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Cullinan Metals Corp. — Proxy Solicitation & Information Statement 2025
Feb 26, 2025
48258_rns_2025-02-26_96d97b5b-3ce1-4fe9-b1ac-c3fe994a557e.pdf
Proxy Solicitation & Information Statement
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METALS CULLINAN (CSE: CMT) (OTCQB: CMTNF) (FWB: 7KO)
610 – 700 West Pender Street
Vancouver, BC V6C 1G8
Tel: 1-888-440-4601
NOTICE OF ANNUAL GENERAL MEETING OF SHAREHOLDERS AND AVAILABILITY OF MEETING MATERIALS
TO: THE BENEFICIAL SHAREHOLDERS OF CULLINAN METALS CORP.
You are receiving this notification as Cullinan Metals Corp. (the "Company") is using the notice and access provisions under National Instrument 54-101 Communication with Beneficial Owners of Securities of a Reporting Issuer ("Notice and Access") for the delivery to non-registered shareholders of the Company ("Beneficial Shareholders") of its Notice of Meeting and Management Information Circular (the "Meeting Materials") for its Annual General Meeting to be held on Wednesday, November 29, 2023 (the "Meeting").
The Company has elected to use the Notice and Access for the Meeting in respect of mailings to its Beneficial Shareholders but not in respect of mailings to its registered shareholders. Registered shareholders will receive a paper copy of the Meeting Materials and a Form of Proxy whereas Beneficial Shareholders will receive this Notice and Access Notification and a Voting Instruction Form.
This notification provides details of the date, time and place of the Meeting including the matters to be voted on, and instructions on how to access the Meeting Materials electronically or obtain a paper copy of the Meeting Materials.
HOW TO ACCESS THE MEETING MATERIALS
The Meeting Materials can be viewed online under the Company's profile at www.sedarplus.ca or on the Company's website at https://www.cullinanmetals.com/agm.
You can obtain a paper copy of the Meeting Materials, free of charge, by
- calling the Company at toll-free at 1-888-440-4601; or
- sending an email to: [email protected], by providing your name and mailing address.
If you wish to receive a paper copy of the Meeting Materials, they will be sent within three business days of your request, if such requests are made before the Meeting date. To ensure you receive the material in advance of the voting deadline and meeting date, your request should be provided to the Company as soon as possible.
MEETING DATE AND LOCATION
The Meeting will be held on Wednesday, November 29, 2023, at 10 o'clock am (Pacific Time) at Suite 610 – 700 West Pender Street, Vancouver, British Columbia V6C 1G8.
MATTERS TO BE VOTED ON AT THE MEETING
At the Meeting, shareholders will be asked to vote on the following:
- Financial Statements – To receive the audited consolidated financial statements of the Company for the financial year ended June 30, 2023, together with the report of the Auditors thereon. See “Financial Statements” as more particularly described in the Information Circular prepared for the Meeting;
- Number of Directors – To fix the number of directors of the Company at three (3). See “Fix Number of Directors” as more particularly described in the Information Circular prepared for the Meeting;
- Election of Directors – To elect directors of the Company for the ensuing year. At the Meeting, three individuals are proposed to be elected to the Board. See “Election of Directors” as more particularly described in the Information Circular prepared for the Meeting;
- Appointment of Auditor – To appoint Davidson & Company LLP, Chartered Professional Accountants, as Auditor of the Company for the ensuing year and authorizing the directors to fix their remuneration. See “Appointment of the Auditor” as more particularly described in the Information Circular prepared for the Meeting; and
- Other Business – To transact such other business as may properly come before the Meeting or any adjournments thereof. See “Other Business” as more particularly described in the Information Circular prepared for the Meeting.
VOTING
You cannot vote by returning this notice.
Beneficial Shareholders are reminded that in order to ensure that their Common Shares are voted at the Meeting, they must (i) complete and return the accompanying Voting Instruction Form to Broadridge by mail or facsimile at the address or facsimile number noted thereon; and (ii) ensure that such completed Voting Instruction Form is received by Broadridge not later than 72 hours (excluding weekends and holidays) prior to the time of the Meeting or any adjournment thereof.
Alternatively, please follow the instructions of Broadridge carefully including voting prior to this deadline by calling a toll-free number or voting on the Internet in accordance with the instructions set forth in the accompanying Voting Instruction Form. You may also refer to the section of the Circular titled “Section 1 – Voting” under “Non-Registered Shareholders” for further information.
If you ask for the Meeting Materials to be mailed to you, please note that another Voting Instruction Form will not be sent; please retain your current one for voting purposes.
PLEASE REVIEW THE MEETING MATERIALS BEFORE VOTING.
QUESTIONS
Beneficial Shareholders with questions about Notice and Access can contact the Company through its toll-free number at 1-888-440-4601 or by email at [email protected].
DATED at Vancouver, British Columbia, this 13th day of October, 2023.
BY ORDER OF THE BOARD OF DIRECTORS,
(signed) “Marc Enright-Morin”
Marc Enright-Morin
President & CEO