowledges the periodical reports prepared by the latter; it assesses the work plan for the external audit and the results presented in the report and in the suggestion letter, if any; it monitors the effectiveness of the auditing process.
No exclusions from the operating scope of the Board of Statutory Auditors have been envisaged.
In carrying out their duties, the Board of Statutory Auditors, the Internal Control Officer and the Internal Auditors have access to the correspondence and documentation filed at the parent company and at Group subsidiaries.
The Board of Directors has verified the guidelines of the internal control and risk management system, including a system of procedures to ensure proper, efficient management, as well as to prevent and manage (as far as possible) risks of a financial and operational nature, which could be detrimental to either the company or its subsidiaries, for the purpose of:
The Board of Directors continues to strengthen the internal control and risk management system to ensure, on the one hand, that company processes run efficiently, and on the other hand, to prevent abuses that are detrimental to the company and its shareholders, by adopting criteria of transparency and legality.
This system is based on:
The processes concerning the design, implementation, monitoring and updating of the System are based on the reference model "CoSO Report" (chosen by the company as a valid guide for the establishment and proper operation of the system), as well as taking into account the document "internal control over financial reporting – Guidance for Smaller Public Companies", both drawn up by the Committee of Sponsoring Organizations of the Treadway Commission, that constitute a generally-accepted international reference framework.
With reference to the management of operations, the System assesses the following risks:
- market risk:
Danieli, as well as the Danieli Group, continues to focus on research and development so as to provide its customers with the best solutions for efficient production; this constitutes a strong point that allows it to maintain a firm leading market position, in the challenge against its competitors.
- exchange rate risk
The Danieli Group has pursued a policy of minimizing financial risks associated with foreign exchange rate fluctuations, particularly in reference to movements in US dollar rates.
The Group's policy on this matter is that contracts with significant exposure of cash flows and payments to exchange rate fluctuations should be monitored in order to determine the best hedging policy (which could consist in using derivative contracts or managing purchases in foreign currencies in order to create a "natural hedging effect").
- credit and country risks
Credit risk is the Group's exposure to potential losses arising from the failure of counterparties to meet their obligations; this activity is monitored continuously by the Group's administrative-financial
and operations management teams as part of routine management activities. The risk is minimized by using insurance coverage to protect against the insolvency of customers or the countries in which they operate.
The ways in which risks were actually faced and areas were monitored are described in detail in the Directors' Report which deals with this subject extensively.
The Chairman and CEO is informed of Control System operations during the meetings with the Internal Control Officer and through periodical relations and specific reports prepared by the Internal Auditors, which also come under the heading of reporting to directors; the controls are carried out according to a work plan drawn up by the Internal Control Officer, as agreed with the Board of Statutory Auditors and the Chairman and CEO.
During the financial year, the Board assessed and approved the suitability and effectiveness of the company's internal control and risk management system, based on the company's characteristics and risk profile.
The Board of Directors has delegated the Chairman and CEO to supervise the operations of the internal control system, identifying the main risks for the company (strategic, operating, financial and compliance risks), by taking into account the type of activities carried out by the company and its subsidiaries, and periodically submitting them to the Board for review.
The internal control system was designed, set up and managed, and its overall suitability, effectiveness and efficiency subsequently verified, according to the guidelines decided by the Board.
The Chairman and CEO is responsible for adapting this system to the dynamics of the operating conditions and of the legislative and regulatory systems; he was the one to propose to the Board to appoint an Internal Control Officer and Internal Auditors, with the additional task of carrying out audits on specific operating areas and ensuring compliance with internal regulations and procedures in performing corporate transactions.
The company's internal control system is divided into four sections:
(1) An Internal Auditing section, which now has two more officers, monitors company processes, particularly job execution efficiency.
The Internal Auditors report to the Board of Directors; the Internal Auditing program is shared with the Board of Statutory Auditors which is kept informed on all Internal Auditing activities.
All the members of the Internal Auditing section have direct access to all the information they require to perform their work.
