AGM Information • Sep 12, 2014
AGM Information
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Etn. Franz Colruyt Naamloze Vennootschap Registered office: Edingensesteenweg, 196 1500 Halle
VAT-BE-0400.378.485 RPR Brussels
The shareholders are invited to the Extraordinary General Meeting of nv Etn. Franz Colruyt, to be held on 14 October 2014 at 4 p.m., at the registered office in 1500 Halle, Edingensesteenweg 196, with the following agenda:
Proposed resolution: approval of the issue of maximum 1,000,000 new registered shares without face value.
Proposed resolution: approval to determine the issue price according to the criteria mentioned above.
Proposal to set the maximum amount by which the share capital can be increased after subscription by multiplying the issue price of the new shares set by the Extraordinary General Meeting with the maximum number of new shares to be issued. Subscription to the new shares shall be reserved for employees of the company and its related companies, as specified above.
The capital shall only be increased in the event of subscription and this by the amount of this subscription. If the number of shares subscribed to is greater than the specified maximum number of new shares to be issued, there shall be a distribution whereby in the first instance the possibility of obtaining the maximum tax benefit for each employee shall be considered, and in the next stage a proportionate decrease shall be applied in relation to the number of shares subscribed to by each employee.
Proposed resolution: approval of the increase if the share capital under the conditions stipulated above.
It is proposed to open the subscription period on 20/10/2014 and to close it on 20/11/2014.
Proposed resolution: approval to open the subscription period on 20/10/2014 and to close it on 20/11/2014.
Proposal to authorise the Board of Directors to receive the subscription applications, to collect and receive the contributions, at the end of the subscription period to determine the number of shares subscribed as well as the subscribed amount, to set the capital increase by this amount within the maximum amount set by the Extraordinary General Meeting, and to certify by notary the realisation of the capital increase within the same limit, the payment of it in cash, as well as the resulting change of the amount of the share capital and the number of shares stated in article 5 "Share capital" of the articles of association, and to execute the resolutions of the Extraordinary General Meeting for all these transactions, and to this end to set all conditions, insofar as they have not been set by the Extraordinary General Meeting, to conclude all agreements, and in general to take any action necessary.
Proposed resolution: approval to authorise the Board of Directors to undertake the actions mentioned above.
This authorization shall apply for a term of five (5) years, starting on the day on which this agenda is decided upon.
This authorization shall replace the authorization granted by the company's Extraordinary General Meeting of Shareholders of 16/10/2009, which lapses on 16/10/2014.
Proposed resolution: approval of the renewal of the above mentioned authority.
Proposal to authorize the Board of Directors to nullify the treasury shares purchased, at times the Board deems appropriate, if deemed opportune by the Board, in blocks of at least 500.000 shares, and this coupled with the diminution of the corresponding unavailable reserves, so that the value of the shares is registered at the time of the nullification.
The Board of Directors is allowed to use this authorization at all times, if he wishes so repetitively, and to freely choose the time of the nullification. It is also granted the authorization to correct the numbers of shares in the articles of association and to have the amendment to the articles of association required as a result thereof, executed before a notary public.
Proposed resolution: approval of the above mentioned authority.
Proposal to authorise the Board of Directors of the company to execute the decisions of the Extraordinary general meeting and to take any action necessary to that end.
Proposed resolution: approval of the above mentioned authority.
In order to attend this Extraordinary General Meeting or to be represented at it, the shareholders must comply with the stipulations of article 20 of the articles of association.
The shareholders will only be admitted to the Extraordinary General Meeting and exercise their voting right if the following two conditions are fulfilled:
First condition: the shareholders, who wish to attend the Extraordinary General meeting, should be holder of the number of shares with which they intend to take part in the meeting. To this end, the shareholders must have their shares registered in the books on 30 September 2014 at midnight (registration date) at the latest. Registration is done either by registration of the registered shares with the company, or in conformity with article 474 of the Companies Code by registration of dematerialised shares on an account with a certified account holder or settlement institution that will draw up a registration certificate. Owners of bearer shares must convert these bearer shares to either registered or dematerialised shares, as the shareholder chooses, before the date of the meeting.
Second condition: furthermore these shareholders must confirm in writing that they wish to attend the Extraordinary General Meeting by 8 October 2014 at the latest. On 8 October 2014 at the latest, the company must receive proof that the shareholders, who wish to attend the Extraordinary General Meeting, were holder of the number of shares with which they intend to take part in the meeting. For their registered shares the shareholders can send the confirmation to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by mail to [email protected]. Holders of dematerialised shares can deposit this confirmation as well as the registration certificate mentioned above by 8 October 2014 at the latest at the registered office of the company or at the different registered offices, branches and agencies of:
BNP Paribas Fortis Bank,(Principle system payment agent)
The designation of a proxy and the notification of this designation to the company must be done in writing by 8 October 2014 at the latest. To this end, a model of the mandate that is available at the registered office and on the website of the company should be used. Notification can be done on paper or electronically as described above under the second condition.
When the company itself, an entity under its control, mandatary or employee, is appointed proxy holder, clear voting instructions must be given to ensure that the proxy forms can be considered as valid.
In accordance with article 533ter of the Companies Code, one or more shareholders, who represent at least 3 % of the capital of the company together, can have new topics placed on the agenda of the Extraordinary General Meeting and submit proposals for resolutions until 22 September 2014 at the latest. In this case, the Company will publish an adapted agenda on 26 September 2014.
In accordance with article 540 of the Companies Code the shareholders who comply with the admittance conditions are entitled to ask questions in writing to the directors and the auditor. These questions can be addressed by letter to the registered office of the Company (for the attention of the secretariat of the Board of Directors) or by e-mail to [email protected] until 8 October 2014 at the latest. The questions will only be answered if the shareholder has observed the registration and confirmation procedure for the Extraordinary General Meeting as mentioned above.
The report of the Board of Directors and the report of the statutory auditor will be available on our website 30 days prior to the General Meeting. (http://www.colruytgroup.be/en/general-meetings)
For the board of directors
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