AGM Information • Apr 19, 2013
AGM Information
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If you are in any doubt as to the action you should take, you are recommended to seek your own independent financial advice from a stockbroker, bank manager, solicitor, accountant, or other financial adviser authorised under the UK Financial Services and Markets Act 2000. If you are outside the UK, you should immediately consult an appropriately authorised independent financial adviser.
If you have sold or otherwise transferred all of your Guinness Peat Group plc shares or CDIs, please send this document (but not the personalised Form of Proxy), as soon as possible to the purchaser or transferee, or to the stockbroker, bank or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.
(Incorporated and registered in England & Wales with registered number 00103548)
to be held on Thursday 23 May 2013 at 9:30 a.m. at Level 4 Lounge, Gate G South Stand, Eden Park, Reimers Avenue, Kingsland, Auckland, New Zealand
A Form of Proxy for use at the Annual General Meeting is enclosed. To be valid, the Form of Proxy should be completed and returned in accordance with the instructions to the Company's registrar at Computershare Investor Services PLC, The Pavilions, Bridgwater Road, Bristol BS99 6ZY (for UK registered members), Computershare Investor Services Limited, Level 2, Private Bag 92119, Auckland 1142 (for New Zealand registered members) or Computershare Investor Services Pty Limited, GPO Box 3329, Melbourne Victoria 3001 (for Australian registered members) as soon as possible but in any event so as to arrive not later than 10:30 p.m. on Monday 20 May (for UK registered members), 9:30 a.m. on Tuesday 21 May (for New Zealand registered members) and 7:30 a.m. on Tuesday 21 May (for Australian registered members).
All references to times in this document are to Auckland, New Zealand time, unless otherwise indicated.
(Registered in England & Wales with registered number 00103548)
First Floor, Times Place 45 Pall Mall London SW1Y 5GP United Kingdom
Directors Rob Campbell (Chairman) Mike Allen Sir Ron Brierley Scott Malcolm Blake Nixon Waldemar Szlezak
19 April 2013
Dear Shareholder,
I am pleased to be writing to you with details of our Annual General Meeting ("AGM") which we are holding at 9:30 a.m. on Thursday 23 May 2013 at Level 4 Lounge, Gate G South Stand, Eden Park, Reimers Avenue, Kingsland, Auckland, New Zealand. The formal notice of AGM is set out on pages 6 and 7 of this document.
If you would like to vote on the resolutions but cannot come to the AGM, you can appoint a proxy to exercise all or any of your rights to attend, vote and speak at the AGM by using one of the methods set out in the notes to the notice of AGM.
The purpose of this letter is to explain certain elements of the business to be considered at the AGM. Resolutions 1 to 8 inclusive will be proposed as ordinary resolutions and Resolutions 9 to 12 inclusive will be proposed as special resolutions.
The directors are required by the Companies Act 2006 to present to the shareholders of the Company at a general meeting the reports of the directors and auditor, and the audited financial statements of the Company, for the year ended 31 December 2012. The report of the directors and the audited financial statements have been approved by the directors, and the report of the auditor has been approved by the auditor, and a copy of each of these documents may be found in the 2012 Annual Report, starting at page 22, which was published on 27 March 2013 ("2012 Annual Report").
The Companies Act 2006 requires the Company to seek shareholder approval for the directors' remuneration report at the general meeting before which the Company's annual accounts are laid. The directors' remuneration report is included in the 2012 Annual Report, starting at page 31. If shareholders vote against the report the directors will still be paid, but the Remuneration and Nominations Committee will consider matters raised in future years.
Resolutions 3, 4 and 5 deal with the election/re-election of the directors.
The Company's Articles of Association require that any director who was not appointed or reappointed at either of the last two annual general meetings before this meeting must retire, although they may offer themselves for reappointment. No directors fall to retire pursuant to this provision this year and accordingly pursuant to the Articles of Association, one-third of the directors must retire, with those to retire to be selected from those directors having been in office longest since their appointment. Accordingly it has been agreed that Rob Campbell and Mike Allen are retiring and seeking re-election. The Board confirms that following a formal performance evaluation Rob Campbell and Mike Allen continue to be effective and to demonstrate commitment to the role.