For the just-ended financial year, the principal activities carried out by the Internal Auditing section were:
The two sections mentioned above have a broad range of autonomy within the scope of the directives issued by the head of the Department of Legal Affairs, who is also the Internal Control Officer and a member of the company's Executive Management team; in this capacity he reports to the Board of Directors.
The Internal Control Officer can rely on sufficient financial resources provided by the Board of Directors for the performance of his duties.
The company has adopted an organizational, management and control model in accordance with Legislative Decree n. 231/2001.
The Watchdog Committee in charge of overseeing the operations of the model and making sure it is being followed is made up of the following members: Giuseppe Alessio Vernì, Chairman, Gianluca Buoro – Attorney-at-law, and Davide Galantini – Attorney-at-law.
The Model contains a series of procedures intended to prevent the "underlying offences" stated in the abovementioned Decree, considered to be significant with respect to the company's business and organization. The adoption of these procedures is the responsibility of the Board of Directors on a proposal from the Watchdog Committee.
The Watchdog Committee has unlimited access to company documentation and meets on a regular basis; the Board of Statutory Auditors is regularly invited to attend its meetings.
During the financial year ended June 30, 2015, the Watchdog Committee performed the following activities:
The Model, with the e-mail address of the Watchdog Committee, is available on intranet and on the company's internet site www.danieli.com.
The external auditing company in charge of financial auditing for the nine years from July 1, 2010 to June 30, 2019 is Reconta Ernst & Young S.p.A., appointed by the shareholders during the meeting held on October 28, 2010.
Auditing is performed according to criteria of transparency and independence, the latter backed by an exchange of information between the auditing company and the board of statutory auditors, with which an auditing schedule is agreed, and which on a yearly basis receives information concerning any services other than auditing rendered to group companies, even if they are rendered by a firm belonging to its network, as well as a report on the activities performed and any reprehensible facts encountered (as per 153 of the Consolidated Law on Finance)
The officer in charge of preparing the company's accounting documents is Alessandro Brussi. He was appointed (in compliance with the corporate by-laws) by the Board of Directors on October 25, 2012, and his three-year term is about to expire together with those of the incumbent directors, i.e. during the meeting that will be called to approve the financial statements to June 30, 2015.
This officer also holds the position of Chief Administrative Officer within the same company.
Mr. Alessandro Brussi possesses the professional qualifications specified in the by-laws, namely:
The Board of Directors has resolved that this appointed officer be granted the necessary powers and resources for the performance of his tasks, which are clearly stated in the document "Operating Guidelines for the Officer in Charge of Preparing the Company's Accounting Documents".
This officer reports to the Board of Directors and personally attends the board meetings; he also makes sure that information continues to reach the board of statutory auditors and the auditing company.
In accordance with art. 19 of Legislative Decree 39/2010, the Board of Statutory Auditors acts as Internal Control Committee for the company, and in this capacity checks and monitors the effectiveness of the internal control and internal auditing system.
To this end, the Board of Statutory Auditors:
Following the renewal of the company boards decided during the shareholders' meeting of October 25, 2012, out of the five members of the board of directors, only one possesses the requirements of independence: therefore the minimum conditions to appoint a Committee for Related-Party Transactions no longer exist. Consequently on November 14, 2012, the board of directors modified the regulations by introducing – as provided for by law - the use of "equivalent internal controls" as specified in articles 7 and 8 of Consob Regulation 17221 of March 12, 2010.
The "Procedure for Related-Party Transactions" – exhaustive in identifying transactions defined as such, and modified as indicated above - is published on the company's website www.danieli.com, "Investors" section.
During the 2014/2015 financial year the members of the company boards or representatives of Group companies did not carry out any major transactions of an "atypical" nature with related parties (not even indirectly).
The appointment of the board of statutory auditors is governed by art. 22 of the corporate by-laws.
The board of statutory auditors is made up of three standing auditors and three alternate auditors, with the genders evenly balanced.
The statutory auditors are chosen from candidates who possess the requirements set forth in the applicable regulations, and particularly in Decree n.162 of March 30, 2000, issued by the Ministry of Justice.
