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CYCLOPHARM LIMITED — AGM Information 2015
Apr 23, 2015
64741_rns_2015-04-23_cb589771-d13d-45bb-a28c-44798de7d12a.pdf
AGM Information
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Cyclopharm Limited Notice of Annual General Meeting and Explanatory Statement
to be held at Ground Floor, Interactive Zone of the Australian School of Advanced Medicine, #2 Technology Place Drive, Macquarie University Hospital, North Ryde, NSW 2109, at 11.30am, (Sydney time) on Tuesday, 26 May 2015
This document is important.
Please read the information it contains carefully. It is important that you vote on these resolutions either by attending the meeting or by completing and lodging the enclosed proxy form. If you are in doubt as to its contents, you should consult your professional advisor(s).
Cyclopharm Limited ABN 74 116 931 250 Building 75 Business & Technology Park New Illawarra Road Lucas Heights NSW 2234
Ph: (02) 9541 0411 Fax: (02) 9543 0960
www.cyclopharm.com [email protected]
TABLE OF CONTENTS
| NOTICE OF ANNUAL GENERAL MEETING | NOTICE OF ANNUAL GENERAL MEETING | 2 |
|---|---|---|
| 1. | ORDINARY BUSINESS | 2 |
| 1.1(a) | FINANCIAL STATEMENTS AND REPORTS | 2 |
| 1.1(b) | RESOLUTION 1 – REMUNERATION REPORT | 2 |
| 1.2 | RESOLUTION 2 – RE-ELECTION OF DIRECTOR | 2 |
| 1.3 | RESOLUTION 3 – SHARE BUY BACK | 3 |
| 1.4 | RESOLUTION 4 – ISSUE OF SHARES TO THE MANAGING DIRECTOR | 3 |
| 1.5 | RESOLUTION 5 – INCREASE IN THE MAXIMUM AGGREGATE ANNUAL | |
| REMUNERATION OF NON-EXECUTIVE DIRECTORS | 3 | |
| 2. | SPECIAL BUSINESS | 4 |
| 2.1 | RESOLUTION 6 – LONG TERM INCENTIVE PLAN: AMENDMENT OF | |
| PERFORMANCE HURDLE OF 2013 GRANT | 4 | |
| 2.2 | RESOLUTION 7 – LONG TERM INCENTIVE PLAN: AMENDMENT TO ALLOW | |
| ALLOTMENT OR TRANSFER OF PLAN SHARES TO A CONTROLLED ENTITY | 4 | |
| 3. | OTHER BUSINESS | 5 |
| NOTES TO NOTICE OF MEETING | 6 | |
| 1. | EXPLANATORY STATEMENT | 6 |
| 2. | VOTING ENTITLEMENT | 6 |
| 3. | QUESTIONS AND COMMENTS BY SHAREHOLDERS AT THE MEETING | 6 |
| 4. | PROXIES | 7 |
| EXPLANATORY STATEMENT | 9 | |
| 1. | IMPORTANT NOTICE | 9 |
| 2. | REPORTS AND EXPLANATION OF RESOLUTION 1 – REMUNERATION REPORT | 9 |
| 3. | EXPLANATION OF RESOLUTION 2 – RE-ELECTION OF DIRECTOR | 10 |
| 4. | EXPLANATION AND SUMMARY OF RESOLUTION 3 – SHARE BUY-BACK | 11 |
| 5. | EXPLANATION AND SUMMARY OF RESOLUTION 4 – ISSUE OF SHARES TO THE | |
| MANAGING DIRECTOR | 14 | |
| 6. | EXPLANATION AND SUMMARY OF RESOLUTION 5 – INCREASE IN THE MAXIMUM | |
| AGGREGATE ANNUAL REMUNERATION OF NON-EXECUTIVE DIRECTORS | 18 | |
| 7. | EXPLANATION AND SUMMARY OF RESOLUTION 6 – LONG TERM INCENTIVE | |
| PLAN: AMENDMENT OF PERFORMANCE HURDLE OF 2013 GRANT | 18 | |
| 8. | EXPLANATION AND SUMMARY OF RESOLUTION 7 – LONG TERM INCENTIVE PLAN: | |
| AMENDMENT TO ALLOW ALLOTMENT OR TRANSFER OF PLAN SHARES TO A | ||
| CONTROLLED ENTITY | 21 | |
| 9. | GLOSSARY OF TERMS | 23 |
| 10. | SHAREHOLDER ENQUIRIES | 23 |
| APPENDIX 1 – SUMMARY OF CYCLOPHARM’S LONG TERM INCENTIVE PLAN | 24 |
IMPORTANT DATES
| Close for receipt of written questions to Auditor | 5.00 pm | Tuesday, 19 May 2015 |
|---|---|---|
| Close for receipt of Proxy Forms | 11:30am | Sunday, 24 May 2015 |
| Determination of Entitlement to Vote | 7.00 pm | Friday, 22 May 2015 |
| Meeting | 11.30 am | Tuesday,26 May2015 |
1
NOTICE OF ANNUAL GENERAL MEETING OF CYCLOPHARM LIMITED
Notice is given that the Annual General Meeting of members of Cyclopharm Limited ACN 116 931 250 ( Company) will be held at Ground Floor, Interactive Zone of the Australian School of Advanced Medicine, #2 Technology Place Drive, Macquarie University Hospital, North Ryde, NSW, 2109, Australia on Tuesday, 26 May 2015 at 11.30am Sydney time.
1. ORDINARY BUSINESS
1.1 Financial Statements and Reports
- (a) To receive and consider the financial statements and the reports of the Directors and the Auditors of the Company for the year ended 31 December 2014.
An explanation of this item is to be found in the notes to this notice and paragraph 2.1 of the Explanatory Statement.
(b) Resolution 1 – Remuneration Report
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
"That the Remuneration Report as set out in the Annual Report of the Company for the financial year ended 31 December 2014 be adopted."
An explanation of this item is to be found in paragraph 2.2 of the Explanatory Statement.
Notes:
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(1) The vote on this resolution is advisory only and does not bind the Directors or the Company.
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(2) If 25% or more of the votes that are cast are voted against the remuneration report at two consecutive AGMs, shareholders will be required to vote at the second of those AGMs on a resolution (a 'spill' resolution) that another meeting be held within 90 days at which all of the Company's directors (other than the Managing Director) must stand for re-election.
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(3) Except as set out below, a vote must not be cast (in any capacity) on Resolution 1 by or on behalf of the Company's key management personnel (KMP), details of whose remuneration are included in the Remuneration Report, and their closely related parties, whether as shareholder or as a KMP's proxy. However, a vote may be cast on Resolution 1 by a KMP, or a closely related party of a KMP, if:
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the vote is cast as a proxy;
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the appointment is in writing and specifies how the proxy is to vote on Resolution 1; and
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the vote is not cast on behalf of a KMP or closely related party of a KMP.
1.2 Resolution 2 – Re-election of Director
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution with effect from the close of the meeting:
"That David James Heaney, a director retiring by rotation in accordance with rule 5.1 of the Constitution, being eligible and having consented to act, be re-elected as a Director of the Company.”
An explanation of this item, and more information on Mr Heaney, is to be found in paragraph 3 of the Explanatory Statement.
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1.3 Resolution 3 - Share Buy-back
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
“That pursuant to and in accordance with section 257C of the Corporations Act 2001 (C'wlth), as amended, and for all other purposes, the shareholders approve, with effect from when the Directors make the relevant announcement to the ASX, the on-market buy-back of up to 25% of the fully paid ordinary shares in the Company expiring on whichever is the earlier of the anniversary of the passage of this resolution or the 2016 Annual General Meeting and otherwise on the terms and conditions set out in the Explanatory Statement accompanying the 2015 Notice of Annual General Meeting.”
