AGM Information • Aug 29, 2016
AGM Information
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being the holder of ......................................... shares of the limited liability company Etn. Fr. COLRUYT, with registered office at 1500 Halle, Edingensesteenweg 196 and company number 0400.378.485 (hereinafter referred to as "the Company") hereby appoints as special attorney:
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in order to represent the undersigned (company) at the ORDINARY GENERAL MEETING of shareholders, to be held at the registered office of the Company at 1500 Halle, Edingensesteenweg 196, on 28 September 2016 at 4 p.m.,
with the following agenda:
Proposed resolution: approval of the reports of the Board of Directors.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Proposed resolution: approval of the remuneration report 2015-2016.
| VOTING INSTRUCTIONS |
Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| Number: |
Proposed resolution: that the company's annual financial statements be adopted.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
b. Adoption of the Colruyt Group's consolidated financial statements for the year ending 31 March 2016.
Proposed resolution: that the Colruyt Group's consolidated financial statements be adopted.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Motion to allocate a gross dividend of 1,12 EUR per share upon presentation of coupon no 6, made available for payment on 4 October 2016. The ex-dividend or ex-date takes place on 30 September 2016. The recorddate takes place on 3 October 2016.
Proposed resolution: that this dividend be approved.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
* PARTICIPATION IN THE PROFIT:
| ADDITION TO THE STATUTORY RESERVE: | + | 1.714.200,87 EUR |
|---|---|---|
| WITHDRAWAL TO THE AVAILABLE RESERVE: | - | 2.665.003,25 EUR |
| DISTRIBUTION OF DIVIDEND: | + | 165.094.121,64 EUR |
| PROFIT SHARE REPORTING PERIOD 2015/2016: | + | 6.771.467,29 EUR |
| BONUSES: | + | 3.654.638,00 EUR |
| PROFIT CARRIED FORWARD: | + | 1.018.413.462,53 EUR |
| TOTAL: | + | 1.192.982.887,08 EUR |
* RETURN ON CAPITAL:
Coupon 6
| --------------- | |
|---|---|
| 147.405.472 shares x 1,12 EUR = | + 165.094.128,64 EUR |
| Retained dividend of last reporting period (*): | - 7,00 EUR |
| 165.094.121,64 EUR |
(*)The retained dividend covers last year's dividend with regard to the shares reserved for profit-sharing which Etn. Fr. Colruyt NV did not distribute. This amount is carried forward to this financial year.
* BASIS OF CALCULATION:
149.136.503 shares at 31/03/2015
= 147.405.472 shares
The 'profit sharing' distribution concerns a distribution of profit to the employees of the company and of the companies belonging to Colruyt Group in Belgium, pursuant to the law of 22 May 2001 regarding participation in the capital and profit.
Proposed resolution: approval of the participation in the profit as submitted above.
| VOTING INSTRUCTIONS |
Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| Number: |
Proposed resolution: approval of this proposal.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
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| INSTRUCTIONS | |||
| Number: |
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| INSTRUCTIONS | |||
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| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
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| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
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Proposal to discharge the directors for their activities during the 2015-2016 reporting period.
Proposed resolution: that the directors be granted discharge.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
Proposal to discharge the statutory auditor for his activities during the 2015-2016 reporting period.
Proposed resolution: that the statutory auditor be granted discharge.
| VOTING | Votes IN FAVOUR | Votes AGAINST | Abstentions |
|---|---|---|---|
| INSTRUCTIONS | |||
| Number: |
In order to attend this General Meeting or to be represented at it, the shareholders must comply with the stipulations of article 20 of the articles of association.
The shareholders will only be admitted to the General Meeting and exercise their voting right if the following two conditions are fulfilled:
First condition: the shareholders, who wish to attend the General Meeting, should be holder of the number of shares with which they intend to take part in the meeting. To this end, the shareholders must have their shares registered in the books on 14 September 2016 (registration date) at the latest. Registration is done either by registration of the registered shares with the company, or in conformity with article 474 of the Companies Code by registration of dematerialised shares on an account with a certified account holder or settlement institution that will draw up a registration certificate.
Second condition: furthermore these shareholders must confirm in writing that they wish to attend the General Meeting by 22 September 2016 at the latest. On 22 September 2016 at the latest, the company must receive proof that the shareholders, who wish to attend the General Meeting, were holder of the number of shares with which they intend to take part in the meeting. For their registered shares the shareholders can send the confirmation to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by mail to [email protected].
Holders of dematerialised shares can deposit this confirmation as well as the registration certificate mentioned above by 22 September 2016 at the latest at the registered office of the company or at the different registered offices, branches and agencies of:
BNP Paribas Fortis Bank,(Principle Paying Agent)
The designation of a proxy and the notification of this designation to the company must be done in writing by 22 September 2016 at the latest. To this end, a model of the mandate that is available at the registered office and on the website of the company should be used. Notification can be done on paper or electronically as described above under the second condition.
When the company itself, an entity under its control, mandatary or employee, is appointed proxy holder, clear voting instructions must be given to ensure that the proxy forms can be considered as valid.
In accordance with article 533ter of the Companies Code, one or more shareholders, who represent at least 3 % of the capital of the company together, can have new topics placed on the agenda of the General Meeting and submit proposals for resolutions until 6 September 2016 at the latest. In this case, the Company will publish an adapted agenda on 13 September 2016.
In accordance with article 540 of the Companies Code the shareholders who comply with the admittance conditions are entitled to ask questions in writing to the directors and the auditor. These questions can be addressed by letter to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by e-mail to [email protected] until 22 September 2016 at the latest. The questions will only be answered if the shareholder has observed the registration and confirmation procedure for the General Meeting as mentioned above.
The reports of the Board of Directors, the reports of the statutory auditor, the annual accounts, and the annual report of Etn. Fr. Colruyt NV and of Colruyt Group will be available on our website 30 days prior to the General Meeting. (http://www.colruytgroup.com/en/general-meetings)
Done at ......................................................................................., on ...........................................
The undersigned, (N.B. : Date and precede the signature by the handwritten mention "GOOD FOR POWER OF ATTORNEY")
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