AGM Information • Sep 10, 2018
AGM Information
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Etn. Fr. Colruyt NV Limited liability company Registered office: Edingensesteenweg, 196 1500 Halle
VAT‐BE‐0400.378.485 RPR Brussels
The shareholders are invited to the Extraordinary General Meeting of Etn. Fr. Colruyt NV, to be held on 10 October 2018 at 10.00 a.m., at the registered office in 1500 Halle, Edingensesteenweg 196, with the following agenda:
Proposed resolution: approval of the issue of maximum 1,000,000 new registered shares without face value.
Proposed resolution: approval to determine the issue price according to the criteria mentioned above.
Proposed resolution: approval to waive the pre‐emptive subscription right as determined above.
Proposal to increase the share capital, under the suspensive condition of subscription, by the issue of the new shares mentioned above, under the conditions specified above, and at the issue price set by the Extraordinary General Meeting.
Proposal to set the maximum amount by which the share capital can be increased after subscription by multiplying the issue price of the new shares set by the Extraordinary General Meeting with the maximum number of new shares to be issued. Subscription to the new shares shall be reserved for employees of the company and its related companies, as specified above.
The capital shall only be increased in the event of subscription and this by the amount of this subscription. If the number of shares subscribed to is greater than the specified maximum number of new shares to be issued, there shall be a distribution whereby in the first instance the possibility of obtaining the maximum tax benefit for each employee shall be considered, and in the next stage a proportionate decrease shall be applied in relation to the number of shares subscribed to by each employee.
Proposed resolution: approval of the increase if the share capital under the conditions stipulated above.
It is proposed to open the subscription period on 15/10/2018 and to close it on 15/11/2018.
Proposed resolution: approval to open the subscription period on 15/10/2018 and to close it on 15/11/2018.
Proposal to authorise the Board of Directors to receive the subscription applications, to collect and receive the contributions, at the end of the subscription period to determine the number of shares subscribed as well as the subscribed amount, to set the capital increase by this amount within the maximum amount set by the Extraordinary General Meeting, and to certify by notary the realisation of the capital increase within the same limit, the payment of it in cash, as well as the resulting change of the amount of the share capital
and the number of shares stated in article 5 "Share capital" of the articles of association, and to execute the resolutions of the Extraordinary General Meeting for all these transactions, and to this end to set all conditions, insofar as they have not been set by the Extraordinary General Meeting, to conclude all agreements, and in general to take any action necessary.
Proposed resolution: approval to authorise the Board of Directors to undertake the actions mentioned above.
a. Special report of the Board of Directors dated 14/06/2018 by virtue of article 604 of the Companies Code with regard to the authorised capital.
Proposed resolution: approval of the Special report of the Board of Directors.
b. Amendment to article 6: authorised capital.
Proposal to increase the amount by which the Board of Directors is authorised to increase the share capital to 315,000,000 Euro and to amend the wording of article 6 accordingly.
Proposed resolution: approval to increase the amount by which the Board of Directors is authorised to increase the share capital to 315,000,000 Euro and to amend the wording of article 6 accordingly.
c. Proposal to renew the authorisation of the Board of Directors to increase the share capital within the limits of the authorised capital for a period of three years as from the date of the Extraordinary General Meeting deciding thereupon (dd. 10/10/2018).
Proposed resolution: approval of the renewal of the above mentioned authority.
d. Proposal to renew the authorisation of the Board of Directors to increase the subscribed capital by virtue of article 6 of the articles of association, under the conditions set forth in article 607, par. 2 of the Companies Code – as of the time the company has been notified by the Financial Services and Markets Authority (FSMA) Commission of a public take‐over bid on the securities of the company. The authorisation is granted for a term of three years as from the date of the Extraordinary General Meeting deciding thereupon.
Proposed resolution: approval of the renewal of the above mentioned authority.
a. Proposal to replace the first paragraph by the following:
"The Board of Directors is authorised to increase the share capital on one or more occasions by a total amount of THREE HUNDRED FIFTEEN MILLION EURO (315,000,000 EUR)."
Proposed resolution: approval of the above mentioned amendment to article 6.
Proposal to maintain the company's register of shareholders for registered shares preferably in electronic form.
Proposed resolution: approval of the above proposal.
Proposal to authorise the Board of Directors of the company to execute the decisions of the Extraordinary General Meeting and to take any action necessary to that end.
Proposed resolution: approval of the above mentioned authority.
In order to attend this Extraordinary General Meeting or to be represented at it, the shareholders must comply with the stipulations of article 20 of the articles of association.
The shareholders will only be admitted to the Extraordinary General Meeting and exercise their voting right if the following two conditions are fulfilled:
First condition: the shareholders, who wish to attend the Extraordinary General Meeting, should be holder of the number of shares with which they intend to take part in the meeting. To this end, the shareholders must have their shares registered in the books on 26 September 2018 at midnight (registration date) at the latest. Registration is done either by registration of the registered shares with the company, or in conformity with article 474 of the Companies Code by registration of dematerialised shares on an account with a certified account holder or settlement institution that will draw up a registration certificate.
Second condition: furthermore these shareholders must confirm in writing that they wish to attend the Extraordinary General Meeting by 4 October 2018 at the latest. On 4 October 2018 at the latest, the company must receive proof that the shareholders, who wish to attend the Extraordinary General Meeting, were holder of the number of shares with which they intend to take part in the meeting. For their registered shares the shareholders can send the confirmation to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by mail to [email protected]. Holders of dematerialised shares can deposit this confirmation as well as the registration certificate mentioned above by 4 October 2018 at the latest at the registered office of the company or at the different registered offices, branches and agencies of:
BNP Paribas Fortis Bank (Principal paying agent).
The designation of a proxy and the notification of this designation to the company must be done in writing by 4 October 2018 at the latest. To this end, a model of the mandate that is available at the registered office and on the website of the company should be used. Notification can be done on paper or electronically as described above under the second condition.
When the company itself, an entity under its control, mandatary or employee, is appointed proxy holder, clear voting instructions must be given to ensure that the proxy forms can be considered as valid.
In accordance with article 533ter of the Companies Code, one or more shareholders, who represent at least 3 % of the capital of the company together, can have new topics placed on the agenda of the Extraordinary General Meeting and submit proposals for resolutions until 18 September 2018 at the latest. In this case, the Company will publish an adapted agenda on 25 September 2018.
In accordance with article 540 of the Companies Code the shareholders who comply with the admittance conditions are entitled to ask questions in writing to the directors and the auditor. These questions can be addressed by letter to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by e‐mail to [email protected] until 4 October 2018 at the latest. The questions will only be answered if the shareholder has observed the registration and confirmation procedure for the Extraordinary General Meeting as mentioned above.
The report of the Board of Directors and the report of the statutory auditor will be available on our website 30 days prior to the Extraordinary General Meeting. (https://www.colruytgroup.com/wps/portal/cg/en/home/investors/shareholders/general‐ meetings)
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