More information on the Share Buy-back is to be found in paragraph 4 of the Explanatory Statement.
1.4 Resolution 4 – Issue of shares to the Managing Director
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
"That pursuant to ASX Listing Rules 10.14 and 10.15 and in accordance with Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, approval is given for the Directors to issue and allot 1,721,554 ordinary shares to Mr James McBrayer and/or his nominee, acting in his capacity as the Managing Director of the Company, and to provide him and/or his nominee, financial assistance of $1,549,399, to subscribe for those shares in the Company, on the terms summarised in the Explanatory Statement accompanying the 2015 Notice of Annual General Meeting."
An explanation of this item and a summary of the Plan and Loan are found in paragraph 5 of the Explanatory Statement.
Voting exclusion
The Company will disregard any votes cast on this resolution by the Plan Directors (as persons who can benefit from participation in the Long Term Incentive Plan) and any of their associates. However, the Company will not disregard a vote if:
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if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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if it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
1.5 Resolution 5 – Increase in the Maximum Aggregate Annual Remuneration of NonExecutive Directors
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
“That, for the purpose of ASX Listing Rule 10.17, clause 42.1 of the Company‟s Constitution and for all other purposes, the shareholders approve the maximum aggregate annual remuneration that may be paid by the Company as remuneration for the services of the Company‟s Non-Executive Directors be increased by $100,000 from $100,000 to $200,000 with effect on and from 1 July 2015.”
An explanation of this item and information about the proposed increase in the maximum aggregate annual remuneration of Non-Executive Directors are found in paragraph 6 of the Explanatory Statement.
Voting exclusion
The Company will disregard any votes cast on this resolution by the Non-Executive Directors and any of their associates. However, the Company will not disregard a vote if:
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if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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if it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
2 SPECIAL BUSINESS
2.1 Resolution 6 – Long Term Incentive Plan: Amendment of Performance Hurdle of 2013 Grant
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
"That in accordance with Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, the performance hurdle relating to the 2 tranches of Plan Shares authorised by general resolution at the 2013 AGM is amended to read „The Managing Director has been employed as Managing Director for 2 years commencing on 15 May 2013 (Performance Hurdle)‟."
An explanation of this item and a summary of the Plan and Loan are found in paragraph 7 of the Explanatory Statement.
Voting exclusion
The Company will disregard any votes cast on this resolution by the Plan Directors (as persons who can benefit from participation in the Long Term Incentive Plan) and any of their associates. However, the Company will not disregard a vote if:
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if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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if it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
2.2 Resolution 7 – Long Term Incentive Plan: Amendment to allow allotment or transfer of Plan Shares to a Controlled Entity
Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
"That Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, be amended to the extent necessary to allow the Board of the Company to approve the allotment or transfer of Plan Shares to a „Controlled Entity‟, being an entity wholly owned and controlled by the Participating Employee or Officer who is entitled to the Plan Shares."
An explanation of this item and a summary of the Plan and Loan are found in paragraph 8 of the Explanatory Statement.
Voting exclusion
The Company will disregard any votes cast on this resolution by the Plan Directors (as persons who can benefit from participation in the Long Term Incentive Plan) and any of their associates. However, the Company will not disregard a vote if:
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if it is cast by a person as a proxy for a person who is entitled to vote, in accordance with the directions on the proxy form; or
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if it is cast by the person chairing the meeting as proxy for a person who is entitled to vote, in accordance with a direction on the proxy form to vote as the proxy decides.
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3 OTHER BUSINESS
To consider any other business that may be properly brought forward at the meeting in accordance with the Constitution and the law.
By Order of the Board
James McBrayer Company Secretary
Dated: 24 April 2015
PLEASE NOTE:
The Notes to, and the Explanatory Statement and Proxy Form following this Notice of Meeting should be read in conjunction with, and form part of, this Notice.
Capitalised words have the meaning ascribed to them in the Glossary in the attached Explanatory Statement .
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NOTES TO NOTICE OF MEETING:
1. Explanatory Statement
An explanation of each resolution is included in the accompanying Explanatory Statement.
2. Voting Entitlement
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2.1 The Board, as the convenor of the meeting, has determined that the shareholding of each member for the purpose of ascertaining voting entitlements at the Annual General Meeting will be as it appears on the register of Shareholders at 7.00pm (Sydney time) on Friday, 22 May 2015 .
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2.2 On a show of hands, every person present and qualified to vote shall have one vote. If a Shareholder appoints one proxy, then that proxy may vote on a show of hands. However, if the Shareholder appoints 2 proxies, neither may vote on a show of hands.
If a Shareholder appoints a proxy who is also a Shareholder or also a proxy for another Shareholder, their directions may not be effective on a show of hands. However, upon a poll and upon the proxy voting on the poll then their voting direction will be fully counted. Should a poll be taken, then the Auditors, Russell Bedford NSW, will act as scrutineer.
3. Questions and Comments by Shareholders at the Meeting
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3.1 In accordance with the Corporations Act and rule 104.3 of the Constitution, a reasonable opportunity will be given to Shareholders at the meeting to ask questions about, or make comments on, the management of the Company.
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3.2 Similarly, in accordance with the Corporations Act and rule 104.4 of the Constitution, a reasonable opportunity will be given to Shareholders to ask the Auditors, Russell Bedford NSW, questions relevant to:
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(1) the conduct of the audit;
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(2) the preparation and content of the Auditor’s Report;
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(3) the accounting policies adopted by the Company in relation to the preparation of its financial statements; and
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(4) the independence of the Auditor in relation to the conduct of the audit.
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3.3 Shareholders may also submit written questions to Russell Bedford NSW, via the Company, no later than 5 business days before the Annual General Meeting. Any question must be relevant to the content of Russell Bedford NSW’s Audit Report or the conduct of its audit of the Company’s financial report for the year ended 31 December 2014.
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3.4 Relevant written questions for Russell Bedford NSW must be received no later than 5.00pm (Sydney time) on Tuesday, 19 May 2015 . A list of those relevant written questions will be made available to Shareholders attending the Annual General Meeting. Russell Bedford NSW will either answer the questions at the Annual General Meeting or table written answers to them at the Meeting. If written answers are tabled at the Meeting, they will be made available to Shareholders as soon as practicable after the Annual General Meeting.
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4. Proxies
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4.1 A Shareholder entitled to attend and vote at this Meeting is entitled to appoint not more than 2 proxies. If 2 proxies are appointed, each proxy must be appointed to represent a specific proportion or number of the Shareholders’ voting rights. If the appointment does not specify the proportion or number of the Shareholders’ votes each proxy may exercise, each proxy may exercise one half of the Shareholders’ votes.
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4.2 If Shareholders wish to appoint one proxy, please use the form provided. If you want to appoint 2 proxies, please contact the Company for an additional form and follow the instructions set out on the reverse side of the proxy form.
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4.3 A Shareholder may appoint an individual or a body corporate as their proxy. A body corporate appointed as a proxy may then nominate an individual to exercise its powers at meetings. A proxy need not be a Shareholder of the Company.
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4.4 To be effective a proxy form and an original or certified copy of the authority (if any) under which it is signed (such as a power of attorney or, in the case of a body corporate Shareholder, a certificate of appointment of personal representative) must be:
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delivered (by hand, mail, courier or fax) to the Company at PO Box 350 Menai Central NSW 2234 Australia or Building 75, Business & Technology Park, New Illawarra Road, Lucas Heights, NSW 2234 Australia;
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sent by facsimile to (+612) 9543 0960 or the registered office of the Company; or
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delivered to the registered office of the Company,
to arrive (in each case) no later than 11.30am (Sydney time) on Sunday, 24 May 2015 . If it is not received by that time, the appointment of proxy will not be treated as effective.