The statutory auditors must therefore possess the requirements of good standing and professionalism set forth in the applicable regulations, under penalty of being disqualified from holding office, and – in order to evaluate their experience – it is established that they must have experience in the production and marketing of durable goods.
Their obligations, duties and length of term in office are those established by law.
By means of a written notification to the Chairman of the Board at least 40 days prior to the date set for the meeting, the board of statutory auditors – or at least two of the auditors – can call the meeting; they also have the right – following a 10-day advance notice – to call a meeting of the board of directors or the executive committee.
Those who are found to be incompatible according to the law and those who hold office in other governing and control boards, which together exceed the limits allowed for corporate duties as established by the Consob Issuers' Regulations, cannot be appointed as auditors, and if elected will be required to resign.
When the auditors are appointed the shareholders determine their yearly salary. They are also entitled to be reimbursed for the expenses they incur in the performance of their duties.
The statutory auditors are appointed from lists according to the procedure described below, for the purpose of ensuring that the minority shareholder can appoint one standing auditor and one alternate auditor.
Candidate lists must have two sections: one for the appointment of the standing auditors and the other for the appointment of the alternate auditors – and must contain a number of candidates that does not exceed the number of members to be elected; candidates must be listed in numerical order.
Each of the two sections on the lists – with the exception of the lists with less than three candidates – must include at least one candidate of another gender.
Each candidate can only appear on one list, under penalty of being declared ineligible.
The shareholders entitled to submit a list are those who alone or together with other shareholders represent at least the percentage of ordinary share capital established by current regulatory provisions and stated in the meeting convocation notice.
The lists must be submitted at the registered offices of the company by the deadline specified in the regulations.
If by the deadline only one list has been submitted or only lists by shareholders who are affiliated to each other have been submitted, additional lists can be submitted up to the third day following this date, and the minimum shareholding percentage specified in the convocation notice will be reduced to half.
In order to submit a list, the ownership of the shareholding must be proven according to the procedures set forth in the applicable regulations, provided that this is done by the date set for the publication of the lists by the company.
The lists can also be submitted via remote means of communication, according to the procedures made known in the convocation notice for the shareholders' meeting.
Together with each list, which must show the names of the shareholders, the following documents have to be submitted, under penalty of the list being disqualified:
Each shareholder may submit one list; submitting more than one list will result in none of the lists being accepted.
Each shareholder has the right to vote for only one list.
The elected standing auditors will be the first two candidates from the list which obtains the highest number of votes, and the first candidate from the list which has the second highest number of votes; the latter shall be the Chairman.
The elected standing auditors will be the first two candidates from the list which obtains the highest number of votes, and the first candidate from the list which has the second highest number of votes.
If the procedure described above does not comply with the law on gender balance, instead of the last candidate of the gender that is superior in number on the list of the majority shareholder, the next candidate elected will be of the gender that is inferior in number from the same list.
In case of death, waiver or disqualification of a standing auditor, he/she will be replaced by the first unelected candidate from the same list as the replaced auditor, unless another alternate auditor has to be selected from the same list for the purpose of balancing the genders.
If the gender quota is still not filled, a meeting of the shareholders will be called as soon as possible to ensure that the composition of the Board of Statutory Auditors complies with the law on gender balance.
If only one or no list is submitted, and for the purpose of appointing the required standing and alternate auditors for the Board of Statutory Auditors, the shareholders will decide by relative majority in observance of current regulations on gender balance.
If two or more lists submitted by the majority shareholder receive the same number of votes, the candidates from the majority list submitted by the shareholders with the largest shareholding will be elected.
If two or more lists – other than the one which received the highest number of votes - receive the same number of votes, the youngest candidates on the minority lists will be elected until all the positions to be assigned have been filled.
If only one list is submitted all the auditors will be elected from this list.
The outgoing auditors can be re-elected.
The board of Statutory Auditors meets at least once every 90 days, including by audio or videoconference, provided that all the participants can be identified and are able to follow the discussion, examine, receive and send documents and take part in real time in the discussion of the matters at hand.