In addition, the Company's Articles of Association require that any person appointed as a director by the directors must retire and seek re-appointment at the next annual general meeting. Accordingly, Waldemar Szlezak is retiring and seeking election.
Biographical details for Rob Campbell, Mike Allen and Waldemar Szlezak can be found in Appendix 1 on page 11 of this document.
The Companies Act 2006 requires that an auditor be appointed at each general meeting at which accounts are laid, to hold office until the next such meeting. This Resolution seeks shareholder approval for the reappointment of Deloitte LLP. The Audit, Finance & Risk Committee keeps under review the independence and objectivity of the external auditor, further information on which can be found in the 2012 Annual Report on page 27. After considering relevant information, the Audit, Finance and Risk Committee recommended to the board of directors that Deloitte LLP be reappointed.
Resolution 7 gives the directors the authority to determine the remuneration of the auditor for the audit work to be carried out by them in the next financial year. The amount of the remuneration paid to the auditor for the next financial year will be disclosed in the next audited accounts of the Company.
The Companies Act 2006 provides that the directors are not permitted to allot shares (or other relevant securities such as rights to subscribe for, or convert securities into, ordinary shares) unless they are authorised to do so by the Company's shareholders in general meeting. This Resolution will, if passed, renew the directors' authority (given by shareholders at the 2012 AGM) to allot shares and other relevant securities up to the maximum amount set out in the Resolution, and is consistent with the level commonly proposed by other UK listed companies. The maximum figure of £23,452,535 is equivalent to one third of the current issued share capital as at 15 April 2013 (being the latest practicable date). The authority will expire on the fifth anniversary of the passing of the Resolution.
There are no current plans to issue new shares except in connection with the existing employee share option scheme, however passing this Resolution will ensure that the directors continue to have the flexibility to act in the best interests of shareholders, when opportunities arise, by issuing new shares.
As at 15 April 2013 (being the latest practicable date) the Company does not hold any shares as treasury shares.
This Resolution is to enable the directors to allot shares either for a rights issue or other offer of securities to existing shareholders or (up to the specified amount) for cash without first offering them to existing shareholders exactly in proportion to their existing shareholdings (which would otherwise be required under UK statutory pre-emption rights contained in section 561 of the Companies Act 2006). This Resolution, if passed, renews the directors' authority (given by shareholders at the 2012 AGM) to allot shares and other equity securities for cash, in appropriate circumstances, subject to the maximum amount set out in the Resolution, and is consistent with the level commonly proposed by other UK listed companies. The maximum figure of £3,517,880 is equivalent to five per cent. of the issued share capital as at 15 April 2013 (being the latest practicable date). If passed, this authority will expire at the same time as the authority to allot shares given pursuant to Resolution 8.
Resolution 10 gives the Company general authority to buy back its own shares in the market as permitted by the Companies Act 2006. The number of shares that could be purchased is 210,932,103 (representing approximately 14.99 per cent. of the Company's issued share capital as at 15 April 2013 (the latest practicable date prior to publication of this document)). This resolution also sets minimum and maximum prices in accordance with the UK Listing Rules.
The authority granted pursuant to Resolution 10 will expire on 22 November 2014 or at the conclusion of the AGM of the Company in 2014, whichever is the earlier.
Listed companies purchasing their own shares are allowed to hold them in treasury as an alternative to cancelling them. If Resolution 10 is passed at the AGM, and the Company buys back its own shares, it is the Company's current intention to cancel all of the shares it may purchase pursuant to the authority granted to it.
The Board has agreed on a strategy which will involve capital management initiatives as the Group's cash flows and liabilities permit as further described in the Circular. This may result in an exercise of the authority to purchase the Company's ordinary shares if the Board considers this to be in the best interests of the shareholders as a whole.