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4.5 If a Shareholder is a body corporate, the proxy form may be signed by:
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2 Directors;
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a Director and either a company secretary or other authorised signatory;
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in the case of a proprietary company that has a sole Director that is also the sole company secretary, by that Director, or
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the body corporate’s appointed attorney under power of attorney.
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4.6 In the case of joint holdings a proxy may be signed by any one of the joint holders. However, if the Company receives more than one appointment for the same Share:
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an appointment signed by all joint holders will be accepted in preference to an appointment signed by the Shareholder whose name appears first in the register of Shareholders or by any other Shareholder holding the share jointly; and
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subject to the preceding paragraph, an appointment signed by the Shareholder whose name appears first in the register of Shareholders will be accepted in preference to an appointment signed by any other Shareholder or Shareholders holding the share jointly.
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4.7 Completion of a proxy form will not prevent individual Shareholders from attending the Meeting if they wish. Where a Shareholder completes and delivers a valid proxy form and attends in person, the authority of the proxy to speak and vote for that Shareholder is suspended while the Shareholder is present at the Meeting.
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4.8 Except in relation to resolutions connected directly or indirectly with the remuneration of the key
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management personnel of the Company, unless shareholder specifically directs a proxy how to vote, the proxy may vote as he or she thinks fit, or abstain from voting.
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4.9 If a shareholder appoints the Chairman as the shareholder's proxy in relation to resolutions 1 and 4 but does not complete any of the boxes "For", "Against" or "Abstain" opposite any of those items on the proxy form, the shareholder will be directing the Chairman to vote in favour of that item.
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4.10 If a shareholder appoints the Chairman of the meeting as the shareholder's proxy but does not specify how the Chairman is to vote on an item of business, the Chairman will vote, as proxy for that shareholder, in favour of that item on a poll.
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4.11 If you wish to appoint the Chairman as your proxy holder but you do not want to put him in the position to cast your votes in favour of any of resolutions 1 and 4 you must complete the appropriate box on the proxy form, directing him to vote against or abstain from voting on that resolution.
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4.12 Any undirected proxies held by other directors or any other key management personnel or their closely related parties will not be voted on resolutions connected directly or indirectly with the remuneration of a member of key management personnel of the Company.
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4.13 Key management personnel of the Company are the Directors of the Company and those other persons having authority and responsibility for planning, directing and controlling the activities of the Company, directly or indirectly. The Remuneration Report identifies the Company's key management personnel for the financial year to 31 December 2014. Their closely related parties are defined in the Corporations Act 2001, and include certain members of their family, dependents and companies they control.
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EXPLANATORY STATEMENT
1. IMPORTANT NOTICE
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1.1 This Explanatory Statement is given to Shareholders to explain the resolutions to be considered at the Annual General Meeting ( Resolutions ) and to allow Shareholders to determine how they wish to vote on the Resolutions. The Explanatory Statement should be read in conjunction with, and forms part of, the Notice of Annual General Meeting which this Explanatory Statement accompanies.
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1.2 Capitalised words in this Explanatory Statement have a defined meaning which appears in it or in the Glossary.
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1.3 This Explanatory Statement is dated 24 April 2015.
2. REPORTS
- 2.1 The Corporations Act requires the financial statements and reports of the Directors and Auditors to be laid before the Meeting. These are all incorporated into the Annual Report. Neither the Act nor the Constitution requires Shareholders to vote on such statements and reports. However, Shareholders will be given ample opportunity to raise questions on the Annual Report at the Meeting. For further information see note 3 on page 5 . The Annual Report is available on the Company’s website at www.cyclopharm.com.au.
2.2 EXPLANATION OF RESOLUTION 1 - REMUNERATION REPORT
The Directors’ Report - “Remuneration Report” ( Remuneration Report) is contained in the Company's 2014 Annual Report.
The Corporations Act requires a resolution be put to the shareholders of a listed company to adopt the Remuneration Report as disclosed in the Directors' report component of the 2014 Annual Report (see pages 19 to 29 of the 2014 Annual Report inclusive). This Resolution is being put so as to give Shareholders a reasonable opportunity to ask questions or make comments concerning the Remuneration Report during the Meeting.
The Remuneration Report:
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explains the Board's policies in relation to the nature and level of remuneration paid to Directors, secretaries and senior managers with the Company;
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discusses the link between the Board's policies and the Company's performance;
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provides a summary of performance conditions, explaining why they were chosen and how performance is measured against them;
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sets out remuneration details for each Director and for each member of the Company's senior executive management team; and
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makes clear that the basis for remunerating non-executive Directors is distinct from the basis for remunerating executives, including executive Directors.
The vote on this resolution is advisory only and does not bind the company or its directors. No member of the key management personnel or closely related party of the key management personnel may vote on resolution 1.
The Company encourages all other shareholders to cast their vote on resolution 1.
If you choose to appoint a proxy you are encouraged to direct your proxy how to vote on resolution 1 (Adoption of Remuneration Report) by marking either "For", "Against" or "Abstain" on the voting form for that item of business.
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Under the Corporations Act 2001, if 25% or more of the votes that are cast are voted against the adoption of the Remuneration Report at two consecutive AGMs, shareholders will be required to vote at the second of those AGMs on a resolution (a 'spill' resolution) that another meeting be held within 90 days at which all of the Company's directors (other than the Managing Director) must go up for re-election.
2.3 Directors' Recommendation
As the directors have a personal interest in this proposed Resolution 1, they make no recommendations as to how shareholders should vote on the resolution.
3. EXPLANATION OF RESOLUTION 2 – RE-ELECTION OF DIRECTOR
- 3.1 Shareholders will be asked to consider and, if thought fit, pass the following Resolution as an ordinary resolution:
"That David James Heaney, a director retiring by rotation in accordance with rule 5.1 of the Constitution, being eligible and having consented to act, be re-elected as a Director of the Company.”
Mr Heaney, being eligible, offers himself for re – election as a Director of the Company and his consent to act will be tabled at the Meeting prior to the resolution to reappoint him being put to the Meeting.
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3.2 The Constitution and the ASX Listing Rules require that, at each annual general meeting, onethird of the Directors must retire from office. Since Mr Heaney has been longest in office since election he has offered himself for re-election.
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3.3 The Nominations Committee (excluding Mr Heaney) of the Board has conducted an assessment of Mr Heaney, and has reviewed the skills, knowledge, experience and diversity represented on the Board. Having conducted those assessments and that review, the Board recommends to Shareholders the re-election of Mr Heaney.
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3.4 The following is a profile of Mr David Heaney:
Board position : Elected by Shareholders to the Board of the Company on 8 May 2007.
Committees: Member of the Remuneration, Board Nominations and Audit Committees. Experience: Mr Heaney is currently a non-executive director of Colorpak Limited (since 24 January 2004). Mr Heaney also served as a director of Mariner Financial Limited between 27 May 2005 and 12 May 2009 and as a director of Dromana Estate Limited between 10 July 2009 and 15 December 2011.
Mr Heaney has more than 40 years experience in all aspects of wholesale banking and finance, gained in senior management roles with National Australia Bank Limited and subsidiary companies in both Australia and the US.
3.5 Directors' Recommendation
The Board, other than Mr Heaney (who abstains), recommends that Shareholders vote in favour of Resolution 2.
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4. EXPLANATION AND SUMMARY OF RESOLUTION 3 – SHARE BUY BACK
- 4.1 Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution:
“That pursuant to and in accordance with section 257C of the Corporations Act 2001 (C'wlth), as amended, and for all other purposes, the shareholders approve, with effect from when the Directors make the relevant announcement to the ASX, the on-market buy-back of up to 25% of the fully paid ordinary shares in the Company expiring on whichever is the earlier of the anniversary of the passage of this resolution or the 2016 Annual General Meeting and otherwise on the terms and conditions set out in the Explanatory Statement accompanying the 2015 Notice of Annual General Meeting.”
