AGM Information • Aug 27, 2021
AGM Information
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The undersigned
.............................................................................................................................................................................
.............................................................................................................................................................................
owner of ......................................... shares of ETN. FR. COLRUYT NV with registered office in 1500 Halle, Edingensesteenweg 196 and company number 0400.378.485 (hereinafter the "Company") hereby appoints as his/her special attorney: ..............................................................................................................................................................................
in order to represent the undersigned (company) at the ORDINARY GENERAL MEETING of shareholders, to be held at the registered office of the Company at 1500 Halle, Edingensesteenweg 196, on 29 September 2021 at 4 p.m.,
with the following agenda:
(On both the financial statements of Etn. Fr. Colruyt NV and the consolidated financial statements of Colruyt Group).
Proposed resolution: that the reports of the Board of Directors be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Proposed resolution: that the 2020/21 remuneration report be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Proposed resolution: that the remuneration policy of Colruyt Group be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Proposed resolution: that the company's financial statements be adopted.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
b. Adoption of Colruyt Group's consolidated financial statements for the year ending 31 March 2021.
Proposed resolution: that the consolidated financial statements of Colruyt Group be adopted.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Motion to allocate a gross dividend of EUR 1.47 per share upon presentation of coupon no 11, made available for payment on 5 October 2021. The ex-dividend or ex-date is 1 October 2021. The record date is 4 October 2021.
Proposed resolution: that this dividend be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
PROFIT APPROPRIATION:
| ADDITION TO THE STATUTORY RESERVE: | + EUR 1,034,029.80 |
|---|---|
| ADDITION TO THE AVAILABLE RESERVE: | + EUR 52,523,564.00 |
| DISTRIBUTION OF DIVIDEND: | + EUR 197,470,696.29 |
| PROFIT SHARE FINANCIAL YEAR 2020/21: | + EUR 5,810,748.43 |
|---|---|
| PROFIT CARRIED FORWARD: | + EUR 1,320,587,961.87 |
| TOTAL: | + EUR 1,577,427,000.39 |
134,333,807 shares x EUR 1.47 =
EUR 197,470,696.29
138,432,588 shares at 31 March 2020
The distribution of 'profit-sharing' concerns a distribution of profit to employees of the company and the companies associated with Colruyt Group employed in Belgium, in the framework of the law of 22 May 2001 on employee participation in the capital of the companies and for the establishment of a profit bonus for the employees. This participation in the profit will be paid in cash.
Proposed resolution: that the appropriation of profits as submitted above be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
a. Proposal to renew the directorship of the following director of the company for a period of four years expiring at the General Meeting of 2025: Korys Business Services I NV, with registered office in 1500 Halle, Villalaan 96, RPR Brussels, with company number 0418.759.787 and having as permanent representative Ms Hilde Cerstelotte.
Proposed resolution: that the directorship of the following director of the company be renewed for a period of four years expiring at the General Meeting of 2025: Korys Business Services I NV, with registered office in 1500 Halle, Villalaan 96, RPR Brussels, with company number 0418.759.787 and having as permanent representative Ms Hilde Cerstelotte.
| VOTING INSTRUCTIONS |
Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| Number: |
b. Proposal to renew the directorship of the following director of the company for a period of four years expiring at the General Meeting of 2025: Korys Business Services II NV, with registered office in 1500 Halle, Villalaan 96, RPR Brussels, with company number 0450.623.396 and having as permanent representative Mr Frans Colruyt.
Proposed resolution: that the directorship of the following director of the company be renewed for a period of four years expiring at the General Meeting of 2025: Korys Business Services II NV, with registered office in 1500 Halle, Villalaan 96, RPR Brussels, with company number 0450.623.396 and having as permanent representative Mr Frans Colruyt.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
c. Proposal to renew the directorship of the following director of the company for a period of four years expiring at the General Meeting of 2025: Fast Forward Services BV, with registered office in 1081 Koekelberg, De Neckstraat 22 PO box 20, RPR Brussels, with company number 0479.445.561 and having as permanent representative Ms Rika Coppens.
Proposed resolution: that the directorship of the following director of the company be renewed for a period of four years expiring at the General Meeting of 2025: Fast Forward Services BV, with registered office in 1081 Koekelberg, De Neckstraat 22 PO box 20, RPR Brussels, with company number 0479.445.561 and having as permanent representative Ms Rika Coppens.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Notification of the expiry of the term of office as independent director of ADL CommV, with registered office in 9000 Ghent, Predikherenlei 12, RLP Ghent (Division Ghent), with company number 0561.915.753 and having as permanent representative Ms Astrid De Lathauwer. The company is no longer eligible for re-election as the term of office of an independent director on the Board of Directors is limited to three consecutive mandates (without exceeding a total term of more than twelve years).
