Pre-Annual General Meeting Information • Mar 20, 2017
Pre-Annual General Meeting Information
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The shareholders of Concordia Maritime AB (publ), 556068-5819, are hereby summoned to the Annual General Meeting to be held on Tuesday, 25 April 2017, at 1.00 p.m. The Annual General Meeting will be held at Gothia Towers, room J1, in Gothenburg. Entrance to the venue opens at 12.15 p.m.
Shareholders who wish to attend the Annual General Meeting must:
At notification, name, the name of the guests, personal identification number/registration number, address and telephone number must be stated.
Shareholders whose shares have been registered in the name of a nominee must temporarily re-register their shares in their own name to be entitled to vote at the Annual General Meeting. Such registration must be completed at Euroclear Sweden AB. This means that shareholders must inform the nominee to that effect well before 19 April 2017.
Shareholders who are represented by proxy shall issue a power of attorney for the representative. A copy of the certificate of registration (and should such certificate not exist, a corresponding document of authority) of the legal entity shall be attached to a power of attorney issued by a legal entity. In order to facilitate the registration at the Meeting, powers of attorney in original, certificates of registration and other documents of authority should be sent to the company so as to be available by Wednesday 19 April 2017. A form for proxy is available at the company's head office and on the company's website, www.concordiamaritime.com.
The Nomination Committee proposes that the lawyer Stefan Brocker is elected as Chairman of the meeting.
The Board of Directors proposes a distribution of SEK 0.50 per share and Thursday 27 April 2017 as the record day for distribution, and as a result, the final trading day for shares carrying right to distribution will be Tuesday 25 April 2017.
The Nomination Committee proposes that the number of Board members elected by the shareholders shall be seven and that no deputies should be appointed. The number of auditors is proposed to be one.
The Nomination Committee proposes that remuneration to the Board members remains unchanged at SEK 400,000 to each of the Chairman and the Deputy Chairman and SEK 225,000 to each of the other Board members elected by the shareholders. In addition to Board member remuneration, the remuneration for committee work shall be SEK 50,000 to each of the Chairman of the Remuneration Committee and the Audit and Finance Committee, respectively, and SEK 30,000 to each other member of the Remuneration Committee and the Audit and Finance Committee, respectively. The proposed Board remuneration, including remuneration for committee work, accordingly amounts to SEK 2,085,000 provided that each committee is composed of one Chairman and one other committee member.
The remuneration to the auditors shall be paid according to invoice approved by the company.
The Nomination Committee proposes that Carl-Johan Hagman, Stefan Brocker, Mats Jansson, Michael G:son Löw, Helena Levander, Morten Chr. Mo and Dan Sten Olsson are re-elected as Board members. Carl-Johan Hagman is proposed to be re-elected as Chairman of the Board of Directors. Stefan Brocker is proposed to be re-elected as Deputy Chairman of the Board of Directors.
In accordance with the Audit Committee´s recommendation, the Nomination Committee proposes that KPMG is elected as auditor of the company. If the Annual General Meeting resolves to elect KPMG as auditor, KPMG has announced that the current authorised public accountant in the company, Jan Malm, will be the main responsible auditor at KPMG.
The Nomination Committee proposes that the Annual General Meeting resolves to establish a Nomination Committee for the Annual General Meeting 2018 in accordance with the Nomination Committee's proposal that comprises the following procedure. The members shall comprise one representative from each of the two largest shareholders (in terms of voting power) as of the last bank day in August the year before the Annual General Meeting members of the Nomination Committee, provided they desire
representation on the committee, and the company's Chairman of the Board. The largest shareholder in terms of voting power appoints the Chairman of the Nomination Committee. After the shareholders have been contacted they shall inform whether they wish to serve on the Nomination Committee or not. If no response is received from the shareholder, contact is made with the next largest shareholder. The names of the members of the Nomination Committee shall be published on the company's website as soon as they have been appointed, but no later than six months before the Annual General Meeting of 2018. The Nomination Committee's period of mandate lasts until a new nominations committee has been appointed.
The Board of Directors proposes that the following guidelines for remuneration for the executive management are resolved.
Remuneration consists of a fixed salary, variable remuneration, a pension and other benefits. In order to attract and retain expertise, the company aims to offer employees an attractive, competitive fixed salary. The absolute level depends on the scope and complexity of the position in question and on the individual employee's annual performance. Performance is reflected in particular in the variable remuneration. Variable remuneration shall be based on annually established factors with respect to, among other things, the development of the company and reaching e.g. commercial, operational and financial targets. These targets are to be determined by the Board of Directors. Agreements on additional remuneration can be entered into when considered necessary to be able to attract and retain key expertise, or to persuade individuals to move to another location or to accept a new position. Such remuneration shall be of limited duration.
The company's policy regarding pensions is to follow the practice applied in the local market in each country. A premium corresponding to 35 per cent of the Managing Director's monthly pensionable salary and remuneration at any time is paid up until the pension. For other senior executives in Sweden, a defined contribution plan is applicable for retirement pensions over and above the base pension plans on the Swedish labour market.
The basic rule is that other benefits, e.g. a company car, should be in accordance with the local market. For senior executives in Sweden, the mutual period of notice is 3 to 12 months depending on the position. Severance pay amounting to a maximum of 24 monthly salaries is paid in the event of termination of the Managing Director by the company.
The Annual Report in Swedish, the audit report, the auditor's opinion in item 9 c), and complete proposals and motivated statements regarding items 10 b) and 11-17 are available at the company's headquarters and the company's website www.concordiamaritime.com from 28 March 2017 or when applicable, in connection to the issue of the summons. The above documents will also, from the day they are available, be sent to shareholders upon request, provided that such shareholder states a
postal address. Such a request may be made in the same manner as notice of attendance must be made as described above. A printed version of the Annual Report in Swedish will be available at the Annual General Meeting.
The total number of shares in the company amounts to 47,729,798 shares, whereof 4,000,000 Series A shares and 43,729,798 Series B shares representing a total of 83,729,798 votes. The company does not own any of its own shares.
The Board of Directors and the Managing Director shall, if requested by a shareholder and if the Board considers that it will not cause significant damage to the company, provide information on circumstances that could affect the assessment of a matter on the agenda, circumstances that could affect the assessment of the company's or a subsidiary's economic situation and the company's relations with another group company.
12.15 p.m. Entrance to the venue for the Annual General Meeting opens
1.00 p.m. Opening of the Annual General Meeting
After the meeting, light refreshments will be served.
Gothenburg in March, 2017 Concordia Maritime AB (publ) Board of Directors
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