4.2
Background
The Board believes that a buy-back of shares in combination with other strategies, is an efficient way to enhance long term shareholder value and considers that it is the most expedient, effective and cost efficient way for the Company to enhance shareholder value.
In particular, it gives shareholders the choice whether to hold or sell their shares over the buyback period, whereas under other alternatives (such as an equal capital reduction or an offmarket equal access buy-back) shareholder may not be given such a choice.
If, in the next 12 months, the Company is in a financial position to do so, then it will consider implementing a buy-back on the terms and conditions set out in this resolution, accordingly shareholder 'pre-approval' is sought to implement and conduct the buy-back.
4.3 Regulatory Requirements
Section 257C(1) of the Corporations Act authorises a listed company to buy-back its own shares on market if the buy-back does not materially prejudice its ability to pay its creditors and it follows the procedures set out in the Corporations Act.
The implementation of the buy-back is conditional on the approval by a resolution passed at a general meeting of the Company. This resolution is an ordinary resolution and will be passed if a majority of votes cast, in person or by proxy, attorney or representative by Shareholders at the meeting is cast in favour of the resolution.
Shareholder approval is required if the Company proposes to buy-back more than 10% of the smallest number of shares on issue at any time during the last 12 months. This limit after which a company requires shareholder approval for an on-market buy-back is called the "10/12 limit".
As the Company is proposing to buy-back up to a maximum of 25% of its issued capital, shareholder approval is sought.
If approved, it is intended that the on-market buy-back will continue until the earlier of 12 months, the day that the maximum number of shares have been bought back, or at an earlier date as determined by the Directors.
The Constitution does not, at the relevant time, preclude the buy-back of Shares or restrict the Company's power to do so. The Company will stand in the market to buy-back not more than 25% of its ordinary share capital and this can be done on a continuous basis.
If this resolution is passed, the buy-back may be implemented by the Board at any time by making the announcement to the ASX required by the ASX Listing Rules. Nevertheless, the Board may choose not to proceed, or to proceed at a later date.
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4.4 Number of shares subject to the buy-back
The maximum percentage of Shares to be bought back is 25%. Based on the number of ordinary shares on issue as at the date of this notice being 57,385,143 shares, the maximum number of Shares to be bought back would be 14,346,286.
The Company will offer to buy-back shares on-market through transactions on Australian Securities Exchange ( ASX ). It is not required to buy-back a specific number of shares or a minimum specified value of shares over any period. The Company will cancel all shares which are bought back.
4.5 Price
The shares will be bought back at the quoted selling price of the Company's shares on the ASX. In accordance with ASX Listing Rule 7.33, the price payable by the Company to buyback shares cannot be more than 5% above the average market price per share calculated over the last 5 days on which sales were recorded before the day of the buy-back. Market price means the closing price on a trading platform, excluding special crossings, overnight sales and exchange traded option exercises.
Historical share price information is below:
| Information | Price | Date |
|---|---|---|
| Close Price | $0.56 | 9 April 2015 |
| High for 12 Months | $0.70 | 12 March 2015 |
| Low for 12 Months | $0.20 | 8 May 2015 |
| 30 day Volume Weighted Average | $0.61 | 11 March 2015 to 9 April 2015 |
| 60DayVolumeWeightedAverage | $0.56 | 9February2015 to 9April 2015 |
4.6 Funding
The cost to the Company of the buy-back is dependent on the number and price of shares bought back.
By way of example, an on-market buyback offer at $0.56 per Share would require maximum funding of approximately $8,033,920 (assuming full acceptance of the buy-back offer 25%).
The financial effect of the proposed buy-back will be to deplete the Company's cash reserves and/or to increase its borrowings depending upon the appropriate funding mix utilised by the Directors at the time the offer proceeds.
Against this, the share capital of the Company will be reduced with a likely beneficial increase of net tangible asset backing per share.
The offer will not proceed if the buy-back would materially prejudice the Company's ability to pay its creditors.
The Company intends to utilise its cash reserves to pay for the Shares it buys-back when making the on-market offer and to supplement some with borrowings. The break-up between one and the other will depend on the circumstances of the Company at the time the offer is made and will be detailed in the relevant announcement to the ASX.
No decision has been made in relation to the proposed funding, as noted earlier, this approval is sought in anticipation of the Company being in a financial position to implement and fund the buy-back without materially prejudicing its ability to repay creditors.
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4.7 Discussion and analysis
Advantages of Introducing a Share Buy-back
The key advantages of the buy-back being allowed to proceed are as follows:
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increase the liquidity of the Shares;
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an efficient use of any surplus capital that becomes available to the Company in a market where finding suitable investments proves difficult;
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the buy-back is structured as an on-market buy-back which gives shareholders the choice whether to hold or sell their shares over the buy-back period;
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increasing price competition for the Shares; and
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the promotion of a more efficient capital structure.
Disadvantages of Introducing a Share Buy-back
The key disadvantages of the buy-back being allowed to proceed are as follows:
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it reduces the cash reserves of the Company. The use of those funds for the buy-back means that they will not be available for use in the Company's ordinary course of business;
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it is structured as an on-market buy-back which means not all shareholders will participate; and
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there is uncertainty about the funding strategy of the buy-back , this means the debt/equity mix has not yet been determined and the Company is unable to advise shareholders what the precise financial effect of the on-market buy-back will be.
4.8 Other considerations
Accepting the on-market Share buy-back may have financial, taxation, or other ramifications for Shareholders depending upon each such Shareholders’ personal circumstances and the Board recommends that before accepting any on-market offer, Shareholders should obtain their own professional advice.
The Company is satisfied that this notice of meeting and explanatory statement set out all the information known to the Company that is material to the decision how to vote on the resolution.
If approval of Resolution 3 is not given, the Company is still able to buy-back on market the maximum number of Shares permitted under the 10/12 limit without Shareholder approval.
4.9 Directors' Intentions
At the date of this explanatory statement, no Director had determined whether he will accept a buy-back offer in respect of shares in which he has an interest.
4.10 Directors' Recommendation
The Board unanimously recommends that Shareholders vote in favour of Resolution 3.
13
5. EXPLANATION AND SUMMARY OF RESOLUTION 4 – ISSUE OF SHARES TO THE MANAGING DIRECTOR
- 5.1 Shareholders will be asked to consider and, if thought fit, to pass the following Resolution as an ordinary resolution:
"That pursuant to ASX Listing Rules 10.14 and 10.15 and in accordance with Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, approval is given for the Directors to issue and allot 1,721,554 ordinary shares to Mr James McBrayer and/or his nominee, acting in his capacity as the Managing Director of the Company, and to provide him and/or his nominee financial assistance of $1,549,399, to subscribe for those shares in the Company, on the terms summarised in the Explanatory Statement accompanying the 2015 Notice of Annual General Meeting."
-
5.2 In accordance with its remuneration policy and subject to member approval, the Company proposes to grant Shares and provide financial assistance to the Managing Director on the general terms and conditions set out in the Company's Long Term Incentive Plan ( Plan ) and the specific terms as set out in paragraph 5.5. The Plan was approved by Shareholders at the meeting held on 8 May 2007.
-
5.3 The purpose of the Plan is to encourage Directors, officers and employees to share in the ownership of the Company and therefore to retain and motivate those benefiting to drive performance at both the individual and corporate levels. Accordingly the Board, other than Mr McBrayer, believes that the Shares should be issued and financial assistance provided to Mr McBrayer, to more closely align his interests with those of the Company. A summary of the Plan, as approved, is included as Appendix 1 to this document. The necessary resolution thus having been passed, the Corporations Act now permits, without separate shareholder approval, financial assistance to be given to Mr James McBrayer, the Managing Director of the Company, to acquire Shares under the Plan.
