AGM Information • Mar 31, 2021
AGM Information
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This document is important and requires your immediate attention. If you are in any doubt as to the action you should take, you should seek your own independent financial advice from a stockbroker, bank manager, solicitor, accountant, or other financial adviser authorised under the UK Financial Services and Markets Act 2000. If you are outside the UK, you should immediately consult an appropriately authorised independent financial adviser.
If you have sold or otherwise transferred all of your Coats Group plc shares, please send this document, together with the accompanying documents (but not the personalised Form of Proxy), as soon as possible to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.
(Incorporated and registered in England & Wales with registered number 00103548)
TO BE HELD ON 19 MAY 2021 AT 2:30 P.M. AT 4 LONGWALK ROAD, STOCKLEY PARK, UXBRIDGE UB11 1FE, UK
A Form of Proxy for use at the Annual General Meeting is enclosed. To be valid, the Form of Proxy should be completed and returned in accordance with the instructions to the Company's Registrar at Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY as soon as possible but in any event so as to arrive not later than 2:30 p.m. on Monday 17 May 2021.
(Incorporated and registered in England & Wales with registered number 00103548)
4 Longwalk Road, Stockley Park, Uxbridge UB11 1FE
25 March 2021
I am pleased to be writing to you with details of our Annual General Meeting (AGM or Meeting) which will be held at 2:30 p.m. on Wednesday 19 May 2021 at 4 Longwalk Road, Stockley Park, Uxbridge UB11 1FE, UK. The formal notice of AGM is set out on pages 6 to 8 of this document.
Our preference had been to welcome shareholders in person to our 2021 AGM, particularly given the constraints we faced in 2020 due to the Covid-19 pandemic. However, in view of current Government guidance on public gatherings and non-essential travel and noting the national restrictions that are likely to impact the arrangements for our Meeting, we are proposing to hold our AGM as a combined physical and electronic meeting. Due to the current restrictions, shareholders will not be permitted to attend the physical location for the AGM in person (unless they are the two shareholder Directors who will attend to form the necessary quorum or are required to facilitate the arrangements for the Meeting) but instead will be able to participate remotely by conference call and will be able to ask questions in real time at the end of the AGM should they wish to do so. Given the constantly evolving nature of the situation, if it subsequently becomes possible to welcome a number of shareholders to the venue, attendance in this way is likely to be restricted in terms of numbers and we would therefore still encourage shareholders not to attend the venue in person and instead to participate in the Meeting remotely. This is to protect the health and wellbeing of our shareholders, directors, employees and other stakeholders.
To support engagement with our shareholders in these exceptional circumstances, the Company is providing a telephone facility to allow shareholders (or their duly appointed representatives) to listen to the business of the AGM and to ask questions. The telephone number is 0800 031 4838 (if dialling in from the UK) and +44 (0)330 027 1846 (if dialling in from outside the UK) and shareholders will then need to provide the telephone facility confirmation code 5155027, and provide their full name and shareholder reference number (which can be found on their personalised Form of Proxy or on any correspondence with the Company's Registrar), to listen to the AGM via the telephone facility. It is recommended any corporate representatives wishing to listen to the business of the AGM email a scanned copy of their letter of representation to the Company's Registrar ([email protected]) in advance of the Meeting.
Please note that any such shareholder participation via the telephone facility will not constitute formal attendance in relation to the AGM and shareholders will not be able to vote through that facility. We therefore encourage you to register your vote in advance in the ways described below.
We welcome shareholders' questions in advance of the Meeting as well as during the question and answer session due to be held at the end of the AGM as set out above. Shareholders can submit their questions to the Board by email to [email protected] by no later than 2.30pm on Monday 17 May 2021. Please include your full name and your shareholder reference number in your email. We will consider all questions received and, if appropriate and relating to the business of the AGM, give an answer at the AGM, or provide a written response or publish answers on our website. We will also maintain a list of 'questions and answers' on our website (www.coats.com/agm2021).
