Proxy Solicitation & Information Statement • Apr 13, 2012
Proxy Solicitation & Information Statement
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THIS DOCUMENT IS IMPORTANT AND REQUIRES YOUR IMMEDIATE ATTENTION. If you are in any doubt as to the actions you should take, you are recommended to seek immediately your own advice from your stockbroker, solicitor, accountant or other appropriate independent professional adviser duly authorised under the Financial Services and Markets Act 2000. If you have sold or otherwise transferred all of your shares in CPPGroup Plc, please send this document, and the accompanying form of proxy, at once to the purchaser or transferee or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.
A form of proxy for the Annual General Meeting is enclosed. Whether or not you intend to be present at the meeting, please complete the form of proxy and return it in accordance with the instructions printed on it so as to reach the Company's registrar no later than 10.00 a.m. on 14 May 2012. Alternatively, you can register your proxy vote electronically, either by means of a website provided by the Company's Registrar at www.capitashareportal.com or, if you are a CREST member, by using the service provided by Euroclear. Further details are given in the notes to this document on pages 4 to 6. Completion and return of the form of proxy will not prevent you from attending and voting at the meeting in person, should you so wish.
Notice is hereby given that the Annual General Meeting (the "Meeting") of CPPGroup Plc (the "Company") will be held at Holgate Park, York, YO26 4GA, at 10.00 a.m. on 16 May 2012 to consider and, if thought fit to pass, the following resolutions. It is intended to propose resolutions 14 to 16 (inclusive) as special resolutions. All other resolutions will be proposed as ordinary resolutions:
To consider and, if thought fit, to pass the following resolutions of which resolutions 12 and 13 will be proposed as ordinary resolutions and the resolutions numbered 14 to 16 (inclusive) will be proposed as special resolutions.
Provided further that the authority hereby granted shall expire (unless renewed, varied or revoked by the Company) on 15 August 2013 or at the conclusion of the next Annual General Meeting of the Company to be held in 2013 (or any adjournment thereof), whichever is the earlier, save that the Company may, before such expiry, make any offer or agreement which would or might require equity securities to be allotted or rights to be granted after the expiry of such power and the directors may allot shares, or grant rights to subscribe for or to convert any securities into shares, in pursuance of any such offer or agreement as if the authorisations conferred hereby had not expired.
(c) the maximum price (excluding any expenses) which may be paid for each Ordinary Share is the higher of:
ii. the value of each Ordinary Share on the basis of the higher of the price quoted for:
any number of the Ordinary Shares on the trading venue where the purchase is carried out;
By order of the Board
Company Secretary & Group General Counsel CPPGroup Plc
Registered office: Holgate Park York YO26 4GA
Registered in England and Wales No 07151159
13 April 2012
Registrar: Capita Registrars, The Registry, 34 Beckenham Road, Beckenham, Kent BR3 4TU.
completed and signed by the appointor or their duly authorised attorney;
received by post or by hand (during normal business hours only) together with any power of attorney or other authority under which it is signed or a notarially certified copy of such power or a copy certified in accordance with the Power of Attorney Act 1971 or in some other manner approved by the directors, by the Company's Registrar at: Capita Registrars, PXS, 34 Beckenham Road, Beckenham, Kent, BR3 4TU; and
In the case of a member which is a company, the proxy form must be executed under its common seal or signed on its behalf by an officer of that company or an attorney for that company.
Any power of attorney or any other authority under which the proxy form is signed (or a duly certified copy of such power or authority) must be included with the proxy form.
In order for a proxy appointment made by means of CREST to be valid, the appropriate CREST message (a "CREST Proxy Instruction") must be properly authenticated in accordance with Euroclear UK & Ireland Limited's ("EUI") specifications and must contain the information required for such instructions, as described in the CREST Manual. The message, regardless of whether it constitutes the appointment of a proxy or an amendment to the instruction given to a previously appointed proxy, must, in order to be valid, be transmitted so as to be received by the issuer's agent (ID RA10) no later than 48 hours before the time appointed for holding the meeting. For this purpose, the time of receipt will be taken to be the time (as determined by the time stamp applied to the message by the CREST Applications Host) from which the issuer's agent is able to retrieve the message by enquiry to CREST in the manner prescribed by CREST. After this time any change of instructions to proxies appointed through CREST should be communicated to the appointee through other means.
