AGM Information • Apr 25, 2019
AGM Information
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If you are in any doubt about this document or the action you should take, you are recommended to seek your own financial advice from your stockbroker, bank manager, lawyer or other independent adviser.
If you have sold or otherwise transferred all of your ordinary shares in C.O. CYPRUS OPPORTUNITY ENERGY PUBLIC COMPANY LIMITED, please forward this document, together with the accompanying documents as soon as possible to the purchaser or transferee, or to the stockbroker, bank manager or other agent through whom the sale or transfer was effected, for delivery to the purchaser or transferee.
Notice of the Annual General Meeting of the Company to be held at 13 Karaiskakis Street, 3032, Limassol, Cyprus on 27 May 2019 at 12:00 p.m.
Holders of shares are requested to complete and return the Form of Proxy enclosed with this document as soon as possible but in any event, to be valid, so as to be received by the Company Secretary CYPROSERVUS & CO. LTD, no later than 12:00 p .m Cyprus time on 24 May 2019.
The return of the Form of Proxy will not preclude a member from attending and voting at the Annual General Meeting in person should he or she subsequently decide to do so.
Directors
| Mr. RONY HALMAN | Chairman, Director | |
|---|---|---|
| Mr. URI ALDUBI | Director | |
| Mr. CHARALAMBOS CHRISTODOULIDES | Director | |
| Mr. STAVROS STAVROU | Director | |
| Mrs. MAYA GOTTDENKER-FIRON | Director |
Secretary and Registered Office
13 Karaiskakis Street, Limassol, Cyprus, Acting through RODOULA MALIKIDOU
(Incorporated and registered in Cyprus under company number HE301167)
The Company's registered office: 13 Karaiskakis Street, 3032 Limassol, Cyprus
I am pleased to be writing to you with details of our Annual General Meeting ("AGM") which we are holding at 13 Karaiskakis Street, 3032, Limassol, Cyprus at 12:00 p.m. on 27 May 2019.
The notice convening the AGM is set out on page 5 of this document.
If you would like to vote on the resolutions but cannot attend the AGM, please complete the relevant Form of Proxy, enclosed with this document and return it to the Company Secretary, CYPROSERVUS CO. LIMITED, attention Rodoula Malikidou, as soon as possible. The Forms of Proxy must be received by no later than 12:00 p.m. Cyprus time on 24 May 2019.
The following below seek the necessary shareholder approval by means of an ordinary resolution:
Explanatory notes on all the business to be considered at this year's AGM appear on pages 5 and 6.
Shareholders will find enclosed with this document Forms of Proxy for use in connection with the AGM. Shareholders, whether or not they propose to attend the AGM in person, are requested to complete, sign and return the original applicable enclosed Form of Proxy, in accordance with the instructions printed thereon, so as to be received by the Company Secretary, CYPROSERVUS CO. LIMITED, as soon as possible and, in any event, by not later than 12:00 p.m. Cyprus time, on 24 May 2019. Completion and return of a Form of Proxy will not preclude Shareholders from attending and voting at the AGM in person if they wish to do so.
Yours faithfully,
RONY HALMAN The Chairman
NOTICE is hereby given that an Annual and General Meeting of the Shareholders shall be held at the registered office of the Company at 13 Karaiskakis Street, 3032 Limassol, Cyprus on Thursday on 27 May 2019 at 12:00 p.m.
The following below seek the necessary shareholder approval by means of an ordinary resolution:
The full text may be accessed by the Shareholders on www.oam.cse.com.cy.
The Shareholders can also find explanatory notes to the meeting, as well as proxy statements in the aforementioned address.
Dated: 24 April 2019 CYPROSERVUS CO. LIMITED Yours sincerely, CYPROSERVUS CO. LIMITED Secretary of C.O. CYPRUS OPPORTUNITY ENERGY PUBLIC COMPANY LIMITED
The ordinary resolutions and will be passed if 50% of the votes plus one vote of the holders present or represented by proxy at the general meeting are in favour.
Members are entitled to appoint a proxy to exercise all or any of their rights to attend and to speak and vote on their behalf at the meeting. A shareholder may appoint more than one proxy in relation to the AGM provided that each proxy is appointed to exercise the rights attached to a different share or shares held by that shareholder. A proxy need not be a shareholder of the Company. A proxy form which may be used to make such appointment and give proxy instructions accompanies this notice. If you do not have a proxy form and believe that you should have one, or if you require additional forms, please contact the Company Secretary, CYPROSERVUS CO. LIMITED.
To be valid, a duly completed proxy form, together with any power of attorney or other authority under which it is signed or a notarial certified copy of such power or authority, must be received by post, email or (during normal business hours only) by hand at the Company Secretary, CYPROSERVUS CO. LIMITED no later than 12:00 p.m. 24 May 2019.
Appointment of a proxy does not preclude you from attending the AGM and voting in person. If you have appointed a proxy and attend the AGM in person, your proxy appointment will automatically be terminated.
Unless voting instructions are indicated on the proxy form, a proxy may vote or withhold his vote as he thinks fit on the resolutions or on any other business including amendments to resolutions) which may come before the meeting. A vote withheld is not a vote in law and will not be counted in the calculation of the proportion of votes for or against a resolution.
A member must inform the Company in writing of any termination of the authority of a proxy.
Any corporation which is a member can appoint one or more corporate representatives who may exercise on its behalf all of its powers as a member provided that they do not do so in relation to the same shares.
As at 24 April 2019 being the last day prior to publication of this notice, the Company's issued share capital comprised 126 780 762 ordinary shares of EUR 0,01 each. Each ordinary share carries the right to one vote at a general meeting of the Company and, therefore, the total number of voting rights in the Company is 126 780 762 as at 24 April 2019.
Except as provided above, members who have general queries about the AGM should use the following means of communication (no other methods of communication will be accepted) email to the Company Secretary at: [email protected].
You may not use any electronic address provided either in this AGM notice or any related document (including the Chairman's letter and proxy form) to communicate for any purpose other than those expressly stated.
| TO: | CYPROSERVUS CO. LIMITED |
|---|---|
| 13 Karaiskaki Street, | |
| 3032 Limassol, Cyprus | |
| Fax Number: + 357 25 58 71 91 | |
| Telephone Number: + 357 25 800 131 (Chrysses Demetriades) | |
| E-mail: [email protected] | |
| RE. | C.O. CYPRUS OPPORTUNITY ENERGY PUBLIC COMPANY LIMITED |
| General Meeting to be held on 27 May 2019 | |
| FROM: | |
| Name/Company Name | |
| VOTING SHARES NUMBER: | |
| SIGNATURE: | |
| Authorized Signatory Name, Signature | |
| CONTACT INFO: Telephone/Fax Number/E-mail Address |
|
| TOTAL NUMBER OF SHARES | |
| Held as at 25 May 2019: ADdress (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) (1) |
|
| Voting on the Proxy: | |
| DATE: |
The above-noted holder of Shares of (the "Company") hereby requests and instructs [ ............................................................................................................................................................................ to be voted the number of Shares held as at 25 May 2019 (or, if the AGM is adjourned, at 6.00 p.m. on the day two days prior to the adjourned AGM) at the General Meeting of the Company to be held at the Company Registered Office on 27 May 2019 in respect of the following resolutions:
o FOR O AGAINST O ABSTAIN
ロ FOR O AGAINST O ABSTAIN
o FOR O AGAINST O ABSTAIN
o FOR O AGAINST O ABSTAIN
End of Resolutions.
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