Your vote is important to us. As you are not expected to be able to attend the AGM in person, we strongly encourage you to vote in advance by appointing the Chairman as your proxy. Given the Government restrictions that are likely to impact the arrangements for our AGM, voting by appointing the Chairman of the Meeting as your proxy in advance is the only way you will be able to exercise your vote at the AGM. Shareholders can register their votes and appoint the Chairman of the Meeting as their proxy online, via CREST or by post to vote on their behalf in accordance with the instructions set out in the notes on pages 9 to 10 of this document. This will ensure that your vote will be counted even if attendance at the Meeting is restricted or you are unable to attend in person.
Since the current situation is evolving, these arrangements may change. Shareholders should therefore continue to monitor the Company's website (www.coats.com/agm2021) and announcements for any updates. The steps set out above are necessary and appropriate ones to take given the current Covid-19 pandemic. The Board would like to thank shareholders for their understanding in these exceptional times.
The purpose of this letter is to explain certain elements of the business to be considered at the AGM. Resolutions 1 to 14 inclusive will be proposed as Ordinary Resolutions and Resolutions 15 to 19 inclusive will be proposed as Special Resolutions.
For each financial year, the Directors must present the Directors' Report, the audited Financial Statements and the independent auditor's report to shareholders at a General Meeting. A copy of each of these documents may be found in the Annual Report 2020 which was published on www.coats.com on 11 March 2021.
The Company is required to seek shareholder approval for the Annual Report on Remuneration which can be found on pages 79 to 95 (inclusive) of the Annual Report 2020. The Annual Report on Remuneration discloses how the Company's existing Directors' Remuneration Policy is implemented and sets out details of each Director's remuneration during the year under review. In accordance with the relevant regulations, this resolution is an advisory vote and the Directors' entitlement to remuneration is not conditional upon it.
The Board recommends a final dividend of 1.30 US cents on each ordinary share of £0.05 each in the Company (Ordinary Share) in respect of the year ended 31 December 2020 to be paid to shareholders recorded on the Register of Members on 30 April 2021 and to be paid on 25 May 2021.
Resolutions 4 to 11 deal with the re-election and election of the Directors. In accordance with the provisions of the UK Corporate Governance Code (Code) and the Company's Articles of Association, all Directors, with the exception of Mike Clasper and Simon Boddie who are not standing for re-election, will submit themselves for re-election or election at the AGM as appropriate. Jacqueline Callaway, who was appointed to the Board on 1 December 2020 as an Executive Director, and Jakob Sigurdsson, who was appointed to the Board on 1 October 2020 as a Non-Executive Director, are both submitting themselves for election at the AGM. Further information on the Board, including the roles of the Directors, can be found in the Corporate Governance Report on pages 52 to 65 of the Annual Report 2020. The Chairman confirms that following reviews, as outlined on page 65 of the Annual Report 2020, he is satisfied the Directors seeking re-election or election are performing effectively and demonstrate commitment to the role and that the balance of skill, experience, diversity, independence and knowledge of the Group are sufficient to enable the Directors to discharge their respective duties and responsibilities effectively. All of the Non-Executive Directors are deemed to be independent in accordance with the criteria set out in the Code. A summary of the skills and experience of each of the Directors seeking re-election or election can be found in Appendix 1 on pages 11 to 13 of this document.
The UK Companies Act 2006 (UK Companies Act) requires that an Auditor be appointed at each General Meeting at which accounts are laid, to hold office until the next such meeting. Resolution 12 seeks shareholder approval for the reappointment of Deloitte LLP. The Audit and Risk Committee keeps under review the independence and objectivity of the external Auditor, further information on which can be found in the Annual Report 2020 on pages 66 to 70 together with our plans for the tender of the external audit. After considering relevant information, the Audit and Risk Committee recommended to the Board that Deloitte LLP be reappointed.
Resolution 13 gives the Directors the authority to determine the remuneration of the Auditor. The amount of the remuneration paid to the Auditor for the next financial year will be disclosed in the next audited accounts of the Company.