-
5.4 The Corporations Act also regulates in Chapter 2E the giving of a financial benefit to a related party of a public company. Cyclopharm is such a company and, as a Director, Mr McBrayer is regarded as a related party. The issue of shares and provision of the loan could both be considered financial benefits. The Board considers that no separate shareholder approval is required for the giving of the financial benefits in the form of the financial assistance and shares because the benefit is remuneration to Mr McBrayer as Managing Director of the Company and the remuneration is reasonable given the circumstances of the Company and Mr McBrayer’s circumstances (including the responsibilities involved in his office and employment).
-
5.5 If approved, the Plan Shares and financial assistance will be provided on the following terms:
LTIP Shares
14
| Number of Plan Shares offered |
1,721,554 ordinary shares in the Company (thePlan Shares). |
|
|---|---|---|
| Subscription Price | $0.90 per Plan Share | |
| Financial Assistance | The Company will provide the Managing Director with a Loan of $1,549,399 for the acquisition of the Plan Shares. The term of the loan will be for 2 years from the date of the allotment of the Plan Shares (around 1 June 2015). Security for the loan will be limited to the Plan Shares. Interest on the loan will be limited to dividends on the Plan Shares in accordance with the terms of the Plan. The Company will have no other recourse to the Managing Director for repayment of the loan other than the security provided by the Plan Shares. |
|
| Performance Hurdle | The Managing Director has been employed as Managing Director for 2 years commencing on 26 May 2015 (Performance Hurdle). |
|
| Exceptional Circumstances |
In exceptional circumstances, the Committee may determine that some or all of the Managing Director’s unvested rights will vest before the end of the relevant performance period. Exceptional circumstances include: a probable or actual change in the control of the Company, the Managing Director’s employment is terminated without cause, or the demise of the Managing Director whereupon the shares will pass to his wife. |
|
|
||
| Holding Lock | The Plan Shares will be held in a holding lock until: (a)the Performance Hurdle has been met; and (b)the Financial Assistance for the loan has been repaid. |
|
(a) (b) |
Shareholders should be aware that Mr McBrayer will only benefit from this loan in the event that the sale price of the Shares is in excess of $0.90 per Share. This is because when he sells the Shares, the proceeds are directed first to retire the loan principal and he then only gets to keep any excess over $0.90 per Share.
5.6 The Board, other than Mr McBrayer who absented himself during the deliberations and from voting at the relevant meeting on this matter, considers that to give the remuneration outlined above, in the form proposed, would be reasonable given the Company’s current
15
circumstances and those of Mr McBrayer, vis-à-vis the Company, including the responsibilities involved in, and obligations required as a result of, his office or employment. There are no obvious disadvantages to the Company of Resolution 4 being passed.
- 5.7 An ordinary resolution is required for Resolution 4 which means the Resolution requires an affirming vote by 50% of those present at the Meeting in person, by proxy, attorney or representative and entitled to vote.
5.8
Copy of Plan
A copy of the Company’s Long Term Incentive Plan is available for inspection at the Sydney office referred to on the Proxy Form at the end of this Notice of Meeting by any member of the Company during normal hours on any business day prior to, or on, the date of the Meeting.
5.9
Cost of the Plan Shares to the Company
As set out in Note 23(b) of the 2014 Annual Report, in accordance with Australian Accounting Standard AASB 2 Share-based Payment, where employee shares are issued under a nonrecourse loan payment plan, the loan assets and the increments to Contributed equity should not be recognised at grant date but rather, the transactions be treated as Plan Share implied options. Consequently the value of the discount which has been determined using the BlackScholes Pricing Model (BSP Model) will be charged to the Statement of Comprehensive Income and credited to the Employee Equity Benefits Reserve over the vesting period.
The Plan Shares have been valued for accounting purposes by the Directors using the BSP Model. Based on this model, the directors anticipate that the accounting cost of the issue of the Plan Shares to the Managing Director will be $61,976. Increments to Contributed Equity will be recognised as the share loans are settled by the relevant employees.
5.10 Remuneration
The Managing Director's remuneration for the year ended 31 December 2014 (as detailed in the Remuneration Report included in the Directors' Report) comprised:
| Other Long- term benefits |
|||||||
|---|---|---|---|---|---|---|---|
| Otions | Shares (amortised cost) |
||||||
| Salary | Superannuation | Bonus | Non- Cash |
p (amortised cost) |
Total | ||
| $302,527 | $27,374 | - | - | - | $5,987 | $25,118 | $361,006 |
5.11 Relevant interest in shares
The Managing Director currently has an interest in 1,755,274 shares as at the date of this notice beyond the Shares that are the subject of this resolution.
The issue of 1,721,554 shares to Mr McBrayer will increase his holding to 3,476,828 shares, representing 6.06% of the Company's current issued shares.
5.12
Impact on capital structure
As at the date of this notice of meeting, there are a total of 57,385,143 shares on issue.
If approved, the issue of 1,721,554 shares to Mr McBrayer will increase the number of ordinary shares on issue from 57,385,143 to 59,106,697 (assuming that no other shares
16
issued), with the effect that the shareholding of existing shareholders would be diluted by approximately 2.82%.
The Directors believe that any potential dilutionary impact is not material and is more than offset by the advantages accruing to the Company from the services of the Managing Director.
5.13 Technical Information Required by Listing Rule 10.15A
A notice of meeting to obtain approval under Listing Rule 10.14 must comply with Listing Rule 10.15A. The information required by Listing Rule 10.14 is set out below:
| Maximum number of Shares that may be acquired by Mr McBrayer |
1,721,554 Shares |
|---|---|
| Price for each Share to be acquired under the LTIP |
$0.90 per Share The price of the shares is above market value. |
| Names of persons referred to in rule 10.14 who received securities under the scheme since the last approval, number of securities received and acquisition price for each security |
At the 2013 Annual General Meeting, the issue of 1,723,456 shares to Mr James McBrayer was approved by members and were issued on 1 September 2014 in two tranches: Tranche 1 – 861,728 shares at $0.22 per share Tranche 2 – 861,728 shares at $0.25 per share |
| Names of all persons referred to in Listing Rule 10.14 entitled to participate in the scheme |
Directors - Messrs Gould, Heaney, Townsing and McBrayer. [Note– although each director is eligible to participate, approval is sought for the grant of Shares to Mr McBrayer only]. |
| Terms of loan in relation to the grant of Shares |
The general terms of the financial assistance to be provided to Mr McBrayer are contained in the Plan Rules which are included at Appendix 1 to this document. Specific terms are contained in paragraph 5.5 of this notice of meeting. |
| Required Statements | Details of any securities issued under the employee incentive scheme will be published in each annual report relating to a period in which securities have been issued and approval for the issue of securities obtained under listing rule 10.14. Any additional persons who become entitled to participate in the employee incentive scheme after the resolution is approved and who are not named in this notice of meeting will not participate until approval is obtained under listing rule 10.14. |
| Date by which Shares will be granted | The Company will not issue the securities any later than 3 years after the meeting |
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5.14 Voting Exclusion
A voting exclusion applies in relation to Resolution 4 (see notes to Resolution 4).
5.15 Directors' Recommendation
The Board, other than Mr McBrayer (who abstains), recommends that Shareholders vote in favour of Resolution 4.
6. EXPLANATION AND SUMMARY OF RESOLUTION 5 – INCREASE IN THE MAXIMUM AGGREGATE ANNUAL REMUNERATION OF NON-EXECUTIVE DIRECTORS
6.1 Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
“That, for the purpose of ASX Listing Rule 10.17, clause 42.1 of the Company‟s Constitution and for all other purposes, the shareholders approve the maximum aggregate annual remuneration that may be paid by the Company as remuneration for the services of the Company‟s Non-Executive Directors be increased by $100,000 from $100,000 to $200,000 with effect on and from 1 July 2015.”