CREST members and, where applicable, their CREST sponsors or voting service provider(s) should take note that EUI does not make available special procedures in CREST for any particular messages. Normal system timings and limitations will therefore apply in relation to the input of CREST Proxy Instructions. It is the responsibility of the CREST member concerned to take (or, if the CREST member is a CREST personal member or sponsored member or has appointed a voting service provider(s), to procure that his CREST sponsor or voting service provider(s) take(s)) such
action as shall be necessary to ensure that a message is transmitted by means of the CREST system by any particular time. In this connection, CREST members and, where applicable, their CREST sponsors or voting service providers are referred, in particular, to those sections of the CREST Manual concerning practical limitations of the CREST system and timings.
The Company may treat as invalid a CREST Proxy Instruction in the circumstances set out in Regulation 35(5) (a) of the Uncertificated Securities Regulations 2001.
Where you have appointed a proxy using the hard copy proxy form and you would like to change the instructions using another hard copy proxy form, please contact the Company's Registrar.
If you submit more than one valid proxy appointment, the appointment received last before the latest time for the receipt of proxies will take precedence.
The revocation notice must be received by Capita Registrars no later than 48 hours before the time appointed for holding the meeting.
If you attempt to revoke your proxy appointment but the revocation is received after the time specified then, subject to the paragraph directly below, your proxy appointment will remain valid.
Appointment of a proxy does not preclude you from attending the meeting and voting in person. If you have appointed a proxy and attend the meeting in person your proxy appointment will automatically be terminated.
A member wishing to request publication of such a statement on the Company's website must send the request to the Company using one of the following methods:
Whichever form of communication is chosen, the request must:
If you are a person who has been nominated under section 146 of the Act to enjoy information rights (a "Nominated Person"):
You may have a right under an agreement between you and the member of the Company by whom you were nominated to have information rights (the "Relevant Member") to be appointed (or to have someone else appointed) as proxy for the Annual General Meeting.
The statement of the above rights of the members in relation to the appointment of proxies does not apply to Nominated Persons. Those rights can only be exercised by members of the Company.
A copy of this notice, and the other information required by section 311A of the Companies Act 2006, can be found at www.cppgroupplc.com.
For each financial year the directors are required to present the audited financial statements, the Directors' Report and the Auditor's Report to the shareholders at a general meeting. Once the resolution to receive the financial statements has been proposed, and before a vote is taken, the Chairman will invite questions from shareholders on the financial statements and any other matters relating to the Company's business.
Sections 420 and 437 of the Companies Act 2006 require the Company to prepare a Board approved Directors' Remuneration Report as part of its annual reporting obligations and seek shareholder approval of this Report. This resolution is to approve the Directors' Remuneration Report for the financial year ended 31 December 2011 (which can be found on pages 44 to 50 of the Report and Financial Statements). In accordance with ss439 and 440, Companies Act 2006, the vote on this resolution is advisory and no director's remuneration is conditional upon the passing of this resolution.
In accordance with Article 110 of the Company's Articles of Association (the "Articles") the directors recommend the appointment of Paul Stobart to the Board. His biographical details are set out on page 28 of the Report and Financial Statements.
UK Corporate Governance Code recommends that all directors of FTSE 350 companies retire and are put up for re-election at the AGM. Although the company is not currently a FTSE 350 company, the Company considers this to be best practice and, accordingly, all of the other directors offer themselves for re-election.
Biographical details of names are set out on pages 28 and 29 of the Report and Financial Statements.
The performance of the Board as a whole, as well as the contribution made by the individual non-executive directors has been reviewed during the course of the year. After considering this evaluation, the Board believes that each of the non-executive directors continue to demonstrate commitment to their roles and that their respective skills complement each other to enhance the overall operation of the Board.
At each Annual General Meeting the Company is required to appoint an auditor to serve until the next such meeting. Deloitte LLP has expressed its willingness to continue in office for a further year. Resolution 10 proposes the re-appointment of Deloitte LLP and resolution 11 proposes that, in accordance with normal practice, the directors should be authorised to agree the fees of the auditor.
Section 378 of the Companies Act 2006 prohibits a company and its subsidiaries from making donations of more than £5,000 in any twelve month period to a political party or other political organisations or to an independent election candidate, unless they have been authorised to make donations by the Company's shareholders.
The Company has a policy that it does not make donations to political parties, political organisations or independent election candidates and the Board will not use these authorities, if given, to do so. However, the Companies Act 2006 includes broad and ambiguous definitions of political donations and expenditure,
which may have the effect of covering some normal business activities, for example, funding seminars and other functions to which politicians may be invited, supporting certain bodies involved in policy review and law reform, and matching employees' donations to certain charities, and this therefore presents potential for inadvertent or technical breach. The Board therefore considers that it would be prudent to obtain shareholder approval for the Company to make donations to political parties, political organisations and independent election candidates to incur political expenditure up to the specified limit in the forthcoming year in case any of its normal activities are caught by the legislation.