The UK Companies Act provides that the Directors are not permitted to allot shares (or other relevant securities such as rights to subscribe for, or convert securities into, Ordinary Shares) unless they are authorised to do so by the Company's shareholders in a General Meeting.
Paragraph (a)(i) of Resolution 14 seeks to renew the Directors' general authority to allot shares and grant rights to subscribe for or convert any security into shares up to an aggregate nominal amount of £24,185,000 as permitted by the Company's Articles of Association and pursuant to the provisions of section 551 of the UK Companies Act. This amount represents no more than 33.33% (i.e. one-third) of the Company's issued share capital (excluding treasury shares) as at 22 March 2021 (being the latest practicable date before publication of this document (Latest Practicable Date)).
Paragraph (a)(ii) of Resolution 14 would give the Directors authority to allot shares and grant rights to subscribe for or convert any securities into shares in connection with a rights issue in favour of shareholders up to an aggregate nominal amount equal to £48,370,000 (representing approximately 967,401,345 Ordinary Shares), as reduced by the nominal amount of any shares issued under paragraph (a) (i) of the resolution).
This amount (before any reduction) represents no more than 66.6% (i.e. two-thirds) of the Company's issued share capital (excluding treasury shares) as at the Latest Practicable Date.
Resolution 14 will be proposed as an Ordinary Resolution. The Directors have no present intention of allotting new shares except in connection with the employee share option schemes. However, passing this resolution will ensure that the Directors continue to have the flexibility to act in the best interests of shareholders, when opportunities arise, by issuing new shares and this resolution, if passed, will renew the Directors' authority (given by shareholders at the 2020 AGM).
The authorities sought under this resolution will expire on 30 June 2022 or at the conclusion of next year's AGM, whichever is the earlier (unless previously renewed, varied or revoked by the Company in a General Meeting).
Resolution 15, which will be proposed as a Special Resolution, is to enable the Directors to allot shares and other equity securities pursuant to the authority granted under Resolution 14 either in connection with a rights issue or other offer of securities to existing shareholders or (up to the specified amount) for cash, without first offering them to existing shareholders exactly in proportion to their existing shareholdings (which would otherwise be required under statutory pre-emption rights contained in the UK Companies Act). This resolution, if passed, will renew the Directors' authority (given by shareholders at the 2020 AGM) to allot shares and other equity securities for cash, in appropriate circumstances, subject to the maximum amount set out in the resolution, and is consistent with the level commonly proposed by other UK listed companies. The maximum amount is approximately 5% of the issued share capital, being 72,627,729 Ordinary Shares, as at the Latest Practicable Date.
The Directors confirm their intention to (except in relation to any issue of up to an additional 5% in accordance with Resolution 16 below) follow the provisions of the Pre-Emption Group's Statement of Principles (Principles) regarding cumulative usage of authorities within a rolling three-year period.
If passed, this authority will expire on 30 June 2022 or at the conclusion of next year's AGM, whichever is the earlier.
This resolution, which will be proposed as a Special Resolution, is to enable the Directors to allot shares pursuant to the authority granted under Resolution 14, and in addition to the right under Resolution 15, for cash (up to the specified amount), without first offering them to existing shareholders exactly in proportion to their existing shareholdings (which would otherwise be required under statutory pre-emption rights contained in the UK Companies Act) to be used only in connection with an acquisition or specified capital investment which is announced contemporaneously with the issue, or which has taken place in the preceding six months and is disclosed in the announcement of the issue. This resolution, if passed, will give the Directors an additional authority to allot shares and other equity securities for cash, in appropriate circumstances, subject to the maximum amount set out in the resolution, and is consistent with the level commonly proposed by other UK listed companies. The maximum additional amount is approximately 5% of the issued share capital, being 72,627,729 Ordinary Shares, as at the Latest Practicable Date.
If passed, this authority will expire on 30 June 2022 or at the conclusion of next year's AGM, whichever is the earlier. This resolution has been drafted to align with the approach recommended in the Principles.