6.2 Background
In March 2006, Shareholders approved aggregate non-executive remuneration of $100,000 per year. The 2014 total remuneration of the 3 Non-Executive Directors amounted to $95,481 as disclosed in the Remuneration Report component of the 2014 Annual Report (see page 20 of the 2014 Annual Report). The 2014 total remuneration is approximately 95.5% of the approved aggregate annual remuneration of Non-Executive Directors.
The current aggregate remuneration of $100,000 does not allow for the possible addition of Non-Executive Directors to the Board. Mr Gould voluntarily reduced his fees from $41,200 in 2013 (see page 22 of the 2014 Annual Report) to $31,827 (see page 20 of the 2014 Annual Report) to accommodate Mr Townsing’s re-appointment to the Board in September 2013. Shareholder approval is sought to increase the aggregate remuneration from $100,000 to $200,000 per year. If approved, the increase will be divided between Non-Executive Directors as the Board determines and will take effect on and from 1 July 2015. The Company does not intend to fully utilise the increase in the near future.
6.3 Regulatory Requirements
ASX Listing Rule 10.17 requires the Company to obtain shareholder approval for any increase in the total amount of remuneration payable to Non-Executive Directors. Within the preceding 3 years, no securities have been issued to a Non-Executive Director under ASX Listing Rule 10.11 or 10.14 with the approval of the Company’s shareholders.
6.4 Directors' Recommendation
As the directors have a personal interest in this proposed Resolution 5, they make no recommendations as to how shareholders should vote on the resolution.
7. EXPLANATION AND SUMMARY OF RESOLUTION 6 – LONG TERM INCENTIVE PLAN: AMENDMENT OF PERFORMANCE HURDLE OF 2013 GRANT
- 7.1 Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
18
"That in accordance with Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, the performance hurdle relating to the 2 tranches of Plan Shares authorised by general resolution at the 2013 AGM is amended to read „The Managing Director has been employed as Managing Director for 2 years commencing on 15 May 2013 (Performance Hurdle)‟."
7.2 Background
Under ASX listing rule 10.14, shareholder approval is required in order for a director of a listed company to be issued securities under an employee incentive scheme. Plan Shares were issued on 1 September 2014 to Mr McBrayer on the following terms, as approved by Shareholders at the 2013 Annual General Meeting:
| Number of Plan Shares offered |
Tranche 1 – 861,728 ordinary shares in the Company; and Tranche 2 – 861,728 ordinary shares in the Company. |
|---|---|
| Subscription Price | Tranche 1 - $0.22 per Plan Share Tranche 2 - $0.25 per Plan Share |
| Financial Assistance | The Company will provide the Managing Director with a Loan of $189,580 for the acquisition of the Plan Shares under Tranche 1. The Company will provide the Managing Director with a Loan of $215,432 for the acquisition of the Plan Shares under Tranche 2. The term of each loan will be for 2 years from the date of the allotment of the Plan Shares. Security for each loan will be limited to the Plan Shares. Interest on each loan will be limited to dividends on the Plan Shares in accordance with the terms of the Plan. The Company will have no other recourse to the Managing Director for repayment of each loan other than the security provided by the Plan Shares. |
| Performance Hurdle | The Managing Director has been employed as Managing Director for 2 years (Performance Hurdle). |
| Holding Lock | Each tranche of the Plan Shares will be held in a holding lock until: (a) the Performance Hurdle has been met; and (b) The Financial Assistance for the loan has been repaid. |
| Date by which Shares will be granted |
The Company will not issue the securities any later than 3 years after the meeting. |
The purpose of the Plan is to encourage Directors, officers and employees to share in the ownership of the Company and therefore to retain and motivate those benefiting to drive performance at both the individual and corporate levels. The provision of the limited recourse
19
loan to Mr McBrayer was to serve as a reward for his previous years of service to the Company and as an incentive for his continued involvement and support of the business.
7.3 Regulatory Requirements
Under ASX listing rule 10.14, shareholder approval is required in order for a director of a listed company to be issued securities under an employee incentive scheme. It had been the intention of the Board that Mr McBrayer’s Performance Hurdle was the completion of 2 years of service as Managing Director from the date of Shareholder approval of the grant to Mr McBrayer under the Plan in 2013. Accordingly, approval is being sought for an amendment to the terms of the Shareholder Approval where the Performance Hurdle is to be amended as “The Managing Director has been employed as Managing Director for 2 years commencing on 15 May 2013” (being the date of the 2013 AGM).
7.4 Ordinary Resolution
An ordinary resolution is required for Resolution 6 which means the Resolution requires an affirming vote by 50% of those present at the Meeting in person, by proxy, attorney or representative and entitled to vote.
7.5 Cost of the Plan Shares to the Company
The Board, other than Mr McBrayer who absented himself during the deliberations and from voting at the relevant meeting on this matter, considers that to give the remuneration outlined above, in the form proposed, would be reasonable given the Company’s current circumstances and those of Mr McBrayer, vis-à-vis the Company, including the responsibilities involved in, and obligations required as a result of, his office or employment.
Modifications of equity-settled share-based payment arrangements are classified under Australian Accounting Standard AASB 2 Share-based Payment into one of the following categories:
-
a) Modifications that increase the fair value of the equity instruments granted (e.g., by reducing the exercise price). An increase in the fair value of the equity value of the equity instruments granted arises when the fair value of the modified equity instruments is greater than the fair value of the original equity instruments, both measured as at the date of modification;
-
b) Modifications that increase the number of equity instruments granted;
-
c) Modifications that alter the vesting conditions in a manner that is beneficial to the employee (e.g., by reducing the vesting period or by eliminating a performance condition other than a market condition – see (a) above); and
-
d) Modifications that reduce the fair value of the share-based payment arrangement or are otherwise not beneficial to the employee.
If at the 2015 AGM shareholders approve the proposed amendment to the terms of the grant of shares at the 2013 AGM, the shares will vest on the date of the 2015 AGM given that it is more than 2 years since the 2013 AGM which was held on 15 May 2013. This would meet the criteria in (c) above as the performance hurdle is not a market condition. As the amendment proposed by the Directors would not increase the fair value of the equity instruments granted, the Company would use the original grant date fair value of the Plan Shares to measure the equity instruments in the event that the shareholders approve the proposed amendment.
20
The Plan Shares have been valued for accounting purposes by the Directors using the BlackScholes Pricing Model. Based on this model, the accounting cost of the issue of the Plan Shares to the Managing Director will be $105,993 of which $17,665 has been charged to the Statement of Comprehensive Income for the financial year ended 31 December 2014. The remaining $88,328 will be charged to the Statement of Comprehensive Income on the amended vesting date.
If shareholders do not approve the proposed amendment to the terms of the grant of the shares, the shares will vest on 31 August 2016 being 2 years from the issue of the shares. This may impact the Company’s ability to align Mr McBrayer’s interest with those of shareholders.
There are no particular taxation implications for the Company from either the Performance Hurdle being removed or the Performance Hurdle remaining in place.
7.6
Directors' Recommendation
The Board, other than Mr McBrayer (who abstains), recommends that Shareholders vote in favour of Resolution 6.
Mr McBrayer makes no recommendation as he has a material personal interest in the outcome of the proposed resolution.
