Pre-Annual General Meeting Information • Apr 29, 2011
Pre-Annual General Meeting Information
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Given the fact that the required attendance quorum was not reached at the special general meeting of shareholders on 26 April 2011, the Board of Directors is honoured to invite the shareholders to attend a second Special Shareholders' Meeting, which will be held at the registered offices of the Company (Gaston Geenslaan 14, 3001 Heverlee) on Monday 16 May 2011 at 10.00 a.m., and which will be able to decide upon all items on the agenda irrespective of the represented share capital.
The special general shareholders' meeting has the following agenda containing proposals for resolution:
Proposal of decision: The general meeting of shareholders resolves not to dissolve the Company and to continue the Company's activities.
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In order to be admitted to the general meeting, the holders of securities issued by the Company have to comply with the provisions of Articles 29 and 30 of the Company's articles of association, as well as Article 536 of the Companies' Code.
The owners of registered shares have to inform the Company of their intention to participate in the meeting by ordinary letter addressed to the Company's registered office at the latest five (5) working days prior to the general meeting. In order to be admitted to the general meeting of shareholders, the owners of dematerialized shares have to provide proof of the deposit– at the latest on the fifth (5th) working day prior to the meeting – via an affidavit prepared by a recognized account holder or by the clearing house itself, confirming the unavailability of the dematerialized shares up to the date of the meeting. The deposit of this affidavit will have to be done at the registered office of the Company.
The shareholders can cast their votes by proxy or in writing, by using the forms drawn up by the Company which can be obtained free of charge at the Company's registered office. These forms will also be timely available on the Company's website www.option.com. The proxies have to be deposited at the Company's registered office at least five (5) working days prior to the meeting. The owners of dematerialized shares who want to cast their votes by proxy or in writing will, in addition to the duly completed proxy form, also have to provide evidence of the fact that they have complied with the above mentioned deposit formalities. In order to be valid, the vote in writing has to be made by registered letter against acknowledgement of receipt to the registered office of the Company at least six (6) working days prior to the date of the meeting (the post stamp serving as evidence) and containing the following elements:
The holders of warrants have to inform the Company of their intention to participate in the meeting by ordinary letter to the Company's registered office at the latest five (5) working days prior to the general meeting.
The Board of Directors
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