This resolution, which will be proposed as a Special Resolution, gives the Company general authority to buy back its own shares in the market as permitted by the UK Companies Act. The authority limits the number of shares that could be purchased to a maximum of 145,255,457 (representing approximately 10% of the Company's issued shares as at the Latest Practicable Date). This resolution also sets minimum and maximum prices in accordance with the UK Listing Rules.
The authority granted pursuant to Resolution 17 will expire on 30 June 2022 or at the conclusion of next year's AGM, whichever is the earlier.
UK listed companies purchasing their own shares are allowed to hold them in treasury as an alternative to cancelling them. If Resolution 17 is passed at the AGM, and the Company buys back its own shares, it is the Company's current intention to cancel all of the shares it may purchase pursuant to the authority granted to it. However, in order to respond properly to the Company's capital requirements and prevailing market conditions, the Directors will reassess at the time of any and each actual purchase whether to hold the shares in treasury or cancel them, provided it is permitted to do so.
The Board is focused on achieving a strategy which will involve capital management initiatives as the Group's cash flows permit. The Directors would only authorise such purchases after careful consideration, taking account of other investment opportunities, appropriate gearing levels, the overall financial position of the Company and whether the effect would be in the best interests of shareholders generally.
The total number of warrants and options to subscribe for shares that are outstanding under the Coats Group plc share option schemes are 56,634,885 as at the close of business on the Latest Practicable Date. These options equate to 3.90% of the issued share capital of the Company.
If the authority to purchase the Company's Ordinary Shares being sought in Resolution 17 and the existing authority to purchase shares taken at last year's AGM (which expires at the end of this year's AGM) were to be exercised in full, the warrants and options to subscribe for shares that are outstanding would represent 4.87% of the Company's issued share capital (excluding treasury shares).
As previously notified to shareholders, the Company will continue to look to support its share-based long term incentives programme by funding an employee benefit trust to buy shares in the open market. As the employee benefit trust is an independent entity outside of the Company's group, it will not be relying on this authority when purchasing shares.
Resolution 18 is a resolution to allow the Company to hold General Meetings (other than AGMs) on 14 clear days' notice.
The minimum notice period for General Meetings of listed companies is 21 clear days, but companies may reduce this period to 14 clear days (other than for AGMs) provided that two conditions are met. The first condition is that the company offers a facility for shareholders to vote by electronic means. This condition is met if the company offers a facility, accessible to all shareholders, to appoint a proxy by means of a website. The second condition is that there is an annual resolution of shareholders approving the reduction of the minimum notice period from 21 clear days to 14 clear days.
The Board is therefore proposing Resolution 18 as a Special Resolution to approve 14 clear days as the minimum period of notice for all General Meetings of the Company other than AGMs. The approval will be effective until the conclusion of next year's AGM, when it is intended that the approval be renewed. The Board will consider on a case by case basis whether the use of the flexibility offered by the shorter notice period is merited, taking into account the circumstances, including whether the business of the meeting is time-sensitive and whether it is thought to be to the advantage of shareholders as a whole.
Resolution 19 seeks approval from shareholders to adopt new, amended Articles of Association (New Articles). Among other things, the amendments will facilitate the holding of 'hybrid' meetings which shareholders may attend and participate in via electronic means or in person. The amendments to facilitate such meetings are in line with best practice and are consistent with recent changes that have been proposed by other listed companies. They do not permit the holding of 'virtual only' meetings and do not require the holding of hybrid meetings.
The amendments reflect changes in both market practice and legal and regulatory requirements. The intended purpose and effect of the major amendments are set out in Appendix 2 on page 14 of this document, although changes of a minor, technical, or clarifying nature have not been detailed in full. If you wish to inspect a copy of the Company's current Articles of Association (Current Articles) or the New Articles (along with a version marked to show the proposed changes), you can request that a copy be emailed to you or arrange an appointment to inspect these at our offices by contacting [email protected] by 18 May 2021. Responses will be provided during normal working hours Monday to Friday, excluding bank holidays. These documents are also available on the Company's website (www. coats.com/agm2021). The New Articles will also be on display at the AGM at least 15 minutes prior to the start of the Meeting and up until the close of the Meeting.