The venue for the meeting of the board of statutory auditors is considered to be wherever the Chairman of the board of Statutory Auditors is found.
The Board of Statutory Auditors - made up of three Standing Auditors and three Alternate Auditors – was appointed by the shareholders on October 25, 2012, taking into account the provisions of Law n.120 of July 12, 2011, on gender balance; the three-year term will expire at the meeting called to approve the financial statements for the year ended June 30, 2015.
The Board of Auditors in office at year end is made up of Renato Venturini as Chairman, Gaetano Terrin and Chiara Mio as standing auditors, Giuseppe Alessio-Vernì, Vincenza Bellettini and Giuliano Ravasio as alternate auditors, appointed from the single list submitted by the majority shareholder.
The Statutory Auditors possess the requirements of good standing and professionalism set forth in the applicable regulations and particularly in Decree n.162 dated March 30, 2000, issued by the Ministry of Justice.
The Board of Statutory Auditors ascertained the independence of its members during the first meeting held following the appointments; during the year it also made sure that these requirements were maintained.
Born in Postumia Grotte (TS) on September 25, 1942.
Degree in Economics and Commerce at the Università degli Studi of Trieste in 1969.
Since 1970, registered as a Certified Public Accountant for the Province of Udine.
Official Accounting Auditor since 1978.
Entered in the Register of Accounting Auditors as per Ministerial Decree dated April 12, 1995.
He has a private practice which specializes in corporate and tax matters.
He has held positions as Director and Legal Auditor in financial and insurance companies and banks.
Born in Padua on July 16, 1960.
Degree in Business Economics from Ca' Foscari University in Venice in 1985.
Appointed Official Accounting Auditor as per Ministerial Decree dated April 24, 1992.
Entered in the Register of Accounting Auditors as per Ministerial Decree dated April 12, 1995.
Since 1988, a close collaborator of Giulio Tremonti and head of the firm Tremonti e Associati of Padua until
1998.
Partner in a leading international auditing firm from 1998 to 2003.
His firm provides tax and corporate consulting services.
He has contributed to tax and corporate magazines as a freelance journalist.
He holds the position of Standing Auditor in various insurance, industrial and financial companies.
Born in Pordenone on November 19, 1964.
Degree in Business Economics from a Venetian university in July 1987.
Registered as a Certified Public Accountant in Pordenone.
Entered in the Register of Accounting Auditors.
President of the commission on "Environmental Consultancy" of the National Committee of Certified Public Accountants.
Full professor at the Department of Management at the Ca' Foscari University in Venice, where she was already an associate professor - and prior to that – a researcher.
Member of the teaching college for the Master's Degree in "Business Economics and Management"
Vice-dean for Environmental Sustainability and Social Responsibility since 2009.
Director of Master Mega, Level 1 Master's Degree in ethical business management.
Member of Aidea – Italian Academy for Business Economics.
Writes for various publications specialized in business economics and social responsibility.
Member of various international associations and institutes.
She holds the position of member of the board of directors in various companies, two of which are listed.
Born in Trieste on October 5, 1964.
Degree in Economics and Commerce at the Università degli Studi of Trieste in 1989.
Registered as a Certified Public Accountant in Trieste since 1992; holds the position of Director of the Association.
He is a practicing certified public accountant with a firm in Trieste, where he has gained experience in accounting, administration, finance, tax and taxation matters, dealing in complex corporate transactions.
He has also been a trustee in bankruptcy with the Court of Trieste since 1993.
Entered in the Register of Accounting Auditors as per Ministerial Decree dated April 26, 1995.
Entered in the Register of Court-appointed Assessors and Technical Consultants of the Court of Trieste.
He holds the position of standing auditor in various insurance, banking and financial companies.
Born in Fanano (MO) on March 31, 1954.
Degree in Economics and Commerce from the Università degli Studi di Bologna in 1978.
Registered as a Certified Public Accountant in Bologna since 1979.
Entered in the Register of Accounting Auditors with the Ministry of Justice (1992)
Member of the Managing Board of the Association of Certified Public Accountants of Bologna.