8. EXPLANATION AND SUMMARY OF RESOLUTION 7 – LONG TERM INCENTIVE PLAN: AMENDMENT TO ALLOW ALLOTMENT OR TRANSFER OF PLAN SHARES TO A CONTROLLED ENTITY
8.1 Shareholders will be asked to consider and, if thought fit, pass the following resolution as an ordinary resolution :
"That Cyclopharm Limited‟s “Long Term Incentive Plan” tabled by the Chairman and initialed by him for purposes of identification, be amended to the extent necessary to allow the Board of the Company to approve the allotment or transfer of Plan Shares to a „Controlled Entity‟, being an entity wholly owned and controlled by the Participating Employee or Officer who is entitled to the Plan Shares."
8.2 Background
Pursuant to the terms of the Plan, the Plan Shares must be held in the name of the Participating Employee or Officer (Participant) entitled to the Plan Shares approved by the Board.
The Board has been asked to consider granting approval for the Plan Shares to which a Participant is entitled to be held in the name of the Participant’s wholly owned and controlled investment entity, most particularly the Participant’s self managed superannuation fund.
The Board is sympathetic to this request, which will provide an additional benefit to the Participant without involving any risk to the Company.
The holding of Plan Shares other than in the Participant’s own name does however require an amendment to the Plan to permit the Board to allot, or approval the transfer of, Plan Shares to which a Participant is entitled to an entity wholly owned and controlled by the Participant entitled to the Plan Shares.
The Board accordingly proposes Resolution 7 to approve the required amendment to the Plan.
21
8.3 Ordinary Resolution
An ordinary resolution is required for Resolution 7 which means the Resolution requires an affirming vote by 50% of those present at the Meeting in person, by proxy, attorney or representative and entitled to vote.
8.4 Directors' Recommendation
The Board, other than Mr McBrayer (who abstains), recommends that Shareholders vote in favour of Resolution 7.
Mr McBrayer makes no recommendation as he has a material personal interest in the outcome of the proposed resolution.
22
9. GLOSSARY OF TERMS
In this explanatory statement, the following expressions have the following meanings:
Annual Report means the report to Shareholders containing, amongst other things, the financial statements, report of the Directors, the remuneration report and the report of the Auditors to which reference is made in this explanatory statement;
ASIC means the Australian Securities and Investments Commission;
ASX means ASX Ltd trading as Australian Securities Exchange;
Auditors means Russell Bedford NSW, Chartered Accountants, the Company’s external auditors;
Board means the Directors of the Company from time to time;
Company means Cyclopharm Limited ACN 116 931 250 the registered office of which is located at Building 75, Business & Technology Park, New Illawarra Road, Lucas Heights, NSW 2234 Australia;
Constitution means the Constitution of the Company adopted by the Shareholders dated 31 October 2005 and the amendments approved at the annual general meeting convened on 26 May 2011;
Corporations Act means the Corporations Act 2001 (Cth), as amended;
Directors means the Directors of the Company from time to time sitting as the Board or individually as the case requires;
Meeting or Annual General Meeting means the annual general meeting of Shareholders convened by the Notice of Meeting;
Notice of Meeting means the notice of annual general meeting dated 24 April 2015 which accompanies this explanatory statement;
Resolution means an ordinary resolution referred to in the Notice of Meeting;
Share means a fully paid ordinary share in the capital of the Company;
Shareholders means the holders of Shares in the Company as recorded in the register at 7.00 pm (Sydney time) on 22 May 2015; and
Share Registry means Gould Ralph Pty Ltd of Level 29, Suncorp Place, 259 George Street, Sydney, NSW, 2000.
10. SHAREHOLDER ENQUIRIES
Shareholders with questions regarding this Notice of Meeting and Explanatory Statement should contact the Company Secretary on +61 2 9541 0411 during normal office hours. He will attempt to answer your questions or refer you to someone who can do so, but no person is authorised by the Company to give any information, or make any representation, in connection with the Notice or Explanatory Statement not contained in them.
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Appendix 1 (Resolution 4) - Summary Of Cyclopharm's Long Term Incentive Plan
A summary of the main details of the Plan are as follows:
Introduction to the Plan
- (a) The purpose of the Plan is to encourage employees, Directors and officers to share in the ownership of the Company. Those employees, Directors and officers who do participate are defined as “participating employees or officers”. Shares in the Company that are purchased pursuant to the Plan are referred to as “Plan shares”.
Invitation to Participate and acquisition of Plan shares
-
(b) The maximum Plan shares to be purchased pursuant to this Plan shall be not more than 7.5% of the Company’s issued shares. As at the date of this Explanatory Statement approximately 3.00% of the Company’s issued capital comprises Plan shares of which 3.00% are issued to Directors.
-
(c) There may be risks associated with participation in the Plan in that in certain circumstances the Plan shares may lose value and participating employees or officers may not benefit from the investment. The issue of shares may have a dilutionary effect on the share price but the number in question here is regarded by the Directors as too few to be likely to have that effect.
-
(d) Participation in the Plan is by invitation of the Directors. Such invitation to participate is at the absolute discretion of the Directors.
-
(e) There are rules covering the form of invitation and a minimum parcel of 100 shares must be applied for by participating employees or officers.
-
(f) There are rules covering the acceptance and allotment of Plan shares. Under no `circumstances will shares be allotted if to do so would be in breach of the Corporations Act.
Financial assistance
-
(g) A participating employee or officer may apply to the Company for financial assistance to finance the subscription for Plan shares.
-
(h) The Company may accept the application for financial assistance by making an interest limited (limited to dividends on the underlying shares) loan to the participating employee or officer (“borrower”). In any event the Company will not accept an application for financial assistance under the Plan if to do so would be in breach of the Corporations Act.
-
(i) Financial assistance is repayable:
-
(i) at the end of 5 years (or a longer period which the Company may determine); or
-
(ii) immediately upon the dismissal or resignation of the borrower; or
-
(iii) immediately upon failure to satisfy the performance hurdle (if any) within the time period determined by the Company or upon the death or retirement of the participating employee or officer or upon the termination of the employment of the participating employee or officer otherwise than by way of dismissal or resignation.
-
(j) A participating employee or officer who received financial assistance shall:
-
(i) authorise the Company to sell any bonus shares, rights or further shares issued in respect of the Plan shares and to apply all or any of the proceeds thereof in reduction of the amount of the borrower’s indebtedness to the Company; and
-
(ii) give an irrevocable direction to the Company to pay to itself on behalf of the borrower and for the purposes of reducing the amount of the borrower’s indebtedness to the Company or to meet any interest charge on the financial assistance, all or any moneys that may from time to time become payable in respect of the Plan shares or other shares, including dividends.
24
-
(k) A participating employee or officer who received financial assistance will be required to transfer the Plan shares to the Company for their original subscription price:
-
(i) upon dismissal or acceptance of resignation; or
-
(ii) upon failure to satisfy performance hurdles within the time period (if any); or
-
(iii) at the end of 5 years, unless the borrower lodges a written request to retain the Plan shares with the Directors before the fifth anniversary of the issue of the Plan shares and the Directors, at its absolute discretion, decides to waive the transfer requirement.
-
(l) Where the financial assistance provided to a participating employee or officer is required to be repaid, the financial assistance provided must be repaid in full. Payment may be undertaken by offsetting any monies which the Company owes the borrower against the outstanding balance of the borrowings.
-
(m) The Board may at its absolute discretion provide financial assistance to a participating employee or officer, which financial assistance is secured by and strictly limited in all circumstance to the value of the Plan shares. Where the Board has provided financial assistance in these circumstances, the Company will not in any circumstances be able to make any claim against the participating employee or officer in excess of the value realised for the Plan shares.
-
(n) If the Company is authorised to sell any Plan shares in order to pay any money owing by the participating employee or officer and the proceeds of sale exceed the total amount owing to the Company, the surplus shall be paid by the Company to the participating employee or officer.