Resolution 19 is proposed as a Special Resolution.
The Board considers the resolutions will promote the success of the Company and are in the best interests of the Company and its shareholders as a whole. The Directors unanimously recommend that you vote in favour of the resolutions as they intend to do in respect of their own holdings.
Voting on all resolutions at the AGM will again be by way of a poll using poll cards. We believe that this is a more transparent method of voting as shareholder votes are counted according to the number of shares held and this will ensure an exact and definitive result.
This will be my last meeting of the Company as I will retire from the Board at the conclusion of the AGM. It has been my pleasure and honour to serve as your Chairman.
Chairman Coats Group plc 25 March 2021
Notice is hereby given that the 2021 Annual General Meeting of Coats Group plc (the Company) will be held on 19 May 2021 at 4 Longwalk Road, Stockley Park, Uxbridge UB11 1FE at 2:30 p.m. to consider and, if thought fit, to pass the following resolutions of which Resolutions 1 to 14 inclusive will be proposed as Ordinary Resolutions and Resolutions 15 to 19 inclusive will be proposed as Special Resolutions:
To receive the Accounts and Reports of the Directors and the Auditor for the year ended 31 December 2020.
To approve the Directors' Remuneration Report in the form set out in the Company's Annual Report for the year ended 31 December 2020.
To declare a final dividend for the year ended 31 December 2020 of 1.30 US cents per ordinary share of £0.05 each in the Company (Ordinary Share), to be paid on 25 May 2021 to shareholders whose names appear on the Register of Members at the close of business on 30 April 2021.
To re-elect Nicholas Bull as a Director.
To re-elect Anne Fahy as a Director.
To re-elect David Gosnell as a Director.
To re-elect Hongyan Echo Lu as a Director.
To re-elect Fran Philip as a Director.
To re-elect Rajiv Sharma as a Director.
To elect Jacqueline Callaway as a Director.
To elect Jakob Sigurdsson as a Director.
To re-appoint Deloitte LLP as Auditor of the Company, to hold office until the conclusion of the next General Meeting at which accounts are laid before the Company.
To authorise the Directors to fix the remuneration of the Auditor.
That the Directors be generally and unconditionally authorised to allot shares in the Company and to grant rights to subscribe for or to convert any security into shares in the Company:
and so that the Directors may impose any limits or restrictions and make any arrangements which they consider necessary or appropriate to deal with treasury shares, fractional entitlements or record dates, legal, regulatory or practical problems in, or under the laws of, any territory or any other matter.
Such authority shall apply in substitution for all subsisting authorities (without prejudice to the continuing authority of the Directors to allot shares, and grant rights to subscribe for or convert any security into shares, pursuant to an offer or agreement made by the Company before the expiry of the authority pursuant to which such offer or agreement was made) and shall expire (unless previously varied as to duration, revoked or renewed by the Company in a General Meeting) on 30 June 2022 or at the conclusion of next year's AGM, whichever is the earlier, save that the Company shall be entitled to make offers and enter into agreements before the expiry of such authority which would or might require shares to be allotted or rights to subscribe for or convert securities into shares to be granted after such expiry and the Directors shall be entitled to allot shares and grant rights to subscribe for or convert securities into shares pursuant to any such offer or agreement as if this authority had not expired.
That the Directors be hereby empowered pursuant to section 570 and section 573 of the UK Companies Act to allot equity securities (as defined in section 560 of that Act) for cash pursuant to the authority conferred by Resolution 14 above, or by way of sale of treasury shares, as if section 561(1) of the UK Companies Act did not apply to any such allotment provided that this power shall be limited to:
Such power, unless renewed or otherwise varied by the Company in a General Meeting, shall expire upon the expiry of the general authority conferred by Resolution 14 above, save that the Company may make an offer or agreement before this power has expired, which would or might require equity securities to be allotted or sold after such expiry and the Directors may allot or sell equity securities pursuant to any such offer or agreement as if the authority conferred hereby had not expired. Any earlier power of the Directors to allot equity securities as aforesaid shall be hereby revoked.