The total number of options that are outstanding under the GPG Group share option schemes are 85,292,485 as at the close of business on 15 April 2013 (being the latest practicable date prior to the publication of this document). These options equate to 6.06 per cent. of the issued share capital of the Company.
If the authority to purchase shares on market pursuant to Resolution 10 were to be exercised by the Company in full, these options would then represent 7.13 per cent. of the issued share capital of the Company.
Under the EU Shareholder Rights Directive, the Company must give at least 21 clear days' notice of any general meeting, but is permitted to call meetings other than the annual general meeting on at least 14 clear days' notice if it obtains annual shareholder approval and it offers a facility for shareholders to vote by electronic means. The directors are therefore proposing Resolution 11 as a special resolution to approve 14 clear days as the minimum period of notice for all general meetings of the Company other than AGMs. The approval will be effective until the Company's next AGM, when it is proposed that the approval be renewed.
The Company proposes to make one change to the current articles of association.
Under the Companies Act 2006 a company is able to change its name by any means provided for by its articles and accordingly, the proposed amended articles of association contain a new provision so as to enable the directors to pass a resolution to change the Company's name. As shareholders are aware, the Company is in a transitional process as it realises its investment portfolio and as previously announced, when shareholders' investment in the Company is predominantly represented by the Coats business, it is proposed that the Company's name change to reflect this. This provision in the proposed amended articles of association will enable the name change to be effected without the need to convene a separate general meeting of the Company to pass a special resolution to effect the change.
A copy of the current articles of association and the proposed amended articles of association that reflect this amendment will be available for inspection during normal business hours (Saturdays, Sundays and public holidays exempted) at the offices of the Company, First Floor, Times Place, 45 Pall Mall, London, SW1Y 5GP up until the close of the annual general meeting. Copies will also be available at Level 4 Lounge, Gate G South Stand, Eden Park, Reimers Avenue, Kingsland, Auckland, New Zealand on the morning of the annual general meeting, for 15 minutes before the start of the meeting until its conclusion.
The Board considers the Resolutions will promote the success of the Company and are in the best interests of the Company and its shareholders as a whole. The Directors unanimously recommend that you vote in favour of the Resolutions as they intend to do in respect of their own holdings which amount in aggregate to 40,399,214 shares representing approximately 2.87 per cent. of the existing issued ordinary share capital of the Company.
Voting on all resolutions at the AGM will be by way of a poll. In line with many other public companies we will be asking shareholders who attend the AGM in person or by proxy to vote on the Resolutions at the AGM using a hand held electronic voting system. This will record all votes cast for each resolution and display them on a screen providing immediate detailed results for shareholders to see.
Yours sincerely
Rob Campbell Chairman Guinness Peat Group plc
NOTICE IS HEREBY GIVEN that the 2013 Annual General Meeting of Guinness Peat Group plc ("the Company") will be held on Thursday 23 May 2013 at Level 4 Lounge, Gate G South Stand, Eden Park, Reimers Avenue, Kingsland, Auckland, New Zealand at 9:30 a.m. to consider and, if thought fit, to pass the following Resolutions of which Resolutions 1 to 8 inclusive will be proposed as ordinary resolutions and Resolutions 9 to 12 inclusive will be proposed as special resolutions:
To receive the directors' report, auditor's report and the financial statements as set out in the 2012 annual report and accounts for the year ended 31 December 2012 ("2012 Annual Report").
To receive and approve the directors' remuneration report, as set out in the 2012 Annual Report, for the year ended 31 December 2012.
To re-elect Rob Campbell as a director.
To re-elect Mike Allen as a director.
To elect Waldemar Szlezak as a director.
To re-appoint Deloitte LLP as auditor of the Company, to hold office until the conclusion of the next general meeting at which accounts are laid before the Company.
To authorise the directors to fix the remuneration of the auditor.