Security for Financial assistance
-
(o) As security for financial assistance, a participating employee or officer must grant to the Company:
-
(i) a pledge of the Plan shares acquired by the borrower at the time the financial assistance is provided to the borrower;
-
(ii) a charge over:
-
all the bonus shares, rights and further shares issued in respect of those Plan shares; and
-
all the dividends paid or payable on those Plan shares or other shares the subject of the charge.
-
-
(p) The participating employee or officer must not create any other security interest over the Plan shares whilst they are subject to the Plan. Where a participating employee or officer does create a security interest over the Plan shares, that participating employee or officer must transfer the Plan shares to the Company for their original subscription price and fully repay any outstanding loan related the Plan shares and have no further entitlement under the Plan.
Alteration of the terms and provisions of the Plan
- (q) Subject to the law, the Company may make such alterations, variations, additions, deletions or modifications to all or any of the provisions of the Plan or to all or any of the rights or obligations of the participants or any of them as may be determined by the Directors, provided however that no such alteration, variation, addition, deletion or modification shall be made if it would have the effect of depriving the holders of issued Plan shares of any rights to which they are then entitled unless approved by 75% of the holders of Plan shares affected by such a change or unless the amendments are required by law.
Period of Plan
-
(r) The Plan shall commence upon its approval by members of the Company in general meeting and shall continue until terminated by resolution of the Directors at any stage.
-
Expenses
25
- (s) The Company will meet the ongoing administration expenses of the Plan. The participating employee or officer will meet all outgoings and expenses in selling or otherwise dealing with his or her shares.
26
Cyclopharm Limited ABN 74 116 931 250
PROXY FORM
-
TO: The Company Secretary Cyclopharm Limited (Company) Building 75, Business & Technology Park, New Illawarra Road, Lucas Heights, NSW, 2234
-
FAX: (+612 9543 0960)
Appointment of Proxy
I/We, _____________[Name of member(s)]
of _____________[Address]
being a member(s) of the Company and entitled to attend and vote appoint as my/our proxy
____________ [Name of Proxy] of ___________[Address of Proxy]
or, failing the individual or body corporate named, or if left blank, the Chairman of the Annual General Meeting of the Company to be held on Tuesday, 26 May 2015 at 11.30am (Sydney time) at Ground Floor, Interactive Zone, of the Australian School of Advanced Medicine, #2 Technology Place Drive, Macquarie University Hospital, North Ryde, NSW 2109 Australia to act generally at the meeting on my/our behalf and to vote for me/us at that meeting and at any adjournment of it.
Appointing a Second Proxy - If you wish to appoint two proxies, see overleaf, item 4.
Voting directions to your proxy – please mark to indicate your directions
Chairman's voting intentions
The Chairman of the Meeting intends to vote all available undirected proxies in favour of each resolution.
If you direct the Chairman as your proxy and you do not wish the Chairman to vote in favour of resolutions 1, 4, 5, 6 and 7, or any other item, you may direct the Chairman to vote against that item or abstain from voting on that item by marking the appropriate box opposite that item below.
| No. | Resolutions | For | Against | Abstain* |
|---|---|---|---|---|
| 1 | Adoption of the Remuneration Report | | | |
| 2 | Re-election of director (Mr D J Heaney) | | | |
| 3 | Share Buy-back | | | |
| 4 | Issue of shares to the Managing Director | | | |
| 5 | Increase in the Maximum Aggregate Annual Remuneration of Non-Executive Directors |
| | |
| 6 | Long Term Incentive Plan: Amendment of Performance Hurdle of 2013 Grant |
| | |
| 7 | Long Term Incentive Plan: Amendment to allow allotment or transfer of Plan shares to a controlled entity |
| | |
| *** If you mark the Abstain box for an item of business, you are directing your Proxynotto vote on your** | ||||
| behalf on a show of hands or on a poll and your votes will not be counted in computing the required | ||||
| **majority on a poll. Accordingly, the Directors urge Shareholders to lodge only “directed” proxy forms. ** |
Authorised signature/s
This section must be signed in accordance with the instructions below to enable your directions to be implemented.
Individual or Securityholder 1 Securityholder 2 Securityholder 3 Individual/Sole Director and Director Director/Company Secretary Sole Company Secretary ………………………………… …………………………………… …………./………../………. Contact Name Contact Daytime Telephone Date
SHAREHOLDERS ARE URGED TO COMPLETE ANY ONE OF THE "FOR", "AGAINST" OR "ABSTAIN" BOXES ON THE PROXY FORM THEREBY GIVING A DIRECTED PROXY WHICH THEN CAN BE COUNTED IN ACCORDANCE WITH YOUR WISHES.
How to complete this Proxy Form
1 Your Name and Address
The Annual Report and Notice of Meeting documents have been sent to your name and address as it appears on the share register of Cyclopharm Limited. If this information is incorrect, please advise the Company of your new details. Shareholders sponsored by a broker should advise their broker of any changes . Please note you cannot change ownership of your Shares using this form.
2 Appointment of a Proxy
If the person you wish to appoint as your proxy is someone other than the Chairman of the Meeting please write the name of that person. If you leave this section blank, or your named proxy does not attend the meeting, the Chairman of the Meeting will be your proxy and vote on your behalf. A proxy need not be a Shareholder of Cyclopharm Limited.
3 Votes on items of Business
You may direct your proxy how to vote by placing a mark in one of the three boxes opposite each item of business. All your shares will be voted in accordance with such a direction unless you indicate only a portion of voting rights are to be voted on any item by inserting the percentage or number of shares you wish to vote in the appropriate box or boxes. If you do not mark any of the boxes on a given resolution, your proxy will vote as they choose. If you mark more than one box on a resolution your vote on that resolution will be invalid.
4 Appointment of a Second Proxy
If you wish to appoint a second proxy, an additional Proxy Form may be obtained by telephoning the Company on (+612 9541 0411) or you may copy this form.
To appoint a second proxy you must:
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(a) on each of the first Proxy Form and the second Proxy Form state the percentage of your voting rights or number of shares applicable to that form. If two Proxy Forms are received but no percentage or number of votes is indicated, each proxy may exercise half your votes. Fractions of votes will be disregarded; and
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(b) return both forms together in the facsimile transmission or in the same envelope.
5 Authorised Signature(s)
You must sign this form as follows in the spaces provided:
Joint Holding : where the holding is in more than one name all of the holders must sign.
Power of Attorney : to sign under a power of attorney, you must have already lodged the power of attorney with the share registry. If you have not previously lodged this document for notation, please attach a certified photocopy of the power of attorney to this form when you return it.
Companies : a Director can sign jointly with another Director or a Company Secretary. A sole Director who is also a sole Company Secretary (or where there is no Company Secretary) can also sign. Please indicate the office held by signing in the appropriate space.
If a representative of corporate shareholder or proxy is to attend the meeting the appropriate “Certificate of Appointment of Corporate Representative” should be produced prior to admission. A form of the certificate may be obtained from the Company or share registry.
6 Lodgement of Proxy
To be valid the form appointing the proxy and the power of attorney or other authority (if any) under which it is signed (or an attested copy of it) must be lodged with the Company:
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(a) at PO Box 350 Menai Central, NSW 2234;
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(b) at the registered office at Building 75, Business & Technology Park, New Illawarra Road, Lucas Heights, NSW 2234; or
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(c) by faxing it to fax number (+612) 9543 0960 or the registered office,
not later than 11.30am (Sydney time) on Sunday, 24 May 2015 , being 48 hours before the holding of the Meeting.
Documents may be lodged by posting, delivery or PO Box 350 Menai Central, NSW 2234 facsimile to Cyclopharm Limited at the address Building 75, Business & Technology Park, New opposite: Illawarra Road, Lucas Heights, NSW 2234 Facsimile: (+612) 9543 0960