That, in addition to any authority granted under Resolution 15, the Directors be hereby empowered pursuant to section 570 and section 573 of the UK Companies Act to allot equity securities (as defined in section 560 of that Act) for cash pursuant to the authority conferred by Resolution 14 above, or by way of sale of treasury shares, as if section 561(1) of the UK Companies Act did not apply to any such allotment provided that this power shall be:
Such power, unless renewed or otherwise varied by the Company in a General Meeting, shall expire upon the expiry of the general authority conferred by Resolution 14 above, save that the Company may make an offer or agreement before this power has expired, which would or might require equity securities to be allotted or sold after such expiry and the Directors may allot or sell equity securities pursuant to any such offer or agreement as if the authority conferred hereby had not expired. Any earlier power of the Directors to allot equity securities as aforesaid shall be hereby revoked.
That the Company be generally and unconditionally authorised to make market purchases (within the meaning of section 693(4) of the UK Companies Act) of its Ordinary Shares on such terms and in such manner as the Directors may from time to time determine, provided that:
That a General Meeting, other than an Annual General Meeting of the Company, may be called on not less than 14 clear days' notice.
To approve and adopt the draft Articles of Association in the form produced to the Meeting and initialled by the Chairman of the Meeting for the purpose of identification as the Articles of Association of the Company in substitution for, and to the exclusion of, all existing Articles of Association of the Company, with effect from the conclusion of the AGM.
4 Longwalk Road, Stuart Morgan Uxbridge 25 March 2021 UB11 1FE
Registered office By order of the Board Stockley Park, Company Secretary
Registered Number 00103548
BIOGRAPHICAL INFORMATION ON DIRECTORS SEEKING RE-ELECTION AND ELECTION
Appointed as a Non-Executive Director and Senior Independent Director on 10 April 2015.
Key skills and experience:
Other current appointments: He is currently Chairman of Fidelity China Special Situations plc, Chairman of Conran Holdings Ltd and Trustee of the Design Museum, Camborne School of Mines Trust, The Creative Education Trust and the Conran Foundation.
Previous relevant experience: Nicholas has served as Chairman of De Vere, Chairman of the Advisory Board of Westhouse Securities and of Smith's Corporate Advisory Limited. He had a global career in banking with Morgan Grenfell (subsequently Deutsche Bank), Société Générale and ABN AMRO.
Qualifications: Nicholas holds a Bachelor of Science degree in Chemistry from the University of Exeter and is a Fellow of the Institute of Chartered Accountants in England and Wales.
Nicholas will join the Remuneration Committee as a member on 1 May 2021.
Appointed as an Executive Director on 1 December 2020.
Key skills and experience:
Previous relevant experience: Jackie was previously Chief Financial Officer of Devro plc, one of the world's leading manufacturers of collagen products for the food industry. Prior to that Jackie was Group Financial Controller of Brambles Limited, the ASX top 20 supply chain logistics company.
Qualifications: Jackie is a Fellow of the Chartered Accountants Australia and New Zealand and has a Bachelor of Business Management Studies from University of Waikato, New Zealand. She is also a member of the Australian Institute of Company Directors since 2017.
Appointed as a Non-Executive Director on 1 March 2018.
Key skills and experience:
Other current appointments: Anne is currently a Non-Executive Director and Chairman of the Audit Committee of SThree plc and Non-Executive Director of Nyrstar NV. She is also a Trustee of Save the Children.
Previous relevant experience: Anne is a former Non-Executive Director of Interserve. Previously at BP, Anne gained extensive executive experience of global business, developing markets, risk management, internal control, compliance and strategy development in the aviation, petrochemicals, trading and retail sectors.