Member of the Committee for Equal Opportunity in Bologna
She is a practicing Certified Public Accountant with the firm of Bellettini Manzoni e Associati in Bologna.
Specialized in corporate consulting, corporate and tax matters and auditing.
Has held the positions of standing auditor and Chairman of the Board of Statutory Auditors in large corporations, some of which are listed on the stock exchange.
Has also held the position of trustee in bankruptcy.
She currently holds the position of standing auditor in a bank.
Giuliano Ravasio, Alternate Auditor
Born in Carrara (MS) on January 31, 1951.
Certified Public Accountant.
Registered as a Certified Public Accountant since 1983.
Entered in the Register of Official Accounting Auditors since 1987, then in the Register of Accounting Auditors since 1995.
Since 1993 has been on the List of Experts for Inspections of trust and auditing companies.
On the list of "Corce" experts (Master's Degree in International Marketing) at the Ministry of Foreign Trade.
Member of a provincial tax commission (1978-1996).
Member of the Board of his professional order (1995-2007).
Owner of a certified public accounting firm specialized in corporate consultancy.
Holds the position of director and standing auditor in various companies.
University professor of marketing and business administration (1975-1977).
Teacher of training courses for the European Social Fund.
The Board of Statutory Auditors met more frequently than the required once every 90 days, at times in audio or video-conference. During the reference year the Board met 14 times. The average duration of the meetings was three hours.
If an auditor is interested in a particular corporate transaction for himself or on behalf of third parties, he must promptly provide the other auditors and the Chairman of the Board of Directors with exhaustive information as to the type, terms, origin and scope of his interest.
The Board of Legal Auditors has also monitored the independence of the auditing company, ensuring that it complies with the applicable regulations, in terms of both type and extent of the services other than auditing services rendered for the company or its subsidiaries by the auditing company itself and by institutions belonging to its network.
On its website www.danieli.com, the company has set up an INVESTORS section, where information can be found concerning the companies that are significant to shareholders, so that they can exercise their rights.
Mr. Alessandro Brussi is the officer in charge of handling relations with shareholders, with the assistance of the Department of Corporate Affairs. The company will ensure that information important to shareholders is promptly available on its website.
No additional operating mechanisms have been contemplated for the shareholders' meetings, other than those additionally provided for in the applicable legislative provisions and regulations.
As for the powers of the shareholders, the corporate by-laws state that the Board of Directors has the authority to make decisions – pursuant to art. 2436 of the Italian Civil Code – on proposals relating to:
The company has adopted shareholders' meeting regulations, which govern the running of the meeting and are an integral part of the by-laws; these regulations are available on the company's website www.danieli.com, Investors section.
These regulations set out the conditions which during the meetings guarantee the right of each shareholder to take the floor on each of the matters on the agenda, to make observations and come up with proposals.
Those who intend to take the floor must submit a written request to the Chairman indicating the matter they wish to discuss; requests can be submitted after the items on the agenda have been read out and until the Chairman declares the discussion of the matter closed.
The Chairman and those he has invited to assist him reply to the speakers after each one has spoken, or once they have all spoken.
Depending on the subject-matter and importance of each item on the agenda, the Chairman decides how much time – usually no less than ten minutes and no more than twenty – each speaker has to state his/her case. After this period, the Chairman may grant the speaker another 5 minutes.
Those who have already taken part in the discussion may request the floor a second time to discuss the same subject-matter, usually for five minutes, and to declare how they intend to vote.
The by-laws do not provide for voting by correspondence or by audiovisual means.
During the meeting, the board reports on both performed and scheduled activities, ensuring that the shareholders have the necessary information to make decisions with full knowledge of the facts.
During the year there were no significant changes in the composition of the corporate structure.
The Board of Directors has adopted a Code of Conduct on Internal Dealing in accordance with the provisions of Consob Issuers' Regulation no. 11971/99, which came into force on April 1, 2006. This document contains the new provisions on this matter, as set forth in Consob resolution n. 18079 dated January 20, 2012. The Code of Conduct is available on the company's website www.danieli.com, Investors section.