That the directors be and they are hereby generally and unconditionally authorised pursuant to section 551 of the Companies Act 2006 to exercise all powers of the Company to allot shares in the Company and to grant rights to subscribe for or to convert any security into shares in the Company ("Rights") up to an aggregate nominal amount of £23,452,535 provided that this authority shall expire (unless previously varied as to duration, revoked or renewed by the Company in general meeting) on the fifth anniversary of the passing of this Resolution, save that the Company shall be entitled to make offers or agreements before the expiry of such authority which would or might require shares to be allotted or Rights to be granted after such expiry and the directors shall be entitled to allot shares and grant Rights pursuant to any such offer or agreement as if this authority had not expired; and all unexercised authorities previously granted to the directors to allot shares and grant Rights be and are hereby revoked.
That the directors be and they are hereby empowered pursuant to sections 570 and 573 of the Companies Act 2006 to allot equity securities (as defined in section 560 of that Act) for cash pursuant to the authority conferred by Resolution 8 above, and/or to sell equity securities held as treasury shares for cash pursuant to section 727 of the Companies Act 2006, in each case as if section 561 of that Act did not apply to any such allotment or sale, provided that this power shall be limited to:
(i) the allotment and/or sale of equity securities in connection with a rights issue, open offer or other offer of securities in favour of the holders of ordinary shares on the register of members at such record date as the directors of the Company may determine and other persons entitled to participate therein, in any or all jurisdictions where equity securities are listed on any recognised stock exchange, where the equity securities respectively attributable to the interests of the ordinary shareholders are proportionate (as nearly as may be) to the respective numbers of ordinary shares held by them on the record date of such allotment but subject to such exclusions or other arrangements as the directors may deem necessary or expedient to deal with any treasury shares, fractional entitlements or the legal or practical matters in respect of overseas holders or of any regulatory body or stock exchange or otherwise; and
(ii) the allotment and/or sale (otherwise than pursuant to sub-paragraph (i) above) to any person or persons of equity securities for cash up to an aggregate nominal value not exceeding £3,517,880.
And such power, unless renewed or otherwise varied by the Company in general meeting, shall expire upon the expiry of the general authority conferred by Resolution 8 above, save that the Company may make an offer or agreement before this power has expired, which would or might require equity securities to be allotted or equity securities held as treasury shares to be sold after such expiry and the directors may allot equity securities and/or sell equity securities held as treasury shares pursuant to any such offer or agreement as if the authority conferred hereby had not expired. Any earlier power of the directors to allot equity securities as aforesaid be and is hereby revoked.
That the Company be and is hereby generally and unconditionally authorised to make market purchases (within the meaning of section 693(4) of the Companies Act 2006) of its own ordinary shares of 5 pence each in the capital of the Company on such terms and in such manner as the directors may from time to time determine, provided that:
That a general meeting, other than an annual general meeting, may be called on not less than 14 clear days' notice.
That with effect from the passing of this resolution, the Articles of Association of the Company be amended by inclusion of the following new article 141:
First Floor Times Place 45 Pall Mall London SW1Y 5GP
REGISTERED OFFICE BY ORDER OF THE BOARD Chris Healy Company Secretary
Registered Number 00103548 19 April 2013
Rob Campbell has over 20 years' experience in investment management and corporate governance. He is a director and audit and risk committee member of Aquasure Pty Ltd. He is a director of Coats plc, Turners & Growers Ltd and Precinct Properties Ltd and Chairman of Summerset Group Ltd. Rob is also a board or advisory board member of several private equity and hedge funds globally. He has previously directed the investments of a large family office, and held board appointments in numerous private sector and public sector organisations in New Zealand.
Mike Allen is a New Zealand based professional director. His directorships include Coats plc (Chairman), Watercare Services Ltd, Breakwater Consulting Ltd, Tainui Group Holdings Ltd, Tower Ltd, NZ Windfarms Ltd and Godfrey Hirst NZ Ltd.
Waldemar Szlezak has wide experience in the international business scene. He currently serves as a Managing Director in the private equity group of Soros Fund Management LLC ("SFM"). SFM is the principal investment advisor to Quantum Strategic Partners, Ltd., which is a private investment vehicle that currently holds 133,201,970 of the Company's shares.
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