Qualifications: Anne is a Fellow of the Institute of Chartered Accountants in Ireland and holds a Bachelor of Commerce degree in Economics, Accounting and Business from University College Galway, Ireland.
Anne's extensive business experience and her deep knowledge and understanding of internal controls, combined with her experience from service on other audit committees, provides the Company with a highly qualified Audit and Risk Committee Chair with unique perspectives in the Boardroom.
Appointed as a Non-Executive Director on 2 March 2015.
Key skills and experience:
Previous relevant experience: David was previously Chairman of Old Bushmills Distillery Company Ltd and a Non-Executive Director of Brambles Ltd. David retired from Diageo plc in 2014 where he had most recently held the role of President of Global Supply and Procurement. Prior to joining Diageo, David spent 25 years at HJ Heinz in various operational roles.
Qualifications: David holds a Bachelor of Science degree in Electrical and Electronic Engineering from Middlesex University. He is a Fellow of the Institute of Engineering and Technology (FIET). He has completed Supply Chain Manufacturing – Drive Operational Excellence at INSEAD (Singapore).
David will become Chairman of the Board following the conclusion of the AGM subject to his re-election as a Director. Accordingly, David will step down as Chair of the Remuneration Committee and as a member of the Audit and Risk Committee on 1 May 2021.
Appointed as a Non-Executive Director on 1 December 2017.
Key skills and experience:
Other current appointments: Chief Executive Officer of Haulfryn Group Ltd, a UK leisure business, and a member of the Advisory Board for Women in Hospitality, Travel and Leisure.
Previous relevant experience: Echo previously served as Managing Director, International of Holland & Barrett International, Managing Director of Homebase Ltd as part of Home Retail Group plc. Echo spent ten years at Tesco plc in a variety of senior leadership roles. Echo was a Non-Executive Director of Dobbies Garden Centres.
Qualifications: Echo holds a Bachelor of Arts degree in International Economy and Finance from Fudan University, Shanghai and a Master of Science in Industrial Relations and Human Resources from West Virginia University, USA.
Echo will become Chair of the Remuneration Committee with effect from 1 May 2021. Echo has served on the Remuneration Committee since her appointment to the Board in December 2017. Her background and qualifications in Industrial Relations and Human Resources provides the Company with an ideal successor to the role of Chair of the Remuneration Committee.
Appointed as a non-Executive Director on 1 October 2016.
Key skills and experience:
Other current appointments: Fran is currently a Non-Executive Director of Vera Bradley Inc., Totes Isotoner and Vista Outdoor Inc.
Previous relevant experience: Fran worked for The Gap, Williams-Sonoma and The Nature Company, and LL Bean, where she initially served as Director of Product Development, Home Furnishings, going on to hold a number of roles including Vice President, Affiliated Brands, before becoming Chief Merchandising Officer until her retirement. Fran was previously a Non-Executive Director of Regent Holdings and an industry executive for Freeman Spogli.
Qualifications: Fran has a degree in English and Sociology from Bowdoin College, Maine, and an MBA from Harvard Business School, USA.
Appointed as an Executive Director on 2 March 2015.
Key skills and experience:
Other current appointments: Rajiv is a Non-Executive Director of Senior plc.
Previous relevant experience: Rajiv has been on the board of joint ventures at both GE and Shell and held management positions with Saab, Honeywell, GE and Shell.
Qualifications: Rajiv holds a degree in Mechanical Engineering, as well as an MBA from the University of Pittsburgh, USA.
Appointed as a Non-Executive Director on 1 October 2020.
Key skills and experience:
Other current appointments: He is currently Chief Executive Officer of Victrex plc, an innovative world leader in high-performance polymer solutions.