Since the end of the reference year no changes have been made to the corporate governance structure.
24.9.2015 DANIELI & C. OFFICINE MECCANICHE S.P.A.
| BOARD OF DIRECTORS | E | EXECUTIVE COMMITTE |
||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Position held | Members | Year of Birth |
Date of first appointme nt |
In office since |
In office until |
List | Exec. | Non exec. |
Indep. as per Code |
Indep as per TUF |
Numbe r of other positio ns held |
(*) | (*) | (**) |
| Chairman and Chief Executive Office (●◊) |
Benedetti Gianpietro |
1942 | 5.10.1985 | 25.10.2012 | 26.10.2015 | M | X | 3/5 4/4 | P | |||||
| Vice-Chairman | de Colle Carla | 1943 | 12.11.1999 | 25.10.2012 | 26.10.2015 | M | X | 5/5 3/4 | M | |||||
| Director | Alzetta Franco | 1958 | 24.10.2003 | 25.10.2012 | 26.10.2015 | M | X | 5/5 4/4 | M | |||||
| Director | Clerici Bagozzi Augusto |
1940 | 24.10.2003 | 25.10.2012 | 26.10.2015 | M | X | 5/5 | ||||||
| Director | Mareschi Danieli Giacomo |
1980 | 28.10.2009 | 25.10.2012 | 26.10.2015 | M | X | 5/5 | ||||||
| Number of meetings held during the year in question: |
Board of Directors: 5 |
Executive Committee: 4 |
(●) Officer in charge of the internal control and risk management system.
(◊) In charge of managing the Issuer.
(*) Attendance of directors at the meetings of the board of directors and committees.
(**) Title of the director on the Committee ("P" = President; "M" = member)
Quorum needed for the minority shareholders to submit lists for the election of one or more members (as per art. 147-ter of the Consolidated Law on Finance) 2.5%.
The company has decided to set up an equivalent internal control (as provided for in the applicable regulations) to replace the Committee for Transactions with Related Parties, considering that there is only one independent director, as already mentioned.
| Position held | Members | Year of birth |
Date of first appointment |
In office since |
In office until |
List | Indep. as per self regulatory code |
Attendance at board meetings |
Number of other positions held in listed companies |
||
|---|---|---|---|---|---|---|---|---|---|---|---|
| Chairman | Venturini Renato |
1942 | 22.10.1988 | 25.10.2012 | 26.10.2015 | M | 14/14 | ||||
| Standing auditor |
Terrin Gaetano | 1960 | 27.10.2006 | 25.10.2012 | 26.10.2015 | M | 14/14 | ||||
| Standing auditor |
Mio Chiara | 1964 | 25.10.2012 | 25.10.2012 | 26.10.2015 | M | 12/14 | 2 | |||
| Alternate auditor |
Alessio-Vernì Giuseppe |
1964 | 28.10.2009 | 25.10.2012 | 26.10.2015 | M | |||||
| Alternate auditor |
Bellettini Vincenza |
1954 | 25.20.2012 | 25.10.2012 | 26.10.2015 | M | |||||
| Alternate auditor |
Ravasio Giuliano |
1951 | 24.05.1990 | 25.10.2012 | 26.10.2015 | M | |||||
| Number of meetings held during the year in question: 14 | |||||||||||
| Quorum needed for the minority shareholders to submit lists for the election of one or more members (as per art. 148 of the Consolidated Law on Finance): 2.5%. |
Danieli & C. Officine Meccaniche S.p.A. Via Nazionale, 41 – 33042 Buttrio (UD) Fully paid-up share capital of euro 81,304,566 Tax number, VAT registration number and number of registration with the Register of Companies of Udine: 00167460302 REA (Index of Economic and Administrative Information): 84904 UD Tel. +39 0432 1958111 - Fax +39 0432 1958289 www.danieli.com
Relations with institutional investors and financial analysts: fax +39 0432 1958863 e-mail: [email protected]
Financial statements and publications are available at the company's headquarters, on the authorized storage mechanism SDIR&STORAGE and on the company's Web Site: www.danieli.com, Investors section
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