Proposal, in this regard, to appoint Dirk JS Van den Berghe BV, with registered office at 1640 Sint-Genesius-Rode, Zevenbronnen 24, RLP Brussels, with company number 0767.628.603 and having as permanent representative Dirk Van den Berghe, as a new independent director of the company for a two-year term expiring at the General Meeting of 2023. For a description of his professional experience, we refer to the company's website (www.colruytgroup.com).
Proposed resolution: that Dirk JS Van den Berghe BV, with registered office at 1640 Sint-Genesius-Rode, Zevenbronnen 24, RLP Brussels, with company number 0767.628.603 and having as permanent representative Dirk Van den Berghe, be appointed as a new independent director of the company for a two-year term expiring at the General Meeting of 2023.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS |
| Number: | ||
|---|---|---|
a. Proposal to grant the directors discharge for their activities during the 2020/21 reporting period.
Proposed resolution: that the directors be granted discharge.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
b. Proposal to grant discharge to Mr François Gillet, former director of the company, for the performance of his mandate as a director during the period of 1 April 2020 up to and including 30 September 2020.
Proposed resolution: that Mr François Gillet, former director of the company, be granted discharge.
| VOTING INSTRUCTIONS |
Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| Number: |
Proposal to grant discharge to the statutory auditor for his activities during the 2020/21 reporting period.
Proposed resolution: that the statutory auditor be granted discharge.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS Number: |
In order to attend this General Meeting or to be represented at it, the shareholders must comply with the provisions of article 27 and following of the articles of association.
The shareholders will only be admitted to the General Meeting and be able to exercise their voting right if the following two conditions are fulfilled:
1 st condition: the shareholders, who wish to participate in the General Meeting, must be holder of the number of shares with which they intend to participate in the meeting. To this end, the shareholders must have their shares registered in the books on 15 September 2021 at midnight (registration date) at the latest. Registration is done either by registration of the registered shares with the company, or in conformity with article 7:134, § 2 of the Companies and Associations Code by registration of dematerialised shares on an account with a certified account holder or settlement institution that will draw up a registration certificate.
2 nd condition: furthermore these shareholders must confirm in writing that they wish to participate in the General Meeting by 23 September 2021 at the latest. On 23 September 2021 at the latest, the company must receive proof that the shareholders wishing to participate in the General Meeting, held the number of shares with which they intend to participate in the meeting. For their registered shares, the shareholders can send the confirmation to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by mail to [email protected].
Holders of dematerialised shares can deposit this confirmation as well as the above-mentioned registration certificate by 23 October 2021 at the latest at the registered office of the company or at the different registered offices, branches and agencies of:
The designation of a proxy holder and the notification of this designation to the company must be done in writing by 23 September 2021 at the latest. To this end, a model of the proxy that is available at the registered office and on the website of the company should be used. Notification can be done on paper or electronically as described in the 2nd condition above.
If the company or one of its branches, representatives or employees is designated as proxy holder, clear voting instructions must be given for the proxy forms to be considered valid.
In accordance with article 7:130 of the Companies and Associations Code, one or more shareholders who represent at least 3 % of the capital of the company together, can have items added to the agenda of the General Meeting and submit proposed resolutions until 7 September 2021 at the latest. The company will in that case publish an amended agenda on 14 September 2021 at the latest.
In accordance with article 7:139 of the Companies and Associations Code, the shareholders who comply with the admittance conditions are entitled to ask questions in writing to the directors and the auditor. These questions can be addressed by letter to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by email to [email protected] until 23 September 2021 at the latest. The questions will only be answered if the shareholder has observed the registration and confirmation procedure for the General Meeting as mentioned above.
The reports of the Board of Directors, the reports of the auditor, the financial statements and the annual report of the Etn. Fr. Colruyt NV and of Colruyt Group will be available on our website 30 days before the General Meeting.
(https://www.colruytgroup.com/wps/portal/cg/En/home/investors/shareholders/general-meetings)
Done at ......................................................................................., on ...........................................
The undersigned,
(N.B.: Date and precede the signature by the handwritten mention "GOOD FOR POWER OF ATTORNEY")
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