Previous relevant experience: Jakob has more than 20 years' experience in large multinational companies, both listed and private, including nine years with Rohm & Haas (now part of Dow Chemical) in the USA, as well as Chief Executive of food manufacturer Alfesca in Europe and Chief Executive of Promens. Between September 2016 and June 2017, Jakob was Chief Executive Officer of VÍS, the largest Icelandic insurance and reinsurance company. He has held various Non-Executive roles and was a Member of the University of Iceland Council and a Non-Executive Director of the Icelandic Technology and Development Board.
Qualifications: Jakob holds a Bachelor of Science degree in Chemistry from the University of Iceland and an MBA from Northwestern University, USA.
R Remuneration
Committee chair Committee member
EXPLANATORY NOTES OF PRINCIPAL CHANGES TO THE COMPANY'S ARTICLES OF ASSOCIATION
The New Articles amend the position in relation to untraced shareholders. The New Articles provide that money from the sale of the shares of an untraced shareholder will be forfeited if not claimed after two years. The Company intends to put forfeited sums towards charitable causes.
This change reflects best practice and provides the Company with appropriate flexibility in connection with locating untraced shareholders.
The New Articles clarify that any shares resulting from a sub-division of the Company's existing shares may, in addition to having any preference or advantage as compared with the Company's other shares, also have deferred or other rights. This change makes administering any sub-division of shares more straightforward.
Article 81 of the Current Articles reflects the market standard of articles at the time the Current Articles were last refreshed and is now out of line with the intention underlying the corporate governance principle that directors should be required to submit themselves for re-election annually. Accordingly, this article is not included in the New Articles.
The New Articles contain specific provisions to clarify that the Company can hold 'hybrid' general meetings (including annual general meetings) and to set out how such meetings are to be conducted. Under the New Articles, the Company may hold 'hybrid' general meetings in such a way that enables members to attend and participate in the business of the meeting by attending a physical location or by attending by means of an electronic facility. Voting at hybrid meetings will, by default, be decided on a poll. Hybrid meetings may be adjourned in the event of a technological failure.
The New Articles allow the Company, where appropriate, to make changes to the arrangements for general meetings (including the introduction, change or cancellation of electronic facilities) after notice of the meeting has been issued. The Company may give notice of any such changes in any manner considered appropriate (rather than via an advertisement in two national newspapers). The New Articles also explicitly allow the Company to introduce health and safety arrangements at its meetings.
These changes have been introduced to provide the Board greater flexibility to align with technological advances, changes in investor sentiment, and evolving best practice, particularly in light of the Covid-19 outbreak and the uncertain duration of social distancing measures and restrictions on gatherings. The Board believes that hybrid meetings will allow for greater shareholder and stakeholder engagement over the coming years in a way that is more convenient for all parties. Absent exceptional circumstances, members of the Board intend to continue the practice of attending general meetings of the Company in person. In line with the views expressed by the Investment Association and Institutional Shareholder Services, the changes will not permit meetings to be held exclusively on an electronic basis, so a physical meeting will still be required.
The New Articles also specifically refer to the possibility of satellite/multi-venue meetings, such as the use of overflow rooms. Satellite meetings are legally valid even without such a provision but it has been added for clarity.
These changes are primarily contained in Articles 42, 48, 51, 52, and 54 in the New Articles. A number of other consequential amendments have been made to the New Articles.
The Current Articles provide that where the number of continuing directors falls below the minimum number or the number required for quorum of the Board, they may only act either to appoint further directors themselves or summon general meetings. The New Articles provide greater flexibility as they allow continuing directors or a sole continuing director to act notwithstanding any vacancy (including to fill vacancies and summon general meetings for the purpose of appointing further directors). The Board considers it prudent to provide the directors with increased flexibility to ensure that the Company has a functioning board at all times.
The Current Articles provide that if a dividend or other payment due to members has not been claimed for twelve years after being declared or becoming due, it will be forfeited to the Company. Article 115 of the New Articles reduces this period from twelve to six years. The Company intends to put forfeited sums towards charitable causes.
Other changes which are of a minor, technical or clarifying nature or which have been made to remove provisions in the Current Articles which duplicate English company law are not noted.
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