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Comtec Solar Systems Group Limited — Proxy Solicitation & Information Statement 2021
May 28, 2021
49415_rns_2021-05-28_dd9b9c47-e74a-472d-9b9d-7fcd96b396b2.pdf
Proxy Solicitation & Information Statement
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卡姆丹克太陽能系統集團有限公司 Comtec Solar Systems Group Limited
(Incorporated in the Cayman Islands with limited liability)
(Stock Code: 712)
Form of Proxy For the 2021 Annual General Meeting
I/We[1] of
being the registered holder(s) of[2] shares of HK$0.004 each in the capital of Comtec Solar Systems Group Limited (the “Company”) hereby appoint the Chairman of the Meeting, or[3] of
as my/our proxy to attend and vote for me/us and on my/our behalf at the Annual General Meeting of the Company to be held at Room 302, 3/F, Pico Tower, 66 Gloucester Road, Wanchai, Hong Kong at 4:00 p.m. on Wednesday, 30 June 2021 and at any adjournment thereof on the undermentioned resolution as indicated and if no such indication is given as my/our proxy thinks fit.
| ORDINARY RESOLUTIONS | ORDINARY RESOLUTIONS | FOR4 | FOR4 | AGAINST4 | AGAINST4 | |||||
|---|---|---|---|---|---|---|---|---|---|---|
| 1 | To receive and approve the audited consolidated financial statements, | |||||||||
| directors‘report and auditors’ report for the year ended | 31 December 2020. | |||||||||
| 2 | To re-elect a director, Mr. John Yi Zhang as an executive director of the | |||||||||
| Company (“Director”) and to authorise the board of directors (“Board”) of | the | |||||||||
| Company to fix his remuneration. | ||||||||||
| 3 | To re-elect a director, Mr. Dai Ji as a non-executive Director and to authorise the | |||||||||
| Board to fix his remuneration. | ||||||||||
| 4 | To re-elect a director, Mr. Jiang Qiang as an independent non-executive Director | |||||||||
| and to authorise the Board to fix his remuneration. | ||||||||||
| 5. | To appoint Dr. Yan Ka Shing as an independent non-executive director and | to | ||||||||
| authorize the Board to fix his remuneration. | ||||||||||
| 6 | To authorise the Board to fix the remuneration of the other Directors. | |||||||||
| 7 | To appoint Prism CPA Limited as auditors of the Company and to authorise the | |||||||||
| Board to fix their remuneration. | ||||||||||
| 8 | To grant a general mandate to the Directors to allot, issue and deal with | |||||||||
| additional shares of the Company. | ||||||||||
| 9 | To grant a general mandate to the Directors to buy back shares of the Company. | |||||||||
| 10 | To extend the general mandate granted to the Directors | to issue shares by the | ||||||||
| number of shares bought | back. |
Signature:
Date:
Notes:
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Full name(s) and address(es) to be inserted in BLOCK CAPITALS .
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Please insert the number of shares registered in your name(s). If no number is inserted, this form of proxy will be deemed to relate to all the shares in the capital of the Company registered in your name(s).
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If any proxy other than the chairman of the meeting is preferred, please strike out“the Chairman of the Meeting, or” and insert the name and address of the proxy desired in the space provided.
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Please indicate with an“X”in the relevant box how you wish the proxy to vote on your behalf. If this form of proxy is returned without any indication, you will be deemed to have authorised your proxy to vote or abstain from voting as he thinks fit.
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Any alteration made to this form of proxy should be initialled. 6. Any member entitled to attend and vote is entitled to appoint a proxy(ies) to attend instead of him and to vote on a poll. A proxy need not be a member of the Company.
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If the appointor is a corporation, this form of proxy must be executed under its common seal or under the hand of an officer, attorney or other person duly authorised on that behalf.
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In the case of joint holders, the vote of the senior who tenders a vote, whether in person or by proxy, will be accepted to the exclusion of the vote(s) of the other joint holder(s) and for this purpose seniority will be determined by the order in which the names stand in the Register of Members.
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To be valid, this form of proxy together with the power of attorney or other authority, if any, under which it is signed or a certified copy of that power or authority must be completed and deposited to the Company’s Hong Kong share registrar, Computershare Hong Kong Investor Services Limited at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai, Hong Kong and in any event not less than 48 hours before the time appointed for holding the meeting or any adjourned meeting thereof (as the case may be).
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Completion and delivery of the form of proxy will not preclude you from attending and voting at the Annual General Meeting or any adjourned meeting thereof (as the case may be).
PERSONAL INFORMATION COLLECTION STATEMENT
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(i) “Personal Data” in this statement has the same meaning as “personal data” in the Personal Data (Privacy) Ordinance, Chapter 486 of the Laws of Hong Kong (“ PDPO ”).
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(ii) ofYoura proxysupply(orof proxies)your andandyouryourproxy’svoting(or instructionsproxies’) Personalfor theDataMeetingis onofa voluntarythe Companybasis(thefor “the Purposes purposes”). of processing your request for the appointment
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(iii) We may transfer your and your proxy’s (or proxies’) Personal Data to the Share Registrar, our subsidiaries, agent, contractor, and/or third-party service provider who provides administrative, computer and other services to us for use in connection with the Purposes and to such parties who are authorised by law to request the information or are otherwise relevant for the Purposes and need to receive the information. Your and your proxy’s (or proxies’) Personal Data will be retained for such period as may be necessary to fulfil the Purposes and for verification and record purposes.
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(iv) You have the right to request for access to and/or correction of the relevant personal data can be made in accordance with the provisions of the PDPO and any such request should be in writing by mail to Computershare Hong Kong Investor Services Limited at 17M Floor, Hopewell Centre, 183 Queen’s Road East, Wanchai, Hong Kong (Attention: Personal Data Privacy Officer) or by email to [email protected].