Under the Act your directors may allot shares and grant rights to subscribe for, or convert any security into shares, only if authorised to do so by the Company's shareholders. The Act also prevents allotments for cash, other than to existing shareholder in proportion to their existing shareholdings (what are known as "pre-emptive rights"). The authority granted by a shareholders' special resolution dated 19 May 2011 is due to expire at the conclusion of this year's Annual General Meeting. Accordingly, resolution 13 will be proposed to allot Ordinary Shares up to a maximum nominal amount of £5,714,446.77 representing approximately one third (33.3 per cent) of the Company's existing issued share capital and calculated as at 5 April 2012 (being the latest practicable date prior to publication of this document).
Under resolution 14, the directors will be able either to issue shares for cash, other than to existing shareholders in proportion to their existing holdings, up to a maximum amount of £857,167.02 representing approximately five per cent of the issued ordinary share capital or in a rights or other pre-emptive issue. These arrangements are intended to ensure that the interests of existing shareholders are protected so that , for example, in the event of an issue of new shares for cash to new shareholders, which is not a rights issue, the proportionate interest of existing shareholders could not, without their agreement, be reduced by more than five per cent.
In compliance with the Statement of Principles issued by the Pre-Emption Group of the Association of British Insurers, it is the intention of the Company that the cumulative usage of the authority granted by resolution 14 within a rolling three year period shall not exceed 7.5% of the Company's issued share capital without prior consultation with shareholders.
Passing resolutions 13 and 14 will extend the directors' flexibility to act in the best interests of shareholders, when opportunities arise, to issue new shares. Save for the allotment of shares pursuant to the Company's existing share option schemes, the directors have no intention at this time to allot shares pursuant to the passing of these resolutions. To reflect market practice, the Company has widened the potential offers that could benefit from a disapplication of the pre-emptive provisions of Section 561(1) of the Act to include open offers in addition to rights issues or other pro-rata offers.
As at the date of this notice the Company holds no treasury shares.
The authorities sought by resolutions 13 and 14 will last until the conclusion of the next Annual General Meeting in 2013 or 15 August 2013 (whichever is the earlier).
This resolution will give the Company authority to purchase its own shares in the markets up to a limit of ten per cent (10%) of its issued ordinary share capital. The maximum and minimum
prices are stated in the resolution. Your directors believe that it is advantageous for the Company to continue to have this flexibility to make market purchases of its own shares. The authority sought by resolution 15 will last until the conclusion of the next Annual General Meeting to be held in 2013 or 15 August 2013 (whichever is the earlier). The directors have no intention at this time to purchase any shares pursuant to the passing of this resolution, and would only do so if they are satisfied that a purchase would result in an increase in expected earnings per share and would be in the interests of shareholders generally.
As at 5 April 2012, (being the latest practicable date prior to the publication of the notice of annual general meeting), the total number of options that were outstanding to subscribe for ordinary shares in the Company amounted to 10,533,382. This represented 6.14% of the Company's issued ordinary share capital on that date. If this authority to purchase shares was exercised in full, the options would represent 6.83% of the issued share capital at 5 April 2012.
In the event that shares are purchased under this authority, they would either be cancelled (and the number of shares in issue would be reduced accordingly) or, in accordance with the Act, be retained as treasury shares. The Company will consider holding repurchased shares pursuant to the authority conferred by this resolution as treasury shares. This would give the Company the ability to re-issue treasury shares quickly and cost effectively and would provide the Company with additional flexibility in the management of its capital base.
Section 307(A) of the Act provides that general meetings of traded companies (other than Annual General Meetings) may only be held on 14 (rather than 21) clear days' notice if the following conditions are met (Annual General Meetings will continue to be held on at least 21 clear days' notice):
Resolution 16, if approved, will allow the Company to call general meetings on 14 clear days' notice, although the directors would only seek to call a meeting on less than 21 days' notice where the proposals are time sensitive and the short notice would clearly be to the advantage of shareholders as a whole. Such circumstances may arise, for example, where due to extraneous circumstances, the Company is required to undertake an urgent capital raising exercise. In these circumstances, the Company is confident that a facility to permit electronic voting can be made available to all of the Company's shareholders.
Your directors believe that all the proposed resolutions to be considered at the Annual General Meeting as set out in this document are in the best interests of the Company and its shareholders as a whole. Accordingly, your directors unanimously recommend that you vote in favour of them.
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